HOA board meeting minutes February 20, 2012 Meeting called...

HOA board meeting minutes February 20, 2012

Meeting called 7:01

Attendance: Al, Stacy. Teresa, MaryAnn, & Kenny

-Discussed (blank) foreclosure, Al will sign off. Attorney needs to follow up with confirmation of

sale.

-Swimming Pool to open May5th, Pool Bands distribute Sat April 21st 12-2, Friday April 27

th 6-8, May

5th

9-12, Sat May12th 11-1.

-Change Yard sale April 21st rain date April 28

th

-Paint Pool Bathrooms April 22nd

time to be determined later

-Al will be home 22nd

and 23rd

to meet you.

*Meeting on hold.

Cliff from First Security Services to discuss pool cameras.

-Bosch DVR to replace the current system.

-Also going to give a quote on getting card/key fob (access control)

-Lock box in mens bathroom that the DVR goes in needs to be replaced.

- cost of service contract

*Meeting back on track

-Cub Scouts will clean up Olive Tree and Dayflower within a couple weeks.

NEW BUSINESS

-Add to the updates and reminders letter to all homeowners, Any homeowner that is “caught” by

having picture taken not cleaning up after their pet will be fined $25.

-change pool hours 9am-9pm

-Arc committee will meet quarterly, They did meet, all members in attendance.

-Trash cans/recyle bins need to be brought in by Thursday morning. $15 fine when Cecilia rides

through neighborhood, dated picture of cans out front. Also add to the meeting letter.

-can we change pool privileges to be suspended when overdue fees are 60 days, currently it's 90 days.

Can that be done?

-send letter to (edited) Trash cans, tires, cooler, corn hole boards. With picture. (I'll email a new one

with date stamp)

-was letter sent to (edited) about front door color?

-Meeting adjourned! 8:42pm.

January Board Meeting Minutes

January 16, 2012

-7:02 called to order

Attended: Teresa, Al, Stacy, Kenny, MaryAnn

-went over minutes from November.

*Arc committee in attendance. Russ, Barbara, Darrell, Cheryl (late). Discussed Arc request email

procedures. Arc requests, approval/denial results needs to be emailed to all of Arc committee and

Teresa.

-New member added to Arc Committee. Darrell Creque, 2009 Wynston Way, [email protected] to

replace Mary Ann, please remove Mary Ann from email distribution.

-Asked Arc committee to send along word when homeowner issues that Cecilia has emailed about have

been taken care of. Examples, shutters, mildew, cars, etc...

-Discussed entry signs. Take them down, stone around them, what to do to make them more attractive?

-Get some bids on shortening height and adding stonework around them.

-Beautfication committee is Arc Committee. Picking up trash around the subdivision, replace doggy

bags, pick up old “free” newspapers.

-Kenny is going to see if we can get Children at play signs put. Will contact Butch Lawter.

-See if Cub Scout pak 57 can do trash pick up community service project down in the creek/drainage

down on Dayflower, end of Olive Tree Lane.

-Can we get a map of common areas?

-Kenny will send out email asking neighbors to please pick up newspapers, what is your idea as to how

make our subdivision look nicer.

*Arc committee left

-Board meetings Feb 20th

, March 19th

, April 16th

, May 21st, June 18

th, July 16

th, August 20

th, September

17th

, October 15th

, November 19th

. No December meeting

-March Community meeting, March 26th

, go ahead and set up at the bowling alley.

October Community Meeting 22nd

? Does that work for Cecilia?

-Can Joe Dobson attend next board meeting to discuss cost/contract services pricing for pool

cameras/DVR. 7:30 pm, February 20th

, Al's pad.

mailto:[email protected]

-Yard Sale April 14th

, rain date April 21st. October 13

th, rain date October 20

th. Up to $3 donation per

participating homeowner. Board member to come around and collect. Should anyone inquire about

donations sale signs have been replaced.

-Pool opening Saturday May 19th

. Pool Bands distribution Saturday April 28th

9am-12pm, Sunday May

6th

11-1, Friday May 11th

5pm-8pm, Saturday May 19th

9am-12 pm.

-bid on replacing partition between mens urinals, caulking womens shower area (large gap). Left door

to pump room needs to be replaced (lots of rust).

-Paint bathrooms at pool house on May 6th

.

-Pool close September 16th

.

-Does CAS intend on raising rates, give new bid?

-Get with Attorney can we put judgement on these homes with fines vs foreclosure. Is there wordage

that stops the HOA from being liable for paying out previous lien when foreclosured.

*if that doesn't make sense Al can clarify

-update the insurance to cover new board members. Stacy, MaryAnn, double check on Teresa

-get bid for subdivision roof powerwashing, special rate for homeowners?

-Meeting Adjourned! 8:44pm

*whew~ that was long...

November Board Meeting Minutes

November 21, 2011

-7:02 called to order

Attended: Teresa, Al, Stacy, MaryAnn

-Hearings-One showed one no show (Executive session)

-Has there been anything received from past due fees? Mentioned in Oct 17th

meeting.

-Discussed cameras at pool. Please look into finding someone that can get access to the footage.

Including pricing as to what it would cost as needed.

-In February put out for bids on pool and landscaping.

-Discussed cost of removing stumps and replacing trees through Yardnique. MaryAnn is going to get a

quote through a friend of a friend, Of course they would insured and bonded.

-There will be no December meeting. Next Meetings Jan 16th

, Feb 20th

.

NEW BUSINESS YAY!

-Try to form beautification committee. Contact the Arc committee and request their attendance at the

January meeting. Would like to discuss them taking on the beautification and opening lines of

communication with the board.

-Dec 4th

put up Christmas decorations @ 1pm.

-Please ask Kenny to put email out to subdivision asking for lights not being used. If it hasn't already

gone out. Also, invite them to help decorate on the 4th

.

Meeting adjourned 7:49pm

Wynston Annual Meeting

10/24/11

-7:04

-Quorum was met

-Town Councilman Butch Lawter spoke

-spoke about the Town’s Park plan

-New Clayton PD station

-miscellaneous Town of Clayton happenings

-Pool Year

-No major issues

-Please clean up after yourselves and close umbrellas

-discussed financials of pool

-ARC

-Mailbox posts, shutters

-fences

-dog pick up and control noise

-Volunteers needed

-Social events

-ARC members needed

-Neighborhood watch needed

-discussed ideas

-Board elections

-3 spots open

-Maryann Davis & Stacy Wilson were nominated and voted in

-There was no 3rd

person who wanted to run or volunteered so Kenny Wendel will serve

until another resident is willing to serve.

-Al Danielo is President, Kenny Wendel is VP, Mary Ann Davis is Treasurer, Stacy

Wilson is Secretary and Teresa Breeden is ARC liaison.

-Financial Reporting

-1 year left on CAS, Yardnique & Pool Professional contracts

- Pool surfacing will cost anywhere from 43-58k

-New dues will be $35 a month starting 1/1/12 an increase of 9%

- projected to add 7700k in reserves, projected to have 60-70k in reserves by the end of

2012 . Reserves are needed for pool repair (when needed) and to have reserves after pool

repair

-Questions

-Vendor questions

-pool questions

-Other

-Please submit ideas and suggestions

-Halloween parade Saturday 10/29

Adjourn 7:58

MEETING NOTES FROM SEPTEMBER 2011 IN ATTENDANCE:Al Danielo, Teresa Breeden, Matt Katlen NOT HERE: Kenny Wendel, Ellen Wester Meeting started 6:04pm Executive Sessions: (closed) August Minutes Approved Ok with the raise for 2012 to $35 a month. When sending out, please stress the need for proxies and people to show at the meeting for with the 3 board positions. Yardnique stuff- When they cut down the trees damaged from Irene(or whoever they had cut them down)? Was there a need to cut them all the way down? Instead of just getting rid of the dead areas? Have they deweeded the burms? The one on Wynston towards the end is really? Pepsi- did we get any other payments from them? I will make the slide show for the meeting to have ready for review for October 17th. Saturday october 29

th at 11am the annual Halloween Parade- bring a treat. We will have goodies

for the kids and hot dogs for everyone. Rain date of October 30

th at 11am

End time 6:50pm

Wynston

Board of Directors Meeting

August 22, 2011

2005 Wynston Way

6:00 pm

Call to Order, establish quorum. In attendance: Al, Ellen, and Teresa.

6:00 pm: Yardnique attended to discuss landscaping issues. They will start maintaining the love

grass berm areas at no extra charge. This maintenance includes cleaning up and weed removal

twice a year (May and September). The first clean-up will be scheduled within the three weeks.

They will send quote to apply pinestraw to these areas. They promised to check the timers on

the entrance lights, repair the broken head in the front mulch area, and apply pinestraw to

common areas where needed.

The Board entered into an executive Session for hearings.

Reading and Approval of Minutes: July’s approved.

Agenda Items:

The Board entered an executive session to review an email from 2001 Softwind

Drive.

2012 budget reviewed. The Board agreed to review draft again at September meeting

with an increase to $35.00/month.

The annual meeting will be October 24th

. Rainbow Lanes ($45) has already been

reserved, but Cecilia will cancel and book at Ellen’s church which is only $10/hour.

The next board meeting is September 19th

and then October 17th

.

The yard sale is October 8th

with a rain date of October 15th

.

The Board entered an executive session to discuss violations.

The Board agreed to have Color Spectrum paint “Wynston” at the entrance signs in black

and keep the light green background. Color Spectrum needs to paint the smaller “W”

signs to match.

The Board asked Cecilia to get quotes from Pool Pros and Aquatic Management Group to

resurface pool and deck. Pool Pros will also be asked to send quote to replace filter in

case it is needed. This information will be used to determine whether the assessments

need to be raised for 2012.

July 2011

Meeting Times 7:00pm

Attendees: Kenny, Al, and Matt

Missing: Ellen and Teresa

Executive Meeting:

(closed )

New Business-

Al will meet with Yardnique tomorrow and will do inspection and email us.

We will get paint and do ourselves on sign.

Old Business-

Please ask Kevin from PP about the signs which are still not painted.

Can you see who Yardnique got for the tree trimming behind Al’s house.

On the quarterly financials for the aged accounts instead of by lot number if they could

do it by address that would be great.

End of meeting 744pm

Wynston


May 16, 2011

7:00 pm

Hearings that showed

(Executive session)

Minutes approved for April

News Business

Barlett proposal- pending approval please contact Yardnique for proposal- Cecilia

Yardnique- Al will find out what berms to cut on Breeze- Al

-quote for leyland cypress at pool- Cecilia

-Timers on sign-Al to check-Al

(Executive session)

Pool Issue

-Trash around pool and gate after pool company left 5/16- Cecilia

-weeds and grass growing in seams and cracks of pool deck- Cecilia

-HOA lights and timers Al to purchase- Al

-Pool cameras police department referral? need camera company?-Kenny

-no diving signs painted- Cecilia

-where tables?- Cecilia

-status of painting of entrance signs- Cecilia

Dates good for Cecilia in June.- Cecilia

-email Dan on signs-Kenny

- board to purchase new umbrellas when they go on sale-Board

Pool Party- June 11th 1-5pm bring own drinks side dishes will be provided

-

2021 Satinwood - send thank you on money for pool party-Kenny

April Meeting notes In attendence: Teresa, Matt, Ellen, and Al Not here: Kenny Time started 6:58pm March Meeting notes approved Pool Professional Meeting getting inspection set up soon. all items will be covered. they will send us a list of camera companies. gave us pricing for 2 tables and they will handle. Meetings- No homeowner showed proceed as usual. New Business- Yardnique the lot between 2013 and 2021 needs mowing please advise. Also when will they be weeding the berm. Easter Egg Hunt Saturday 23rd 2pm. HOA will do 50 eggs ask parents to donate eggs. Matt will buy and send you receipt. 10 and under only. Update signs for pool open. (Executive Session) Our yard sale signs were not found, please order 3 new ones. Al is going to get new lights for the pool house and get them on a timer. Will send you receipt. The light at Wynston Rd is broke and needs to be replaced, please get a quote on repair or replace. meeting adjourned 749pm

Community Meeting 3/22/11 7pm Rainbow Lanes -Call to order 7:07pm -Introductions -Board News -Kenny, Ellen and Matt’s terms are up in October. All 3 served on the board for 4 years and agree that it would be best to have new board members. -Start thinking about who will take the 3 open spots -Pool News -Opens May 7th -Continue pool bands program, turn in last years bands and get the same number back, $5 fee for replacement bands. - No need to sign pool rules if you did last year. -Pool party June 11th from 1-5pm -Pool band will be distributed the following dates, after that contact CAS - April 16th 9am-12pm

- April 30th 12pm-3pm - May 1st 3pm-5pm - May 6th 6pm-8pm - May 7th 9am-12pm

-ARC News -Shutters need painting; ARC will be sending letters about this -Mail posts -Mildew/Mold -Garbage Cans -Submit your request before you do the work -Yard Sale -Saturday 4/2 7am -Rain Date 4/9 -$3.00 non required donation that will be used to fund the pool party and other social

events -Social Events

-Pool party -Halloween Party -Looking for volunteers -Open Discussion -Keep eye on Crime in neighborhood -if you want to attend monthly board meetings, call CAS -HOA Dues -Renter issues -adding liens to property -adding guidelines to renters -Cloth lines -Dog walking Adjourn 7:51

Feb Meeting Notes call to order 709 pm Executive Session: Regular session: January meeting notes- approved remove September from agenda, no notes have been located. Swim Lessions, if they are interested can not contact them nothing to be sent out by us. The stuff that we oked for Pool Professions to do when we signed the contract, when will that work be done? Could they order 2 new tables? No chairs needed? Do they want to attend the April Meeting, PP? HOA Community Meeting Yes send out flyer like last year. Yes put out dates for yard sale. For bands they will not need to sign another rule sheet, since no changes to the rules. If they are getting the same amount of bands as before they will just sign the sheet that they got the bands. If they have an addition to the house then they can add the name to the prior year or fill out a new rule sheet at that time. You will not need to put the rules in the newsletter just mention that the rules are the same as last year. For March meeting(21st) to start scheduling hearing for those 90 days or more behind, so they cant get bands, remember to schedule them in blocks schedule more then 1 at a time since most will not show. Dates for pool bands... April 16th 9am-12pm April 30th 12pm-3pm May 1st 3pm-5pm May 6th 6pm-8pm May 7th 9am-12pm Place in letter reminder about shutter, mold, mailboxes and their entire yard including their yard beyond their fence on their property. Al wil call the city about a special trash day if we do a clean up day----vending maching and CenturyLink, community power washing. Matt will work on agenda for community meeting.... Cecilia dont forget we will need the in focus machine that night... Adjourned 757pm

Meeting Notes for January 2011 Call to order 7:05 in attendance Theresa, Al, Ellen and Matt not in attendance Kenny. November minutes read and approved Old Business: Executive Hearings Al still working with Centurylink for pool. New Business: A yard clean up day volunteers Spring- Can you see if we would need to organize with town of Clayton for pick up? Then we can set dates. Kenny send email for potential volunteers. Letter sent for ***************** Al will get new lights for poolhouse and submit receipts to Cecilia Al will look at all purpose vending machine Executive Session:****** Meeting Dates: February 21st March 21st March- semi annual meeting at Rainbow Lanes-Cecilia attends March 22 nd 24th or 28th? April 18th May 16th June week of 20-24th confirm with Cecilia for date that works for you to attend July 18th August- budget calibration meeting with Cecilia attending date that works for her. September 19th October 17th October community meeting set with Cecilia 20-27 confirm date later November 21st New Board? December ??????? last two years have not meet. New Board? Yard Sale Date: April 2nd Saturday rain date of the 9th. Kenny please put on website. Will do the $3 donation for social fund. October 1st Saturday rain date of the 8th. Social Events Opening Pool Party date TBA Adult Pool Party date TBA End of the Pool Year Party TBA (last weekend it is open) Halloween Parade date TBA Meeting ended 750 pm

Wynston


November 2010

7:00 pm

November Meeting Notes

Start time 6:05PM Al, Ellen, Theresa, Matt present: Kenny absent

**** thornwood showed for the meeting- stated work was completed

**** breeze- called and said work would be completed

**** Satinwood-mold-NO SHOW

**** softwind- rust-NO SHOW

**** dayflower-mailbox-NO SHOW

**** bayberry- emailed saying it would be done Nov 17th

.

**** sumac-mold-NO SHOW

**** breeze-mailbox- NO SHOW

All hearings that do not show send standard work must be completed in 30 days or fine

will be $5 per day.

Old Business

October meeting minutes approved…

September= Kenny thought I was doing them on the computer but was not. May not

have…

Speed limit sign is fixed…

Tim’s Keys: Kenny has them.

**** Wynston Way- refer to august meeting notes once receipt was submitted would

honor paying half. Board agrees to reimburse $75 to the owner. Mr. Jones confirms

some of the work he did was on her property. Paying half is more then reasonable.

New Business

Please schedule a time for Yardnique to come out and meet with any board member to do

a walk around so what they will do and what we expect them to do can be discussed.

Need Woody’s to come out and pull vines in bushes at guy and softwind.

Holiday lights on the pool Saturday after turkey day 2pm

Kenny send out email for the pool lighting and if anyone wants to donate working lights

for pool house to meet up there.

Al needs another box of doggie bags.

Al still working on centurylink for the poolhouse, needs tax ID number

Meeting adjourned 7:20 pm

Wynston


October 2010

7:00 pm

POOL PRO RECOMMENDS

#1- We thought that was done last year, with the costly inspection to insure it was done.

Is that this? If so why is it needed again? If we have to have it that is fine, but we could

swear this was done last year.

#2- The fence is 6 foot around as we completed that work a summer ago, no work should

be needed on that fence.

#3- No at this time, we know in the next couple of years it will need to be done but not

this year.

#4- Is a yes

#5- Could we instead just repaint existing no diving signs. Then when we need to

resurface the pool do the tile at that time.

#6- We have a working phone at the pool, why would this be needed? How is this

different then the phone we already have.

Meeting Notes-

Start time 7:15

Here: Al, Ellen, Matt, Kenny Not here: Jennifer

Hearing no show for mold- standard no show for mold response. 60 days to clean or $5

per day after that. Ellen will drive by tomorrow and confirm if still not done and contact

you if not completed.

September- minutes Kenny thought I was typing them up like now and I was not so he

will get notes.

Bartlett- We will approve both treatments.

Our signs need new lights- Al will do

Speed limit sign on Softwind is twisted, and needs replaced or repaired.

Arc report- all is well

Cecilia please contact Tim Bash, he has a set of keys to everything, please see if he can

return them to Kenny or myself.

Wynston

Board of Directors Meeting Minutes

August 30, 2010

2005 Wynston Way

6:30 pm

Executive Session: The Board entered into an executive session to review an architectural

appeal from *** Buttonwood

The meting was called to order and quorum established. All Board members were present as

well as community manager.

Reading and Approval of Minutes: July’s minutes were attached

Old Business:

Common area behind Wynston Way and Olive Tree: received 7 yes replies ~ Woody’s

submitted estimate of $50.00 for the first time = $350.00 and then $35.00 per home per

cleaning after initial clean-up. This initial clearing for $350.00 was approved.

New Business:

Landscaping proposals: Woody’s Yardnique, and Sweetwater submitted proposals. The

Board reviewed the proposals and is interested in Yardnique’s proposal because of the

cost savings if Yardnique is willing to extend contract to 2 years. Manager to check with

Yardnique.

Pool proposals: Hammerheads, Covenant, and Pool Pros submitted proposals. Board

agreed to stay with Pool Professionals and will approve the 2011/2012 contract if Pool

Professionals is willing to add a 30 day no cause cancellation clause. Manager to check

with Pool Professionals.

Draft 2011 Budget was reviewed. The Board agreed to raise the dues by 5%. Manager

will update draft budget and resubmit to Board to review again at the September meeting.

The Board discussed moving the replacement fund money or a portion of into a CD

instead of the money market account. Manager will send Board a list of CD options

available.

Ellen reviewed recommended changes from the architectural committee to the

architectural guidelines. Ellen will edit document to include new changes which will be

mailed to the community.

The next Board meeting is scheduled for September 20th

at Al’s house at 7:00 pm.

The community meeting will be October 25th

at Rainbow Lanes.

The yard sale is scheduled for October 2nd

at 7:00 am, the Halloween party is October

30th

, and Holiday Party is tentatively December 18th

or 19th

.

Executive Session for Wynston August 30, 2010

Wynston


July 2010

7:00 pm

Meeting Notes:

Called to order 7:14pm: not in attendance: Ellen, Jen by phone if needed.

Adjourn7:48pm

Night Out: Maybe getting Pelican’s to come out: Al LM

Contracts: Please try to have all bids for August meeting since Sept will be for budget to

present in October.

Common Area: Go ahead with estimates and we will see what cost is to determine next

action.

**Executive seesion**

June minutes approved

Dates for events:

National night out Tuesday August 3rd

7pm pool area

Saturday August 21st 1pm tentative for bowling will confirming pricing(Kenny)

Friday August 27th

7pm Adult Pool Party- we will provide pizza, soda, chips, music.

BYOB no glass!!!!

Please get bids from handyman or two to fix the boards(routed, plexiglass fixed, and

cleaned)

2 qtr financials, are they available yet?

Wynston Board Meeting May 2010 Minutes

all members here.... Talked about the house from Kapok email sent to cecilia Vending machines from Carolina Vending.... a couple more things to look at before deciding. For Pool Professional before they charge they must call Cecilia before they purchase or charge us anything Cecilia over the next two months since both our contracts are up for pool and landscaping please gather a couple other local companies for bids. pressure/painting, kenny send out email. Please post on website(kenny) response to wynston home. Cecilia we need to see who owns the land behind her house, is it Wynston common ground or non owned property. If it is common ground then woody's should handle it. Please let us know before we answer the letter. In the meantine please respond back to email letting her know that we are looking into who official owns the land and will respond officially once we get that info. no hearing showed...

Wynston Spring Community Meeting

March 22, 2010 7:00 PM

Below is the outline of what was discussed at the spring meeting.

Call to order 7:05

Introductions - All boards members were present, 23 residents were present

- Mary Ann leaving ARC

- Tim Bash is stepping down to lead the ARC

- Jennifer Taylor is new board member to take Tim Bash’s spot

until the position is up for election in October 2010

ARC Committee (Architectural Review Committee)

- Meeting in April with current ARC members.

- Shutters fading

- Mold

- Mailbox

- Looking at fining being imposed if you do not submit any

Architectural changes.

Pool Information

- The pool will be open from Saturday May 8th

through Sunday September 19th

- The hours are 9am – DUSK

- New furniture and lounge chairs are ordered

- Selling broken furniture

-Swim lessons offered, see website

- Pool band distribution dates, see website

Yard Sale

-Yard sale will be Saturday April 17h starting at 7am (rain date April 25th)

-There will not be a fee but residents are being asked to donate NO MORE

then $3 per participant that will go to our social events such as pool party

Social Events

- Pool Party June 12th

at 1pm

- Kids Bike Safety & Child Safety seat check with Clayton PD April 10th

- Pool Party Rental Bands-contact Al

Open Discussion

-Drinking at the pool

-Ant hills on common grounds

-Question on burned fence

-Speeding in the neighborhood

-Kids cutting through yards

Adjourn 7:45

Wynston


April 19, 2010

2005 Wynston Way

7:00 pm

6:30 pm: Chris Howell from Vision Integrated

Call to Order, establish quorum Matt, Ellen, Jennifer, Al, Kenny

Executive Session: Hearings: 7:30 pm, 7:40 pm and 8:00 pm ~ See separate packet

730(if still out after 5-1 while not playing $10 a day-several times scheduled and yet to show)

and 740 (if not repaired by 5-1, $10 a day) no shows for hearing. 8pm noshows for hearings(no

pool bands for them)

Comments from Homeowners. Comments should be limited to a few minutes per person.

Please note that this is not an open forum. Homeowners are allowed to observe the meeting, but

not interject throughout the discussion process. To bring an issue to the Board, please contact a

board member or community manager prior to their meeting. Please note that some issues may

not appear until the next meeting. Homeowners will be asked to step outside while the Board

addresses individual owner issues and/or enters an Executive Session.

Reading and Approval of Minutes: March’s attached minutes from March Approved.

Old Business: Cecilia we received the pool chairs and thought we ordered 2 new tables but do

not see those, please advice. Pool signs that we paid for but did not need as the old ones were in

the bathroom, did we ever get reimbursed from PP?

Vending machine-still looking.

New Business:

Pressure Washing: ASAP Spotless offering to block July 1st – 2

nd for Wynston for $95.00

per home again, interested? Yes go ahead and let them know and they can send out or us?

Who will arrange the schedule? You or them?

Architectural Committee discussion current arc- tim, barbara and russ. No other Arc

members needed. Ellen will be board liason to ARC. Cecilia will do drive by for

violations. Then email Tim for letters to be sent. Letters will be sent from Cecilia. Then

Tim will recommend to Cecilia about those needed for a hearing. Will need to

communicate via website and email and possible letter. Cecilia please get with Tim to

schedule a drive by together to calibrate on it.

Insurance ~ proposal emailed to you go ahead with new proposal and add umbrella

policy. Make sure no penalties for cancelling current policy first and any premium

prepaid get prorated back.

Pool money collect will be able to fund party with money collected.

Find a painter to do shudders and or mailboxes?

Pool light- go ahead with the 250 watt(al or Kenny will handle) pointed over the pool even if

it doesn’t change night swimming. There will be no bleed over.

Please bring in Woody’s to talk to the board about their services in the first meeting that is

possible.

Adjourn 842

Board Concerns/Issues

Wynston


March 15, 2010

7pm

Call to order: 7:49 Matt, Ellen, Tim, Al and Kenny present

Reading and approval of minutes: February’s minutes approved

Old Business:

-No Soliciting Signs: Al installed the sign

-Missing Softwind Street Sign: Sign is up

- Pool Band arrived: Ask Cecilia to bring them to community meeting

-Pool Furniture: Have Cecilia order 16 Lounge chairs and 2 Tables.

New Business:

-Swim Lessons: Will mention at the community meeting

-Slide presentation for community meeting – reviewed

-Vending Machine Al will look into

-Pool lights- Al to get estimate on lighting for deck

-Pool Party- June 12th

Saturday 1pm.

-Violation letter- Have Cecilia send letter to homeowner


-Approval process for ARC-Ask Cecilia on process to implement fines

- Change of the Board- Tim stepping down from board and will chair ARC.

-Next Meeting- Al’s house 4/19/10 7:30pm

-Entrance Signs- Kenny to resume signs.

Adjourn 8:48

Wynston


February 15, 2010

7pm

Hearings : 22 hearings scheduled

Call to order: 6:04 Matt, Tim, Al and Kenny present

Reading and approval of minutes: January’s minutes approved

Old Business:

-No Soliciting Signs: waiting on Signs - ok

-Missing Softwind Street Sign: Cecilia contacted town 12/21 – please follow up with

town

- Crosswalk on Amelia Church: Al in discussions with town

- Pool Band ordered, waiting for shipment- ok

New Business:

-Pool furniture: Quote of $95 per lounge chair , $80 for tables, approved to buy 13 lounge

chairs and 2 tables (all white) Have Cecilia confirm that 2k is budgeted in budget for pool

furniture

-Yard sale 4/17 rain date 4/24

-Pool opening/closing dates 5/9-9/19 - good

-Tree proposal from Barlett- Ask Cecilia to get 1 to 2 more bids

-Capital Contribution- Ask Cecelia to get with our attorney to see if possible if we can

and if so, how to change covenants to charge new home owners fee. This fee will not be

budgeted and will be put in communities reserve account.

-Next Meeting 3/24 community meeting- Have Cecilia send letter to community about

3/24 meeting and include 4/17 yard sale date in letter. Also Board agreed to meet at Rainbow

Lanes, cheaper room at $45 with overhead projector. Have Cecilia call 553-4386 and book

largest room we can get for $45. 7pm start. Board will meet Monday 3/22 on agenda (Al’s)


-Pool Bands Distribution Dates- 4/17 12-3pm, 4/24 -12pm, 4/29 6-8pm, 5/2 3-5pm, 5/8 9-12pm

Send letter by 3/17 explaining the turn in process (amount turned in will get same amount back,

lost bands are $5) with pool rules, form to sign

Adjourn 9:02

Wynston


January 18, 2010

7pm

Hearings : 7:00-Out of town-reschedule

7:15-no show, complete by May 1st $5 fines after that

Call to order: 7:09 Matt, Ellen, Al and Kenny present

Reading and approval of minutes: December’s minutes approved

Old Business:

-No Soliciting Signs: $50 approved

-Missing Softwind Street Sign: waiting for town

- Crosswalk on Amelia Church: Al to get with DOT

New Business:

-Pool Bands- 1500 Red/Yellow Swirl

-Pool furniture: Ask Celica to contact Pool Professionals and get bids on 13 lounge chairs

and a table

- Vending Machine-Al to look at pricing machine for pool

-Hearing: bring in residents 90 day or more, not in b/k in Feb

-Yard sale 4/17 rain date 4/24

-Possible child seat belt check and kids bicycle safety courses with Clayton PD in spring

-Pool opening/closing dates- check with Cecelia if Pool Prof contract states the dates

-Letter Boards is now in Tim’s hands

-. Newsletter ideas

-Next meeting 2/15/10 at Al’s

Adjourn 8:00

Wynston


November 16, 2009

7:00 pm

Hearing – 1 hearing –no show

Call to order: 7:02

Reading of Minutes- approved

Old Business: None

New Business:

- Wynston Way request- clear poison ivy coming in from natural area through fence.

Woodys would do it for $50.00- Fence is suppose to be a foot off the property line so

resident should take care of this issue since ivy is growing on their property

Board Concerns/Issues:

-No soliciting signs need at entrance - will check with Cecilia

- Street sign on Softwind missing- have Cecilia contact Town of Clayton .

-Check with Cecilia on her availably next year on attending meetings. March, June or July and

October

- Next meeting 12/14/09

-Holiday party 12/5/09 at 7pm pool parking lot.

Wynston

Annual Community Meeting

October 26, 2009 7pm

Holy Cross Lutheran Church

Call to order 7:05

Pool

-Summarized changing Pool companies with the last year

-Back fence was raised

-New color bands will be distributed in the spring, old bands will be collected; dues must be paid

current to receive new bands. You will get the same amount of new bands that you give back the

old bands. Replacement fees will apply.

-Bathrooms were painted before the pool season started.

Vendor Contracts

-We have a 2 year contract with CAS 2008-2010

-Pool Professional and Woodys have 2 year contracts 2008-2010

No increase of prices for 2010 on these contracts

Budget

-No increase for 2009-2010

-Some new furniture needed at the pool

-Reserves 10k right now another 9k projected next year

-Budget was voted on and approved

Social Fund

-All social events are funding though soda machine profits, donations, raffles at the events, no

money is used from the budget.

Presentations

-Wynston named Best Medium Sized Community in NC by the Community Associations

Institute of NC at the 9/25/09 CAI Annual Fall Conferences. Wynston was nominated by CAS.

Board Elections

-There were no nominations to the three open board spots. A motion was made and 2nd

to have

the current board stay on. Next year 2 spots will be open

-Matt Katlen is now president and Ellen Wester is VP, all other members will remain in their

positions.

Comments/Issues Discussed

- Pool Professional issues

- Pool lights

- Tree replacement

- Street signs down

- Movie night

- No Soliciting issue

- Yard of the Month decision

- Burm control

Ended 8:10

Wynston


September 17, 2009

6:00 pm

Call to order 6:20

Hearings- 3 hearings

Reading and Approval of Minutes- August- approved

Old Business:

- Annual/Budget Meeting-Scheduled for October 26th

.- Kenny, Matt and Ellen term up

New Business:

- Landscaping- Woody’s proposal for Olive Tree bare spots, $345- not approved

- Landscaping- Woody’s proposal for remove 5 Leyland Cypress at Softwind Entrance

$975 to remove %675 to replace – not approved

Barletts proposal $390 to remove – Have Barlett give price to replace

-Pool Pump shut off- PP reported they can disconnect but not recommended right now-

approved not to shut it off now

-Pool VGB Certification- engineer’s inspection and letter -$600- approved

Board Concerns/Issues:

- money in CD

- Oct 3rd

yard sale

- Shut sprinklers for winter

- Annual meeting agenda

Next meeting 10/26

Close 7:05

Wynston

Board of Directors Meeting August, 2009

2005 Wynston Way

7:00 pm

1. Budget ~ I have attached the revised draft budget for your final

review.

Ellen, as President, you can notify me of the Board's final approval.

2. Annual Meeting Date ~ I am now available October 26th, 28th, or 29th

if you are still interested in the last week. I left a message at Holy

Cross this afternoon to check their availability. I know the 28th will

not work for the church since it is a Wednesday. I can also meet

October 8th if the last week dates do not work. I will follow-up when

I talk to the church.

3. Wynston ~ hearing decision letter stated $5.00 per day after 6/12.

You then gave him until 7/3 to resubmit "official" information. I will

send him a letter that you started fining him as of yesterday since

that is when it was discussed.

Wynston


July 21, 2009

2005 Wynston Way

7:00 pm

Call to Order, establish quorum

Arlette Harcourt, 3013 Buttonwood to address Board

Comments from Homeowners. Comments should be limited to a few minutes per person.

Please note that this is not an open forum. Homeowners are allowed to observe the meeting, but

not interject throughout the discussion process. To bring an issue to the Board, please contact a

board member or community manager prior to their meeting. Please note that some issues may

not appear until the next meeting. Homeowners will be asked to step outside while the Board

addresses individual owner issues and/or enters an Executive Session.

Reading and Approval of Minutes: June?

Old Business:

Pool Signs Update: I will pick-up from Signs, Etc. and deliver at the pool, Kevin from PP

said he would install where he felt the inspector would require - approved

Pool Lights: PP to send their electrician again (please note the original repairs were at the

conduit and Kevin is guessing this is timer issue) -approved

Pool Lounge Chairs: PP reported about 13 broken lounge chairs, $85.00 per chair to

replace – Will wait

2016 Day: owner called and left message that she will be removing shed soon, left return

message asking to please send something in writing with a time frame for removal,

nothing rec’d yet, letter sent with extended deadline of 7/3/09, shed removed?

2021 Wynston: letter sent 6/17/09 asking to submit official paperwork by 7/3/09, not

rec’d at my office yet

New Business:

-National Night out


- Pool hours

HOA board meeting minutes February 20, 2012 Meeting called...

Documents

Transcript of HOA board meeting minutes February 20, 2012 Meeting called...