HHS Accelerator - New York City
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HHS Accelerator
Transcript of HHS Accelerator - New York City
HHS Accelerator
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Agenda
1. HHS Accelerator System Overview
2. Proposing in HHS Accelerator
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Overview
The HHS Accelerator System is a centralized procurement and contractfinancial management tool for New York City’s Health and Human Services(HHS). It allows providers to submit proposals and manage their financialtransactions with the City electronically.
TeamProcurement, financial,
technical, policy &
management expertise.
RuleProcurement Policy
Board (PPB) Rule 3-
16.
SystemFour modules: Prequalification
Application, Procurement,
Financials, & Document Vault.
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How It Works
Document Vault
The Document Vault module allows for file upload and storage, viewing, and sharing.
Prequalification Application
Prequalification includes two major components, the Business Application and Service Application. Providers confirm corporate identity, compliance with regulations, and then demonstrate basic record of service.
Procurements
The Procurements module contains the Procurement Roadmap where prequalified organizations can view RFPs and compete for funding.
Financials
The Financials module is where budgets, invoices, and payments are managed.
Proposing in
HHS Accelerator
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6Proposing in HHS Accelerator
The HHS Accelerator System was launched to simplify and improve the
competitive contract process for Health and Human Service providers.
• Agencies publish all Request for
Proposals (RFP) Documents in the HHS
Accelerator System.
• Prequalified providers approved for
relevant Services are “Eligible to
Propose” and can submit proposal(s)
after RFPs are released.
• Providers must submit proposals
through the HHS Accelerator System by
the proposal due date and time (2 pm).
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7Competing for Funding
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Click “Add New
Proposal” to begin your
response to the RFP.
Click the “Procurement
Title” link to access the
Proposal Summary tab.
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Submitting A Proposal
Submit Proposal• Check off the attestation boxes, enter your
“User Name” and “Password” and click the
“Submit Proposal” button.
Proposal Status• Once your proposal has been submitted, your
organization’s status will change from Draft to
Submitted.
Proposals must be submitted by 2:00 PM on the due date in the system.
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PASSPort: Leveling the Playing Field
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MOCS and NYC Procurement
Compliance,
Advisory &
Partnerships
FY19
Technology
Solutions
Transparency
& Reporting
Learning
Management &
Support
41City Agencies
43,500+Procurement
Actions in FY 19
14,000+ Filed Vendors in PASSPort
6,000+NYC Procurement Staff
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Procurement & PASSPort Implementation
ENTERPRISE VENDOR DATARelease 1
✓ Launched August 2017
Key Features:
• Self-service vendor accounts
• Responsibility determinations
Outputs and Achievements:
• 14,000 vendors filed
• Cycle time reduction by 10 weeks
System Sunsets: VENDEX
Release 4
Coming Winter 2020/21
Key Features:
• Citywide Invoicing and Payment
• Prequalification for all vendors
System Sunsets: HHS Accelerator
(Prequalification, all RFPs)
Release 3
Coming Spring 2020
Key Features:
• Procurement Roadmap
• Digital RFx
• Online registration process
• E-signature, zero paper
• Amendment/Change Order mgmt.
System Sunsets: APT, HHS Accelerator
(RFPs, except open-ended)
Release 2
✓ Launched April 2019
Key Features:
• Requirements Contracts Catalog
• Online Requisition, Receipt, Invoice,
Payment management
Outputs and Achievements:
• Full payment pipeline functional
System Sunsets: DCAS Direct Order
SOURCING BID/PROPOSAL MANAGEMENT CONTRACT REGISTRATION INVOICE AND PAYMENTENTERPRISE VENDOR DATA
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Preparing to Do Business with the City of New York
1 Create NYC.ID at nyc.gov/passport
2 Using NYC.ID, log in to PASSPort and submit account request
3 Once approved, complete vendor enrollment package
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Resources and Support for Vendors and Agencies
RELEASE 3
Spring 2020
PASSPORT DIRECT EMAIL
Ongoing
Driven by User Feedback
Join Vendor Workgroups
MOCS deploys people, technology and learning resources to maximize the benefits of e-procurement
Procurement Roadmap Online Resources Service Desk Technology Enhancements
Coming Soon nyc.gov/passport [email protected] PASSPort Direct Email
• Coming Spring 2020
• Browse Funding
Opportunities
• Align Development Plans
• Training Videos
• FAQs
• Job Aids
• Manuals
• Checklists
• Real-Time Support
• Escalation Paths
• Ongoing
• Driven by User Feedback
• Join Vendor Workgroups
