HEQCISHEQCIS

Briefing and Demo Briefing and Demo

July 2015July 2015

BackgroundBackground

Minimize the double capturing of Minimize the double capturing of data in the Education and Training data in the Education and Training SectorSector

Ensure that data conforms to Ensure that data conforms to minimum data standards for the minimum data standards for the Education and Training SectorEducation and Training Sector

Filespecifications

Heterogeneousdata store

File basedsubmission

Data validationutility

File basedsubmission

Data validationutility

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South African Qualifications Authority

ETQA

Homogeneousdata store

Filespecifications

Heterogeneousdata store

File basedsubmission

Data validationutility

File basedsubmission

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Training Provider

Training Centre IS

Export process

File specifications

Training Centre batch load files

Edu.Dex

Look up table data

.CSV .DOC

Getting StartedGetting Started

Apply for an Edu.Dex licenseApply for an Edu.Dex license Register Qualifications on the HEQCISRegister Qualifications on the HEQCIS Install and activate Edu.Dex applicationInstall and activate Edu.Dex application Implement Edu.Dex updatesImplement Edu.Dex updates Extract data submissionExtract data submission Validate submissionValidate submission Submit data to HEQCISSubmit data to HEQCIS

HEQCISHEQCIS

Edu.Dex DemonstrationEdu.Dex Demonstration

Data submission file

2.7

HEQCIS

HEQCIS – Data submission on

SSH serverSuccessful Yes

HEQCIS – Data submission validation

Yes

Successful

Error Log/Log

Log

Training Centre

No

Training Centre

YesYes

4.1

4.2

4.3

HEQCIS Administrator

HEQCIS Administrator

Edu.Dex for Edu.Dex for Standard ETQAStandard ETQA

StandardStandard Conforms to the NLRD Load Conforms to the NLRD Load

Specifications as a minimum Specifications as a minimum (version 2)(version 2)

Accommodates the specific data Accommodates the specific data collection needs of the Standard collection needs of the Standard ETQAETQA

File specificationFile specification

http://www.che.ac.za/focus_areas/heqcis/overview

File 61 – Person/Learner informationFile 61 – Person/Learner information File 62 – Learnership File 62 – Learnership

enrolment/achievement (not applicable for enrolment/achievement (not applicable for the HEQCIS)the HEQCIS)

File 63 – Qualification File 63 – Qualification enrolment/achievementenrolment/achievement

File 64 – Course (Unit Standard) File 64 – Course (Unit Standard) enrolment/achievementenrolment/achievement

File specificationFile specification

New files:New files: File 65 – Staff employment informationFile 65 – Staff employment information File 66 – Journal publicationsFile 66 – Journal publications File 67 – Person journal publicationsFile 67 – Person journal publications File 68 – Person/Learner FTEFile 68 – Person/Learner FTE

GeneralGeneral

Registering Qualifications on the Registering Qualifications on the HEQCISHEQCIS

Provider Qualification Code Provider Qualification Code SAQA Qualification IDSAQA Qualification ID HEQCIS Qualification CodeHEQCIS Qualification Code

GeneralGeneral

Understanding the file specificationsUnderstanding the file specifications Provider_Code and Provider_Code and

Provider_ETQA_IdProvider_ETQA_Id Qualification_CodeQualification_Code Other lookup codes Other lookup codes

http://www.saqa.org.za/nlrdinfo.php

File 61File 61

Person/Learner informationPerson/Learner information National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and

Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have at least one Each record must have at least one

File 63, File 65 or File 67 recordFile 63, File 65 or File 67 record

File 61File 61

Person/Learner informationPerson/Learner information Alternative_Id_Type (not NULL)Alternative_Id_Type (not NULL) Equity_Code (not NULL and not U)Equity_Code (not NULL and not U) Nationality_Code (not NULL)Nationality_Code (not NULL) Home_Language_Code (not NULL)Home_Language_Code (not NULL) Gender_Code (not NULL and not U)Gender_Code (not NULL and not U) Citizen_Resident_Status_Code (not NULL)Citizen_Resident_Status_Code (not NULL) Socioeconomic_Status_Code (not NULL)Socioeconomic_Status_Code (not NULL) Disability_Status_Code (not NULL and not U)Disability_Status_Code (not NULL and not U) Person_Birth_Date (not NULL)Person_Birth_Date (not NULL)

File 61File 61

Person/Learner informationPerson/Learner information Person_Home_Addr_Postal_Code (not NULL)Person_Home_Addr_Postal_Code (not NULL) Person_Postal_Addr_Post_Code (not NULL)Person_Postal_Addr_Post_Code (not NULL) Province_Code (not NULL and not 0)Province_Code (not NULL and not 0) Person_Previous_Alternate_Id, Person_Previous_Alternate_Id,

Person_Previous_Alternative_Id_Type, Person_Previous_Alternative_Id_Type, Person_Previous_Provider_CodePerson_Previous_Provider_Code

Health and Functioning CodesHealth and Functioning Codes

File 63File 63

Qualification enrollment/achievementQualification enrollment/achievement National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and

Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have one File 61 Each record must have one File 61

recordrecord

File 63File 63

Qualification enrolment/achievementQualification enrolment/achievement Qualification_CodeQualification_Code Assessor_Registration_Number (always NULL)Assessor_Registration_Number (always NULL) Learner_Enrolled_DateLearner_Enrolled_Date Part_of (always 1), Learnership_Code (always Part_of (always 1), Learnership_Code (always

NULL)NULL) Assessor_Etqa_Id (always 621)Assessor_Etqa_Id (always 621) CESM 1 (not NULL)CESM 1 (not NULL) Most_Recent_Enrolment_Date (not NULL)Most_Recent_Enrolment_Date (not NULL)

File 65File 65

Staff employmentStaff employment National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and

Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have one File 61 Each record must have one File 61

recordrecord

File 65File 65

Staff employmentStaff employment Staff_Category_IdStaff_Category_Id Filler_01 and Filler_02 (always NULL)Filler_01 and Filler_02 (always NULL) Staff_Category_ETQA_Id (always 621)Staff_Category_ETQA_Id (always 621) Employment_Status_IdEmployment_Status_Id Highest_Qualification_Type_IdHighest_Qualification_Type_Id Appointment_Type_IdAppointment_Type_Id FTEFTE

File 66File 66

Journal PublicationJournal Publication Journal_Publication_CodeJournal_Publication_Code Uniqueness constraintUniqueness constraint Each record must have one File 67 Each record must have one File 67

recordrecord

File 66File 66

Journal PublicationJournal Publication Journal_NameJournal_Name AccreditedAccredited Journal_ISSNJournal_ISSN Article_TitleArticle_Title CESMCESM

File 67File 67

Person Journal PublicationPerson Journal Publication National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and

Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have one File 61 Each record must have one File 61

recordrecord Each record must have one File 66 Each record must have one File 66

recordrecord

File 67File 67

Person Journal PublicationPerson Journal Publication Journal_Publication_CodeJournal_Publication_Code AffiliatedAffiliated WeightWeight

File 68File 68

Person/Learner FTEPerson/Learner FTE National_Id, Person_Alternate_Id and National_Id, Person_Alternate_Id and

Alternative_Id_TypeAlternative_Id_Type Uniqueness constraintUniqueness constraint Each record must have one File 63 Each record must have one File 63

recordrecord

File 68File 68

Person/Learner FTEPerson/Learner FTE Qualification_CodeQualification_Code FTE_YearFTE_Year FTEFTE

Edu.DexEdu.Dex

More informationMore information

www.praxis.co.za/EduDexwww.praxis.co.za/EduDex

Thank youThank you