Helping You Achieve Your Research Objectives
description
Transcript of Helping You Achieve Your Research Objectives
Helping You Achieve Helping You Achieve Your Research Your Research
ObjectivesObjectives
DIVISION OF AUDIT DIVISION OF AUDIT SERVICESSERVICES
Navigating the Administrative Highway - September 2004
Presentation ObjectivesPresentation Objectives
1.1. Overview of the Division of Audit Overview of the Division of Audit ServicesServices
2.2. Navigating the Administrative Navigating the Administrative HighwayHighway
3.3. How Audit Services can help you How Audit Services can help you achieve your research objectivesachieve your research objectives
4.4. Recap and questionsRecap and questions
Navigating the Administrative Highway - September 2004
Overview of Audit ServicesOverview of Audit Services
INFORMATION SYSTEMSAUDITOR
Troy Harkot
INTERNAL AUDITORJohn Cornwell
SENIOR INTERNAL AUDITORDale Holaday
DIRECTOR OF AUDIT SERVICESAl Novakowski
AUDIT COMMITTEE
VICE PRESIDENT(FINANCE AND RESOURCES)
PRESIDENT
UNIVERSITY OF SASKATCHEWANBOARD OF GOVERNORS
Navigating the Administrative Highway - September 2004
Overview of Audit Services – Overview of Audit Services – con’tcon’t
Internal auditors ascribe to Internal auditors ascribe to professional standardsprofessional standards
Distinguish internal auditors from Distinguish internal auditors from other employeesother employees
Bestows credibility to internal Bestows credibility to internal auditorsauditors
Navigating the Administrative Highway - September 2004
Overview of Audit Services – con’tOverview of Audit Services – con’t
Resources:Resources: Institute of Internal Auditors (IIA)Institute of Internal Auditors (IIA) Association of College and University Association of College and University
Auditors (ACUA)Auditors (ACUA) Canadian Association of University Business Canadian Association of University Business
Officers (CAUBO)Officers (CAUBO)
Our mandate is approved by the Board of Our mandate is approved by the Board of Governors. Governors.
We are dedicated to assisting University We are dedicated to assisting University Management in the effective discharge of their Management in the effective discharge of their responsibilities. responsibilities.
Navigating the Administrative Highway - September 2004
Question?Question?
By a show of hands, how many of you have had any By a show of hands, how many of you have had any dealings with an auditor?dealings with an auditor?
Traditional viewTraditional view Internal Audit modelInternal Audit model
““a tiny cloud that can mushroom into a tempest that a tiny cloud that can mushroom into a tempest that may rock the pillars of the organization” (CGA Canada)may rock the pillars of the organization” (CGA Canada)
Navigating the Administrative Highway - September 2004
Navigating the Navigating the Administrative Highway – Administrative Highway –
Audit Services’ ViewAudit Services’ ViewTravelling the Travelling the
highway highway
To reach your To reach your research objectivesresearch objectives
Using the Using the infrastructure infrastructure created created
Navigating the Administrative Highway - September 2004
The Infrastructure - Audit The Infrastructure - Audit Services’ ViewServices’ View
System of peopleSystem of people ComputersComputers Data Data Information systemsInformation systems Policy, procedures, and guidelinesPolicy, procedures, and guidelines
The Goal The Goal To help you achieve your objectiveTo help you achieve your objective
Navigating the Administrative Highway - September 2004
The journey to a successful The journey to a successful research projectresearch project
Risks involved in completing the Risks involved in completing the journeyjourney
Some may be obvious while others Some may be obvious while others are notare not
Analogy of a family vacationAnalogy of a family vacation
Navigating the Administrative Highway - September 2004
The JourneyThe Journey
ObjectiveObjectiveTo reach your destinationTo reach your destination safely, efficiently, timely, safely, efficiently, timely, and within budget!and within budget!
Identify “things” that mayIdentify “things” that may not allow us to get therenot allow us to get there
Defining risk and internal Defining risk and internal control.control.
Navigating the Administrative Highway - September 2004
Defining risk and Defining risk and internal controlinternal control
Risk: the potential of something Risk: the potential of something occurring that will prevent us from occurring that will prevent us from achieving our objective.achieving our objective.
Internal control: an action, process Internal control: an action, process or item to mitigate that risk.or item to mitigate that risk.
Navigating the Administrative Highway - September 2004
Risk AversionRisk Aversion
Planning the tripPlanning the trip
MapsMaps
MoneyMoney
Packing suitcasesPacking suitcases
Navigating the Administrative Highway - September 2004
Risk AversionRisk Aversion
Car maintenanceCar maintenance
Tune-upTune-up
Oil changeOil change
Check the tiresCheck the tires
Buy gasBuy gas
Navigating the Administrative Highway - September 2004
Risk AversionRisk Aversion
Make Make accommodation accommodation reservationsreservations
Ensures your family Ensures your family will have someplace will have someplace to sleepto sleep
Navigating the Administrative Highway - September 2004
Risk aversion costs Risk aversion costs money!money!
All of the “internal controls” cost All of the “internal controls” cost money. money.
What happens if you decide not to What happens if you decide not to spend money on “controls”?spend money on “controls”? You may have car troubleYou may have car trouble You may run out of gasYou may run out of gas
The journey may cost you more or you The journey may cost you more or you may not get to your destination!may not get to your destination!
Navigating the Administrative Highway - September 2004
Relating the analogy to Relating the analogy to your research projectyour research project
Risk is identified asRisk is identified as
the potential of something occurring the potential of something occurring
that will prevent you from achieving that will prevent you from achieving
your research objectives.your research objectives.
Navigating the Administrative Highway - September 2004
Areas of RiskAreas of Risk
1.1. Compliance with regulatory bodiesCompliance with regulatory bodies
2.2. Use of University facilities and Use of University facilities and assetsassets
3.3. ExpendituresExpenditures
Navigating the Administrative Highway - September 2004
1. Risks identified: 1. Risks identified: ComplianceCompliance
Freezing or closing of the grant Freezing or closing of the grant account(s)account(s)
Of the individual researcher, orOf the individual researcher, or
Of all grant accounts at the Institution Of all grant accounts at the Institution
Navigating the Administrative Highway - September 2004
Compliance issuesCompliance issues
Tri-CouncilTri-Council Funding received through Funding received through
parliamentary appropriationsparliamentary appropriations
Responsibility to Parliament and Responsibility to Parliament and taxpayerstaxpayers
Audit Services role and responsibilityAudit Services role and responsibility
Navigating the Administrative Highway - September 2004
2. Risks identified: Using 2. Risks identified: Using University facilities & University facilities &
assetsassets
Misuse and abuse of University Misuse and abuse of University assetsassets
Exposure to insurance and liability Exposure to insurance and liability issuesissues
Unfavourable public perceptionUnfavourable public perception
Navigating the Administrative Highway - September 2004
3. Risks identified: 3. Risks identified: expendituresexpenditures
Financial loss to the UniversityFinancial loss to the University Unauthorized or inappropriately authorizedUnauthorized or inappropriately authorized Unsupported expendituresUnsupported expenditures Ineligible expendituresIneligible expenditures Overspending Overspending
Expending additional resourcesExpending additional resources
Integrity and reputation compromisedIntegrity and reputation compromised Individual and the University as a wholeIndividual and the University as a whole
Navigating the Administrative Highway - September 2004
Bridging the gapBridging the gap
Lack of knowledge – increases the risk that Lack of knowledge – increases the risk that research funds may be inappropriately spentresearch funds may be inappropriately spent
Audit Services –adds valueAudit Services –adds value
Navigating the Administrative Highway - September 2004
Independent Eyes and Independent Eyes and EarsEars
Audit Services acts as management’s Audit Services acts as management’s eyes and earseyes and ears
Making sure that the University’s Making sure that the University’s assets are protected assets are protected
Making sure that the University is Making sure that the University is being a good steward of the funds being a good steward of the funds that have been entrusted to the that have been entrusted to the researcher and institutionresearcher and institution
Navigating the Administrative Highway - September 2004
Independent eyes for a Independent eyes for a smooth ridesmooth ride
We are the independent We are the independent eyes that make sure all eyes that make sure all the system checks and the system checks and balances are in place.balances are in place.
This will help the This will help the researcher have a researcher have a smooth ride down the smooth ride down the Administrative Administrative Highway.Highway.
Navigating the Administrative Highway - September 2004
Navigating the Administrative Highway - September 2004
Contact informationContact information
Al Novakowski, DirectorAl Novakowski, Director
Ph: 4915 Ph: 4915
email: [email protected]: [email protected]
Dale Holaday, Senior Internal AuditorDale Holaday, Senior Internal Auditor
Ph: 4916 Ph: 4916
email: [email protected]: [email protected]
Navigating the Administrative Highway - September 2004
http://www.usask.ca/audit/http://www.usask.ca/audit/
Troy Harkot, Information Systems Troy Harkot, Information Systems AuditorAuditor
Ph: 4917 Ph: 4917 email: [email protected]: [email protected]
John Cornwell, Internal AuditorJohn Cornwell, Internal AuditorPh: 1872 Ph: 1872 email: [email protected]: [email protected]
Office Fax: 1904Office Fax: 1904