Helmholtz Centre for Ion Research

D. Krämer, 2nd Lab Directors Meeting, Protvino, January 15-16, 2008

Design and Engineering Issues; Standardization and Synergies

Funding by all partners – GER & Partnersby in-kind and/or cash contributions

In-kind contributions:Partners will nominate tech. Responsible persons fromLaboratories that will take-over working package(s)AND: procurement of components to FAIR funding stays in the partner country direct funding agency to lab

International Realization of FAIR

Cash contributions:All working packages that are not covered need to beprocured by FAIR GmbH using int. Call for Tenders

So fare there are virtually no cash contributions

In-Kind Contracts as Defined by AFI 1 In-kind contributions will be contractually defined by FAIR GmbH and

representatives of the partner countries

2 Contracts will address:

2.1 Legal aspects (schedule, responsibilities ..)

2.2 Compliance to European/German laws

- electrical rules, pressure vessel regulations etc.

(necessary certifications are part of the work)

2.2 Specifications of components to deliverables

- Technical specifications (parameters and tolerances)

- functional specification (in general no detailed drawings!) to allow industries for optimum production

Scope of Work

3 Scope of Work and Responsibilities within WP

Production of fabrication drawings

Procurement of materials

Production of components according specification

Testing (FAT) and Documentation

Packing and transportation to FAIR site

Unpacking, testing (SAT) and installation

Functionality tests without beam

System responsibility is with the head of specific machine

Specification and Realization of in-kind

Costbook defines “Share in FAIR” independent of production costs (to be settled with partners funding agency)

Specifications are the basis of contracts between FAIR GmbH and partner lab for

contribution

• WP descriptions (provided by GSI/FAIR machine group):

- functional descriptions

- detailed specifications incl. drawings

- build to print (in rare cases).

Technical Specifications

Technical Detailing Accelerator Components

Detailing of Civil Construction in Progress

Specification of Components

Available documents:

- FAIR Baseline Technical Report- Technical Design Reports under preparation- Parameterlist for all machines excisting

Distribution of Work Packages

The process:

- Expressions of interest by partner labs- according to proposal, technical capabilities, references etc.

- Evaluation/Decision by inter. Expert groups together with management and IKRB preparation of first in-kind list for approval by Council & IKRB)-Supervision by FAIR GmbH as the project owner- operational groups from GSI and other labs (CERN ..)

SiteLab.-ServicesLandlord Activ.

POF-Research

Res.-Infrastr.

Scientific-Technical

Infrastructure

FAIR Facility

Construction / Operation

FAIR-GmbH

Management

Contractual Arrangements"Geschäftsbesorgungsvertrag"

Strategic Planning

Budget & Financing

Controlling

Scientific Program & Schedule

International Employment

FAIR Line Management

Administrative

Infrastructure

GSI Line Management

LaboratoryFacility & Site Operations

Engineering Design

Site Preparation and ES&H

Technical & Civil Construction

Production Supervision

Commissioning

GSI-mbH

Management

Tasks of FAIR GmbH and GSI

Documentation at FAIR

2.3 Communication and Reporting

- Regular reviews (CDR, FDR, PRR ..)

by FAIR with the help of external experts (e.g. GSI, CERN..)

- includes access to production site for FAIR representatives

- Testing & documentation

FAT, SAT (requires a defined and approved QA and QC

prior and during project)

EDMS as Project Communication Tool is Progressing

Standardization of Documentation

Standardization at FAIR

Evident to make use of synergiesthink on operation/service of the accelerators

A common control system- Hardware requirements on interfaces

Power converters: identical digital regulation and interface to control system at all machinesDiagnostics: common interfaces for all machinesVacuum: common interfaces for all machinesRF: common Low Level electronics and interfaces

In case of questions: ask the machine responsibles

Head of Machines

Co-ordinators in the designs & expertise

Synchrotrons Storage RingsSIS100, SIS300,HEBT NESR, CR, RESR, p-Bar Source

P. Spiller M. Steck

R. Maier (HESR) p-linac: L. Groening Super-FRS: M. Winkler

Standardization of Drawings

Site A

WEB-ClientWEB-ClientAccessService

LocalData

Site CWEB-ClientWEB-Client

Local Data

SupplierWEB-ClientWEB-Client

Local Data

INTERNET

Site BWEB-ClientWEB-ClientAccess

Service

Local Data

Converting

OFTP

OpenDXM®

Database

Local Data

AccessService

Converting

AdministrationAdministration

OFTP

Customers/Partners

WAN2.4 Standardization in Communication

- Drawings

Interface management

- Documentation for maintenance

Facility management

All drawings in 3D required

Archived at GSI for FAIR

CE Conformity as Safety Standard

All components that are used at FAIR need to fulfillEU safety standards (proven by CE declaration)

Requires careful documentation and approval

Compliance to European/German laws- electrical rules, pressure vessel regulations etc. (necessary certification is part of the work package)

Manpower Considerations

• Manpower of 1950 FTEs accounted for supervision and

project control on-site.• Comprises the personnel needed for

– coordination activities for the subprojects and technical subsystems

– elaboration of the specifications– supervision of quality assurance of delivered components– supervision of assembly and installation of components – commissioning with beam.

Manpower for realization of components is within the scope

of work package.

Present EoIs cover more than 2/3 of work packages

Great success

Let‘s start round table discussions on technical detailswith all partners that expressed their interest in dedicatedmachine(s) or work packages.