GWAVACon 2013: Vibe Hudson and NetCB Success Story 2

Novell Vibe®

Radar and Roadmap

Anthony PriestmanSr. Solution [email protected]

Christiaan SwanepoelNetCB

Electronic Records and Document Management

(eRDMS)

2

20 September 2013

Agenda

• Where are we

• eRDMS Recap

• Going forward

• Demo

• eRDMS Team

3

eRDMS – Where are we?

2009 Submit

File Plan for

Approval to

National Archive

2010 Start with File

Plan implementation

in NRF & SAASTA

2011R&DM

Audit done Result:

Non-compliance

2011Shape up File

Plan implementation

and start procurement of

eRDMS

2012Appoint

NetCB to design and implement

the NRF eRDMS

2012 /13Design and configure eRDMS

Workshops

Information sessions

MDIF

4

eRDMS Recap

5

Why eRDMS?• Easy access and quick retrieval of

records and documents

• Can search text within a stored record and document

• Cost saving (less off-site storage required)

• Security of documents (assign access rights)

http://www.google.co.za/url?sa=i&rct=j&q=document+security&source=images&cd=&cad=rja&docid=x9dDih91FLmOkM&tbnid=EsDl41QlybdrsM:&ved=0CAUQjRw&url=http%3A%2F%2Fwww.quorumcentral.com%2Fquorum_documents%2Fpageid-11%2F&ei=Gz4LUpaGDYi30QXpvoDwDw&psig=AFQjCNEk_trPnxD0AWW3Yi_2-hrV2zqlrA&ust=1376554055630983

Corporate

RISA

SAASTA

eRDMS – Going forward

6

MDIFEnd User Training

RDOC CoP

Roll-out to NF’s and

Bu’s

Phase 1 Phase 2

We are here 20 Sep 2013

eRDMS Team

7

Hein Spingies [email protected] (012) 481 4363

Kedibone Madikologa [email protected]

(012) 481 4362

Phemy [email protected](012) 481 4270

ERDMS @ NRF

Login Page

8

The File Plan

Approved by National Archives and Records Services

(Republic of South Africa)

10

File Plan Views

Custom Workspace and Folders in Novell Vibe

12

Records Submission

Users submit records

Record Administrators validate quality through Vibe Workflow

15

Important

• Keep it simple• Build a Collaborative Approach

to Records Management• Deploy Document Management

at the same time 19

Vibe, codename Hudson

© Novell, Inc. All rights reserved.22

Novell®

GroupWise®

Novell® Collaboration Integrations

Integrations• Calendar sync• Task sync• Escalate from e-mail to team, to chat• Unified search experience• Document management integration

Integrations• Histories stored in GroupWise

• Rich presence

Novell Vibe™ Novell Messenger


Novell Vibe®

Next Generation Collaboration Platform That Combines the Best of:

Document Management

Project Collaboration

Collaborative Intranets

Knowledge Repository

Process Automation

Versioning, Sharing, Approval, Lifecycle, Search

Tasks, calendars, security, one place, awareness, retention, internal/external users, apps & processes, templates/reuse

Collaborative, user control & contribution, flexible, branding, awareness, social

Depth: wiki, blog, discussion, files, tasks, calendars, images, custom forms, 400+ file types

Advanced and simple workflows, custom forms

M O

B I L

E A

C C

E S

S


Vibe User Interface


What's New (Activity Stream)


Task Management


Novell Vibe® Is Used for Novell Betas


Enablement Central is in Novell Vibe®


Enhanced Mobile UI

Mobile Browser SupportiPhone and Android App


Vibe Add-in for MS Office – NEW!

Vibe Tab

Versions

ProfilesRatingsTags

CommentsandDiscussions


Vibe Desktop – NEW! (Windows and Mac)Offline File Sync

Vibe in Libraries

Vibe in Status Bar


Integrations with GroupWise® and Novell Messenger

• Embedded workspaces

• Drag-&-drop e-mails and attachments

• Cross-product search

• View live Vibe content

• Entitlement to Novell Messenger

• Integrated presence

• Start IM from Vibe


Validation

— Michael Fauscette, Group Vice President, Software Business Solutions at IDC.

“Businesses want solutions that help their employees get work done, but don't create security problems. Novell Vibe® gives CIOs the balance they need between keeping their workers productive and protecting corporate assets and business knowledge.”

Novell® named a leader in Forrester Wave Collaboration Platforms


Novell Vibe® Selling Advantages

• Faster time to productivity

– Quick install and setup with flexible configuration options

– Easy site and workspace creation and branding

– Convenient to connect to existing file stores

– End user customizable without requiring major setup or developers

– Integrations with Microsoft Office and desktop file explorer

• Better Return on Investment

– Robust content management, feature depth and workflow capabilities

– Powerful role-based, security and access controls

• Novell Integrations

– Novell GroupWise®

– Novell Messenger


Vibe Resource Library

www.novell.com/vibe• Forms• Workflows• Workspaces• Webinars new• Articles• Videos• Success Stories• Use Cases• White Papers• More

See complete library at:

http://www.novell.com/vibe


Vibe Sandbox (Public Access)

http://vibe.novell.com• Working forms• Working workflows• Sample workspaces• Hands-on demos

new• Webinars new• Projects new• Uses novell.com

credentials• Every user gets

personal workspace with limited storage

http://vibe.novell.com/

http://vibe.novell.com/


Customizing Your Vibe Site

• Basic Customizations‒ No coding required: Branding, Forms and Views, Landing Pages, Workflows,

Templates, Accessories

• Custom JSPs‒ Simple modifications using JSPs and JSTL: Customize Forms and Views,

Landing Pages and JSP call-outs (Built-in hooks for adding custom code), CSS, Colors and Images

• Remote Applications‒ Integration with other applications: Data from external application is shown on

Vibe pages

• Extensions‒ Extending the Vibe code: A packaged add-on to Vibe like new entry types,

templates or workflow call-out code.

• Configuration Files


Novell Vibe®

moving forward

Novell Vibe

Novell Vibe 3.3:

• File Sync and Off-line access for Windows and Mac

• MS Office add-in

• Dynamic groups

• MyCalendar & MyTasks

• Landing Page improvements

• TOCs in Wiki

• Workflow improvements

• Quality and performance

* Features under consideration

2012 Future2013

Hudson:

• OpenID support• Filr integrations• WebDAV Improvements• iOS off-line files and sync• Android off-line files and sync• Productivity: folder UI, multi-

entry actions, filtering, drag & drop, commenting, sharing, people search, profiles, landing page preview

• Folder export/import*

Inverness:

• Shibboleth support • Peer-to-peer messaging• Integrated chat• Gantt charts* / Quick teams*• Improved tablet support

Next:

• Team management

• Improved branding, theming and customization

• Refresh workflow definition tools

• LibreOffice Add-in

• Outlook integration

• Full GW calendar and task sync

• Search Improvements

• RedHat (RHEL) support

• Mobile UI


Productivity Boosters (Hudson)

• Filr integrations (My files, Share, Net Folders)

• Improved Drag-&-drop

• Enhanced filtering (multiple filters)

• More polished look and feel

• Multi-entry actions (move, copy, read/unread, lock/unlock, change, subscribe..)

• Powerful sharing (internal, external, viewer, editor, expiration)


iOS and Android Clients (Hudson)


OpenID Support (Hudson)


Integrated Chat (Future)


Free Novell Vibe® Resources!

• Try out the Virtual Sandbox‒ vibe.novell.com

• Download Starterpack (10 Free Licenses)‒ www.novell.com/vibe

• Visit the Resource Library‒ www.novell.com/vibe

801.861.7000 (Worldwide)800.453.1267 (Toll-free)

Corporate Headquarters1800 South, Novell PlaceProvo, Utah 84606

Join us on:www.novell.com


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This document could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein. These changes may be incorporated in new editions of this document. Novell, Inc. may make improvements in or changes to the software described in this document at any time. Copyright © 2011 Novell, Inc. All rights reserved. All Novell marks referenced in this presentation are trademarks or registered trademarks of Novell, Inc. in the United States. All third-party trademarks are the property of their respective owners.

GWAVACon 2013: Vibe Hudson and NetCB Success Story 2

Technology

Transcript of GWAVACon 2013: Vibe Hudson and NetCB Success Story 2