Guide for Erasmus+ Programme Key Action1: Higher Education Erasmus Programme Guide.pdf1. What is...

Kallipoleos Ave., P.O.Box 20536, 1679 Nicosia, Cyprus

Tel.: 22 806000, Fax: 22 376872, E-mail: [email protected], Website: www.mim.ac.cy

ERASMUS+ PROGRAMME MEDITERRANEAN INSTITUTE OF MANAGEMENT

Guide for

Erasmus+ Programme

Key Action1: Higher Education

Contents 1. What is Erasmus+ .......................................................................................................................................................... 4

2. Erasmus+ Charter .......................................................................................................................................................... 5

3. Erasmus activities at MIM .......................................................................................................................................... 6

3.1. Selection Committee ........................................................................................................................................... 6

3.2. Selection Criteria .................................................................................................................................................. 7

3.2.1. Student selection ........................................................................................................................................ 7

3.2.2. Faculty/Staff Selection ............................................................................................................................. 7

4. Student Mobility for Studies ...................................................................................................................................... 8

4.1. Application procedure ....................................................................................................................................... 8

4.2. Learning Agreement ........................................................................................................................................... 8

4.3. Inter-institutional Agreement ......................................................................................................................... 9

4.4. Mobility Agreement ............................................................................................................................................. 9

4.5. Duration of the activity ...................................................................................................................................... 9

4.6. Commencement of activity ............................................................................................................................... 9

4.7. Eligible Participating Organisations ............................................................................................................. 9

4.8. Tuition and Fees ................................................................................................................................................... 9

4.9. Funding ..................................................................................................................................................................... 9

4.9.1. Subsistence .................................................................................................................................................. 10

4.9.2. Travel ............................................................................................................................................................. 12

4.10. Zero Grant Mobility ...................................................................................................................................... 12

5. Student Mobility for Traineeship .......................................................................................................................... 13

5.1. Procedure .............................................................................................................................................................. 13

5.2. Learning Agreement ......................................................................................................................................... 14

5.3. Duration of the activity .................................................................................................................................... 14

5.4. Commencement of activity ............................................................................................................................. 14

5.5. Eligible participating organisations ........................................................................................................... 14

5.6. How to find traineeship opportunities ...................................................................................................... 14

5.7. Funding ................................................................................................................................................................... 15

5.7.1. Subsistence .................................................................................................................................................. 16

5.7.2. Travel ............................................................................................................................................................. 16

5.8. Zero Grant Mobility ........................................................................................................................................... 16

6. Faculty and Staff Mobility ......................................................................................................................................... 18

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6.1. Eligible Activities ................................................................................................................................................ 18

6.2. Application procedure ..................................................................................................................................... 18

6.3. Inter-institutional Agreement ....................................................................................................................... 18

6.4. Mobility Agreement ........................................................................................................................................... 18

6.5. Duration of the activity .................................................................................................................................... 18

6.6. Eligible participating organisations ........................................................................................................... 19

6.6.1. Staff mobility for training ...................................................................................................................... 19

6.6.2. Faculty mobility for teaching ............................................................................................................... 19

6.7. Venue ....................................................................................................................................................................... 19

6.8. Funding ................................................................................................................................................................... 19

6.8.1. Travel ............................................................................................................................................................. 19

6.8.2. Subsistence .................................................................................................................................................. 20

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1. What is Erasmus+

Erasmus+ is the EU Programme in the fields of education, training, youth and sport for the

period 2014-2020.

For the period 2014-2020, the EU is investing €14.7 billion in Erasmus+ so that opportunities

which will help boost the job prospects and personal development of young people will arise,

and at the same time help the education, training and youth systems deliver teaching and learning

that grants people the skills they need in today’s labour market and society, as well as in the

future.

The Programme offers funding opportunities for:

Teachers, trainers, lecturers, administrators and youth workers to teach, train and gain new

professional perspectives abroad, or to share experience

Cooperation between institutions/organisations/youth centres and other relevant

organisations from the countries participating in the Programme in order to exchange good

practices, to innovate and modernize.

Higher education and vocational students to study, train and gain work experience abroad

(including mobility to and from Europe in higher education)

Young people to take part in transnational youth exchanges and volunteering

Actions aiming at the support for policy reform in fields of interest of the Programme

You can benefit from Erasmus in many different ways, and we here at the MIM Erasmus Office

can help you decide which option is the best for you.

Contact persons: Mrs Elena Christodoulidou

Erasmus Officer

Mediterranean Institute of Management (MIM)

77 Kallipoleos Avenue, PO BOX 20536

1679 Nicosia

Tel: 22 806106

Fax: 22 376872

Email: [email protected] / [email protected]

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2. Erasmus+ Charter

The Erasmus Charter for Higher Education (ECHE) provides the general quality framework for

European and international cooperation activities a Higher Education Institution (HEI) may carry

out within Erasmus +.

The Erasmus Charter for Higher Education (ECHE) provides the general quality framework for

European and international cooperation activities a higher education institution (HEI) may carry

out within Erasmus+.

HEIs located in a Programme country can only participate in the learning mobility of individuals

and/or cooperation for innovation and good practices under the Erasmus+ Programme only if

they have been awarded the Erasmus Charter for Higher Erasmus+ Activities.

The Mediterranean Institute of Management (MIM) has been awarded the Erasmus Charter for

Higher Education under the new Erasmus+ Programme for the years 2014-2020.

Erasmus ID Code: CY NICOSIA33

Erasmus Charter for Higher Education Number: 270074-EPP-1-2015-1-CY-EPPKA3-ECHE

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3. Erasmus activities at MIM

Erasmus+ supports a variety of mobility opportunities for learners and staff in education, training

and youth institutions and organisations.

Erasmus+ offers the opportunity for higher education institutions to send students and staff

abroad to study, teach, or train at participating institutions, as well as to participate in a

traineeship.

MIM can also host incoming students and staff from abroad.

Each student can participate in mobility actions totaling up to 12 months per academic cycle

independently of the type and number of mobility activities undertaken. Thus, the duration of a

traineeship by recent graduates counts towards the 12 months maximum of the cycle during

which they apply for the traineeship and so do participation in activities with a zero-grant from

EU funds.

A Mobility Project could take place between Programme Countries or between Programme and

Partner Countries.

In the case of Mobility Projects between Programme Countries, the following activities could

take place. 1) Student Mobility for Studies

2) Student Mobility for Traineeship

3) Faculty/Staff Mobility

In the case of Mobility Projects between Programme and Partner Countries, students are given

the opportunities to study and Faculty/Staff is given the opportunity to teach, to train or to be

trained in Higher Education Institutions (HEI) beyond Europe. Also, staff and students from

countries beyond Europe can come and participate in HEI within Europe. Thus, the following

actions could take place: 1) Student Mobility for Studies

2) Faculty/Staff Mobility

3.1. Selection Committee

Given that higher education students and staff can not apply directly for a grant to the National

Agency, all applications submitted by interested students and staff is evaluated by the MIM

Erasmus+ Mobility Committee.

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The Committee is comprised of: 1) The MIM Manager

2) The MIM Erasmus Officers

3.2. Selection Criteria

3.2.1. Student selection

i. MIM current student or graduate

ii. Academic Performance

iii. MIM tuition fee account must be in good standing

iv. Declaration of interest and follow the requested procedures within the set

deadlines

v. The host country must be a “Programme Country” (can take part in the certain

Action of the Programme) and be different from the country of the sending

organization and the student’s country of residence

vi. Knowledge of the language used by the host organisation

vii. Priority is given to unemployed students or students from less advantaged

socio-economic backgrounds

viii. Motive for participation

3.2.2. Faculty/Staff Selection

i. Expected benefits from the proposed training in relation to the candidate’s

responsibilities and the Institution’s needs and strategy

ii. Expected use of the training

iii. The candidate did not undertake any mobility actions in the past 2 years with

European Mobility Programmes

iv. Knowledge of the language of the proposed training/teaching

v. Faculty teaching mobility is only available to full time faculty-members

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4. Student Mobility for Studies

MIM students can go to any Programme or Partner Country for a study period. Students from

other partner institutions can also study at MIM (Incoming students).

It is imperative that the mobility activity is compatible with the students’ degree and part of the

student's study programme.

The mobility activity must be carried in a country different than the country of the sending

organisation and the country where the students had their accommodation during their studies.

4.1. Application procedure

i. Identification of the programme and courses offered in the semester(s) to study abroad at

a Programme or Partner Country University.

ii. Consultation with an MIM Officer to find the corresponding courses with MIM. iii. The student must complete and submit the Declaration of interest to the Erasmus Office of

MIM by the preset date. iv. Upon approval MIM will send student’s nomination to the host University. v. Completion of the Learning Agreement with the relevant modules and ECTS credits by

the host university and return it to the MIM Erasmus Office.

vi. Once the courses have been checked and approved by the MIM Manager the student will

submit the Learning Agreement along with any other necessary documents to the MIM

Erasmus Office before the applications deadline of the host University.

vii. The MIM Erasmus Officer will then send the student’s application to the institutions that

s/he wishes to apply for.

viii. At the end of the period abroad, the receiving institution provides the student and the

MIM with a transcript of records confirming the results of the agreed programme.

ix. All students are required to complete and submit a final report. The report includes a

qualitative evaluation of the linguistic support during the mobility period. Failure to

submit this report might result to partially or fully reimburse MIM with the EU grant

received.

4.2. Learning Agreement

The Learning Agreement sets out the programme of the studies to be followed abroad and must

be approved by the student, the sending and the receiving institution before the start of the

exchange.

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The Learning Agreement should include all the learning outcomes the student is expected to

acquire during the exchange as well as the rights and obligations of the various parties.

4.3. Inter-institutional Agreement

An inter-institutional agreement has to be in place between the sending and the receiving

institutions before the exchange can start.

In the case where no such agreement exists, the MIM Erasmus Office has to be informed so it

can contact the specific University in order to establish a partnership.

4.4. Mobility Agreement

The activities of the faculty and staff should be agreed on in advance by all parties involved,

participant, sending and receiving organisations. This Mobility Agreement should be signed

which should specify: i. The target learning outcomes,

ii. The provisions for formal recognition (for example through ECTS), and

iii. The rights and obligations of the various parties.

4.5. Duration of the activity

The study period could have duration of a minimum 3 months to a maximum of 12 months.

4.6. Commencement of activity

June 1st of the year the application was submitted.

4.7. Eligible Participating Organisations

If the receiving organisation comes from a Programme Country, then it must be a HEI awarded

with an ECHE. If it is a Partner Country organisation, then it must be a HEI recognized by

competent authorities and have a signed inter-institutional with MIM before the mobility takes

place.

4.8. Tuition and Fees

Tuition and fees are paid as normal to MIM and no tuition is paid to the University to be

attended abroad.

4.9. Funding

During the period of study or traineeship, students may receive funding for their travel and

subsistence costs.

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All accommodation and travel arrangements are made by students/recent graduates.

The grant amount is based on the mobility flow:

Group 1

Programme Countries with higher living costs

Denmark, Ireland, France, Italy, Austria,

Finland, Sweden, United Kingdom, Liechtenstein, Norway.

Group 2

Programme Countries with medium living costs

Belgium, Chech Republic, Germany, Greece,

Spain, Croatia, Cyprus, Luxemburg, Netherlands, Portugal, Slovenia, Iceland,

Turkey.

Group 3

Programme Countries with lower living costs

Bulgaria, Estonia, Latvia, Lithunia, Hungary, Malta, Poland, Romania, Slovakia, former

Yogoslav Republic of Macedonia.

4.9.1. Subsistence

The following information pertains to students from Programme Countries and regions.

The highest amounts for subsistence costs regarding students are set as:

From To Amount

Outermost regions, Cyprus, Iceland and Malta, Overseas Countries and

Territories

Group 1 countries 750 EUR per month



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4.9.2. Travel

The following table states the grant amounts for travel costs:

Travel distances Amount

Between 100 and 499 KM 180 EUR per participant





8000 KM or more 1300 EUR per participant

4.10. Zero Grant Mobility

Due to limited funds, some applicants may be offered a zero grant mobility or reduced Erasmus

Grant but benefit from all advantages of being an Erasmus student. The Erasmus Grant will be

discussed in detail with each participant after the selection of successful applicants.

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5. Student Mobility for Traineeship

Students currently enrolled at MIM and recent MIM graduates can have the opportunity to gain

work experience through a traineeship (work placement) in companies, organisations or

Universities in countries participating in the Erasmus+ Programme.

By doing a traineeship abroad with Erasmus+, students improve their communication, language

and inter-cultural skills, soft skills, and at the same time become more entrepreneurial.

The Declaration of Interest must be submitted to the MIM Erasmus Office by the set deadline

and the traineeship must be carried out and completed while being a student or within one year

after graduation.

The traineeship must be relevant to the students’ degree-related learning.

5.1. Procedure

i. Identification and contact potential host (receiving organisations) by the student.

ii. Completion and Submission of the Declaration of Interest to the Erasmus Office of MIM by

the set deadline.

iii. Prior to the start of the mobility the Learning Agreement is completed by the host

organisation which is then approved by the student and the MIM.

iv. Finalisation of mobility and grant details.

v. Students receive the Erasmus+ Student Charter, explaining their rights and obligations with

respect to the traineeship abroad.

vi. Within 5 weeks of the completion of the traineeship, the receiving organisation sends both to the students and to the MIM a Traineeship Certificate confirming the results of the agreed programme.

vii. With the completion of the traineeship period, the MIM provides the student with a Diploma Supplement or, in the case of recent graduates, the training should be recorded in the trainee's Europass Mobility Document.

viii. All students/recent graduates are required to complete and submit a final report. The

report includes a qualitative evaluation of the linguistic support during the mobility

period. Failure to submit this report might result to partially or fully reimburse MIM with

the EU grant received.

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5.2. Learning Agreement

The Learning Agreement sets out the programme of the traineeship to be followed abroad and

must be approved by the student, the sending and the receiving institution, organisation or

enterprise before the start of the exchange.

The Learning Agreement should include all the learning outcomes the student is expected to

acquire during the exchange.


The work placement could last from a minimum of 2 months to a maximum of 12 months.

The duration of the placement must be agreed and preapproved by the Erasmus Officer and the

Program Manager of the MIM.

5.4. Commencement of activity

The traineeship can start on June 1st of the year the application is approved.

5.5. Eligible participating organisations

Traineeship can take place at any organisation/enterprise between Programme countries.

However, the following types of organisations are not eligible as receiving organisations for

student traineeships: EU institutions and other EU bodies including specialised agencies,

organisations managing EU programmes such as Erasmus+ National Agencies. An exhaustive

list of the ineligible organisations can be found at https://europa.eu/european-union/index_en.

The receiving organisation can be a Programme Country HEI awarded with an ECHE. In this

case, a valid inter-institutional agreement between MIM and the partner University is required.

5.6. How to find traineeship opportunities

Students/recent graduates can identify potential traineeship opportunities through:

i. The Erasmus Intern Traineeship Portal, developed by the Erasmus Student Network

https://erasmusintern.org/content/about

ii. The Erasmus+ Student and Alumni Association

http://www.esaa-eu.org/about

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iii. Praxis: the European Centre for Project/Internship Excellence

http://www.praxisnetwork.eu/

iv. EURES – The European Job Mobility Portal

https://ec.europa.eu/eures/public/en/homepage

v. Contacting companies in other countries directly.

vi. Responding to calls for traineeship applications posted by employers

vii. Personal Contacts

viii. Communicating with a recognized work placement agency.

The MIM Erasmus Office can also be contacted for assistance.

5.7. Funding

During the period of study or traineeship, students may receive funding for their travel and

subsistence costs.

All accommodation and travel arrangements are made by students/recent graduates.

The grant amount is based on the mobility flow:

Group 1

Programme Countries with higher living costs

Denmark, Ireland, France, Italy, Austria,

Finland, Sweden, United Kingdom, Liechtenstein, Norway.

Group 2

Programme Countries with medium living costs

Belgium, Chech Republic, Germany, Greece,

Spain, Croatia, Cyprus, Luxemburg, Netherlands, Portugal, Slovenia, Iceland,

Turkey.

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Group 3

Programme Countries with lower living costs

Bulgaria, Estonia, Latvia, Lithunia, Hungary, Malta, Poland, Romania, Slovakia, former

Yogoslav Republic of Macedonia.

5.7.1. Subsistence

The following information pertains to students from Programme Countries and regions.

The highest amounts for subsistence costs regarding students are set as:

From To Amount

Outermost regions, Cyprus, Iceland and Malta, Overseas Countries and

Territories




5.7.2. Travel

The following table states the grant amounts for travel costs:








5.8. Zero Grant Mobility

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Due to limited funds, some applicants may be offered a zero grant mobility or reduced Erasmus

Grant but benefit from all advantages of being an Erasmus student. The Erasmus Grant will be

discussed in detail with each participant after the selection of successful applicants.

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6. Faculty and Staff Mobility

6.1. Eligible Activities

Permanent faculty and administrative staff of MIM can participate in training abroad through

structured courses, training events and job shadowing. The goal of this activity is to see the new

knowledge gained through the programme be applied at MIM.

Faculty can also teach at an institution abroad so as to gain new perspectives, be exposed to and

possibly adopt new ideas that could be applied to the MIM education and training system.

6.2. Application procedure

Declarations of interest must be submitted to the Erasmus Office of MIM by the set deadline.

6.3. Inter-institutional Agreement

An inter-institutional agreement has to be in place between the sending and the receiving

institutions before the exchange can start.

6.4. Mobility Agreement

The activities of the faculty and staff should be agreed on in advance by all parties involved,

participant, sending and receiving organisations. This Mobility Agreement should be signed

which should specify:

i. The target learning outcomes,

ii. The provisions for formal recognition (for example through ECTS), and

iii. The rights and obligations of the various parties.


The duration of this activity could be from 2 days to 2 months excluding travel time.

In the case of mobility between Partner Countries the mobility duration could be from 5 days to

2 months excluding travel time.

In the case of mobility between Programme Countries, the minimum of 2 days must be

consecutive.

In all cases, a training activity has to comprise a minimum of 8 hours of teaching per

week (or any shorter period of stay).

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6.6. Eligible participating organisations

6.6.1. Staff mobility for training

The receiving organisation must be:

i. A Programme Country HEI awarded with an ECHE, or a Partner Country HEI recognized by

competent authorities and have signed an inter-institutional agreement with MIM before

the mobility occurs

ii. Any private or public organisation active in the market or education, training and youth or a

HEI holding an ECHE.

Participation in conferences is not eligible under this action.

6.6.2. Faculty mobility for teaching

The receiving organisation must be a Programme Country HEI awarded with an ECHE, or a

Partner Country HEI recognized by competent authorities and have signed an inter-institutional

agreement with MIM before the mobility occurs.

6.7. Venue

Staff must carry out their mobility activity in any Programme or Partner Country, apart from

Cyprus and the country of residence (if different).

6.8. Funding

6.8.1. Travel

The travel financing is based on the travel distance. Travel distances are calculated by the use of

the EU's distance calculator tool:

http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

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The contribution to the travel costs of participants is from their place of origin to the venue of the

activity and return.








6.8.2. Subsistence

The individual support provided varies depending on the receiving country.

Host Country Daily Grant Amount (€)

Denmark, Ireland, Netherlands, Sweden, United Kingdom 80-160

Belgium, Bulgaria, Czech Republic, Greece, France, Italy, Luxemburg, Hungary, Austria, Poland, Romania, Finland, Iceland, Liechtenstein, Norway, Turkey

70-140

Germany, Spain, Latvia, Malta, Portugal, Slovakia, the Former Yugoslav Republic of Macedonia

60-120

Estonia, Croatia, Lithuania, Slovenia 50-100

Partner Countries 160

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ANNEX

ELIGIBLE COUNTRIES

The Erasmus+ Programme is open to the following countries:

PROGRAMME COUNTRIES

The following countries can fully take part in all the Actions of the Erasmus+ Programme:

Member States of the European Union (EU)

Belgium

Bulgaria

Czech Republic

Denmark

Germany

Estonia

Ireland

Greece

Spain

France

Croatia

Italy

Cyprus

Latvia

Lithuania

Luxembourg

Hungary

Malta

Netherlands

Austria

Poland

Portugal

Romania

Slovenia

Slovakia

Finland

Sweden

United Kingdom

Non EU Programme Countries

Former Yugoslav

Republic of

Macedonia

Iceland

Liechtenstein

Norway

Turkey

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