Erasmus+ KA107

International Credit Mobility Programme

Handbook for Incoming Staff – 2017/18

Cover photo: Erasmus participants of the Staff Training Week along with the Erasmus & Exchanges team – Middlesex University London, June 2017.

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Table of Contents 1. Introduction ..................................................................................................................................... 3

2. Aims and objectives of Erasmus+ International Credit Mobility for Staff Exchanges ................... 3

3. Visits ............................................................................................................................................... 4

3.1 Teaching visits .............................................................................................................................. 4

3.2 Training visits ............................................................................................................................... 4

4. About the grant ............................................................................................................................... 4

4.1 Individual Support Grant: ............................................................................................................. 4

4.2 Maximum Travel Grant: ............................................................................................................... 5

5. Before your visit ............................................................................................................................. 5

5.1 Completing the Erasmus+ ICM Application and Nomination Form ............................................ 5

5.2 Completing the Erasmus+ Mobility agreement ............................................................................ 5

5.3 Completing the Erasmus+ Grant agreement ................................................................................. 5

5.4 Visa ............................................................................................................................................... 6

6. After your visit ................................................................................................................................ 6

6.1 Completing the European Commission Online Survey ................................................................ 6

6.2 Erasmus+ Staff Visit Reflective Review ...................................................................................... 6

7. Useful contact details ...................................................................................................................... 6

8. Checklist ......................................................................................................................................... 6

9. Campus map (see Appendix I) ........................................................................................................ 7

10. Short Stay Accommodation List (see Appendix II) ........................................................................ 9

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1. Introduction

What is E+ ICM?

Since 1987 - for more than 30 years - the European Commission has funded the Erasmus programme which has enabled over three million European students to undertake part of their degrees abroad in another European and Erasmus participating country. Likewise, the European Commission funds international staff mobility within the framework of this programme. Erasmus+ is the current, seven-year (2014-2020) EU funding programme for Education, Training, Youth and Sport, and its earmarked budget of €14.7 billion will provide funding to over 4 million students and staff.

International Credit Mobility is a new strand under the Erasmus+ framework, offering opportunities for individuals from European Programme countries to study, to receive training or to teach in other parts of the world. It also makes the same opportunities available for students and staff from these areas, in Partner Countries, to come for study, teaching or training in higher education institutions in Europe.

In 2015, Middlesex began its first funded exchanges under the ICM framework and now offers generously funded incoming and outbound student and staff exchanges allowing for studying, teaching and training currently with select partner higher education institutions within 18 Partner Countries outside of Europe. Middlesex receives Erasmus+ ICM funding in addition to the ongoing funding for student and staff mobility within the Erasmus+ Programme Countries (EU, EEA, Turkey and Macedonia).

2. Aims and objectives of Erasmus+ International Credit Mobility for Staff Exchanges

The ICM is part of the Erasmus+ Key Action 1 dedicated to Higher Education and aims to promote mobility of people between Programme Countries (EU, EEA and Turkey) and Partner Countries (the rest of the world).

The objectives of the European Union with ICM are to:

• increase the attractiveness of higher education in Europe and to support higher education institutions to compete on a global scale;

• support the EU priorities identified in the communication “Increasing the Impact of EU Development Policy: an Agenda for Change” and “European Higher Education in the Word”;

• support the internationalization, the attractiveness and the modernization of higher education institutions outside Europe and promote the development of partner countries;

• promote the development objectives and principles of foreign policy including ownership, social cohesion, equity, geographic balance and diversity.

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3. Visits

• All ICM staff exchanges are expected to contribute to the overall priorities of Erasmus+,

which supports the EU Agenda for Modernisation of Higher Education. • Priority will be given to visits that directly support student exchange programmes or

contribute in other ways to Middlesex University’s cooperation with its Erasmus partners. • Applications from staff members who have not previously benefitted from an Erasmus

grant will also be prioritised.

Type of visit Minimum duration Travel days funded Teaching visit 8 hours of teaching over 5 days 2 Training visit 5 days 2

3.1 Teaching visits

A teaching visit must include a minimum of 8 hours teaching over the minimum 5 day period, with funding available for 2 additional travel days (1 week in total).

3.2 Training visits

A training visit supports the professional development of the individual. Training events may be in the form of job shadowing, observation, attendance at workshops or courses etc. This may be for transfer of knowledge and good practice, to learn from shared experience, acquire practical skills or discover new ideas for teaching and learning. Visits must be for a minimum of 5 days, with funding available for 2 additional travel days (1 week in total). Visits are limited to 1 week unless there is a strong benefit in a longer visit. For many administrative staff, the best option is often to attend one of our organised Erasmus+ Staff Training Weeks.

4. About the grant

• The Erasmus+ ICM grant provided to incoming staff is meant to contribute to the subsistence, accommodation and travel expenses incurred during the visit, however, it is not intended to completely cover all foreseen expenses.

• Additional grants are available for staff with special needs wishing to participate in Erasmus+ and where participation would not be possible without extra financial support. Further information will be given to you if you are allocated a grant.

• The grant is composed of two parts and depends on both the duration of the mobility and the distance travelled:

4.1 Individual Support Grant:

Receiving Country 1 Day 5 Days 6 Days 7 Days/1 week

Any ICM Partner Country €160 €800 €960 €1120

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4.2 Maximum Travel Grant:

For travel distances between 100 and 499 KM: 180 EUR per participant

For travel distances between 500 and 1999 KM: 275 EUR per participant

For travel distances between 2000 and 2999 KM: 360 EUR per participant

For travel distances between 3000 and 3999 KM: 530 EUR per participant

For travel distances between 4000 and 7999 KM: 820 EUR per participant

For travel distances of 8000 KM or more: 1100 per participant

*Maximum travel rates are calculated according to distance travelled, at the following rates. The grant covers the outward and return journey.

5. Before your visit

As funding comes from the European Commission, grant recipients will be required to complete a series of documents before and after their visit. Failure to do so can result in the grant having to be refunded.

5.1 Completing the Erasmus+ ICM Application and Nomination Form • The Erasmus+ ICM Application and Nomination Form (see annex I) asks for data

about the proposed visit. This application must be jointly completed by both the applicant and the nominating partner institution and returned to Dr Nosheen Rachel-Naseem (n.rachel-naseem@mdx.ac.uk) along with applicant’s CV. You will be informed of the outcome as soon as possible.

5.2 Completing the Erasmus+ Mobility agreement

• The Erasmus+ Mobility Agreement for members of staff sets out the teaching or training programme to be followed, and lists the rights and obligations of each party. Prior to departure, the final mobility programme shall be formally agreed by both the sending and receiving institution (by exchange of letters or electronic messages).

• The Mobility Agreement needs to be signed and dated by all parties before your visit. There is one mobility agreement for teaching visits (annex IIa) and a different one for training visits (annex IIb), please complete the relevant one.

5.3 Completing the Erasmus+ Grant agreement

• The Erasmus+ Grant Agreement (see annex III) sets out the financial support and payment arrangements to the participant. This agreement is signed between the participant and the Erasmus and Exchanges Manager at Middlesex University.

• The agreement must be signed and dated by both parties before the start of the mobility- please note that digital signatures are not valid for this document.

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5.4 Visa

Participants in Erasmus+ projects may need to obtain a visa to come to London. It is a responsibility of all the participants to ensure that the authorisations required (short or long-term stay visas or residence permits) are in order before the planned activity takes place. It is strongly recommended that the authorisations are requested from the competent authorities well in advance, since the process may take several weeks. The EU Immigration Portal contains general information on visa and residence permits, for both short-term and long-term stays.

6. After your visit

6.1 Completing the European Commission Online Survey • At the end of your visit you will receive an email from the European Commission asking

you to complete an online survey. You are required to complete and submit this contractual survey within a week after your mobility. Please let the E+ ICM coordinator know when you submit it as you will receive your grant payment once you have completed all your paperwork and you submit the European Commission online survey.

6.2 Erasmus+ Staff Visit Reflective Review

In order to find out how your visit abroad went and advertise staff visits in the future, we will kindly ask you to complete a brief feedback form (see annex IV) upon your arrival. Any photos, videos and testimonials you send us will be highly appreciated.

7. Useful contact details

If you would like to discuss your application or any aspect of Erasmus+, please contact: Dr Nosheen Rachel-Naseem Erasmus and Exchange Manager (Operations) N.Rachel-Naseem@mdx.ac.uk / +44 (0)20 8411 5962 Elena Méndez-Piedra Paredes Erasmus+ International Credit Mobility Coordinator E.Mendez-PiedraParedes@mdx.ac.uk/ Tel: + 44 (0) 2084114410

8. Checklist

� Erasmus+ ICM Application and Nomination Form (see annex I) � Erasmus+ Mobility agreement (see annexes IIa & IIb) � Erasmus+ Grant agreement (see annex III) � European Commission Online Survey � Erasmus+ Staff Visit Reflective Review (see annex IV)

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Rail

Fast and frequent rail services run via Hendon rail station to central London and destinations such as Luton and Gatwick airports and Bedford.

Catch the 183 bus from Station Road directly to the main entrance.

Bus

Buses 143, 183 and 326 provide a direct service from the main entrance to Archway, Golders Green and Barnet. These services also provide links to Brent Cross Shopping Centre, Hendon Central Underground and Hendon rail stations.

By car

From the North: Leave the M1 at Junction 2 for the A1 south. Turn right at the 2nd set of traffic lights onto the A504 (Finchley Lane). Continue through the next set of traffic lights.

From the A406 (North Circular): Westbound – Take the A1 at Henlys Corner. Turn left at the 1st set of traffic lights onto the A504 (Finchley Lane). Continue through the next set of traffic lights. Eastbound – Take the A41 (Hendon Way) north at the Brent Cross Interchange. Turn right at the 2nd set of traffic lights.

Parking is provided for staff and pre-arranged visitors only.

Middlesex University is well served by public transport. There are a number of ways to travel to Hendon Campus.

Accessibility

Hendon Central Underground station and Middlesex University Hendon campus are both fully accessible.

We advise that you arrive via the main entrance. Steps, pathways and building entrances are displayed on the campus map. Alternative routes and entrances are clearly signposted on site.

Underground

Hendon Central station (Northern Line, Edgware branch) is only 30 minutes away from Central London.

The walk from the station to Hendon Campus takes approximately 10 minutes.

Turn right out of the station, walk up the road to the main junction and then turn right onto The Burroughs. As you approach the campus, the Hendon Town Hall and Public Library are located on the left. Cross the road here and continue past the fire station and you will shortly arrive at the main entrance.

WATFORD W

AY

GR

EENLA

ND

S LANE

WA

TFO

RD W

AY

FINCHLEY LANE

GREYHOUND HILL

GREAT NORTH WAY

STATIO

N ROA

D

HENDON W

AY

AERODROME ROAD

QUEENS ROAD

SUN

NY G

AR

DEN

S LAN

E

THE

BUR

ROU

GHS

COLINDEEP LANEG

RAHA

ME PA

RK WA

Y

Platt Halls

Sunny HillPark

CopthallPlaying Fields

CopthallPlaying Fields

CopthallSports Ground

CopthallSports Ground

COLIN

DALE AVE

10 MIN WALK / 0.5 MILE

20 MIN WALK / 1 MILE

Hendon Central

Buses to Hendon Campus 143, 326

Beaufort Park

Colinhurst

Colindeep Lane

Allianz Park

A1

A5

Colindale

Hendon Central

Buses to Hendon Campus 183

Hendon Campus

M1

A41

M1

A41

Hendon Campus and surrounding buildings

See map overleaf

Getting to Hendon Campus

Allianz Park

London Sport Institute

Beaufort Park

MoDA

Museum of Domestic Design & Architecture

redLoop

The Middlesex University Design and Innovation Centre

FHRC - Flood Hazard Research Centre

Park Clinic

Colindeep Lane

Financial Services

Human Resource Services

Staff Development

Colinhurst

Computing & Communications Systems Service

Estate & Facilities Management Service

www.mdx.ac.uk

Hendon Reception+44 (0) 20 8411 5976

University Security+44 (0) 20 8411 6200

Transport for London Travel InformationPhone: +44 (0) 84 3222 1234Text: +44 (0) 20 7918 3015www.tfl.gov.uk

FeedbackThis is a free map which will be updated regularly. If you have any comments on the map please contact: unicare@mdx.ac.uk

Hendon Campus Middlesex University The Burroughs London, NW4 4BT

Useful Contacts

Middlesex University teaches 40,000 students on Middlesex courses at our campuses in London, Dubai, Malta and Mauritius, as well as with prestigious partners across the world. We have invested £200 million developing one of London’s biggest and most impressive campuses here at Hendon.

Welcome to Hendon Campus2016-17 Campus Map

THE BU

RROU

GHS

ST JOSEPHS GROVE

EGERTON GARDENS

CHURCH END

CHUR

CHEN

D

GREYHOUNDHILL

BABINGTON ROADLibrary

FireStation

Allotments

CollegeBuilding

CollegeHouse

UniHelp

WilliamsBuilding

ModelFarmhouse

FarmSide

Sunny HillHouse

MDX House

Fenella

Buses toArchway 143

Golders Green 183Barnet 326

Buses toBrent Cross 143 326Pinner 183

Ravensfield

1 Burroughs Parade

PrimarySchool

Sunny Hill Park

PH

PH

Rickett Quadrangle

SheppardLibrary

Vine

Building 10

Grove

Grove Park

The Paddock

Portakabin 6 & 7

Portakabin 2

Portakabin A

Portakabin B

Barn

Annexe

Nursery

SportsPavilion

Building 9

ScholarsCourtyard

Parish ofSt Mary andChrist Church

Usher Hall

HendonTown Hall

Hatchcroft

MDXSU - Students’

Union

3G artificialturf pitches

Multipurposesports pitches

Ritterman

Male

Female

Portakabin 8

Greyhound Hill towardsBeaufort Park 10 min

Platt Halls 15 minColindale Station 20 min

2

Allianz ParkWalking route

The Burroughs towardsColinhurst 5 minHendon Central 12 minColindeep Lane 15 minHendon Station 25 min3 4

ChurchFarm

Redrawn from Ordnance Survey with permission of HMSO © Crown Copyright 2010. All rights reserved. London Borough of Barnet 100017674. Cartography by Steer Davies Gleave 2016.

Hendon Campus

Map key

Step access

Cycle racks

Subway

Cafés

Bar

Restaurants

Shop

Nursery

Fitness Pod

Learning Resources

Hall of Residence

Prayer Room

College Building

Dance Studio

Employability Service

Reception

Rickett Quadrangle

Seminar Rooms

University Executive

College House

Academic Partnerships

Centre for International Recruitment & Development

Corporate Engagement

Institute for Work Based Learning

Sheppard Library

Library & Student Support

NLRAC - North London Regional Access Centre

UniHelp

MDX House

Fitness Pod

Dance Studio

Real Tennis Court

Restaurants

MDX Students’ Union

Hatchcroft

Laboratories

Lecture Theatres

Clinical Skills Rooms

Williams Building

Business School

School of Law

Library @ Williams

Seminar Rooms

Grove

School of Art & Design

School of Media & Performing Arts

Town Hall

School of Health & Education

School of Science & Technology

Ritterman

Science & Technology

Interior Architecture & Design

Dance

Life Drawing Studio

Sculpture & Making

Ravensfield

Theatre Arts

Seminar Rooms

Building 9

Education Department

Seminar Rooms

Building 10

CPR Skills

Fenella

Education Department

Placement Team

Various Professional Services

Vine

Seminar Rooms

Model Farmhouse

Research and Knowledge Transfer Office

Pre-Sessional

Barn 1 & 2

Farm Side

Robotics House & Assisted Living Facility

Sunny Hill

Wellbeing Services

Church Farm

Staff Offices

Portakabin A&B

Seminar Rooms

Skills Lab

Portakabin 6&7

Seminar Rooms

Portakabin 8

Prayer Rooms

1 Burroughs Parade

Costcutter Shop

Academic Office Space

Information given in this leaflet has been gathered from a number of sources. Whilst every care has been taken to ensure that the information given is correct at the time of printing, Middlesex University cannot be held responsible for any subsequent changes. Middlesex University shall in no circumstances be held responsible for any loss, damage or expense as a result of any information supplied here. All listings in this guide are impartial and inclusion does not imply recommendation. (Shared/General/Short Stay List 20/03/14)

Private Rented Accommodation Office Tel: +44 (0)20 8411 5068 E-mail: pra@mdx.ac.uk

Your guide to SHORT STAY

ACCOMMODATION

Hotels: As a guide, prices will vary from approximately £35 to £110 per night. Please contact the hotels directly for individual rates. Also heck out their websites for discounts. c

Guest Houses/Bed & Breakfast: Prices vary from between £30 and £50 per person per night. Some reductions may be possible with some establishments. Please contact the owners directly to check rates and bookings. Remember to confirm the full address of the accommodation at time of booking.

Youth Hostels: Prices will vary between £20 and £40 per person per night. Please contact the hostels directly for individual rates.

HENDON CAMPUS

Guest akfast (B&B’s)Houses / Bed & Bre Mrs. WisemanRilux House, Hendon, London, NW4 , Tel: +44 (0)20 8203 0933 Mr. TurnerHendon, London NW4; E-mail: jeffl4414@aol.com, Tel: +44 (0)20 8203 2494 or +44 (0)7956 943 772 Ms. CohenGolders Green, London, NW11 , Tel: +44 (0)20 8209 1162 Mr. ParamTotteridge, London, N20; E-mail: sivas@btinternet.com, Tel: +44 (0)20 8445 5989 Martel Guest House27 The Ridgeway, Golders Green, London, NW11 8QP , Tel: +44 (0)20 8455 1802 Email: www.martelguesthouse.co.uk Brooklands Guest House220 Golders Green Road, London, NW11 9AT , Tel: +44 (0)20 8455 6678 Hosts International, Tel: +44 (0)20 7323 5244 76-78 Mortimer Street, London W1W 7SA www.hosts-international.com

Hotels The Pillar Hotel 19 Brent Street, Hendon, London, NW4 2EU; www.thepillar.co.uk, Tel: +44 (0) 20 8457 4000 Hendon Hall HotelAshley Lane, Hendon, London, NW4 1HF; www.handpicked.co.uk, Tel: +44 (0)20 8457 2500 Chumleigh Lodge Hotel 226-228 Nether Street, Finchley, London, N3 1HU , Tel: +44 (0)20 3027 8675 Holiday InnTilling Road, Brent Cross, London, NW2 1LP; www.holidayinn.com, Tel: +44 (0)871 423 4901 Crown Moran Hotelwww.crownmoranhotel.com, Tel: +44 (0)20 8452 4175 142-152 Cricklewood Broadway, London, NW2 3ED Best Western Palm Hotel64-76 Hendon Way, London, NW2 2NL; www.palmhoteluk.com, Tel: +44 (0)20 8455 5220 Holiday Inn Express (www.hiexpress.co.uk Golders Green)58 Regents Park Road, London, N3 3JN , Tel: +44 (0)871 423 4896 King Solomon Hotel www.kingsolomonhotel.com, Tel: +44 (0)20 8201 9000 155/9 Golders Green Road, London, NW11 9BX

HENDON CAMPUS

Hotels (cont) , Tel: +44 (0)20 8458 7127

Golders Green Hotel www.goldersgreenhotel.co.uk 147-151 Golders Green Road, London, NW11 9BN MB Hotels276 Cricklewood Lane, Cricklewood, London, NW2 2PU , Tel: +44 (0)20 8452 8822 Days Hotel London North, Tel: +44 (0)20 8906 7000 M1 Motorway Junctions 2-4, Barnet, London, NW7 3HU www.Days-Hotel-London-North.co.uk

ARCHWAY AREA

B&B’s / Halls / Guest Houses / Hotels Tel: +44 (0)7968 869 858 or +44 (0)20 7502 9186 Ms. Jacobs, Crouch Hill, London, N19 3QG; Email: clairmjacobs@hotmail.com Krystals Guest House754 Holloway Road, London, N19 3JF Email: krystals@hotmail.com , Tel: +44 (0)7738 380 231 Chester House (Hall of Residence) Pages Lane, Muswell Hill London, N10 1PR; www.chesterhouse.org.ukTel: +44 (0)20 8883 8204 Queens Hotel33 Anson Road, Tufnell Park, London, N7 0RB; www.stavrouhotels.co.uk, Tel: +44 (0)20 7607 4725 Charlie’s House Hotel, Tel: +44 (0)20 7607 8375 / +44 (0)7460 252 111 63 Anson Road, Tufnell Park, London, N7 0AR www.charlieshotel.com Queens Hotel7 Queens Avenue, Muswell Hill, London, N10 3PE , Tel: +44 (0)20 8883 4384 www.queenshotelmuswellhill.com

CENTRAL LONDO Hotels

N & SURROUNDING AREAS

The Grapevine Hotel117 Warwick Way, Victoria, London, SW1V 4HT , Tel: +44(0)20 7834 0134 www.grapevinehotel.com

HELP LINES &

INFORMATION SOURCES London Budget Accommodation Tel: + 44 (0)20 8166 0990; www.studios92.com Hosts International Ltd www.hosts-international.com, Tel: +44 (0)20 7323 5244 22-27 3rd Floor, Morley House, 320 Regent Street, London W1B 3BE Specialises in arranging “home-stay” accommodation with families in and around London. HFS London , Tel: +44 (0)20 3069 2048 558 Commercial Road, London, E14 7JD www.hfslondon.com

USEFUL WEBSITES

www.bedandbreakfasts.co.uk www.thetube.com www.nationalrail.co.uk www.a-zmaps.co.uk www.192.com www.scoot.co.uk www.visitbritain.com www.yell.com www.upmystreet.com www.studentworld.co.uk

Information given in this leaflet has been gathered from a number of sources. Whilst every care has been taken to ensure that the information given is correct at the time of printing, Middlesex University cannot be held responsible for any subsequent changes. Middlesex University shall in no circumstances be held responsible for any loss, damage or expense as a result of any information supplied here. All listings in this guide are impartial and inclusion does not imply recommendation. (Shared/General/Short Stay List 20/03/14)

YOUTH HOSTELS

Youth Hostel Association (YHA)Tel: 0870 770 8868; – England & Wales www.yha.org.uk Youth Hostels Central ReTel: +44 (0)20 7373 3400 servation Line

The following hostels offer mainly short stays: – approx 10 mins walk from Hendon campus London Backpackers (mixed) Tel: +44 (0)20 8203 1319; Queens Parade, Queens Road, Hendon, London NW4 3NS www.ukhostels.com

YHA London St Pancras (mixed)79-81 Euston Road, London, NW1 2QE – Located in central London Tel: +44 (0)845 371 9344; www.yha.org.uk YHA London Central (mixed)Tel: +44 (0)845 371 9154; – Located in central London 104 Bolsover Street, London, W1W 5NU www.yha.org.uk International Student House (mixed) 229 Great Portland Street, Regents Park, W1W 5PN – Located in central London Tel: +44 (0)20 7631 8310; www.ish.org.uk

The following hostels offer longer-term stays: Netherhall House (males only) Tel: +44 (0)20 7435 8888; www.nh.netherhall.org.ukNutley Terrace, Hampstead, NW3 5SA (Approx. 20 mins by car or 1hr by bus to Hendon or Archway Campus) Chester House Hostel (mixed) Tel: +44 (0)20 8883 8204; www.chesterhouse.org.ukPages Lane, Muswell Hill London, N10 1PR (Approx. 15 mins by car or 1hr 15 mins by bus to Hendon or 10 mins by car or 30 mins by bus to Archway Campus)

Erasmus+ International Credit Mobility (ICM): Incoming Staff Mobility to Middlesex University

Application and Nomination Form This application must be jointly completed by both the staff member (Applicant) and the nominating partner institution and returned to Dr Nosheen Rachel-Naseem n.rachel-naseem@mdx.ac.uk along with applicant’s CV. Please submit one application per candidate/nomination. Aims and objectives of Erasmus+ International Credit Mobility for Staff Exchanges All ICM staff exchanges are expected to contribute to the overall priorities of Erasmus+ (which supports the EU Agenda for Modernisation of Higher Education), to the University’s international strategy and to your Service’s or School’s strategies. The visits must last for a minimum of 5 days and continue to foster the relationship between Middlesex University and your institution as an ICM partner HEI. A teaching visit must include a minimum of 8 hours teaching over the minimum 5 day period and can include not only lectures but also workshops, seminar groups, tutorials, or training/tutoring a small group of doctoral/research students. A training visit must be over a minimum 5 day period and supports the professional development of the individual. Training may be in the form of job shadowing, observation, attendance at workshops or courses etc. This may be for transfer of knowledge and good practice, to learn from shared experience, acquire practical skills or discover new ideas for teaching and learning. 1. General Data

Forename: Surname: Email: Gender: F/M Nationality: Home/Sending Institution and

Country:

Seniority (for faculty)1: With special needs: Y/N Language of teaching/training at the Host Institution:

Is this your 1st funded Erasmus mobility: Y/N

Your Department/Faculty/ Service within Home Institution:

1.1. Teaching visits only: Host Institution (name):

MIDDLESEX UNIVERSITY

Subject area of teaching during visit:

Specific relevant taught programme(s) at Middlesex in which you could dispense this teaching:

Please identify this on our website prior to applying directly to Middlesex so as to facilitate our contacting the appropriate academic department/service.

Approximate proposed start date excluding travel (dd/mm/yyyy)*:

Approximate proposed end date excluding travel (dd/mm/yyyy)*:

Duration of visit excluding travel days (minimum 5 days):

Proposed number of teaching hours (minimum of 8):

Level of teaching during visit (UG, PG, or doctoral):

Subject area at Home/Sending Institution:

*bear in mind our Academic Calendar so your offering falls within a Learning Week. 1.2. Training visits only: Host Institution (name):

MIDDLESEX UNIVERSITY

Type of Activity (event/job shadow/training/other):

Approximate proposed start date excluding travel (dd/mm/yyyy):

Approximate proposed end date excluding travel (dd/mm/yyyy):

Duration of visit excluding travel days (minimum 5 days):

Category of work at Home Institution (General Admin and

Technical/Finance/IT/Academic staff/other):

1 Junior: up to 10 years of teaching experience); Intermediate: between 10 and 20 years of teaching experience; Senior: more than 20 years of teaching experience

2. Statement (for the Applicant to complete) Please write a brief statement (400-500 words maximum) about your proposed mobility (teaching or training) with reference to the aims and objectives outlined above and including description of planned activities and expected results. Date (dd/mm/yyyy): Applicant Signature:

3. Confirmation of Support from the Head of Department/Line Manager (for the Institution to complete): Please include here information in support of the candidate’s application. I hereby support the application and nomination of [First name Surname] for this staff mobility visit for teaching/training to Middlesex University London through the Erasmus+ International Credit Mobility programme (KA107). In addition to sharing best practice, our institution expects that this visit will (please tick any that apply): At the individual level:

☐ be recognised in the participant’s professional development portfolio ☐ be recognised in the participant’s workload patterns ☐ improve the participant’s foreign language skills ☐ improve the participant’s professional skills

At the departmental/institutional level:

☐ contribute to developing existing and future curricula offerings at one or both partners ☐ further research links ☐ promote and increase incoming student mobility from the partner institution to Middlesex University ☐ promote and increase outward student mobility from Middlesex University to the partner institution ☐ support the departmental strategies of one or both partners ☐support the institutional internationalisation strategies of one or both partners

Additional Comments: Please include any other relevant information about the candidate and their proposed staff mobility that should be considered by the competent Middlesex University department/service to host the visit. Name of Head of Department/Line Manager: Title/Position: Signature: Date (dd/mm/yyyy):

First name Last name

Academic Year 2017/2018

Erasmus+ Higher Education International Credit Mobility Mobility Agreement for Staff Teaching

Erasmus+ HE- Annex IIb - Grant Agreement: Sub-Annex Ia - Mobility Agreement for Staff Teaching KA107 – v.2016

Teaching Staff

Member

Last name(s) First name(s) Nationality1 Sex [M/F] Seniority2

Sending Institution

Name Faculty/

Department

Erasmus code3 (if applicable)

or PIC Address

Country & Country Code4 Contact person name5; email; phone

Receiving Institution

Name Faculty/

Department Erasmus code/PIC Address

Country & Country Code Contact person name; email; phone

Middlesex University

UK LONDON067

The Burroughs, Hendon London,

NW4 4BT

United Kingdom

Dr Nosheen Rachel-Naseem ERASMUS and Exchange Manager

N.Rachel-Naseem@mdx.ac.uk Tel: +44 (0) 2084115962

Before the mobility

1. PROPOSED LENGTH OF MOBILITY

Planned period of the teaching activity (excluding travel): Start date: ___.___.____ End date: ___.___.____ Number of funded activity days: _5_

Travel days used (max 2): ___

Total number of funded days (including travel days, if used): ___ Total period of mobility including travel: Start date: ___.___.____ End date: ___.___.____

2. PROPOSED MOBILITY PROGRAMME

Main subject field6: ………………….

Level (select the main one): Short cycle (EQF level 5) ☐; Bachelor or equivalent first cycle (EQF level 6) ☐; Master or equivalent second cycle (EQF level 7) ☐; Doctoral or equivalent third cycle (EQF level 8) ☐

Number of students at the receiving institution benefiting from the teaching programme: ………………

Number of teaching hours7: …………………

Language of instruction: ………………………………………

Overall objectives of the mobility:

Added value of the mobility (in the context of the modernisation and internationalisation strategies of the institutions involved):

Content of the teaching programme:

Expected outcomes and impact (e.g. on the professional development of the teaching staff member and on the competences of students at both institutions):

1

First name Last name

Academic Year 2017/2018

Erasmus+ Higher Education International Credit Mobility Mobility Agreement for Staff Teaching

Erasmus+ HE- Annex IIb - Grant Agreement: Sub-Annex Ia - Mobility Agreement for Staff Teaching KA107 – v.2016

Commitment of the Three Parties By signing8 this document, the teaching staff member, the sending institution/enterprise and the receiving institution confirm that they approve the proposed mobility agreement.

The sending higher education institution supports the staff mobility as part of its modernisation and internationalisation strategy and will recognise it as a component in any evaluation or assessment of the teaching staff member.

The teaching staff member will share his/her experience, in particular its impact on his/her professional development and on the sending higher education institution, as a source of inspiration to others.

The teaching staff member and the sending institution commit to the requirements set out in the grant agreement signed between them.

The teaching staff member and the receiving institution will communicate to the sending institution/enterprise any problems or changes regarding the proposed mobility programme or mobility period.

Commitment Name Email Position Date Signature

Teaching Staff Member

Responsible person9 at the Sending Institution

Responsible person at the Receiving Institution10

DR. NOSHEEN RACHEL NASEEM n.rachel-naseem@mdx.ac.uk ERASMUS AND

EXCHANGE MANAGER

1 Nationality: country to which the person belongs administratively and that issues the ID card and/or passport. 2 Seniority: Junior (approx. < 10 years of experience), Intermediate (approx. > 10 and < 20 years of experience) or Senior (approx. > 20 years of experience). 3 Erasmus code: a unique identifier that every higher education institution that has been awarded with the Erasmus Charter for Higher Education (ECHE) receives. It is only applicable to higher education institutions located in Programme Countries. 4 Country code: ISO 3166-2 country codes available at: https://www.iso.org/obp/ui/#search. 5 Contact person: person who provides a link for administrative information and who, depending on the structure of the higher education institution, may be the departmental coordinator or works at the international relations office or equivalent body within the institution. 6 The ISCED-F 2013 search tool (available at http://ec.europa.eu/education/tools/isced-f_en.htm) should be used to find the ISCED 2013 detailed field of education and training. 7 Minimum 8 hours of teaching. 8 Circulating papers with original signatures is not compulsory. Scanned copies of signatures or electronic signatures may be accepted, depending on the national legislation of the country of the sending institution (in the case of mobility with Partner Countries: the national legislation of the Programme Country). 9 Responsible person at the Sending Institution: an academic who has the authority to approve the Mobility Agreement, to exceptionally amend it when it is needed, as well as to guarantee full recognition of such programme on behalf of the responsible academic body. The name and email of the Responsible person must be filled in only in case it differs from that of the Contact person mentioned at the top of the document. 10 Responsible person at the Receiving Institution: the name and email of the Responsible person must be filled in only in case it differs from that of the Contact person mentioned at the top of the document.

2

FIRST NAME SURNAME

Academic Year 2017/2018

Erasmus+ Higher Education International Credit Mobility Mobility Agreement for Staff Training

Erasmus+ HE- Annex IIb - Grant Agreement: Sub-Annex Ib - Mobility Agreement for Staff Training KA107 – v.2016

Staff Member

Last name(s) First name(s) Date of birth Nationality1 Sex [M/F] Seniority2

Sending Institution

Name

Faculty/ Department

Erasmus code/PIC3 Address

Country & Country Code4 Contact person name5; email; phone

N/A

Receiving Institution

Name Faculty/

Department Erasmus code (if applicable) Address Country Contact person name; email; phone

MIDDLESEX UNIVERSITY

UK LONDON067

The Burroughs London NW4 4BT

United Kingdom-

UK

Dr Nosheen Rachel-Naseem ERASMUS and Exchange Manager

N.Rachel-Naseem@mdx.ac.uk Tel: +44 (0) 2084115962

Before the mobility

1. PROPOSED LENGTH OF MOBILITY

Planned period of the training activity (excluding travel): Start date: ___.___.____ End date: ___.___.____ Number of funded activity days: _5_

Travel days used (max 2): ___

Total number of funded days (including travel days, if used): ___ Total period of mobility including travel: Start date: ___.___.____ End date: ___.___.____

2. PROPOSED MOBILITY PROGRAMME

Language of training: ENGLISH

Overall objectives of the mobility:

Added value of the mobility (in the context of the modernisation and internationalisation strategies of the institutions involved):

Activities to be carried out:

Expected outcomes and impact (e.g. on the professional development of the staff member and on both institutions):

Commitment of the Three Parties By signing6 this document, the staff member, the sending institution/enterprise and the receiving institution confirm that they approve the proposed mobility agreement.

The sending higher education institution supports the staff mobility as part of its modernisation and internationalisation strategy and will recognise it as a component in any evaluation or assessment of the staff member.

The staff member will share his/her experience, in particular its impact on his/her professional development and on the sending higher education institution, as a source of inspiration to others.

1

FIRST NAME SURNAME

Academic Year 2017/2018

Erasmus+ Higher Education International Credit Mobility Mobility Agreement for Staff Training

Erasmus+ HE- Annex IIb - Grant Agreement: Sub-Annex Ib - Mobility Agreement for Staff Training KA107 – v.2016

The staff member and the sending institution commit to the requirements set out in the grant agreement signed between them.

The staff member and the receiving institution will communicate to the sending institution/enterprise any problems or changes regarding the proposed mobility programme or mobility period.

Commitment Name Email Position Date Signature Staff Member

Responsible person7 at the Sending Institution

Responsible person at the Receiving Institution8

DR. NOSHEEN RACHEL NASEEM n.rachel-naseem@mdx.ac.uk ERASMUS AND

EXCHANGE MANAGER

1 Nationality: country to which the person belongs administratively and that issues the ID card and/or passport. 2 Seniority: Junior (approx. < 10 years of experience), Intermediate (approx. > 10 and < 20 years of experience) or Senior (approx. > 20 years of experience). 3 Erasmus code: a unique identifier that every higher education institution that has been awarded with the Erasmus Charter for Higher Education (ECHE) receives. It is only applicable to higher education institutions located in Programme Countries. 4 Country code: ISO 3166-2 country codes available at: https://www.iso.org/obp/ui/#search. 5 Contact person: person who provides a link for administrative information and who, depending on the structure of the higher education institution, may be the departmental coordinator or works at the international relations office or equivalent body within the institution. 6 Circulating papers with original signatures is not compulsory. Scanned copies of signatures or electronic signatures may be accepted, depending on the national legislation of the country of the sending institution (in the case of mobility with Partner Countries: the national legislation of the Programme Country). 7 Responsible person at the Sending Institution: an academic who has the authority to approve the Mobility Agreement, to exceptionally amend it when it is needed, as well as to guarantee full recognition of such programme on behalf of the responsible academic body. The name and email of the Responsible person must be filled in only in case it differs from that of the Contact person mentioned at the top of the document. 8 Responsible person at the Receiving Institution: the name and email of the Responsible person must be filled in only in case it differs from that of the Contact person mentioned at the top of the document.

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MIDDLESEX UNIVERSITY EXCHANGE PROGRAMME

Erasmus+ ICM 2017/2018 Erasmus+ HE-Annex IIb-Grant Agreement for ICM Staff Mobility KA107 – v.2016

Annex IIb – Grant Agreement for Erasmus+ International Credit Mobility for Staff Mobility for Teaching and Training

between institutions from Programme and Partner Countries Middlesex University, UK - Erasmus Code: UK LONDON067 The Burroughs, London NW4 4BT United Kingdom Called hereafter "the institution", represented for the purposes of signature of this agreement by Dr. Nosheen Rachel Naseem, Erasmus and International Exchange Manager, of the one part, and

Mr/Mrs/Ms [Participant name and forename]

MDX Staff Number (if applicable):

N/A

Nationality: Address: [official address in full with country] Phone: [+country code] E-mail: Sex: [M/F]

Academic year: 2017/2018 Seniority in the position:

[Junior (approx. < 10 years of experience), Intermediate (approx. > 10 and < 20 years of experience) or Senior (approx. > 20 years of experience)]

Department/unit in sending institution:

ISCED-F code

Participant with:

☐ a financial support from Erasmus+ EU funds ☐ a zero-grant ☐ a financial support from Erasmus+ EU funds combined with zero-grant The financial support includes: ☐ special needs support

Bank account details Bank account where the financial support should be paid: Bank account holder name, exactly as it appears on the account: Bank name: Bank complete address with country: Clearing/BIC/SWIFT number: Account/IBAN number:

Called hereafter “the participant”, of the other part,

Have agreed to the Special Conditions and Annexes below which form an integral part of this agreement ("the agreement"):

Sub-Annex Ia – Mobility Agreement for Erasmus+ ICM for Staff Teaching (separate document) Sub-Annex Ib – Mobility Agreement for Erasmus+ ICM for Staff Training (separate document) Sub-Annex II – General Conditions (subsequent pages)

The terms set out in the Special Conditions shall take precedence over those set out in the sub-annexes. [It is not compulsory to circulate papers with original signatures for Sub-Annex I of this document: scanned copies of signatures and electronic signatures may be accepted, depending on the national legislation.]

1

MIDDLESEX UNIVERSITY EXCHANGE PROGRAMME

Erasmus+ ICM 2017/2018 Erasmus+ HE-Annex IIb-Grant Agreement for ICM Staff Mobility KA107 – v.2016

SPECIAL CONDITIONS

ARTICLE 1 – SUBJECT MATTER OF THE AGREEMENT 1.1 The institution shall provide support to the participant for undertaking a mobility activity for teaching/training under

the Erasmus+ Programme. 1.2 The participant accepts the support specified in article 3 and undertakes to carry out the mobility activity for teaching

/training as described in Sub-Annex I. 1.3. Amendments to the agreement, including to the start and end dates, shall be requested and agreed by both parties

through a formal notification by letter or by electronic message. ARTICLE 2 – ENTRY INTO FORCE AND DURATION OF MOBILITY 2.1 The agreement shall enter into force on the date when the last of the two parties signs. 2.2 The period of the mobility project shall start on the 1st June 2016 at the earliest and end on 31st July 2018. The

mobility period shall start on start on 00.00.2017/18 and end on 00.00.2017/18. The start date of the mobility period shall be the first day that the participant needs to be present at the receiving institution. The end date of the period abroad shall be the last day the participant needs to be present at the receiving institution. Travel time is excluded from the duration of the mobility period.

2.3 The participant shall receive a financial support from Erasmus+ EU funds for 5 days of activity and 2 days of travel. If applicable, the participant shall receive a financial support other than Erasmus+ EU funds for 0 days for activity.

2.4 The total duration of the mobility period shall not exceed 2 months, with a minimum of 5 days per mobility activity. A minimum of 8 hours of teaching per week has to be respected. For a mobility period exceeding a full week, the minimum number of teaching hours per extra day is calculated as: 8 hours divided by 5, multiplied by the number of extra days.

2.5 The participant may submit any request concerning the extension of the mobility period within the limit set out in article 2.4. If the institution agrees to extend the duration of the originally planned mobility period, the agreement shall be amended accordingly.

2.6 The Certificate of Attendance shall provide the effective start and end dates of the mobility period.

ARTICLE 3 – FINANCIAL SUPPORT 3.1. The participant shall receive a maximum ICM mobility grant € corresponding to individual support and € corresponding

to the travel grant. The amount of individual support is €160 per day up to the 14th day of activity and €0 per day from the 15th day. The final amount for the mobility period shall be determined by multiplying the number of days of the mobility specified in article 2.3 with the individual support rate applicable per day for the receiving country and adding the contribution for travel to the amount obtained.] If applicable, the financial support other than Erasmus+ EU funds for the mobility period is €0.

3.2 The reimbursement of costs incurred in connection with special needs, when applicable, shall be based on the supporting documents provided by the participant.

3.3 The financial support may not be used to cover costs already funded by EU funds. 3.4 Notwithstanding Article 3.3, the financial support is compatible with any other source of funding. 3.5 The financial support or part of it shall be recovered if the participant does not carry out the mobility activity in

compliance with the terms of the agreement. However, reimbursement shall not be requested when the participant has been prevented from completing his/her mobility activities as described in Sub-Annex I due to force majeure. Such cases shall be reported by the institution and accepted by the National Agency.

ARTICLE 4 – PAYMENT ARRANGEMENTS 4.1 Within 30 calendar days following the signature of the agreement by both parties, and no later than the start date of

the mobility period, a payment shall be made to the participant representing 100% of the individual financial support plus the full travel grant from Erasmus+ EU funds specified in Article 3.

4.2 If ever payment under Article 4.1 is lower than 100% of the financial support, the submission of the online EU survey (see article 6) shall be considered as the participant's request for payment of the balance of the financial support from Erasmus+ EU funds. The institution shall have 45 calendar days to make the balance payment or to issue a recovery order in case a reimbursement is due.

4.3. The participant must provide proof of the actual dates of start and end of the mobility period, based on a certificate of attendance provided by the receiving organisation.

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MIDDLESEX UNIVERSITY EXCHANGE PROGRAMME

Erasmus+ ICM 2017/2018 Erasmus+ HE-Annex IIb-Grant Agreement for ICM Staff Mobility KA107 – v.2016

ARTICLE 5 – INSURANCE 5.1 All Middlesex University students and staff travelling abroad on behalf of the University of are covered by Middlesex

University’s Travel Insurance policy. It is up to the host institution in the Partner Country if they decide to accept this policy. In cases where the cover is deemed insufficient/unacceptable, the participant will need to purchase appropriate cover as required by the host institution in the Partner Country. The University Travel Insurance policy is currently with Zurich Municipal and is renewed annually on the 1st November. Please note that the policy is only valid whilst the participant is engaged in activities directly related to Middlesex University. It is also the responsibility of the participant to purchase private cover for any additional activities or leisure pursuits undertaken.

5.2 Incoming students and staff arriving at Middlesex University are covered by the University Public Liability and Employers Liability policies after their arrival and only while engaged in activities at Middlesex University and during the attendance dates provided in article 2.2. Therefore, it is the responsibility of the incoming participant to arrange private Travel / Health cover for the original journey to Middlesex University and for return travel to the Partner Country upon completion of the exchange.

ARTICLE 6 – EU SURVEY 6.1 The participant shall complete and submit the online EU Survey after the mobility abroad within 30 calendar days upon

receipt of the invitation to complete it. 6.2 Participants who fail to complete and submit the online EU Survey may be required to partially or fully reimburse the

financial support received. ARTICLE 7 – LAW APPLICABLE AND COMPETENT COURT 7.1 The Agreement is governed by the law of England and Wales. 7.2 The competent court determined in accordance with the applicable national law shall have sole jurisdiction to hear any

dispute between the institution and the participant concerning the interpretation, application or validity of this Agreement, if such dispute cannot be settled amicably.

Signatures For the participant For Middlesex University

Dr Nosheen Rachel Naseem Erasmus and Exchange Manager

Done in __________ , ___/___/_______ Done in London, ___ /___ /_______

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MIDDLESEX UNIVERSITY EXCHANGE PROGRAMME

Erasmus+ ICM 2017/2018 Erasmus+ HE-Annex IIb-Grant Agreement for ICM Staff Mobility KA107 – v.2016

Sub-Annex II

GENERAL CONDITIONS Article 1: Liability Each party of this agreement shall exonerate the other from any civil liability for damages suffered by him or his staff as a result of performance of this agreement, provided such damages are not the result of serious and deliberate misconduct on the part of the other party or his staff. The National Agency of United Kingdom, the European Commission or their staff shall not be held liable in the event of a claim under the agreement relating to any damage caused during the execution of the mobility period. Consequently, the National Agency of United Kingdom or the European Commission shall not entertain any request for indemnity of reimbursement accompanying such claim. Article 2: Termination of the agreement In the event of failure by the participant to perform any of the obligations arising from the agreement, and regardless of the consequences provided for under the applicable law, the institution is legally entitled to terminate or cancel the agreement without any further legal formality where no action is taken by the participant within one month of receiving notification by registered letter. If the participant terminates the agreement before its agreement ends or if he/she fails to follow the agreement in accordance with the rules, he/she shall have to refund the amount of the grant already paid, except if agreed differently with the sending organisation. In case of termination by the participant due to "force majeure", i.e. an unforeseeable exceptional situation or event beyond the participant's control and not attributable to error or negligence on his/her part, the participant shall

be entitled to receive the amount of the grant corresponding to the actual duration of the mobility period as defined in article 2.2. Any remaining funds shall have to be refunded, except if agreed differently with the sending organisation. Article 3: Data Protection All personal data contained in the agreement shall be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data. Such data shall be processed solely in connection with the implementation and follow-up of the agreement by the sending institution, the National Agency and the European Commission, without prejudice to the possibility of passing the data to the bodies responsible for inspection and audit in accordance with EU legislation (Court of Auditors or European Antifraud Office (OLAF)). The participant may, on written request, gain access to his personal data and correct any information that is inaccurate or incomplete. He/she should address any questions regarding the processing of his/her personal data to the sending institution and/or the National Agency. The participant may lodge a complaint against the processing of his personal data with the [national supervising body for data protection] with regard to the use of these data by the sending institution, the National Agency, or to the European Data Protection Supervisor with regard to the use of the data by the European Commission. Article 4: Checks and Audits The parties of the agreement undertake to provide any detailed information requested by the European Commission, the National Agency of United Kingdom or by any other outside body authorised by the European Commission or the National Agency of United Kingdom to check that the mobility period and the provisions of the agreement are being properly implemented.

4

Erasmus+ Staff Visit Reflective Review

Full Name

Sending University / Organisation

Country of the sending University/Organisation

Type of Visit (teaching or training visit)

My overall experience (including support received from MDX) (approx. 150 words)

What I learned / expected results met (up to 100 words)

Estimated impact (e.g. how to support students in my home university/ organisation to go abroad) (up to 150 words)

Please also provide a good quality head shot photo to accompany Consent for use of content I give permission for Middlesex University to use my image (whether a photo or video) and profile information for all publicity materials/promotional occasions, including but not limited to, prospectuses, brochures and magazines, websites, including mdx.ac.uk, films, videos, CDs and DVDs, press releases, social media posts, including on Facebook and Twitter, public digital repositories, including YouTube and audioBoom) in both electronic and print form. Signed: Date: