Great ISO 14001 Legal Registers

Nimonik Jonathan Brun, CEO

Jonathan Brun CEO

Kim Chanel Vallée-Séguin Communications Manager

Great ISO 14001 Legal Registers

Nimonik Jonathan Brun, CEO

• A framework to follow

• Built on best practices and industry knowledge

• Your clients force you to do it

Why management standards?

• Certification requires it

• All companies are subject to the law

• Ignorance does not hold up in court

Why legal register?

• The organization shall establish, implement and maintain a procedure(s)

• to identify and have access to the applicable legal requirements and other requirements to which the organization subscribes related to its environmental aspects, and

• to determine how these requirements apply to its environmental aspects.

• The organization shall ensure that these applicable legal requirements and other requirements to which the organization subscribes are taken into account in establishing, implementing and maintaining its environmental management system.

14001:2004 4.3.2

6. Planning

• 6.1 Formulate actions to address your risks and opportunities.

• 6.1.1 Develop processes and prepare plans to establish EMS.

• 6.1.2 Identify significant environmental aspects and impacts.

• 6.1.3 Study environmental aspects and compliance obligations.

• 6.1.4 Address aspects, obligations, risks, and opportunities.

ISO 14001:2015 6

Compliance obligation

“A compliance obligation is a requirement. There are two kinds of compliance obligations: mandatory compliance obligations and voluntary compliance obligations. Mandatory compliance obligations include laws and regulations while voluntary compliance obligations include contractual commitments, community and industry standards, ethical codes of conduct, and good governance guidelines. A voluntary obligation becomes mandatory once you decide to comply with it.” - Praxiom Consulting

ISO 14001:2015 6.1.3

What are the operational requirements in terms of

permits?

What are the operational requirements in terms of

applicable rules?

What are the operational requirements in terms of

collaborative agreements?

Monitoring Programs NPRI Report Training and Employment

Incident Follow-up Business Opportunities

Expiration Date on TDG Training

Education Awards and Scholarships

Air Emissions Criteria Environmental Matters and Closure

Financial Matter

Legislation Name

Only Common Element!

• Legislation Name

• Control Measures

• Jurisdiction

• Last Revision Date

• Aspects

• Work Area or Impacted Area

Better Common Elements

• Summary of requirement

• Sections or articles (specific obligations)

• Applicability text

• Issuing authority

• Last revision person or group

• Specific hazard or asset

Additional Elements

Ideally each business activity has identified applicable environmental law by

• Aspect (i.e. Air, Waste, Water,…) and with

• Applicability Text - short and sweet.

Links to Activities

• Can a new employee read it and take action?

• Can a new employee understand the critical environmental legislation and how it applies to your operations in under 8 hours?

Actionable

• Living document vs. point in time picture

• Ability to convert your legal register into an audit protocol

Convert to Audit

SpecificBroad

Word/Excel

Software

High Cost High Value

Low Cost Low Value

Maintainability

Very Low Cost Low Value

Low Cost High Value

• Know your compliance obligations

• Link to your business activities

• Demonstrate efforts to stay compliant

• Transferability to new employees

Conclusion

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