ISO14001-2004 Awareness PresentationPresents

What is an EMS?Systematic way of managing an organizations environmental affairsBased on Plan-Do-Check-Act Model (PDCA)Focused on Continual Improvement of systemAddresses immediate and long-term impact of an organizations products, services and processes on the environment. A tool to improve environmental performance

Development that meets the needs of the present without compromising the ability of future generations to meet their own needs - World Commission on Environment and Development 1987Sustainable Development

ISO 14001:Environment Management SystemCreated by the International Organization of Standardization, a non-governmental organization (NGO) established in 1947, located in Geneva ,Switzerland ISO is taken - from the Greek iso, meaning equal (as in isothermal)

ISO is a worldwide federation of national standards bodies from over 130 countries; ISO14001 was prepared by technical Committee ISO/TC207

Why Implement an EMS?To get your environmental ducks in a row!Struggling to stay in compliance and keep track of regulations/lawsEnvironmental management just one of many responsibilitiesEstablish a framework to move beyond complianceVehicle for positive change; improved employee morale, enhanced public imageEmployee turnover

Why Implement an EMS ?More reasons:Helps to identify the causes of environmental problems.better to make a product right the first timecheaper to prevent a spill or other accidentcost effective to prevent pollution Trade and competitive issuesInconsistency in environmental regulation and enforcementMany individual parts may already be in place just need to unify under the EMS umbrella!

ENVIRONMENTSURROUNDINGS IN WHICH AN ORGANIZATION OPERATES, INCLUDING AIR, WATER, LAND, NATURAL RESOURCES, FLORA, FAUNA, HUMANS, AND THEIR INTERRELATION.NOTE : SURROUNDINGS IN THIS CONTEXT EXTEND FROM WITHIN AN ORGANIZATION TO THE GLOBAL SYSTEM. KEY DEFINITIONS

KEY DEFINITIONSCONTINUAL IMPROVEMENTPROCESS OF ENHANCING THE ENVIRONMENTAL MANAGEMENT SYSTEM TO ACHIEVE IMPROVEMENTS IN OVERALL ENVIRONMENTAL PERFORMANCE IN LINE WITH THE ORGANIZATIONS POLICY.NOTE : THE PROCESS NEED NOT TAKE PLACE IN ALL AREAS OF ACTIVITY SIMULTANEOUSLY.

ENVIRONMENTAL ASPECTELEMENT OF AN ORGANIZATIONS ACTIVITIES, PRODUCTS OR SERVICES WHICH CAN INTERACT WITH THE ENVIRONMENT.NOTE: A SIGNIFICANT ENVIRONMENTAL ASPECT IS AN ENVIRONMENTAL ASPECT WHICH HAS OR CAN HAVE A SIGNIFICANT ENVIRONMENTAL IMPACT. KEY DEFINITIONS

ENVIRONMENTAL IMPACTANY CHANGE TO THE ENVIRONMENT, WHETHER ADVERSE OR BENEFICIAL, WHOLLY OR PARTIALLY RESULTING FROM AN ORGANIZATIONS ENVIRONMENT ASPECTS. KEY DEFINITIONS

EMS ModelPolicyPlanningImplementationCheckingCorrective ActionManagementReviewBased on the P-D-C-A Model, Plan-Do-Check-Act

EMS Implementation Process

Continual improvementPerformanceplandoactcheckcontinualimprovementassurance (quality/environment)

Core group and MRMR - The key personCore group - Should have representative from all functional areas / departmentsResponsibility of legal compliance

17 Requirements in ISO 14001

Env. Policy 4.2Document control 4.4.5Env. Aspects 4.3.1Operational control 4.4.6Legal and other req. 4.3.2Emergency preparedness and response 4.4.7Obj. and targets 4.3.3Monitoring and measurement 4.5.1Env. Mgmt. Program 4.3.4Corrective/preventive action 4.5.2Structure and Responsibility 4.4.1Records 4.5.3Training, awareness, and competence 4.4.2EMS audit 4.5.4Communication 4.4.3Management Review 4.6EMS documentation 4.4.4

4.1 General RequirementsThe organization shall establish ,document, implement , maintain and continually improve an environmental management system in accordance with the requirements of this International standard.

The Standard (2004 version )now includes a requirement for: Continual improvement to the EMS A defined and documented scope of the EMS

4.2 Environmental PolicyTop management shall define the organization's environment policy and ensure that , within the defined scope of its EMS , itIs appropriate to the nature , scale and environmental impacts of its activities , products and services.Includes a commitment to continual improvement and prevention of pollutionIncludes a commitment to comply with applicable legal requirements and with other requirements to which the organization subscribes which relates to its environmental aspects,

The environment policy now must be defined within the scope of the EMS . The policy must also be communicated to all persons working for or on behalf of the organisation.

4.3 PlanningAspect/ Impact Identification and assessmentDecide on objectives and targets to achieve the Environmental Policy.Develop EMPs for achieving set objectives and targets

Aspect/ Impact Identification and AssessmentORGANISATIONENVIRONMENTAspects = ElementImpact=ChangeProducts

Services

Activities

InteractAirWaterLandNatural ResourcesFlora / FaunaHumanssource-pathwaytarget-impactsignificance : scale of impactemergency

Aspects and ImpactsConsider:Air emissionsSolid/hazardous wasteWater effluentsContamination of landNoise, vibration and odorLand use, energy use, water useRaw material and resource usePositive environmental issuesExample:Aspect - Radioactive materialImpact Transportation and storage issues; Environmental contaminationNot just regulated issues!

4.3.1 Environmental Aspects The organization shall ensure that the significant environment aspects are taken into account in establishing, implementing and maintaining its EMS

Aspects now must be identified within the defined scope of the EMS and are required to be documented.

4.3.2 Legal and other requirements

Clause 4.3.2 now states that an organization must determine how legal and other requirements apply to its aspects. The organisation must also take these requirements into account when establishing , implementing and maintaining their EMS.

Environmental Rules and RegulationsThe Water (Prevention and Control of Pollution) Act 1974 The Water (Prevention and Control of Pollution) Rules 1975The Water (Prevention and Control of Pollution) Cess Act 1977The Water (Prevention and Control of Pollution) Cess Rules 1978The Air (Prevention and Control of Pollution) Act 1981

The Air (Prevention and Control of Pollution) Rules 1982/83 The Environment (Protection) Act 1986 The Environment (Protection) Rules 1986The Hazardous Wastes (Management and Handling) 1989Manufacture, Storage and Import of Hazardous Chemical Rules/Amendment Rules 1989/94Manufacture, Use, Import, Export & Storage of Hazardous Micro-Organisms, Genetically Engineered Micro-organisms or Cells Rules,1989

The Environmental (Protection) Rules-Environmental Statement 1992/93The Environmental (Protection) Rules-Environmental Standards 1993The Environmental (Protection) Rules-Environmental Clearance 1994Factories Act 1948

Factory Rules 1950

The Chemical Accidents (Emergency Planning,

Preparedness and Response) Rules 1996

Indian Boiler Act 1923

The Gas Cylinder Rules 1981

The Petroleum Act 1934

4.3.3 OBJECTIVES , TARGETS AND PROGRAMME(S)The organization shall establish, implement and maintain documented environmental objectives and targets at relevant functions and levels within the orgainsation. Clause 4.3.3 now merges earlier clauses 4.3.3 (Objectives and Targets ) and 4.3.4 (Management Program (s) ). Revisions include an additional requirement that objectives and targets be measurable , consistent with legal and other requirements and committed continual improvement.

OBJECTIVES & TARGETSReduce generation of hazardous wasteImprove indoor air quality by reducing solvent odorsPrevent spills Reduce electrical useReduce spent solvent by 80% by 08/2005Reduce emissions by 90% by 06/2005Max. of 2 /yr. by 09/2005Reduce electricity use by 10% by 08/2005

4.3 PlanningEstablishobj./targetReview policyDetermine significant impactsDetermine legal/other rqmts.Develop Env. Mgmt. program

Implementation (4.4)Structure/responsibility (4.4.1)Training, awareness, & competence (4.4.2)Communication (internal/external) (4.4.3)Env. Mgmt. System Documentation (4.4.4)Document control (4.4.5)Operational control (4.4.6)Emergency preparedness and response (4.4.7)

4.4.1 Resources , roles ,responsibilty and authorityManagement shall ensure that the availability of resources essential to establish , implement , maintain and improve the EMS.Roles , responsibilities & authorities shall be defined, documented and communicated in order to facilitate effective environement management.The organization's top management shall appoint a specific Management Representative to establish & maintain and improve the EMS.

4.4.2 Competence , training and awarenessThe organisation shall ensure that any person (s) performing tasks for it or on behalf that have the potential to cause a significant environmental impacts identified by the organisation is competent on the basis of appropriate education , training or experience and shall retain associated recordsThe orgnisation shall indentify training needs associated with its environment aspects and its environmental management system.

4.4.3 CommunicationThe organistation shall maintain a procedure for internal & external communication.An addition has been made to clause 4.4.3 to require the organization , should they decide to communicate with external parties about their significant aspects , to introduce method (s)- instead of Processes.

4.4.4 Documentation Normally 4 levels of documents:Apex Manual - documents how the clauses of ISO 14001 are addressed in the systemDepartmental procedure manuals - documents how the requirements of ISO 14001 are addressed by individual departments or functional areasWork Instructions / SOPs - documents how any work related to the EMS should be carried outRecords required by this international standard.

4.4.5 Control of DocumentsEstablish a procedure defining the controls(a) To approve documents for adequacy prior to issue(b) To review and update as necessary and re-approve documents To ensure that changes and their current revision status are identified(d)) To ensure that relevant versions of applicable documents are available at the point of use(e) To ensure the documents remain legible and readily identifiableThis clause has not changed in intent , but has been update to align it more with ISO 9001:2000

4.4.6 Operational controlThe organisation shall identify and plan those operations that are associated with identified significant environment aspects consistent with its environment policy, objectives and targets in order to ensure that they are carried out under specified conditions .

4.4.7 Emergency preparedness and responseEstablish ,maintain & test a process for dealing with emergency situations & accidentsThe organistation shall periodically review and where necessary revise its emergency preparedness and response procedures in particulars after the occurrence of accidents or emergency situations

Checking (4.5)Monitoring andMeasuring (4.5.1)Records (4.5.4)Non-conformance andCorrective/Preventive Action(4.5.3)EMS Auditing (4.5.5)Evaluation of compliance (4.5.2)

(4.5.1) Monitoring and MeasuringThe organization shall establish and maintain documented procedures to monitor and measure ... the key characteristics of its operations that can have a significant impact on the environment.Track how well the system is workingMeasure the key characteristics of those activities that can have significant impactsAnalyze the root causes of problems

4.5.2 Evaluation of compliance

Consistent with its commitment to compliance , the organisation shall establish, implement and maintain a procedures for periodically evaluating compliance with legal requirements & other requirements to which it subscribes. The organisation shall keep records of the results of the periodic evaluations.

This clause has been separated from 4.5.1 to become its own clause.

(4.5.3) Non Conformance and Corrective and Preventive Action Develop procedure for investigating, correcting, and preventing system deficienciesSet up process for assigning responsibilities for and tracking completion of corrective actionSet up process to revise EMS procedures based on corrective actions

4.5.4 Control of records

The organisation shall establish, implement and maintain records as necessary to demonstrate conformity to the requirements of its EMS & this standard and the results achieved.

Control of records has been simplified , reworded and reformatted to align its content with ISO 9001:2000.

(4.5.5) EMS AuditingDevelop internal EMS audit programAre all EMS requirements met? (Are we meeting the standard?)Is the system working? (Are we doing what we said we would?)Determine audit frequency and procedures; train auditors; keep records of audits, findings, and follow up actionsThe internal audit process must address the retention of associated records. Revision considers the selection of auditors and states that the selected auditors shall ensure objectivity and impartiality in the audit process.

(4.6) Management ReviewReviews EMS to ensure its continuing suitability, adequacy and effectivenessReviews process to ensure necessary information is collected for evaluationReview must be documentedConsider changes to:policyobjectivesother EMS elements

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