Grading Your Sections
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Transcript of Grading Your Sections
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Grading Your Sections
Updated 4/14/2011
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Grade Collection System Changes
• Grade entry at any time based on the section’s calendar (beginning/ending dates)
• File upload option allows multiple sections to be uploaded from one spreadsheet
• Future Enhancement – online change of grade process
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Reminders Before Grading
• Compare your grade roster with the grade roster online – Check for added or dropped students
• Know the Calendar Grading Dates for your gradable sections– Grading always opens on Friday at 8:00 a.m.– Grading always closes on Monday at NOON– Grading period is ten days long
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Sign on to my.ufl.edu
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Sign on my.ufl.edu
• Click on My Self
Service
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Click on Enter Grades
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Open Grades Folder
Click to open “Collection” folder.Click on “Grade-A-Gator” to begin grading
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Sign into System
Click to open Grade Input System
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Authorization Security Check• When you sign into Grade-A-Gator, you
will be asked to certify that you have completed the FERPA Basics training:– “Your acceptance below certifies that you
have completed UF Privacy Office FERPA Training”
– You will need to retake this training every twelve months
– Click on the ACCEPT button to enter the grades system
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Choose Term to Grade
Choose Term to display sectionsavailable to grade
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Grades Calendar Displayed
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Gradable Sections Listed
This is the grader’s personal display of sections to grade.Click on the section number to be graded.
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Input Grades
Choose grade from drop down menu.Only valid grade choices will display.Writing Requirement (GR) sections will have two grade components - Academic and Met/Not Met the writing requirement.
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Saving Entered Grades
You must click “Save Grades” before exiting the page. You do not need to have all grades entered to use the “Save Grades” function. This function allows you to return to the grades system as needed.
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Adding a Student Not on Roster
Add the UFID and Grade; then click “Add a Student”
Students will not be added to the official roster until registrationHas been verified by staff in the Registrar’s Office
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Error Message When You Finalize
If you failed to enter grades and clicked “Finalize”, you will receive this message and a chance to enter grades before the final submit.
You do not need to grade the students. If you finalize without a grade, an “N* will be assigned. Requires paper change of grade form to correct after grading period closes.
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Not Graded (continued)
If you Finalize with No Grades, the Grade Roster will appear with the words “Not Graded” in the Grade column.
If this was an error, have department grade coordinator contact the Grades Help Line to re-open the section for grading.
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Finish Grading
After the grades have been submitted, Click “Finalize Grades” button to complete the grading process.
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My Graded Sections
You will be able to see the status of all your sections in an open grading period – both finalized and partially graded. You may print or finalize sections from this view.
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Using File Upload
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Using File UploadEnter Grades Input System
– Open Grades Folder– Click on Collection Folder– Click on Grade-A-Gator
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Using File Upload
Create Spreadsheet
If you already have a spreadsheet, you do not need to create another one.
Click “Download My Sections”To Create Spreadsheet
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Using File UploadInstructions Verification
Click on “I Understand” to continue.
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Mark Sections and Download
You can select multiple sections from different courses
Click after selecting sections to grade
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Click Save – You cannot upload grades by using the “Open” option because you must save the spreadsheet as a csv file.
Save Your CSV File
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The file must be saved as a “.csv” file (the default will be eaglec.csv or eaglec-1.csv if you have already downloaded previous classrolls for grading). Click “Save”.
Saving File (continued)
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Click “Open” here. Excel should start automatically if it is installed on your computer.
Once Download Complete-Open
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Spreadsheet ConfigurationNote: all sections will appear on same page/file (even from different courses)
Only the Grade Column “D” and Writing Requirement Column “F” should be altered
SectionUFID
Name Grade Credits Writing Requirement (GR)
Students who withdrew or dropped with fee liability will NOT appear on the downloaded roster. The ‘W’ grade is ‘preloaded’ to the final grade roster.
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Enter valid grade codes for each student and save as a .csv file. S/U option will be verified during the upload process.
Enter Valid Grades and Save
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If you get this message, click yes.
Saving File
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Upload Your Sections
Click “Upload My Sections”.
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1. Click “Browse”, and select the correct file for upload
2. Select the sections on your file.
3. When steps one and two are completed, click “Upload file”
Find and Upload File
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Status of Graded Upload Sections
View Summary Information and Percentage Completed.
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Modify a Section Before Finalizing
If you need to change a grade, click on the section number.
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Grading Complete? Finalize
When a section if fully graded, click on “Finalize”. Once finalized, a section cannot be updated unless it is reopened. Grade coordinators can requestassistance from the Registrar’s Office.
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Error messages will display;
view errors by clicking on the relevant section.
Errors In Your Upload File
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Errors will be highlighted.
To make corrections, click “Enter Grades.”
Errors Displayed
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Correcting Errors
Enter correct grades, “Save grades”, and “Finalize” when all grades entered.
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Student Missing From Roster?
Click “Add A Student”
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Enter student’s UFID and grade here, then click “Add Student”. The Registrar’s Office will validate the student’s information.
Complete Add A Student Process
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THANK YOU• Without you the grades collection process
would not be successful!