Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time...
-
Upload
dominique-mulanax -
Category
Documents
-
view
220 -
download
0
Transcript of Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time...
![Page 1: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/1.jpg)
Grading Your Sections
Updated 4/14/2011
![Page 2: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/2.jpg)
Grade Collection System Changes
• Grade entry at any time based on the section’s calendar (beginning/ending dates)
• File upload option allows multiple sections to be uploaded from one spreadsheet
• Future Enhancement – online change of grade process
![Page 3: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/3.jpg)
Reminders Before Grading
• Compare your grade roster with the grade roster online – Check for added or dropped students
• Know the Calendar Grading Dates for your gradable sections– Grading always opens on Friday at 8:00 a.m.– Grading always closes on Monday at NOON– Grading period is ten days long
![Page 4: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/4.jpg)
Sign on to my.ufl.edu
![Page 5: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/5.jpg)
Sign on my.ufl.edu
• Click on My Self
Service
![Page 6: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/6.jpg)
Click on Enter Grades
![Page 7: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/7.jpg)
Open Grades Folder
Click to open “Collection” folder.Click on “Grade-A-Gator” to begin grading
![Page 8: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/8.jpg)
Sign into System
Click to open Grade Input System
![Page 9: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/9.jpg)
Authorization Security Check• When you sign into Grade-A-Gator, you
will be asked to certify that you have completed the FERPA Basics training:– “Your acceptance below certifies that you
have completed UF Privacy Office FERPA Training”
– You will need to retake this training every twelve months
– Click on the ACCEPT button to enter the grades system
![Page 10: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/10.jpg)
Choose Term to Grade
Choose Term to display sectionsavailable to grade
![Page 11: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/11.jpg)
Grades Calendar Displayed
![Page 12: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/12.jpg)
Gradable Sections Listed
This is the grader’s personal display of sections to grade.Click on the section number to be graded.
![Page 13: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/13.jpg)
Input Grades
Choose grade from drop down menu.Only valid grade choices will display.Writing Requirement (GR) sections will have two grade components - Academic and Met/Not Met the writing requirement.
![Page 14: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/14.jpg)
Saving Entered Grades
You must click “Save Grades” before exiting the page. You do not need to have all grades entered to use the “Save Grades” function. This function allows you to return to the grades system as needed.
![Page 15: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/15.jpg)
Adding a Student Not on Roster
Add the UFID and Grade; then click “Add a Student”
Students will not be added to the official roster until registrationHas been verified by staff in the Registrar’s Office
![Page 16: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/16.jpg)
Error Message When You Finalize
If you failed to enter grades and clicked “Finalize”, you will receive this message and a chance to enter grades before the final submit.
You do not need to grade the students. If you finalize without a grade, an “N* will be assigned. Requires paper change of grade form to correct after grading period closes.
![Page 17: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/17.jpg)
Not Graded (continued)
If you Finalize with No Grades, the Grade Roster will appear with the words “Not Graded” in the Grade column.
If this was an error, have department grade coordinator contact the Grades Help Line to re-open the section for grading.
![Page 18: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/18.jpg)
Finish Grading
After the grades have been submitted, Click “Finalize Grades” button to complete the grading process.
![Page 19: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/19.jpg)
My Graded Sections
You will be able to see the status of all your sections in an open grading period – both finalized and partially graded. You may print or finalize sections from this view.
![Page 20: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/20.jpg)
Using File Upload
![Page 21: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/21.jpg)
Using File UploadEnter Grades Input System
– Open Grades Folder– Click on Collection Folder– Click on Grade-A-Gator
![Page 22: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/22.jpg)
Using File Upload
Create Spreadsheet
If you already have a spreadsheet, you do not need to create another one.
Click “Download My Sections”To Create Spreadsheet
![Page 23: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/23.jpg)
Using File UploadInstructions Verification
Click on “I Understand” to continue.
![Page 24: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/24.jpg)
Mark Sections and Download
You can select multiple sections from different courses
Click after selecting sections to grade
![Page 25: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/25.jpg)
Click Save – You cannot upload grades by using the “Open” option because you must save the spreadsheet as a csv file.
Save Your CSV File
![Page 26: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/26.jpg)
The file must be saved as a “.csv” file (the default will be eaglec.csv or eaglec-1.csv if you have already downloaded previous classrolls for grading). Click “Save”.
Saving File (continued)
![Page 27: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/27.jpg)
Click “Open” here. Excel should start automatically if it is installed on your computer.
Once Download Complete-Open
![Page 28: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/28.jpg)
Spreadsheet ConfigurationNote: all sections will appear on same page/file (even from different courses)
Only the Grade Column “D” and Writing Requirement Column “F” should be altered
SectionUFID
Name Grade Credits Writing Requirement (GR)
Students who withdrew or dropped with fee liability will NOT appear on the downloaded roster. The ‘W’ grade is ‘preloaded’ to the final grade roster.
![Page 29: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/29.jpg)
Enter valid grade codes for each student and save as a .csv file. S/U option will be verified during the upload process.
Enter Valid Grades and Save
![Page 30: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/30.jpg)
If you get this message, click yes.
Saving File
![Page 31: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/31.jpg)
Upload Your Sections
Click “Upload My Sections”.
![Page 32: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/32.jpg)
1. Click “Browse”, and select the correct file for upload
2. Select the sections on your file.
3. When steps one and two are completed, click “Upload file”
Find and Upload File
![Page 33: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/33.jpg)
Status of Graded Upload Sections
View Summary Information and Percentage Completed.
![Page 34: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/34.jpg)
Modify a Section Before Finalizing
If you need to change a grade, click on the section number.
![Page 35: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/35.jpg)
Grading Complete? Finalize
When a section if fully graded, click on “Finalize”. Once finalized, a section cannot be updated unless it is reopened. Grade coordinators can requestassistance from the Registrar’s Office.
![Page 36: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/36.jpg)
Error messages will display;
view errors by clicking on the relevant section.
Errors In Your Upload File
![Page 37: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/37.jpg)
Errors will be highlighted.
To make corrections, click “Enter Grades.”
Errors Displayed
![Page 38: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/38.jpg)
Correcting Errors
Enter correct grades, “Save grades”, and “Finalize” when all grades entered.
![Page 39: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/39.jpg)
Student Missing From Roster?
Click “Add A Student”
![Page 40: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/40.jpg)
Enter student’s UFID and grade here, then click “Add Student”. The Registrar’s Office will validate the student’s information.
Complete Add A Student Process
![Page 41: Grading Your Sections Updated 4/14/2011. Grade Collection System Changes Grade entry at any time based on the section’s calendar (beginning/ending dates)](https://reader035.fdocuments.us/reader035/viewer/2022062305/56649c915503460f9494c08f/html5/thumbnails/41.jpg)
THANK YOU• Without you the grades collection process
would not be successful!