GOVERNMENT OF KARNATAKA Report/Annual Report... · Service Manual issued by the Government of...
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1 GOVERNMENT OF KARNATAKA DEPARTMENT OF PERSONNEL And ADMINISTRATIVE REFORMS ANNUAL REPORT 2012-2013
Transcript of GOVERNMENT OF KARNATAKA Report/Annual Report... · Service Manual issued by the Government of...
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GOVERNMENT OF KARNATAKA
DEPARTMENT OF PERSONNEL
And
ADMINISTRATIVE REFORMS
ANNUAL REPORT
2012-2013
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ORGANOGRAM
Honorable Chief Minister of Karnataka
Chief Secretary to Government of Karnataka
Principle Secretary DPAR
Principle Secretary DPAR (Janaspandan)
Principle Secretary DPAR (AR)
Principle Secretary DPAR
(e-Governance)
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INTRODUCTION
Department of Personnel and Administrative Reforms mainly deal
with:
a) The State Government’s personnel management that facilitates
implementation of policies, structuring and management of personnel of
all departments of Government and providing advice and guidance in
all service matters.
b) All matters concerning the process of Administration with a view to
increase efficiency and bring improvement in the quality of work in
every sphere of administration.
FUNCTIONS:
The functions comprise four broad groups as under:-
1. NODAL FUNCTIONS:
1. Formulation of Personnel policies on matters relating to recruitment,
promotion and conditions of service.
2. Reservation for SC/ST and other backward classes in the Civil Services.
3. Morale of the services including disciplinary and vigilance procedures.
4. Staff Welfare.
5. Training
6. Research in personnel administration.
2. SUBSTANTIVE FUNCTIONS:
1. Cadre Management, regulation and control of the All India Services.
2. Cadre Management, regulations and control of the State Services like
K.A.S. and the State Secretariat Services.
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3. Departmental enquiries against officers working
under the administrative control of D.P.A.R.
4. Formulation of training policy and training programme in the field of
public
administration.
3. ADMINISTRATIVE MATTERS CONNECTED WITH:
1. Karnataka High Court.
2. Karnataka Lokayukta
3. Karnataka Administrative Tribunal.
4. Karnataka Public Service Commission.
5. Administrative Training Institute, Mysore.
6. District Training Institutes.
7. Karnataka Government Secretariat Training Institute, Bangalore.
8. Recruitment Committees
4. ADMINISTRATIVE REFORMS:
1. To provide management consultancy services to the various Secretariat
departments and Heads of field Departments.
2. To promote and develop the role of management in Government.
3. To disseminate information on administrative practices and modern
management systems.
4. Application of new technologies for efficient governance.
The Department of Personnel and Administrative Reforms and Cabinet
Affairs also covers certain functions that span the domain of all other Secretariat
Departments.
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Department of Personnel & Administrative Reforms
1. Administration Wing
The Department of Personnel & Administrative Reforms (Administration Wing) deals with the service matters of Section Officers, Gazetted Personal Assistants, Deputy Librarians, Translators, Senior Assistants, Senior Assistant Librarians, Drafting Assistants, Assistants, Senior Stenographers, Stenographers, Junior Assistants, Typists, Binder / Assistant Binder, Senior Drivers, Drivers and Group-D employees of Karnataka Government Secretariat service. The staff position as on 31-12-2012 of Secretariat up to the level of Group-B is as follows;
Sl. No.
Designation Sanctioned strength
Post filled up
Vacant
1) Section Officer 358 342 16 2) Gazetted Personal
Assistants 49 45
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3) Senior Assistants 366 348 18 4) Senior Assistant Librarian 02 02 - 5) Assistant Librarian 04 04 - 6) Assistants 578 479 99 7) Drafting Assistants 08 06 02 8) Senior Stenographers 53 35 18 9) Setter 01 - 01 10) Stenographers 371 324 47 11) Junior Assistants 502 345 157 12) Senior Typists 60 29 31 13) Typists 241 32
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14) Binder 01 - 01 15) Assistant Binder 01 - 01 16) Telephone Operator 06 03 03 17) Asst. Typewriter
Mechanic 01 -
18) Duty Officer 14 13 01 19) Drivers 105 77 28 20) Group-D 963 562 401 21) Security Officer 06 06 - 22) Clock Mechanic 01 01 -
The Multigraph sections situated in Vidhana Soudha and M.S. Building takes out
the copies of Stencils, Xerox sent by various departments of the secretariat and
also undertakes the binding of Registers and other books.
From 2009, direct delivery system of Tappal from G.P.O to the concerned
Administrative Departments has been introduced and tappals received from various
Departments of the Secretariat are being sorted out for being sent to different
departments and local tappals are being sent through Muddam and outstation
Tappals are being delivered through the post offices situated in Vidhan Soudha and
M.S. Building.
The subject relating to postings of staff belonging to Group-B, C and D
officials to the Chief Ministers Secretariat and establishments of Ministers on
deputation / Contract basis and the terms and conditions of appointments of the
P.A.s of Rajya Sabha / Lok Sabha members and the Ministers in charge of Districts
are being dealt in Administration Wing.
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2) Accounts-2
Groups Insurance Section
1) Remittance of Cheques/DDs pertaining to monthly subscriptions under the Central Government Group Insurance Scheme in respect of all the IAS, IPS and IFS Officers borne on Karnataka Cadre, to the concerned Head of Account in the Treasury. Drawing the remitted amount once in three months from the Treasury and sending it to Government of India through DD. Payment of dues under the EFBF/EGIS/CGEGIS by the State to the Officers in the event of their death/retirement. Claiming reimbursement from Government of India the amount so paid by the State, and remitting the same to the concerned Head of Account in the Treasury. Submitting reconciliation statement pertaining to this transaction to the Accountant General.
2) Remittance of Cheques/DDs pertaining to monthly subscriptions under the Karnataka Employees Group Insurance Scheme in respect of all the KAS Officers and Heads of Departments working in the State, to the concerned Head of Account in the Treasury. Payment of dues under the EFBF/EGIS to the Officers in the event of their death/retirement.
3) Remittance of Cheques/DDs pertaining to monthly subscriptions under the Karnataka State Group Insurance Scheme in respect of Officers/officials of Karnataka Government Secretariat who are on deputation. Payment of dues under the EFBF/EGIS to the Officers/Officials of the Secretariat in the event of their death/retirement.
4) Maintenance of Accounts of Annual Budget allotted to Non Resident Indians Committee. Passing of bills pertaining to Traveling Allowance/Contingent Expenditure of the Committee. Issue of No Dues Certificates in respect of Officers/officials working in the Committee.
5) Collection of fees under the Right to Information Act, remitting the same to DPAR (Cash-1) and maintenance of concerned records.
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EMPLOYEES GROUP INSURANCE SCHEME (EGIS) SECTION
1. Maintenance of EGIS subscriptions and settlement of claims of officers of
All India Services. KAS, I.F.S. and Secretariat Officers/officials.
BUDGET SECTION
1. Preparation of Budget Estimates and Appendix-B pertaining to the officers/officials of KGS.
2. Preparation of Budget Estimates pertaining to Council of Ministers. 3. Replies to Audit paragraphs pertaining to CAG Reports. 4. Reconciliation of Accounts. 5. Scrutiny and passing of bills pertaining to news papers and periodicals of
the Ministers and the officers of the Secretariat. 6. Scrutiny and passing of bills pertaining to purchase of books from the
Secretariat Library, Law Department Library and DPAL Library. CASH-I SECTION
1 Obtaining cheques from the State Husur Treasury and disbursing them to the concerned officers.
2. Scrutiny and passing of DC Bills pertaining to Vehicles maintained by the Officers of the Secretariat.
3. Scrutiny and passing of DC Bills pertaining to purchase of Stationery articles. 4. Remuneration bills of Group C and D employees. 5. Encashment of cheques at RBI, crediting cash and cheques to the
Government Account. CASH-II SECTION
1. Scrutiny and passing of TA Bills/Vehicle Repair Bills/Electricity and Water Bills/Hospitality Bills/House Rent Bills of the Council of Ministers.
2. Scrutiny and passing of TA/HTC/LTC Bills pertaining to the officers and officials of KGS.
3. Scrutiny and passing of DC Bills received from DPAR (Executive).
4. Scrutiny and passing of Medical Reimbursement Bills of the officials belonging to Group C and D categories.
5. Claims regarding reimbursement of Telephone Bills of the officers of the rank of Under Secretaries in KGS.
6. Festival Advances of officials belonging to Group C and D categories of KGS.
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BUDGET SECTION.
Processing of bills of News Papers/Periodicals supplied to the Offices of
Hon’ble Chief Minister/ Dy. Chief Minister and their Officials.
Processing of bills of News Papers/Periodicals supplied to the Offices of the
ministers of the State.
Processing of bills of News Papers/Periodicals/ Books - supplied to/
Purchased by the Departments of Parliamentary Affairs, Law and Secretariat
Libraries.
Reimbursement of expenditure bills pertaining to purchasing of News
Papers/Periodicals claimed by the Secretariat Department’s Chief
Secretaries/ Additional Secretaries/ Secretaries/ Joint and Deputy
Secretaries, Under Secretaries and equivalent post of Grade-2 Gazetted P.A.
and Section Officers and equivalent post of Grade-1 Gazetted P.A.
Preparing of annual budget estimates (Appendix-B) of Secretariat Officers
and Staff.
Reconciliation of Departmental figures/ expenditure figures with those of
AG’s office and reappropriation, requesting for additional Grants, Uploading
of funds in Treasury network management, Surrendering of funds remaining
at the end of every financial year and all Budget related subject matters.
Replying to Audit Paras/ Audit Objections, making arrangements for
Auditing by the office of Accountant General, Karnataka.
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3) ACCOUNTS-3
CASH-I SECTION
1. Obtaining cheques from the State Husur Treasury and disbursing them to the concerned officers.
2. Scrutiny and passing of DC Bills pertaining to Vehicles maintained by the Officers of the Secretariat.
3. Scrutiny and passing of DC Bills pertaining to purchase of Stationery articles.
4. Remuneration bills of Group C and D employees. 5. Encashment of cheques at RBI, crediting cash and cheques to the
Government Account. CASH-II SECTION
1. Scrutiny and passing of TA Bills/Vehicle Repair Bills/Electricity and
Water Bills/Hospitality Bills/House Rent Bills of the Council of Ministers. 2. Scrutiny and passing of TA/HTC/LTC Bills pertaining to the officers and
officials of KGS. 3. Scrutiny and passing of DC Bills received from DPAR (Executive). 4. Scrutiny and passing of Medical Reimbursement Bills of the officials
belonging to Group C and D categories. 5. Claims regarding reimbursement of Telephone And Mobile Bills of the
officers of the rank of Under Secretaries in KGS. 6. Festival Advances of officials belonging to Group C and D categories of
KGS.
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4) SERVICE WING
DPAR (Services-I) deals with service matters of IAS Officers on the basis of
IAS (Cadre) Rules, All India Service Manuals etc., issued by the Government of India.
The functions and duties of all the sections coming under the Services Wing
of the Department of Personnel and Administrative Reforms are indicated below: DPAR (Services-1): DPAR (Services-I) deals with Service matters of IAS officers on the basis of IAS (Cadre) Rules, All India Service Manual etc., issued by the Government of India. One Under Secretary, Two Section Officers, Two Senior Assistants, Four Assistants, One Stenographer, Two Typists, Two Junior Assistants, One Data Entry Operator and One Group-D employee are working in this wing. Services-A Service matters pertaining to Transfer, Promotion, Deputation, complaints, Department Enquiries of IAS Officers and Selection to IAS. Services-B
All Service matters of Indian Forest Services Officers.
DPAR (Services-2): DPAR (Services-2) deals with Service matters of K.A.S. Officers in accordance with KAS (Cadre & Recruitment Rules) KCSR & Service Manual issued by the Government of Karnataka.
One Under Secretary, Two Section Officers, Three Senior Assistants, Five Assistants, One Stenographer, Two Senior Typists, Two Junior Assistants, One Data Entry Operator and Two Group-D employees are working in this wing. Services-C
Annual Property return and Departmental Enquiries in respect of KAS Officers
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All service matters of KAS Officers except Annual Property Returns and Departmental Enquiries. Services-E All matters pertaining to Group A Officers of Karnataka Government Secretariat, Chief Minister’s Secretariat and Officers of all Ministers Establishment. Services-F
All service matters in respect of Heads of Departments and chief Engineers. Property returns review and matters under Conduct Rules in respect of Heads of Departments and Chief Engineers. All the matters pertaining to High court of Karnataka. Appointment and Service matters of District Judges. Services-G
Annual Property Returns, Leave, LTC, HTC, of I.A.S. Officers Private and Official Foreign visits, Foreign Deputation. Training, compulsory waiting, GPF, EGIS, Retirement matters of I.A.S. Officers. Services-H
All service matters of India Police Service Officers. Services-I
Matters pertaining to Bangalore Palace (Acquisition and Transfer) Matters pertaining to Mysore Palace.
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6) SERVICE RULES
Service Rules Wing of Department of Personnel and Administrative
Reforms is allocated the work relating to the recruitment and conditions of service of Government servants. It deals with the General Recruitment Rules and the Recruitment Rules relating to the cadres of Stenographer, Typist, First Division Assistant and Second Division Assistant. It also deals with the Gazetted Probationer recruitment rules relating to the recruitment to certain Group ‘A’ and ‘B’ posts. This Wing tenders advice on the framing and revision of the Cadre and Recruitment Rules of all the Departments.
This Wing deals with the conditions of service of Government servants like seniority, discipline, probation, medical attendance, performance reports, departmental examination, conduct of Government servants and so on. This Wing is allocated the work relating to reservation for Scheduled Castes, Scheduled Tribes and Backward Classes in State Civil Services and also horizontal reservation for women, rural candidates, Kannada medium candidates, project displaced persons, ex-servicemen and physically handicapped persons.
This Wing deals with the Karnataka Government (Transactions of Business) Rules, 1977 and Karnataka Government (Allocation of Business) Rules, 1977. It also functions as the Administrative Department for the Karnataka Lokayukta, Karnataka Public Service Commission and the Karnataka Administrative Tribunal.
The number of posts sanctioned to the Karnataka Lokayukta is 1330 of
which 851 posts have been filled. The sanctioned strength and the working strength of Karnataka Administrative Tribunal is 234 and 191 respectively.
Recruitment on Compassionate ground:
In Notification No.DPAR 55 SCA 2012 dated:11.7.2012, the Karnataka Civil Service (Appointment on Compassionate Grounds) Rules 1996 has been amended. Providing that if an unmarried Government servant dies while in service, appoint his/her unmarried brother or unmarried or widowed sister on Compassionate grounds.
14 Computer Literacy Test By Notification No. DPAR 43 SCR 2008, Dt:07.03.2012, Computer Literacy Test was made compulsory for all candidates who are selected to any service or post under the provisions of KCS (General Recruitment) Rules, 1977 or The Karnataka State Civil Services Act, 1978. By amendment Notification No. DPAR 59 SCR 2012, Dt: 06.08.2012, provision has been made under rule 2 of the said rules, that a person who is appointed by direct recruitment to any service or post shall pass Computer Literacy Test within the period of his/her probation period.
Reimbursement of medical expenses: For reimbursement of medical expenses of Government servants 19 additional hospitals and one Diagnostic Center have been recognized during 2012. As a result at the end of 2012 a total of 316 private hospitals and 25 Diagnostic Center had been recognized.
Karnataka Public Service Commission In Notification dated:24.11.2012 Sri S.Dayashankar, and Dr. Mangala Shidhar and in Notification dated:28.12.2012 Dr.H.D.Patil are appointed as memders of the K.P.S.C.
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EXECUTIVE A & B SECTIONS
(I) ORGANISATIONAL STRICTIRE OF THE WING
Sri. K.S. Manjunath Deputy Secretary
DPAR (Executive)
Sri. L. Gangadhara Under Secretary
DPAR (Executive)
Section Officer DPAR (Executive-A) Section Officer
DPAR (Executive-B)
(I) Main Funtions and Job Descriptons of the Wing
Executive-A
1) Housekeeping of Secretariat offices.
2) Watch and Ward duties of Secretariat officers.
3) Providing Internet & Direct Telephones to Ministers and Senior officers’
offices.
4) Providing Direct Telephone to residences and offices of Ministers and
Oficers.
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5) Arrangement for swearing in ceremony of Ministers and Chief Justice of
Karnataka.
6) Cycle / Scooter stand contract in Vidhana Soudha and M.S. Buildings
7) Annual Grant in aid to KGS club, IAS Officers’ and KAS Officers’
Association.
8) Karnataka Government Secretariat Canteen matters.
9) Issue of ID cards.
10)Maintenance of Secreatariat officers buildings through PWD.
11)Reservation of Banquet Hall and Committee Rooms and arrangements.
Executive-B
a. Distribution of furniture to Hon’ble CM & Ministers & Ministers & officers
& enumeration and stock Verification of furniture pertaining to D.P.A.R.
b. Issue of No Due certificates to Ex-Ministers and Officers.
c. Repair of furniture and articles pertaining to D.P.A.R.
d. Purchase of petty stationery articles, chemicals etc. to D.P.A.R.
e. Purchase of photos of National Leaders an display.
f. Purchase of National Flag, Xerox machines, Calculators, Cleaning materials.
(II) Name of the incumbents during the year
1) Under Secretary to Government (Executive)
From 08.01.2013 - Sri. L. Gangadhara
2) Section Officer (Executive-A) From 26.02.2012 - Sri Channabasappagowda.M
3) Section Officer (Executive-B) From 12.08.2011- Smt. Nagarathna
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7) Political
Main Function and Job Descriptions of the Wing: Service matters of staff of governors Secretariat, Celebration of Republic
Day and Independence Day at Raj Bhavan, Souther Zone Council Meeting, Inter
State Council meeting, violation of protocol cases, Karnataka – Maharastra border
dispute issues, Flag Code of India, recommendations to Government of India in
respect of Bharatha Rathna and Padmashree Awards, Celebration of Ikyatha
Sapthaha and Anti Terrorism Day, etc are being dealt within DPAR (Political)
Section.
8) PROTOCOL
Genearl –A Section
1. Courtesies and facilities to be extended to hon'ble prime minister, president,
vice-president and also accompanying officers during their visit to the
state. and settlement of Aircrew bills
2. Courtesies and facilities to be extended to Central Ministers, other state
Governors, Chief ministers, and government of india secretaries, during
their visit to the state
3. Courtesies and facilities to be extended to hon'ble judges of supreme court,
and judges of other states during their visit to the state
4. settlement of transporation bills regarding visit of VIP to the state
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5. courtesies and facilities to be extended to chairman and members of the
planning Commission,government of india during their visit to state.
6. Reservation of rooms in Kumara Krupa guest house, Mysore guest house
and Karnataka Bhavan New Delhi
7. Courtesies and Facilities to be extended to Ministers, Speaker, Chairman of
LC, Govt Chief Whip of other states during their visit to state.
8. Courtesies and facilities to be extended to Chief Secretaries, Additional
Chief Secretaries of other states, Chairman and members of National
Commissions and Chairman of other Commissions, visit to the state
9. Security facilities to be provided to parlimentary standing committee and
other legislative commiittee of other states during their visit to the state.
10. Regarding permission of film shooting at Govt Guest Houses.
11. Preparing Tarrif Rules of guest houses, order of precidence, state guest
rules, and public holidays,
12. During the Death of High dignitaries declaration of Holiday, arranging for
state honour and clearing of bill in respect of this .
13. Those who do not come under the rules of state guests to be Consider as
State guest and NPG as a special case
14. Reservation of railway seats under Emergency
15. LA/LC questions
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16. Service matters and others matters of the Karnataka Bhavan/Kumarakrupa
and Mysore guest house.
17. Regarding Writ petition/KAT Application
18. Service matters of officers/staff of DPAR(Protocol) at Bangalore
International Airport Limited
DETAILS OF OFFICERS AND STAFF
UNDER SECRETARY TO GOVT DPAR (STATE PROTOCOL)
SECTION OFFICER DPAR (STATE PROTOCOL)
01 SENIOR ASSISTANT 02 ASSISTANT 03 ASSISTANT 04 JUNIOR ASSISTANT 05 STENOGRAPHER 06 TYPIST 07 DALAYAT
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ORGANISATIONAL STRUCTURE OF THE CHIEF ELECTORAL OFFICER & EX-OFFICIO PRINCIPAL SECRTARY TO GOVERNMENT, DEPARTMENT OF PERSONNEL AND ADMINISTRATIVE REFORMS, BANGALORE.
Chief Electoral Officer & Ex-Officio Principal Secretary to Government,
Personnel Esst. to Chief Electoral Officer
1. P.S. - 01 4. Assistant-01 2. G.P.A. - 01 5. Dalayath-02 3. Stenographer - 01
Special Officer (Elections).
Personnel Esst. to Special Officer 1. Stenographer - 01 2. Junior Assistant - 01
Joint Chief Electoral Officer & Ex-Officio Additional Secretary to Government,
Personnel Esst. to Joint Chief Electoral Officer 1. Stenographer - 01 2. Dalayath - 01
Deputy Chief Electoral Officer
& Ex-Officio Deputy Secretary to Government, Junior Programmer,
D.P.A.R. (Elections).
Establishment &
Form Section
General Section
Registration
Section
I.D. Card Section
Account Section
Personnel Esst. to Deputy Chief
Electoral Officer Computer Section
1. Section Officer -01 2. Sr. Asst. -01 3. Assistant -02 4. Jr.Assts. -03 5. Typists -03 6. Dalayaths -06
1.Under Secretary -01 2. Sr. Assistant-02 3. Statistical Inspector -01 4. Assistant -01
1. Section Officer -01 2. Sr. Asst. -01 3. Assistant -02
1. Section Officer-01 2. Sr. Assistant -01 3. Assistant -01 4. Stenographer - 01 5. Typist -01 6. Dalayath -01
1. Accounts Officer -01 2. Account Sptdt. -01 3. F.D.A. -03 4. S.D.A. -01 5. D.Entry Operator -01
1. Stenographer-01
1. Data Entry Operator-01
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9. ELECTION
ELECTORAL ROLL SECTION
The Election Commission of India had ordered Special Summary Revision
of Electoral Rolls with reference to 01-01-2013 as the qualifying date. The draft
roll was published on 1st October, 2012 and the final roll was expected to be
published on 05-01-2013. However, due to some unforeseen situation the final roll
in respect of 178 ACs were published on 16-01-2013 and the remaining 46 Urban
based Constituencies were published on 28-01-2013.
Apart from this, the Commission had issued directions to take up SVEEP
activities in the entire State in order to educate and enlighten the voters with regard
to their rights and responsibilities. Accordingly, SVEEP programme was launched
on 14-09-2012 involving the State Election Commissioner and the Additional
Director General, Doordarshan, Bangalore.
As a part of SVEEP programme as many as 2200 magic shows were
organised throughout the State which was entertaining as well as educating the
voters. Apart from this, street plays were also organised throughout the State in
collaboration with the Kannada Cultural Department during the Summary
Revision. As a result of this, about 18 lakhs new voters have been enrolled during
the year.
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GENERAL SECTION
Sl. No.
Election held on Details
1. 18-03-2012 Bye Election to 15-Udupi Chickmagalur Parliamentary Constituency caused due to the resignation of Shri D.V Sadananda Gowda.
2. 14-06-2012 Biennial Elections to Gulbarga -North East Graduates’ Constituency
3. 13-06-2012 Biennial Elections to Mysore - South West Graduates’ Constituency
4. 13-06-2012 Biennial Elections to Bangalore Graduates’ Constituency
5. 13-06-2012 Biennial Elections to Mysore South West Teachers’ Constituency
6. Bye Elections to MLC seat due to death of Dr. V.S. Acharya on 14-02-2012
7. 10-03-2012 Biennial Elections to 3 Nominated MLC seats 8. 11-06-2012 Nominated 11 MLC seats 9. 19-07-2012 Presidential Election, 2012 10. 07-08-2012 Vice-Presidential Election, 2012
Sl. No. Name & Designation Work Allocation
1. Establishment, Forms and R & I Section: 1 Sri H. Ganesh
Section Officer
2 Sri Arunkumar R.L. Assistant
1. Printing and supply of Forms Covers, etc., pertaining to various elections and revision of electoral rolls etc.
2. Procurement/Printing and supply of books and publications like manual of Election Laws, Hand Book for Returning Officers and other publicity materials.
3. Printing and supply of Ballot paper pertaining to various elections.
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4. Polling materials 5. Ballot Boxes 6. Secret seals of Election Commission. 7. All Elections forms, Books, Election materials – Printing and Maintenance of stock books. 8. Supply of election forms & materials to D.E.Os’ offices. 9. Intensive/Special Summary Revision,
Graduates’ and Teachers’ Constituencies Electoral Roll forms – Printing and maintenance of stock books.
10. Matters relating to preparation of lists of polling stations of Assembly and Council constituencies.
3 Sri R. Ramamurthy Senior Assistant
1. Establishment matters pertaining to Chief Electoral Officer; District Election Officers, Returning Officers, Assistant Returning Officers, Electoral Registration Officers and Assistant Electoral Registration Officers.
2. Establishment matters of Class-I and Class-II officers , class-III officials and Group-D officials of D.P.A.R (Elections)
3. Supply of furniture to the Officers and staff of D.P.A.R. (Elections)
4. Matters pertaining to postal facilities; Telephones; Telex Machine, etc.
5. Gazette and News Papers for circulation 6. Co-Ordination work in CEO’s office and
other miscellaneous matters. 7. Matters pertaining to Electronic Voting
Machines. 8. Issue of ID cards to the electors. – EPIC
Campaign
Sl. No. Name & Designation Work Allocation
4 Vacant Assistant
1. General Complaints 2. Monthly return of vacancy and Party
position.
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3. Purchasing of Stationery 5 Sri A. Kempegowda
Senior Assistant 1. Recognised and Registered political
parties and symbol orders issued by the E.C.I.
2. Disqualification. 3. Account of Election expenses. 4. Election petitions.
6 Sri S. Ravichandra Junior Assistant
File Movement Register maintenance.
7 Sri H. Shivanna Junior Assistant
Dispatch work
8 Sri Girish P. Junior Assistant
Tapal Receiving work
9 Sri Kirankumar H.A. Junior Assistant
10 Sri K. Ramesh Senior Typist
Typing work
11 Jagadish Typist
Typing work
12 Vacant Typist
Typing work
13 Vacant Typist
Typing work
14 Vacant Dalayat
Xerox Machine Operator.
15 Sri Mohd. Usman Dalayat
16 Smt. Vijayakumari Dalayat
17 Sri B.J. Shivakumar Dalayat
JCEO Estt.
18 Sri V. Hemanna Singh Dalayat
CEO Estt.
19 Sri Murthy Dalayat
CEO Estt.
20 Dalayat ( Vacant-3 )
21 Sweeper ( Vacant-1 )
22 Watch & Ward (Vacant-2)
25 Sl. No. Name & Designation Work Allocation
2. ELECTORAL ROLL SECTION: 1 Sri N.S. Dattatry
Section Officer
2 Sri K.S. Chandramouli Assistant
1. Preparation and revision of Electoral rolls of Assembly Constituencies.
2. Remuneration regarding revision of electoral rolls.
3. Submission of monthly report on Election work to the Commission.
4. Printing of Electoral rolls including rates for printing and sale price.
5. Declaring dray day. 6. Declaring holidays on poll days. 7. Appointment of Polling personnel 8. Pamphlets and other publicity
materials issued by the political parties.
9. Code of conduct for political parties. 10. Postponement of Shandy. 11. Police Bandobust. 12. Movement programme for polling Personnel. 13. Free and fair elections.
3 Sri B.E. Nagaraj Assistant
1. Preparation and Revision of Electoral rolls of service voters. 2. Requisition of vehicles and buildings for elections. 3. Complaints regarding General Elections and Bye-Elections. 4. Preparation and revision of electoral
rolls of Council Constituencies. 4 Sri Shivanand Jumanal
Assistant 1. Complaints regarding Form-6, 7, 8 & 8A and ID Card. 2. Newspaper Articles 3. Digital signature card 4. MCC Report and Law & Order daily report
3. GENERAL SECTION: 1 Sri T. Basavegowda
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Under Secretary 2 Smt Premavathi K.
Senior Assistant
1. Statutory instructions issued by the Commission on conduct of elections. 2. Conduct of Election: 3. Lok Sabha, Legislative Assembly, Rajya Sabha and Legislative Council. 4. Matters relating to various stages of
election from issue of public notice till the withdrawal of candidatures including publication of lists of contesting candidates.
5. Safe custody and disposal of election papers.
Sl. No. Name & Designation Work Allocation
3 Vacant due to promotion Senior Assistant
1. Counting of votes, declaration of results and allied matters. 2. Office of Profit.
4 Sri Ramesh V. Statistical Inspector
Election Statistics including return of election, index card, Preparation of statements of revision of electoral rolls as desired by the E C I,etc.
5 Vacant Senior Assistant
1. Amendments to Election Laws. 2. Appointment of Returning and
Assistant Returning Officers. 3. Appointment of Electoral and
Assistant Electoral Registration Officers.
4. Delimitation of Constituencies. 5. Election Observers / Election Expenditure Observers. 6. Authority letters to media persons and
Doordarshan officials. 7. Delimitation work
27 4. Accounts Section: 1 Smt. S. Anuradha
Audit Officer
2 Smt. Champaka J. First Division Assistant
1. Budget (Central and State) 2. Payment of bill. 3. Condonation of delay. 4. Other miscellaneous matters relating to accounts. 5. Allotment of funds. 6. T.A. Claims
3 Smt. Shashikala A. Sajjan First Division Assistant
1. Budget (Central and State) 2. Payment of bill. 3. Condonation of delay. 4. Other miscellaneous matters relating to accounts. 5. Allotment of funds. 6. T.A. Claims
4 Smt. Yashoda V. Second Divn. Assistant
Payment of Bills – Telephone, Water & Sanitary, Petrol & Diesel, Home orderly & Stationery and Car Repairs.
5 Sri K.Ramachandrappa Account Superintendent (Temporary)
1. Reconciliation of Accounts, Consolidation of Accounts. 2. Inspection of subordinate offices.
6 Smt. Renuka First Division Assistant
1. Reconciliation of Accounts, Consolidation of Accounts. 2. Inspection of subordinate offices.
Sl. No. Name & Designation Work Allocation
5. COMPUTER SECTION: 1 Vacant
Senior Programmer Computerisation of data pertaining to elections, electoral rolls, etc.
2 Sri T. Gopinath Section Officer
Issue of EPICs to Residual Electors & etc.,
6. C.E.O. Establishment: 1. Sri V. Seetaram
P.S. to CEO
2 Vacant
28
GPA to CEO 3. Sri. Bashir Ahmed Turki
P.A. to CEO
4. Shivkumar P.A. to Spl. Officer
5. Sri Madhusudhan H.V. Assistant
6. Sri. Murthy Dalayat.
7. Sri Hemanna Singh Dalayat.
7. J.C.E.O. Establishment: 1 Smt. H.K. Sowmya
P.A. to Joint CEO
8. D.C.E.O. Establishment: 1 Sri. Majidkhan Muniyar
P.A. to DCEO
Name of the Incumbents during the year 2012-13 Sl. No. Name of the Post Name of the Officers/
Officials Working 1 2 3 Sri / Smt.
1 Chief Electoral Officer & Ex-Officio Principal Secretary to Government
Anil Kumar Jha
2 Special Officer (Elections) Vacant 3 Joint Chief Electoral Officer & Ex-Officio
Additional Secretary to Government T. Shamaiah
4 Deputy Chief Electoral Officer & Ex-Officio Deputy Secretary to Government
P.T. Kulkarni
5 Junior Programmer Vacant 6 Under Secretary T. Basavegowda 7 Section Officers H. Ganesh
N.S. Dattatry T. Gopinath
8 PS to CEO V. Seetaram
29
9 Audit Officer S. Anuradha 10 Accounts Superintendent K. Ramachandrappa 11 Senior Assistants R. Ramamurthy
Premavathi K. A. Kempegowda Vacant (2)
12 Statistical Inspector Ramesh V. 13 Assistants Chandramouli K.S.
Nagaraja B.E. Shivanand Jumanal Arunkumar R.L. Vacant (2)
14 First Division Assistant (Accounts Section)
Renuka Shashikala A. Sajjana Champaka J.
15 Junior Assistant ( 2 data entry post is to be created by withholding the 2 Junior Assistant posts which were kept in abeyance.)
H. Shivanna Girish P. S. Ravichandra Kirankumar H.A.
16 Junior Assist, CEO establishment Madhusudhan H.V. 17 Stenographers Basheer Ahmed Turki
Majidkhan Muniyar H.K. Sowmya Shivkumar Vacant (1)
Sl. No. Name of the Post Name of the Officers/
Officials Working 1 2 3 Sri / Smt.
18 Typists K. Ramesh Jagadish Vacant (2)
19 Second Division Assistant (Accounts Section)
Yashoda V.
20 Drivers Suresh D. Jainer H.M. Mahadevaiah (OOD from Police Dept.)
30
H.V. Vijaykumar (OOD from Police Dept.)
21 Dalayats Mohammed Usman Vijayakumari B.J. Shivakumar V.Hemanna Singh Murthy
22 Watchmen/ Security Filled by out source 23 Sweeper Filled by out source
31
ORGANISATIONAL STRUCTURE OF THE CHIEF ELECTORAL OFFICER & EX-OFFICIO PRINCIPAL SECRTARY TO GOVERNMENT,
THE DETAILS OF SANCTIONED POSTS TO DPAR (ELECTIONS) DURING THE YEAR 2012-2013
Sl. No. Name of the Post
No. of Posts
Sanctioned
No. of Posts
Temporary
No. of Posts Filled
No. of Posts
Vacant
1 2 3 4 5 6 1 Chief Electoral Officer & Ex-
Officio Principal Secretary to Government
1 - 1 -
2 Joint Chief Electoral Officer & Ex-Officio Additional Secretary to Government
1 - 1 -
3 Special Officer (Elections) 1 - - 1 4 Deputy Chief Electoral Officer
& Ex-Officio Deputy Secretary to Government
1 - 1 -
5 Under Secretary / Section Officers
3 1 4 -
6 Junior Programmer 1 - - 1 7 PS to CEO 1 - 1 - 8 Accounts Officer 1 - 1 - 9 Accounts Superintendent - 1 1 - 10 Senior Assistants 4 1 3 2 11 Statistical Inspector 1 - 1 - 12 Assistants 6 1 4 3 13 First Division Assistant
(Accounts Section) 2 1 3 -
14 Junior Assistant ( 2 data entry post is to be created by withholding the 2 Junior Assistant posts which were kept in abeyance.)
2 2 4 -
32
15 Junior Assistant, CEO Est. 1 - 1 - 16 Junior Assistant, Special Officer
Est. 1 - 1 -
17 Stenographer 5 1 5 1 18 Typist 3 1 2 2 19 Second Division Assistant
(Accounts Section) 1 - 1 -
20 Driver 3 - 3 - 21 Dalayat 7 2 5 4 22 Watchmen 2 - - - 23 Sweeper 1 - - -
Sl.No.
Work Allocation File Heading
1. ESTABLISHMENT AND FORMS SECTION:
1 Establishment matters pertaining to Chief Electoral Officer; District Election Officers, Returning Officers, Assistant Returning Officers, Electoral Registration Officers and Assistant Electoral Registration Officers.
ELS
2 Establishment matters of Class-I and Class-II officers , class-III officials and Group-D officials of D.P.A.R (Elections)
ELS
3 Supply of furniture to the Officers and staff of D.P.A.R. (Elections)
EFS
4 Matters pertaining to postal facilities; Telephones; Telex Machine, etc.
ETP
5 Gazette and News Papers for circulation EGN 6 Co-Ordination work in CEO’s office and other
miscellaneous matters. ELM
7 Printing and supply of Forms Covers, etc., pertaining to various elections and revision of electoral rolls etc.
EFS
8 Procurement/Printing and supply of books and publications like manual of Election Laws, Hand Book for Returning Officers and other publicity materials.
EHB
33
9 Classification and distribution of Tappals. 10 Matters pertaining to Electronic Voting Machines. ELM 11 Printing and supply of Ballot paper pertaining to various
elections. EBP
12 Polling materials EPM 13 Ballot Boxes EBX 14 Secret seals of Election Commission. CHURAM
U 2. ELECTORAL ROLL SECTION:
1 Preparation and revision of Electoral rolls of Assembly Constituencies including service voters.
ERA
2 Preparation and revision of electoral rolls of Council Constituencies.
ERC
3 Remuneration regarding revision of electoral rolls. ERM 4 Submission of monthly report on Election work to the
Commission. EMR
5 Printing of Electoral rolls including rates for printing and sale price.
EPT
6 Declaring dray day. EDD 7 Declaring holidays on poll days. EHP 8 Appointment of Polling personnel. EAP 9 Pamphlets and other publicity materials issued by the
political parties. EPR
10 Code of conduct for political parties. ECP 11 Postponement of Shandy. ESP 12 Requisition of vehicles and buildings for elections. ERV 13 Police Bandobust EPB 14 Movement programme for polling personnel. EMP 15 Free and fair elections EFF
34
Sl.No. Work Allocation File
Heading 3. GENERAL SECTION:
1 Amendments to Election Laws. EEL 2 Statutory instructions issued by the Commission on
conduct of elections. ECI
3 Appointment of Returning and Assistant Returning Officers.
ERO
4 Appointment of Electoral and Assistant Electoral Registration Officers.
EER
5 Conduct of Election: Lok Sabha ECL Legislative Assembly EAC Rajya Sabha ECR Legislative Council ECC
6 Monthly return of vacancy and party position. ERV 7 Recognised and Registered political parties ERP 8 Matters relating to allotment of symbol. EAS 9 Delimitation of Constituencies. EDL 10 Matters relating to preparation of lists of polling stations. ELP 11 Disqualification. EDQ 12 Matters relating to various stages of election from issue of
public notice till the withdrawal of candidatures including publication of lists of contesting candidates.
ECE
13 Counting of votes, declaration of results and allied matters. ECV 14 Election Statistics including return of election, index card,
etc. EES
15 Election petitions. EEP 16 Safe custody and disposal of election papers. ESC 17 Secret seals of the Commission ESS 18 Supply of copies of State Gazette to the Commission. ESG 19 Account of Election expenses. EXP
35
4. ACCOUNT SECTION:
1 Budget (Central and State) EBD 2 Payment of bills EPB 3 Con-donation of delay. ECD 4 Reconciliation of Accounts, Consolidation of Accounts. ERC 5 Appropriation Accounts and Audit Reports. EAR 6 Audit objections. EAO 7 Other miscellaneous matters relating to accounts including
office imprest. EMA
8 Reimbursement of Central Government share. ECS 9 Claims statement of R.Os., A.R.Os., etc. ECS 10 Allotment of funds. EAF 11 T.A. claims ETA 12 Inspection of subordinate offices. EIO
5. ID CARD SECTION:- Issue of ID cards to the electors. 6. COMPUTER SECTION:- Computerisation of data pertaining to elections, electoral rolls, etc.
36
36
R F D Results Frame-work Document
for Government of Karnataka
{Year End Achievement}
Department of Personnel & Administrative Reforms
(Administrative Reforms)
(2012-2013)
37
37
Results framework Document (RFD) for Department of Personnel & Administrative Reforms (Administrative Reforms)
Section 1:
Vision, Mission, Objectives and Functions Vision:
To improve Governance and provide responsive and accountable people
Centric Services by introducing, facilitating and monitoring continuous
reforms across all departments.
Mission:
Formulating and implementing policy for sustainable Administrative Reforms, improving Human Resource Capabilities through competency enhancement to render improved services to the people, encouraging and replicating innovations.
Objectives:
1. 1.1 ) Monitoring implementation of accepted recommendations of 2nd
Administrative Reforms Commission in 4 departments. (1.2) Preparation of
indicators of Good Governance to review the system, processes and existing
policies related to Good Governance through database analytics.(1.3)
Horizontal and vertical expansion of Sakala Services Act, 2011.
2. (2.1) Simplification of procedures/processes/rules (2.2) Elimination of
redundant procedures (2.3) Evaluation of Workload (Quality and Quantity)
Vs. Staff (2.4) Re-organization of Government Staffing pattern based on
work studies (2.5) Reduction in hierarchical levels to ensure quick decision
making.
3. (3.1) To bring in Time bound disposal of files on the lines of Sakala pattern
in Karnataka Government Secretariat (3.2) To enhance compliance of
Government Rules and Regulations like evaluating attendance of employees,
38
38
file disposal.3.3) to bring in more transparency (by proactive disclosure) as
per Section 4 (1) (b) of RTI Act.
4. (4.1) Enhancing Human Resource capacity through competency enhancement
(4.2) To enhance professional ability of individuals/organizations through
appropriate training and capacity building (4.3) To promote better
understanding of professional, socio economic and political environment in
which work is done and bring about the right attitudinal orientation among
employees. (4.4) To strengthen other departments and training institutions
and faculty development with special emphasis on Sevotham. (4.5) To lead
and manage change through partnership and synergy with departments and
other training institutions.
Functions:
1. Conducting evaluation studies on implementation of the Second
Administrative Reforms Commission, Government of India.
2. Setting up and operationalising Centre for Good Governance.
3. Simplification of procedures/processes/rules; elimination of redundant
procedures; evaluation of workload Vs Staff and re-organization of
Government Staffing Pattern through work-studies.
4. Monitoring pendency of files and receipts in Secretariat on the pattern of
Sakala, verification of adherence to Secretariat Manual/Manual of Office
Procedure.
5. Interact and obtain TNA of departments; organizing capacity building
programmes; documentation of innovations; partnership with other
institutions for enhancement of capability; consultancy services to help in
improvement of services and speedy decision making;
39
39
Performance evaluation of Department of Personnel & Administrative Reforms (Administrative Reforms) (Year End Achievement-2012-13 of Results Framework Document (RFD)
Objective Wei-
ght Action Success Unit Wei-
ght Target /Criteria Value
Execellent
Very Good
Good
Fair Poor Year-End Achievement % age
100%
90%
80%
70% 60%
1. (1.1) Monitoring implementation of accepted recomm-endations of 2nd Administrative Reforms Commission in 2 Departments (1.2) Preparation of indicators of Good Governance to review the system, processes and existing policies related to Good Governance through database analytics; (1.3) Horizontal and vertical expansion of Sakala Services
30.00 (1.1) Setting up and oper-ationalzing the Centre for Good Governance and Innovations
(1.1.1) Business process re-engineering in 2 departments catalyzed through Centre for Good Governance and Innovations
Num-ber
20.00 2 1.5 1 0.5 0 Target-02 Achievement-04 4 Business process Re-engineering introduced.
200%
(1.2) Conducting evaluation studies on implementationof ARC recommendations
(1.2.1) Evaluating implementation of 4 recommen-dations
Num-ber
20.00 60 55 50 45 40 Target-4 Achvement-5 5 Innovations given to MBA students for evaluation Out of 212 recommendations- compliance sent to GOI in respect of 195 paras (92%)
125%
(1.3) Identifying additional services to be included under Sakala Services Act, 2011.
(1.3.1) Addition of 30 services to KSS Act, 2011.
Num-ber
40.00 30 25 20 15 10 Target-30 Achievement-114 114 additional services added to the Karnataka Sakala Services Act, 2011 w.e.f 03-12-2012.
380%
40
40
Act, 2011; 1.4) Monitoring and analyzing public grievance redressal database to ensure corrective measures
(1.4) Root cause analysis and mitigation of public grievances
(1.4.1) Reduction by 20% in 5 largest areas of public grievances
% age
20.00 20 15 10 5 0 Target-20% Achievement- 153% The no. of Non-Sakala complaints in 5 largest areas have come down drastically. (1) UD- (-59%) (2) RD (-17%) (3) RDPR (-28%) (4) FCS (-34%) (5) ED-(-100%)
765%
2. (2.1) Simplification of procedures/processes/rules (2.2) Elimination of redundant procedures. (2.3) Evaluation of workload (Quality and Quantity) Vs. Staff (2.4) Reorganization of Government staffing pattern based on work studies (2.5) Reduction in hierarchical levels to ensure quick decision making
15.00 (2.1) Recommending simplification of procedures /processes /rules
(2.1.1) Number of procedures simplified, number of days reduced for service delivery through improved productivity in 10 DC Offices
Num-ber
20.00 10 8 7 5 2 Target-10 Achievement-30
30 DC offices succeeded in reducing number of days for 196 services.
300%
(2.2) Conducting work studies in Education, Revenue, RDPR.
(2.2.1) Recommendation for Posts abolition /Creation.
Num-ber
3.00 3 2 1.5 1. 0.5 Target-3 Achievemnt-02 Works study of 2 departments have been completed. 43 posts recommended for abolition in RDPR and 9 posts for creation in Education Dept. Work study of Revenue Dept is under progress.
67%
41
41
(2.3) Conducting work studies in Secretariat and Field Offices
(2.3.1) Recommending redeployment of staff
Num-ber
3.00 60 55 50 45 40 Target-60 Achievement-124 Re-deployment- 26 posts Merger-48 posts continuation proposed – 50 posts.
201%
(2.4) Replicating best practices
(2.4.1) 3 departments best practices to be replicated all over the State.
Num-ber
6.00 3 2 1.5 1 0.5 Target-3 Achievement-03 1.Computerization of Taluka Revenue Record Rooms. 2.Secretariat. Record Room. 3. Mobile Governance
100%
3. (3.1) To bring in Time Bound Disposal of files on the lines of Sakala pattern in Karnataka Government Secretariat.
(3.2) To enhance compliance of government Rules and regulations
15.00
(3.1) Monitoring pendency of files and receipts in the Secretariat on the pattern of Sakala using LMS / FMS.
(3.1.1) Ensuring 80% departments showing at least 50% disposal
%. age
6.00 80 55 50 45 40 Target-80% Achievement-89.74% 35 out of 39 departments of Secretariat, are showing file disposal above 50%
112%
(3.1.2) Reduction in time taken for file disposal (30%)
% age
6.00 30 25 20 15 10 Target-30% Achievement-400% Savings of time in 265 Sakala Services.
400%
42
42
like valuating attendance of employees, file disposal.
(3.3) To bring in more transparency (by proactive disclosure) as per Section 4(1)(b) of the Act.
(3.2) Verification of adherence to Secretariat Manual/ Manual of Office Procedures
(3.2.1) Review of attendance and file management to be conducted for 10 departments.
Num-ber
5.00 10 9 8 7 6 Target-10 Achievement-71 Inspection of 45 Secretariat/field Departments/ 12 sakala inspections and 14 surprise attendance inspections conducted by the Inspection team of DPAR (AR)
710%
(3.3) Enabling 4(1(b) implement-tation
(3.3.1) Ensuring proactive disclosure in 10 departments
Num-ber
3.00 10 9 8 7 6 Target-10 Achievement-45 45 depts. have complied.
450%
4.1) Enhancing Human Resource capacity through competency enhancement. 4.2) To enhance professional ability of individuals organisations through appropriate training and capacity building. 4.3) To promote better
20.00
(4.1) To assist departments in designing their training programmes.
(4.1.1) Training programmes of 10 departments to be finalized.
Num-ber
2.00 10 8 6 4 2 Target-10 Achievement-15 Training programs of 15 departments have been finalized by ATI, Mysore.
150%
(4.2) To impart training at the ATI to the targeted number of Officers.
(4.2.1) Number of Officers trained.
Number
10.00 9000 8800 8600 8400 8200 Target-9000 Achievement-40863 No. of Officers trained are as follows: ATI -10821 DTIs -39566 KGSTI -2285 DPA+R(AR) -17 Total- 52689
585%
43
43
understanding of professional, socio-economic and political environment in which work is done and bring about the right attitudinal orientation among employees. 4.4) To strengthen other departments and training institutions and faculty development with special emphasis on sevottam. 4.5) To lead and manage change through partnership and synergy with departments and other training institutions.
(4.3) To augment the number of Officers trained.
(4.3.1) Design and launch 10 internet based programmes for self training
Num-ber
3.00 10 8 6 4 2 Target-10 Achievement-3 03 Internet Programs have been launched by ATI, Mysore.
30%
(4.4) To evaluate impact of training programs.
(4.4.1) Independent evaluation of impact of 10 training programs conducted by ATI
Num-ber
2.00 10 8 6 4 2 Target-10 Achievement-3 The impact of 3 training programs conducted by ATI programs have been evaluated.
30%
(4.4.2) Independent evaluation of impact of 10 training programs conducted by other Departments.
Num-ber
2-00 10 8 6 4 2 Target-10 Achievement-0 No. programs are evaluated.
0%
(4.5) Strengthening of DTIs for improved training to lower level functionaries.
(4.5.1) 80% of all posts to be filled up.
% age
2.00 80 60 40 20 10 Target-80% Achievement-60% 60% of the posts are filled up
75%
(4.5.2) 30% of the trainers to be trained.
% age
2.00 30 25 20 15 10 Target-30% Achjievement-30% 30% of the trainers are trained
100%
(4.5.3) 100% funds utilization by the DTIs.
% age
2.00 100 80 60 40 20 Target-100% Achievement-100% 100% of the funds have been utilized
100%
44
44
(4.6) Identification of collation and docum-entation of innovations for improved service delivery.
(4.6.1) Case studies of 20 innovations to be documented and disseminated
Num-ber
3.00 20 15 10 5 3 Target-20 Achievement-06 Case studies of 06 innovations have been documented and disseminated by ATI, Mysore.
30%
* Efficient functioning of the RFD System
4.00 Timely submission of Draft RFD 2012-13 for approval
On-time submission
Date 2.0 30-07-2012
02-08-2012
05-08-2012
08-08-2012
10-08-2012
12-09-2012
Timely submission of end of the year RFD 2012-13
On-time submission
Date 2.0 01-08-2012
* Efficient use of IT in the Department
1.00 Timely updation of website contents
Percentage of Notifications, Government Orders, Circulars uploaded on web-site within one week of issue.
% age
1.0 95 90 85 80 75 Target 95% Achievement-85%
89%
45
45
*Administrative Reforms
3.00
Simplifica-tion of procedures
Number of Redundant Procedures identified (Based on credible action plan prepared by the department and endorsed by the ATF Committee)
Num-ber
1.00 Target-1 Achievement-2 (1) Freedom fighters pension- Sanction by ACS instead of Chief Minister. and (2) Caste Certificate-simplified-permanent for SC/STs For others - valid for 5 years.
200%
Number of Redundant Procedures simplified (Based on credible action plan prepared by the department and endorsed by the ATF Committee)
Num-ber
1.00 Target-1 Achievement-1 (1) Education Department’s online Registration- 54 steps reduced to 10 steps;
100%
Number of Redundant Procedures notified (Based on credible action plan prepared by the department and endorsed by the ATF Committee)
Num-ber
1.00 Target-1 Achievement-1 Education Department’s online Registration- 54 steps reduced to 10 steps;
100%
*Evaluation 2.00 Developing and Approving ToR, Tools & assigning it to Agencies
Percentage of expenditure against 1% of program outlay for evaluation
% age
2.00 90 85 80 75 70 Evaluation entrusted to IIM, KEA, Chicago UNW Aditi Malya School.
46
46
* Submission of Reports and Citizen’s Charter
3.00 Timely submission of Annual Report
On-time Submission (Before commencement of budget session of Legislature)
Date 1.00 - - - - - May 2012
Timely submission of MPIC
On-Time Submission (Percentage of preparation and submission of MPIC before 20th of every month)
% age
1.00 90 85 80 75 70 Monthly (On time)
100%
Development of Citizen’s Charter
Up-loading Citizen’s /Clients Charter on Website
Date 1.00 31/12/2012
07/01/2013
14/01/2013
21/01/2013
28/01/2013
* Ensuring Compliance to Financial Accountability Framework
2.00 Timely submission of ATNs on Audit Paras of C & AG
Percentage of ATNs submitted within due date (4 months)
% age
1.00 90 85 80 75 70 Target-90 Achievement-100%
15 paras of AG received-Reply sent within 4 months
111%
Timely submission of ATRs on PAC Reports.
Percentage of ATRS submitted within due date (6 months).
% age
1.00 90 85 80 75 70 No PAC para is pending. 100%
* Mandatory Indicators Simplification of procedures
(1) Caste Certificates guidelines modified. For SC/ST permanent. For other caste Certificates valid for 5 years. ( 2) Education Department’s online Registration- 54 steps reduced to 10 steps; (3) Caste Certificate- simplified – permanent for SC/STs. For others- valid for 5 years.
47
47
Results Framework Document for DPAR (AR) for 2012-13 Section 3:
Trend values of the Success Indicators-Year end achievement
Objective Action Success Indicator
Unit
Wei ght
Actual value
Actual value
Projec-ted
value for
Projec-ted value
for
Projected value for
Year-end Achievement
% age
FY 10/11
FY 11/12
FY 12/13 FY 13/14 FY 14/15
1. (1.1)
Monitoring
implementation of
accepted
recommendations
of 2nd
Administrative
Reforms
Commission in 4
Departments
(1.2) Preparation
of indicators of
(1.1) Setting up and operationali-zing the Centre for Good Governance and Innovations
(1.1.1) Business process re-engineering in 2 departments catalyzed through Centre for Good Governance and Innovations
Number
- - 2 4 6 4 Business process Re-engineering introduced.
(1.2) Conducting evaluation studies on implementation of ARC recommendations
(1.2.1) Percentage of recommendation implemented
Number
- - 5
6 8 Target-4 Achievement-5 (5 innovations given MBA students for evaluation. (Out of 212 recommendations compliance sent to GOI in respect of 195 paras.) (92%)
125%
48
48
Good Governance
to review the
system, processes
and existing
policies related to
Good Governance
(1.3) Identifying additional services to be included under Sakala Services Act, 2011.
(1.3.1) Addition of 30 services to KSS Act, 2011.
Number
- - 114 Services
35 40 Target-30 Achievement-114 114 additional services added to the Karnataka Sakala Services Act, 2011.
380%
49
49
through database
analytics;
(1.3) Horizontal
and vertical
expansion of
Sakala Services
Act, 2011;
1.4) Monitoring
and analyzing
public grievance
redressal database
to ensure
corrective
measures
(1.4) Root cause analysis and mitigation of public grievances
(1.4.1) Reduction by 20% in 5 largest areas of public grievances
% age
- - 50 55 60 Target-20% Achievement- Percentage: 153% The no. of Non-Sakala complaints in 5 largest areas have come down drastically. (1) UD- (-59%) (2) RD (-17%) (3) RDPR (-28%) (4) FCS (-34%) (5) ED- (-100%)
50
50
2.(2.1) Simplification of procedures/processes/ rules (2.2) Elimination of redundant procedures. (2.3) Evaluation of workload (Quality and Quantity) Vs. Staff (2.4) Reorganization of Government staffing pattern based on work studies (2.5) Reduction in hierarchical levels to ensure quick decision making
(2.1) Recommending simplification of procedures /processes /rules
(2.1.1) Number of procedures simplified, number of days reduced for service delivery through improved productivity in 10 DC Offices.
Number
- 100 3 12 14 Target-10 Achievement-30 Percentage: 300% 30 DC offices succeeded in reducing number of days for 196 services.
300%
(2.2) Conducting work studies in Education, Revenue and RDPR departments
(2.2.1) Recommen- dation for Posts Creation/ abolition /merger/up-gradation, etc.
Number
- - 1 RDPR
(43 posts
abolition)
4 5 Target-3 Achievemnt-02 Works study of 2 departments have been completed. 43 posts recommended for abolition in RDPR and 9 posts for creation in Education Dept. Work study of Revenue Dept is under progress.
67%
51
51
(2.3) Conducting work studies in Secretariat and Field Offices
(2.3.1) Recommending redeployment of staff (9 work studies- 123 posts)
Number
- - 123
65 70 Target-60 Achievement-124 Redeployment-26 posts Merger-48 posts continuation proposed – 50 posts.
201%
(2.4) Replicating best practices
(2.4.1) 3 departments best practices to be replicated all over the State.
Number
- - 3 5 6 Target-3 Achievement-03 1.Computerization of Taluka Revenue Record Rooms. 2.Secretariat. Record Room. 3. Mobile Governance
100%
3. (3.1) To bring in Time Bound Disposal of files on the lines of Sakala pattern in Karnataka Govern ment Secretariat (3.2) To enhance compliance of
(3.1) Monitoring pendency of files and receipts in the Secretariat on the pattern of Sakala using LMS / FMS.
(3.1.1) Ensuring 80% departments showing at least 50% disposal.
%. age
- 76 79.48% 85 90 Target-80% Achievement-89.74% 35 out of 39 departments of Secretariat, are showing file disposal above 50%
112%
52
52
government Rules and regulations like valuating attendance of employees, file disposal.
(3.1.2) Reduction in time taken for file disposal (30%)
% age
- - 30 35 40 Target-30% Achievement-400% Savings of time in 265 Sakala Services.
400%
(3.2) Verification of adherence to Secretariat Manual/Manual of Office Procedures
(3.2.1) Review of attendance and file disposal to be conducted for 10 departments.
Numbers
- 57 38 12 14 Target-10 Achievement-71 Inspection of 45 Secretariat/field Departments/ 12 sakala inspections and 14 surprise attendance inspections conducted by the Inspection team of DPAR (AR)
710%
(3.3)Enabling 4(1)(b) implementation
(3.3.1) Ensuing proactive disclosure in 10 departments
Numbers
3 10 9 8 7 Target-10 Achievement-45 45 depts. have complied.
450%
53
53
4.1) Enhancing Human Resource capacity through competency enhancement. 4.2) To enhance professional ability of individuals organisations through appropriate training and capacity building. 4.3) To promote better understanding of professional, socio-economic and political environment in which work is done and bring about the right attitudinal orientation among employees. 4.4) To strengthen
(4.1) To assist departments in designing their training programmes.
(4.1.1) Training programmes of 10 departments to be finalized.
Numbers
- - 10 12 14 Target-10 Achievement-15 Training programs of 15 departments have been finalized by ATI, Mysore.
150%
(4.2) To impart training at the ATI to the targeted number of Officers
(4.2.1) Number of Officers to be trained ATI – 7075 DTIs- 31692 KGSTI- 2092 DPAR(AR) -4 Total 40863
Number
- 167841
40863 9200 9400 Target-9000 Achievement-40863 No. of Officers trained are as follows: ATI -10821 DTIs -39566 KGSTI -2285 DPA+R(AR) -17 Total- 52689
585%
(4.3) To augment the number of Officers trained
(4.3.1) Design and launch 10 internet based programmes for self training
Numbers
- 1623 3 12 14 Target-10 Achievement-3 03 Internet Programs have been launched by ATI, Mysore.
30%
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other departments and training institutions and faculty development with special emphasis on sevottam. 4.5) To lead and manage change through partnership and synergy with departments and other training institutions.
(4.4) To evaluate impact of training programmes
(4.4.1) Independent evaluation of impact of 10 training programmes conducted by ATI
Numbers
- - 3 12 14 Target-10 Achievement-3 The impact of 3 training programs conducted by ATI programs have been evaluated.
30%
(4.4.2) Independent evaluation of impact of 10 training programmes conducted by other departments.
Numbers
- - 5 12 14 Target-10 Achievement-0 No. programs are evaluated.
0%
(4.5) Strengthening of DTIs for improved training to lower level functionaries
(4.5.1) 80% of all posts to be filled up. (Infrm pending)
% age
- - 80 82 84 Target-80% Achievement-60% 60% of the posts are filled up
75%
(4.5.2) 30% of trainers to be trained. (Infrm pending)
% age
- - 30 32 34 Target-30% Achjievement-30% 30% of the trainers are trained
100%
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(4.5.3) 100% funds utilization by the DTIs (Infrm pending)
% age
- - 56 100 100 Target-100% Achievement-100% 100% of the funds have been utilized
100%
(4.6) Identification of collation and documentation of innovations for improved service delivery.
(4.6.1) Case studies of 20 innovations to be documented and disseminated Target-20 Achievement-6 Percentage-30%
Numbers
- - 6 22 24 Target-20 Achievement-06 Case studies of 06 innovations have been documented and disseminated by ATI, Mysore.
30%
* Efficient functioning of the RFD System
Timely submission of Draft RFD
On-time submission
Date 30-07-2012-
02-08-2012
05-08-2012
08-08-2012
10-08-2012
12-09-2012
Timely submission of year end RFD Results
On-time submission
Date 30-07-2012-
02-08-2012
05-08-2012
08-08-2012
10-08-2012
01-08-2012
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* Efficient use of IT in the Department
Timely updation of website contents
Percentage of Notifications, Government Orders, Circulars uploaded on web-site within one week of issue.
% age
95 90 85 80 75 Target-95% Achievement-
85%
89%
* Administrative Reforms
Simplification of procedures
* Number of redundant procedures identified (Based on credible action plan prepared by the department and endorsed by the ATF Committees)
Number
- 02 Target-01 Achjievement-
02 1) Freedom fighters pension- Sanction by ACS instead of Chief Minister. and (2) Caste Certificate-simplified-permanent for SC/STs For others - valid for 5 years.
200%
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* Number of redundant procedures simplified (Based on credible action plan prepared by the department and endorsed by the ATF Committees)
Number
02 Target-1 Achievement-1 (1) Education Department’s online Registration- 54 steps reduced to 10 steps;
100%
Number of redundant procedures notified (Based on credible action plan prepared by the department and endorsed by the ATF Committees)
Number
1 Target-1 Achievement-1 Education Department’s online Registration- 54 steps reduced to 10 steps;
100%
* Evaluation Developing and approving TOR, Tools and assigning it to Agencies
Percentage of expenditure against 1% of programme outlay for evaluation
% age
90
85 80 75 70 Evaluation entrusted to IIM, KEA, Chicago
UNW Aditi Malya School.
* Submission of Reports and Citizen’s Charter
Timely submission of Annual Report
On-time Submission-
Date 11-05-2012
May 2012 100%
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Timely submission of MPIC
On-Time Submission -
Date Monthly Monthly (On time)
100%
Implementation of Citizen’s Charter
Up-loading Citizen’s /Clients Charter on Website
Date 31/12/2012
07/01/2013
14/01/2013
21/01/2013
28/01/2013
* Ensuring Compliance to Financial Accountability Framework
Timely submission of ATNs on Audit Paras
Percentage of ATNs submitted within due date
% age
90 85 80 75 70 Target-90 Achievement-100% (15 paras of AG received-Reply sent within 4 months)
111%
Timely submission of ATRs on PAC Paras. (No PAC paras)
Percentage of ATRS submitted within due date
% age
90 85 80 75 70 No PAC para is pending
100%
* Mandatory Indicators
Caste Certificates guidelines modified. For SC/ST permanent. For other caste Certificates valid for 5 years.
Education Department’s online Registration- 54 steps reduced to 10 steps;
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Section 4
Description and Definition of Success indicators and proposed measurement methodology GOI: Government of India Govt.: Government No.: Number Depts: Departments ARC; Administrative Reforms Commission CEO’s: Chief Executive Officers of Zilla Panchayaths. ATI: Asdministrative Training Institute, Mysore DTIs: District Training Institutes KGSTI: Karnataka Government Secretariat Training Institute DCs-Deputy Commissioners of Districts SPs –Superintendents of Police HODs- Heads of Departments
Section 5: Specific Performance Requirements from other departments
1. Compliance regarding ARC Recommendations- All Departments 2. Proposals pending in GOI- All Departments. 3. Principal Secretaries/ Secretaries Meeting- All Departments. 4. D.C/CEO’s Conference- All Regional Commissioners/ all Principal Secretaries/
Secretaries/ DC/CEOs 5. File Disposal – All Secretariat Departments. 6. Opinion and concurrence of Law Department/Finance/
Planning/DPAL/DPAR(Service Rules/Legal Cell) whenever/wherever required 7. Workstudy- as and when proposals received from the concerned departments. 8. Inspection- Applicable to all Govt offices throughout the State. 9. SAKALA- Information sought from all departments.
10. Freedom fighters pension – Proposals from all DCs. 11. Redressal of Public Grievances – Information sought from all D.C’s,
CEOs, SPs and HODs.
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Section-6
OUTCOME/IMPACT OF DEPARTMENT/MINISTRY
Sl. No
Outcome /impact of Depart-
ment /Ministry
Jointly Responsible for influencing this outcome /impact with The following department (s) / Ministry (ies)
Success Indicator
Unit FY 10/11
FY 11-12
FY 12-13
FY 13/14
FY 14/15
1. Speedy disposal of files
All Departments of
Secretariat
Percentage of disposal
% age 75 75 80 (89.74)
85 90
2. Qualitative improve-ment of Government Services
All Departments
Number of procedures simplified, number of days reduced for service delivery through improved productivity in 10 DcOffices
Num-bers
1660 1623 10 (30)
15 15
3. Vertical & horizontal expansion of Sakala Services Act, 2011
18 Departments Addition of additional services to Sakala Services Act,2011
Num-ber
- - 30 (114)
50 70
4. Redressal of Public grievances
All DCs/ CEOs/SPs/Ho
Ds
Reduction by 20% in 5 largest areas of public grievances
% age 40 50 20% (153%)
25 30
5. Setting up and operational-ising Centre for Good Governance and Innovations.
All Departments
Business Process re-engineering in 2 departments catalysed through CGG
Num-ber
- - 2 (4)
3 4
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10.LIBRARY
Secretary to Government(AR)
Deputy Secretary to Government (Services)
Chief Librarian and Ex-officio Chief Librarian and Ex-officio Under Secretary to Government (Vidhana Soudha) Under Secretary to Government
(Vikasa Soudha) Deputy Librarian (Vidhana Soudha) Senior Assistant Librarian(Vikasa Soudha) Senior Assistant Librarian Senior Assistant Librarian Assistant Junior Assistant Junior Assistant
Assistant Assistant Assistant Assistant Typist Librarian Librarian Librarian Librarian Dalayat Dalayat Dalayat Library Library Library Library Library Library Assistant Assistant Assistant Assistant Assistant Assistant
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MAIN FUNCTIONS AND JOB DESCRIPTION OF THE WING Secretariat Library
1. TO CONVENE LIBRARY COMMITTEE MEETING CHAIRED BY THE
ADDITIONAL CHIEF SECRETARY TO GOVERNMENT FOR TAKING POLICY DECISIONS.
2. TO FRAME LIBRARY RULES ACCORDING TO THE DECISIONS OF THE LIBRARY COMMITTEE.
3. IMPLEMENTATION OF THE DECISIONS OF THE LIBRARY COMMITTEE WITHIN THE FRAME WORK OF THE LIBRARY RULES.
4. PURCHASE OF BOOKS AND MAGAZINES SELECTED BY THE BOOK SELECTION COMMITTEE/REQUESTED BY MEMBERS OF THE LIBRARY.
5. CLASSIFICATION AND CATALOGUING OF THE BOOKS AND MAKING THEM AVAILABLE TO THE MEMBERS FOR BORROWING.
6. ENSURING THAT THERE IS NO DELAY IN SETTLING THE BILLS OF BOOK VENDORS BY SENDING RESPECTIVE DETAILED CONTINGENT BILLS TO THE ACCOUNTS FORTHWITH.
7. ALLOTING OF LIBRARY MEMBERSHIP TO ELIGIBLE GOVT. EMPLOYEES AFTER COLLECTING THEIR DETAILS.
8. ISSUE OF BOOKS AND PERIODICALS TO THE MEMBERS OF THE LIBRARY.
9. ISSUING REMINDERS TO THE MEMBERS TO RETURN LONG OVERDUE BOOKS.
10. ENSURING THAT THE BOOKS BORROWED BY THE MEMBERS ARE RETURNED TO THE LIBRARY, IF NOT, SENDING THE DETAILS OF SUCH MEMBERS TO THE ACCOUNTS SECTION WITH A REQUEST TO DEDUCT THE COST OF UNRETURNED BOOKS WITH PENALTY FROM THEIR SALARIES.
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11. ISSUE OF NO DUES CERTIFICATE TO THE MEMBERS.
12. CONDUCTING APPRENTICE TRAINING TO THE CANDIDATES WHO
HAVE DEGREE/DIPLOMA IN LIBRARY SCIENCE AFTER OBTAINING CONCURRENCE OF THE FINANCE DEPARTMENT.
13. ENSURING THAT THE DATA OF THE LIBRARY COLLECTION AND MEMBERS DATA IS ENTERED INTO A LIBRARY SOFTWARE FOR EASY RETRIEVAL OF STATUS OF BOOKS WITH REGARD TO THEIR AVAILABILITY.
14. FIXING NEWSPAPER AND MAGAZINE ELIGIBILITY WITH RESPECT TO OFFICERS OF SECRETARIAT AND ALSO OF THE OFFICERS WHO ARE ON DEPUTATION TO THE SECRETARIAT.
15. TO ENHANCE READERS KNOWLEDGE BY PROVIDING EXTENSION SERVICES APART FROM CONVENTIONAL SERVICES ALREADY BEING PROVIDED
16. CONDUCTING ANNUAL STOCK VERIFICATION OF BOOKS.
17. UPDATION OF LIBRARY WEBSITE URL http://Vslib.kar.nic.in DESIGNED BY NATIONAL INFORMATION CENTRE.BANGALORE
Secretariat Library
The Karnataka Government Secretariat Library which is functioning from
room number 11 of Vidhana Soudha also has a branch at room number 21 of Vikasa
Soudha. Both Libraries are modernized and well furnished. About 94 personnel of
the Karnataka Government Secretariat and 17 officials who are working in other
departments of Karnataka Government were issued new membership during the
year 2012. About 1010 new books were added to the Library’s collection during
2012 and 87 Magazines & 19 Local newspapers (both Kannada and English) were
being subscribed during 2012.
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The Apprenticeship training scheme which is being conducted with the
sanction of the Board of Apprenticeship Training chennai was continued for the
year 2012. Currently 13 candidates are undergoing apprenticeship training in the
Karnataka Government Secretariat Library.
Along with the conventional services currently being provided to the members of
the Secretariat Library, a new kind of extension service to inculcate reading habits
among members was started in the year 2010 under the banner “Viramada Veleyalli
Vichaara Lahari”. This Programme has been continued during the year 2012 also.
Resource persons were invited during the year & these persons presented talks on
subjects. Talks on subjects such as ‘Satire in dramas of kailasam’ ‘ Bhava Sangam’
Cyber Crime’ Recitals from collections of Mysore Mallige’ ‘Values in
administration’ Recitals from collections of santh Shishunala sheriff’s poetry, ‘Talk
on beechi’s humour’ etc., were arranged for the members of the library and these
programmes have received good response.
The Library’s Online Public Access catalogue (OPAC) has been made available to
members, on the web. Members can now access the library’s catalogue (OPAC)
easily by opening the library website http://Vslib.kar.nic.in A new system of
selecting books by circulating book reviews/book lists among the members of the
book selection committee is being followed.
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11.INSPECTION
The Inspection wing have 2 sections. The strength of the staff of DPAR (AR) Inspection is as follows:-
Under Secretary to
Government DPAR (Inspection)
Jr.Assistant
Typist Vacant
Dalayat
Section Officer-1 DPAR (Inspection-1)
Stenographer DPAR
(Inspection)
Section Officer-2
DPAR
Sr. Assistant Sr. Assistant
Sr. Assistant Sr. Assistant VACANT VACANT
Typist Dalayat Vacant Vacant
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The Inspection wing of DPAR (AR) has conducted the following inspections from 01/1/2012 to 31/12/2012 i.e. for the year 2012-13.
Sl.No. Details No. of
offices in which inspection are conducted
No.of officials who attended office late
1 Detailed Inspection (Heads of Depts)
19 -
2 Detailed Inspections of the Secretariat departments - less than 50% file pendency
33 -
3 Surprise Attendence inspection conducted in Finance Department
01 07
Total 53 07
The Inspection wing of DPAR(AR) conducts detailed inspection and surprise attendance inspections of all the Karnataka State Government offices.
As per the Circular No. DPAR 33 katava 2012, dated:29-6-2012 employees shall attend office before 10.10 in the morning and shall leave the office after 5.30 in the evening and shall be present in the respective seats. In the case of Government Employees leaving the office on government work, they shall mention the same in the Section Movement Register without fail and also shall obtain necessary permission from the Higher Officers. Necessary instruction may be given to all the government employees to maintain standard timings (10.00
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A.M. to 5.30 P.M.) for the purpose of attendance. Secretariat staff who do not follow the office timings shall be warned. To bring in the sense of time amongst the staff D.P.A.R. (A.R.) Inspection wing may conduct surprise inspections periodically. Attendance checking is conducted during surprise attendance Inspections Principal Secretary/Secretary, Heads of Departments will be requested to take action against the latecomers as per K.C.S.Rs Rule 106-A Note.
Quick disposal of files in the Departments of the Secretariat is being emphasized for good governance and there is a periodic review of pendency and disposal of files. On 27-04-2012 a Circular has been issued from Chief Secretary, Government of Karnataka to all the Principal Secretaries , Additional Secretaries, Secretaries to re-examine the pendency of files in 39 departments of the Secretariat, and ensure that a minimum disposal of 50% is achieved while focusing on more than 2-3 years pending files. Once in every 3 months the Cabinet reviews the progress of disposal of files. The Inspection wing also deals co-ordination work of the DPAR(AR).
12. WorkStudy ‘A’ Section:
1) For Periodical review of programme implementation: Several meetings of Principal
Secretaries/Secretaries/HOD’s & D.C’s/ CEO’s conferences are organised under the chairmanship of Hon‟ble Chief Minister/Chief Secretary to improve performance and delivery of services.
2) District Incharge Secretaries of the rank of Principal Secretaries and Secretaries are appointed to monitor and ensure full and proper implementation of Plans and schemes.
3) At the District level and Taluk level review of implementation and progress of the schemes. Necessary suggestions are given to solve the problems faced in implementation of the schemes and review of tour reports of District in charge Secretaries/Principal Secretaries/Secretaries and HoDs and accordingly follow up action are undertaken.
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4) Whenever requests are received for creation of additional posts/ sections from various departments, action is being taken for conducting workstudy of various departments.
5) Follow up action is being taken to implementation of the recommendation of 2nd ARC
6) Central Government has sanctioned financial assistance of Rs. 3-00 lakhs for Good Governance. Regarding these proposals has been received from various departments and accordingly sent to the GOI for necessary action.
7) During the year 2012-13, the Workstudy has been conducted in various departments to abolish and creation of the posts. The details are furnished in the Annexure.
13.Workstudy-B
1. Whenever requests are received for creation of additional posts/ sections from
various departments, action is being taken for conducting workstudy of various departments.
2. Government has decided to abolish 80% of the posts that are vacant as on 1/4/2000. If any posts have to be retained from abolition, the matter has to be placed before the Empowered Committee constituted under the chairmanship of A.C.S.
3. Government has decided to abolish all the Divisional Level Offices of the different departments. Implementation of the Government’s decision is being monitored.
4. A Joint Consultative Machinery is constituted under the chairmanship of ACS, to discuss the problems of State Government Employees and Government Secretariat employees. The meetings of the JCM will be conducted and follow-up-action will be persued.
5. Questions received from Karnataka Legislative Assembly/Legislative Council and Loksabha /Rajyasabha pertaining to different departments of Secretariat are co-ordinated.
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6. The list of Secretariat Officers in different cadres will be prepared to attend the legislative sessions of both the houses, to monitor the discussions and to co-ordinate with different departments.
7. The pending proposals before the Central Government are computerised under “MUKYA VAHINI”. This information will be compiled from all the State Secretariat Department and a book will be printed. The Resident Commissioner, Karnataka Bhavan will take the follow up action.
14. SAKALA
THE “KARNATAKA SAKALA SERVICES ACT, 2011”, INFORMATION – REG.
In order to provide time bound services to the Citizens of Karnataka. Karnataka
State legislature passed the Karnataka Guarantee of Services to Citizens Act during 2011 which later was amended as Karnataka Sakala Services Act 2011. As this would not only herald transparency and Efficiency in the Administration, it would also drastically reduce the grievances of the Public and minimize corruption.
In the first phase the citizens were facilitated 151 services in the 11 departments, Karnataka Sakala Services Act 2011, was provisionally launched on pilot basis from 1/3/2012 at Dharwad taluk, Chitradurga taluk, Puthur Taluk of Dakshina Kannada District, BBMP and Revenue Office, Jayanagar, which later on was implemented through out the state from 2/4/2012. In addition to 151 services of 11 departments, 94 additional services added from 12 departments and also 21 services of employee welfare is concerned, Department of Personnel & Administrative Reforms , Karnataka Sate Secretariat has added to the act and totally 265 services of 30 Departments/Organizations has implemented through out the state from 3rd December 2012.
For Effective implermentation of Karnataka Sakala Services Act, 2011, “Sakala Mission” was constituted through Govt. order dt. 6.3.2012.
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An amount of Rs.15.00 crores has been granted for effective implementation of Karnataka Sakala Services Act, 2011.
A Centralized software was developed by NIC New Delhi and an amount of Rs.20.00 laksh was spent for software. It was put in to operation by the NIC Bangalore personnel in the State for effective implementation of Sakala Services Act 2011. This facilitates the Citizens to know the status, disposal and other details from time to time (Website: http//www.sakala.kar.nic.in).
Sakala Mission broadly supervises the implementation, Supervision, Training, Providing the infrastructure and equipments, providing personnel apart from under taking the advertisement and publicity campaign throughout the state.
For the effective implementation of Sakala services District Level Co-ordination Committee has been constituted under the Chairmanship of Deputy Commissioners. In order to assist for the implementation of the Karnataka Sakala Services Act, IT Consultants have been appointed on contract basis. An IT Consultant and a Management Consultant have been appointed on contract assignment. Rs.27,25,888/- has been used towards their honorarium.
For the effective implementation of Karnataka Sakala Services Act 2011, an amount of Rs.5.00 crores has been released to 30 Districts and 176 Taluks to meet the expenditure for the purchase of Computers and its Peripherals Rs.4,69,08,667/-
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And an amount of Rs.54,00000/- released towards honorarium to District I.T. Consultants, Rs.12,48,000/- towards honorarium to Data Entry Operators, apart from the release of Rs.2,04,55,220/- to Help Desks from April 2012 to 31st of March 2013.
Karnataka sakala services act, 2011 initiatives were taken to implement the services effectively through state wide publicity and campaign through various means by the Information and Publicity Department, to meet the expenditure for publicity an amount of Rs.2.5 crores has been released.
An amount of Rs.1,23,23,200/- has been released to Administrative Training Institute Mysore to conduct the training programme to the Officers/Officials at District and Taluk levels and the training has been carried out by them. The training has also been conducted through Sakala Mission.
A call centre was established like U.I.D. Call Centre Model to help the citizens to get the details relating to Sakala Services and to know the status of their applications or to submit complaints and get it redressed. For further details Ph No.44554455 and Web Site Address: www.sakala.kar.nic.in and E-mail ID : [email protected] may be contacted/logged.
A Phone-in live programme is being telecasted through Dooradarshan Chandana Vahini by the Secretary, DPAR(AR) SAKALA Mission on 1st Wednesday of every month at 8.00 am to 9.00 am. Through this programme salvation has been given to citizens for speedy disposal of the complaints. And instructions/guidance are given to the concerned Officers/Officials. Rs.3,59,39,025/- has been released towards Call Centre Maintenance and other Miscellaneous Expenses.
Before submission of the application After the application is submitted
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Till now throughout karnataka 2,08,32,521 petitions were received by the citizens under “Sakala”, from 1st April 2012 to 31st March 2013, out of which 2,03,12,262 petitions were disposed.
15.Political Pension-2
Sanction of Pension to the Goa Freedom Fighters
The State Government in its G.O.No.DPAR 6b PPG 2007, dated 31/03/2008 has
Sanctioned Pension of Rs. 2,000/-per month under the State Goa Freedom Fighters
Pension Scheme, who has drawn Pension form 01/01/1991 to 19/04/1995 for
Participating in the Goa Liberation Movement in the year 1955-56.
In O.M.No.DPAR 6 PPG 2007, dated: 26/05/2008, Guidelines were inssued, for
Sanction of Freedom Fighters Pension to the Freedom Fighters who has participated
in Goa Liberation Movement., As these guidelines are not so effective, Government
has withdrawn the same and re-revised O.M. and guidelines were issued in
O.M.No.DPAR 95 PPG 2009, dated:22/12/2009.
There are about 1312 cases. These cases will be examined as per guidelines issued
in O.M.dated:22/12/2009 for Sanction of Pension to the State Freedom Fighters.
So far Pension to Goa Freedom Fighters were sanctioned for 984 cases, out of that
300 cases were Widow Pension cases. And also cases pestering to NRI Service
Matter Etc.
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Statement Showing District wise Figures of Sanction of Pension to the Goa Freedom Fighters in 2010-2012
(Extract)
S.L.
No.
Districts Total No. of Goa Issued
NO of sanction of Family Pensions to the Goa Freedom Fighters.
1. Bangalore (U) 124 31
2. Bangalore (R) 06 02 3. Tumkur 66 33 4. Davanagere 90 30 5. Koppala 01 - 6. Shimoga 34 12 7. Bidar 12 04 8. Gulbarga 184 55 9. Ramanagara 01 -
10. Belgaum 180 49 11. Mysore 03 - 12. Hassan 02 - 13. Mandya 03 01 14. Bijapur 84 28 15. Darwad 129 34 16. Chikkamagaluru 01 - 17. Dakshina Kannada 02 - 18. Kolar 01 - 19. Gadag 02 01 20. Uttara Kannada 06 05 21. Chitradurga 31 08 22. Bagalkote 14 04 23. Yadgiri 07 03 24. Haveri 01 -
Total 984 300
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16.AR-TRAINING
The training wing of DPAR-AR deals with the establishment and training
matters of the Administrative Training Institute, Mysore, District Training Institutes
and Karnataka Government Secretariat Training Institute, Bangalore. It functions
as nodal agency for deputation of Government Servants of various departments
(other than All India Service officers, Heads of Departments and Karnataka
Government Secretariat officers and officials) for attending training courses abroad.
It also compiles the annual report of Department of Cabinet Affairs and Department
of Personnel and Administrative Reforms, deputation of Karnataka Government
Secretariat officers for training programmes within India, revision of Karnataka
Government Secretariat Manual of Office Procedure, providing tri-lateral file
headings to Secretariat Departments and up-dating the book-let of tri-lateral file
heading.
Sanction / Handling of Challenge fund & District Innovation fund for the
Government Department and other organization who bring up effective plan for
Good Governance. Framing & Implementation of State Training Policy and
Updating RFD in the Website pertaining to DPAR (AR).
DPAR (AR) Training, Section has implemented “Sarvottam Seva
Prashashthi” for the first time in the year 2012-13 vide Government Order No.
DPAR:105:AAR:2011 Date:24.11.2012 to honor these Government Employees
from Group ‘A’ ‘B’ ‘C’ and ‘D’ who have Contributed Extraordinary work and
Innovative Ideas in the Government service. State Government has initiated 3
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awards i.e., State Award, District Award and Departmental Award. DPAR (AR)
Training section has successfully honored 10 state awards to the selected candidates
on 26th January 2013 by his Excellency Governor of Karnataka
17. Administrative Training Institute, Mysore
The Administrative Training Institute (ATI) founded in the year 1967
has come a long way in capacity building and training of Government Officers. The Karnataka State Training Policy has been accepted by the Government on 07.10.2011 and the guiding principles in giving effect to the policy have been enumerated in the Govt. Order dated:13.09.2012. With this enactment the institute is undergoing a through change from training institute to apex institute. The role of the institute has grown many folds facilitating training of functionaries at Induction, Functional, Managerial and Job Oriented levels.
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OBJECTIVES The main objective of the Institute is to impart training to Group ‘A’ and ‘B’ Officers of the State Government. The ATI apart from conducting “Common Foundation Course” for Gazetted Probationers of the State, also imparts training in various other areas.
FINANCIAL PROGRESS The Administrative Training Institute gets the allocation from the State
Government for the expenditure to be incurred by the ATI and DTIs. The
allocation and expenditure for the year 2012-13 are given below:
Sl No
Head of Account
Allocation (in Lakhs)
Expenditure (in Lakhs)
Percentage of Increase
1. 2070-00-003-
3-01 (Non
Plan)
999.62
955.80
95.62
2 . 2070-00-003-3-01(Plan)
630.34 583.07 92.50
3. 2070-00-003-3-02(Non Plan)-DTIs
833.64 633.36 75.98
ACTIVITIES
During the year 2012-13 the ATI was entrusted with the task of conducting 87th (Parallel) 15 week Foundation Course along with LBSNAA, Mussoorie. The Institute conducted the programme successfully and also conducted All India Level Programmes on “Sevottam”, e-Governance and “Natural Resource Management” for All India Service Officers.
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Apart from training activities, the institute has undertaken Action Research Initiatives to upgrade the faculty in the conduct of the training courses. Action Research Papers – Series – 5 comprising of 10 papers on different areas has been published during the current year.
The Institute publishes a bi-monthly, bilingual magazine
“Parivarthanegagi Prashishana”. The activities in the past months, the dignitaries who visited the institute and articles of public importance are published in the magazine.
The Institute also conducts seminars on varied subjects. Workshops are
held to finalize modules to be used in the conduct of training programmes. 41 modules on 11 identified areas have since being finalized. Action has been taken to print them in book form.
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18. KARNATAKA GOVERNMENT SECRETARIAT TRAINING INSTITUTE
Karnataka Government Secretariat Training Institute has been functioning since 34
years. This Institute trains Officers/Officials of Karnataka Government Secretariat,
Karnataka Legislature Secretariat, Karnataka Public Service Commission and
Supervisory level Officers of Field Departments in Karnataka, in the areas of office
procedure, service matters, court matters, legislature matters, behavioral science,
Gender Sensitization & Records Management, Planning, disciplinary matters and in
such other 15 areas, including Right to Information Act-2005& Sakal thereby
helps in Capacity building of the Government Officers/Officials
In the course of training programmes being conducted by the Institute,
matters relating to human skills, retirement planning, yoga, naturopathy, meditation,
preservation of health, protection of environment & Capacity building etc., are
included. The trainees are taken out for field visit to district and taluk level offices,
so that they get acquainted with the implementation of the various schemes of
Government and to know how the field departments functions.
Secretariat Training Institute has 2 well equipped class rooms.
During 2012-2013 upto the end of December, 2012(Dt:01-01-2012 to Dt:31-
12-2012) the Institute conducted 60 training programmes covering 2053
Officers/Officials.
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Annexure-1
Staff Details of the Secretariat Training Institute
The Karnataka Government Secretariat Training Institute has the following posts of Officers/Staff
Officers Director 01 Deputy Director 02
Staff:- Senior Assistant 01 Stenographer 01 Assistant 01 Junior Assistant 01 Typist 01 Driver 01 Dalayats (Group D) 03 Total
12
Total number of officers 03 Total number of staff 09 Total
12
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Annexure-2
Expenditure for the year 2012-13(from 01-04-2012 to 31-12-2012) of the Karnataka Government Secretariat Training
Institute
Head of Account 2070-00-003-3-03
Expenditure from 01-04-2012 to
31-12-2012 in Rs. Officers pay-002 9,29,570
Staff pay-003 7,85,012
Dearness Allowance-011 2,34,337
Other Allowance-014 4,66,705
Medical Allowance-020 5,300
Medical Reimbursement-
021
15,357
Travel Expenses -041 1,785
General Expenses-051 16,74,766
Transport Expenses-195 1,85,000
Total 42,97,832
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18. Janaspandana Cell – RTI
Janaspandana: * The Programme of holding Hobli Level janaspandana meetings was started from 20-09-2008 throughout the State with a view to take the administrative machinery to redress the grievances of the people at their doorstep. * 10,28,035 petitions have been received out of which 10,19,251 petitions have been disposed during the period from 20.09.2008, the date of introduction of this programme to till the end of December 2012.
RTI Act 2005:
* The Karnataka State has implemented the RTI Act, 2005 with effect from 15.06.2005.
* The Government has constituted the Karnataka Information Commission under RTI Act to dispose of the appeals and complaints. Necessary infrastructure and budget have been provided for the Karnataka Information Commission. At present, Karnataka Information Commission is functioning with a State Chief Information Commissioner and five State Information Commissioners with supporting staff.
* A High Level Committee under the Chairmanship of the Chief Secretary to Government has been constituted to monitor the progress of implementation of RTI Act 2005. * A State Level Committee under the Chairmanship of the Additional Chief Secretary to Government has been constituted to monitor the implementation of sections 4(1)(a) and 4(1)(b) of RTI Act, 2005.
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* Awareness among the Public is being created through seminars, workshops, and training programmes at State and District Level. The Public Information Officers and the Assistant Information Officers are also being trained from time to time through Administrative Training Institute, Mysore, District Training Institutes and the Secretariat Training Institute for effective implementation of the said Act.
*To create awareness regarding Right to Information Act. The Information and Publicity Department has distributed one lakh pamphlets through mobile vehicles and put boards in district/taluk/corporation/city municipality/municipality/rural areas at 250 boards per district.
