Glen Innes Severn Council Meeting 23 AUGUST 2018 · Glen Innes Severn Council – Open Ordinary...

Glen Innes Severn Council Meeting

23 AUGUST 2018

Glen Innes Severn Council – Open Ordinary Meeting – 23 August 2018

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GLEN INNES SEVERN COUNCIL

ORDINARY MEETING OF COUNCIL

MINUTES

From the meeting held at the Glen Innes Severn Learning Centre,

William Gardner Conference Room, Grey Street, Glen Innes on:

Thursday, 23 August 2018 at 6.00pm

Table of Contents

1 ACKNOWLEDGEMENT TO COUNTRY ............................................................. 4

2 OPENING BY MINISTER FROM THE FRATERNAL ......................................... 4

3 APOLOGIES ....................................................................................................... 4

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS .................................................................................. 4

5 MINUTES OF PREVIOUS ORDINARY MEETING - 26 JULY 2018 TO BE CONFIRMED ...................................................................................................... 4

1.08/18 RESOLUTION .............................................................................. 4

6 MAYORAL MINUTE ........................................................................................... 5

6.1 Drought Concerns .................................................................................... 5 2.08/18 RESOLUTION .............................................................................. 5

7 NOTICE OF MOTIONS ....................................................................................... 5

8 NOTICE OF MOTION OF RESCISSION ............................................................ 5

9 REPORTS ........................................................................................................... 5

9.1 Review of Principal Activities in the Operational Plan measured against the Delivery Program .................................................................. 5 3.08/18 RESOLUTION .............................................................................. 6

9.2 Youth Advisory Committee – Committee Membership ......................... 6

4.08/18 RESOLUTION .............................................................................. 6

9.3 Private Plant Hire Rates ........................................................................... 6 5.08/18 RESOLUTION .............................................................................. 6


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9.4 Capital Works Program Progress Report ............................................... 7 6.08/18 RESOLUTION .............................................................................. 7

9.5 Finance Report - July 2018 ...................................................................... 7 7.08/18 RESOLUTION .............................................................................. 7

9.6 Rates and Charges Collections - July 2018 ............................................ 8

8.08/18 RESOLUTION .............................................................................. 8

9.7 Domestic Violence Policy ........................................................................ 8 9.08/18 RESOLUTION .............................................................................. 8

9.8 Workplace Injury Management Report - July 2018 ................................ 8 10.08/18 RESOLUTION ............................................................................ 8

9.9 Library & Learning Centre Report July 2018 .......................................... 9

11.08/18 RESOLUTION ............................................................................ 9

9.10 Department of Corporate and Community Services: Monthly Report - June and July 2018 ................................................................................... 9 12.08/18 RESOLUTION ............................................................................ 9

9.11 Public Art Policy and Guidelines ............................................................. 9 13.08/18 RESOLUTION ............................................................................ 9

9.12 Youth Art and Cultural Centre - Regional Cultural Fund ..................... 10 14.08/18 RESOLUTION .......................................................................... 10

9.13 Department of Development, Planning and Regulatory Services: Monthly Report - July 2018 .................................................................... 10

15.08/18 RESOLUTION .......................................................................... 11

9.14 Wind Turbine Blade Veness Park .......................................................... 11

9.15 Department of Infrastructure Services: Monthly Report - July 2018 . 11 16.08/18 RESOLUTION .......................................................................... 11

10 CORRESPONDENCE, MINUTES, PRESS RELEASES .................................. 12

10.1 Correspondence and Press Releases ................................................... 12 17.08/18 RESOLUTION .......................................................................... 12

10.2 Minutes of Council Community Committee Meetings for Information .............................................................................................. 12

18.08/18 RESOLUTION .......................................................................... 12

10.3 Minutes of Non-Council Community Committees for Information ..... 12

19.08/18 RESOLUTION .......................................................................... 12

10.4 Minutes of Other Organisations for Information .................................. 13 20.08/18 RESOLUTION .......................................................................... 13

11 REPORTS FROM DELEGATES ...................................................................... 13 21.08/18 RESOLUTION .......................................................................... 15


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12 MATTERS OF AN URGENT NATURE ............................................................. 15 22.08/18 RESOLUTION .......................................................................... 16

23.08/18 RESOLUTION .......................................................................... 16

13 CLOSED COUNCIL REPORTS ........................................................................ 16


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COMMUNITY CONSULTATION No community members addressed Council. PRESENT: Cr Steve Toms (Mayor), Cr Carol Sparks (Deputy Mayor), Cr Glenn Frendon, Cr Dianne Newman, Cr Andrew Parsons, Cr Colin Price and Cr Jeff Smith. IN ATTENDANCE: Mr Hein Basson (General Manager), Mr Keith Appleby (Director of Infrastructure Services), Mr Graham Price (Director of Development, Planning and Regulatory Services), Mrs Anna Watt (Director of Corporate and Community Services) and Mrs Debbie Duffell (Executive Assistant). OPENED: 6.00pm.

1 ACKNOWLEDGEMENT TO COUNTRY The Mayor read the following “Acknowledgement to Country”:

“I acknowledge the Ngoorabul people as the traditional custodians of this land and pay my respect to the Elders both past and present. I also extend that respect to Aboriginal people here today.”

2 OPENING BY MINISTER FROM THE FRATERNAL The Reverend David Robinson opened the Meeting with a prayer.

3 APOLOGIES No apologies were given as all Councillors were in attendance.

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS

There were no disclosures of conflict of interests / pecuniary and non-pecuniary interests.

5 MINUTES OF PREVIOUS ORDINARY MEETING - 26 JULY 2018 TO BE CONFIRMED

Moved Cr C Price Seconded Cr C Sparks

1.08/18 RESOLUTION


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That the Minutes of the Ordinary Meeting of the Council held on 26 July 2018, copies of which were circulated, be taken as read and confirmed as a correct record of the proceedings of the Meeting.

CARRIED

6 MAYORAL MINUTE

6.1 Drought Concerns

REPORT FROM: MAYOR Author: Steve Toms - Mayor Moved Cr S Toms

2.08/18 RESOLUTION

1. That Council notes the information in this Mayoral Minute.

2. That Council waives water charges for water carted by commercial carriers for domestic potable water where rural customers are undergoing financial stress, under criteria to be determined by the General Manager in consultation with the Director Infrastructure Services. Further, that this arrangement be reconsidered by Council at its February 2019 Ordinary Meeting, taking into account seasonal conditions.

CARRIED

7 NOTICE OF MOTIONS There were no notice of motions received.

8 NOTICE OF MOTION OF RESCISSION

There were no notice of motion of rescission received.

9 REPORTS

9.1 Review of Principal Activities in the Operational Plan measured against the Delivery Program

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Jacqui Cave - Personal Assistant (DCCS) Moved Cr A Parsons Seconded Cr J Smith


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3.08/18 RESOLUTION

That Council notes the progress of the Principal Activities against the actions in the Operational Plan 2017/18 and measures against Council’s Delivery Program, attached as Annexure A to this report. CARRIED

9.2 Youth Advisory Committee – Committee Membership

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Jacqui Cave - Personal Assistant (DCCS) Moved Cr J Smith Seconded Cr A Parsons

4.08/18 RESOLUTION

That Council endorses the following twelve (12) Community Representatives of the newly formed Youth Advisory Committee:

Troy Arandale;

Elizabeth Cooper;

Genevieve Elliott;

Navanka Fletcher;

Lloyd Hornsby;

Peter Lisberg;

Graham Little;

Natasha McLennan;

Jennifer Mackenzie;

Peta Perrin;

Hayden Smith; and

Alexander Woods. CARRIED

9.3 Private Plant Hire Rates

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Donna McAllister - Management Accountant Moved Cr A Parsons Seconded Cr J Smith

5.08/18 RESOLUTION

1. That Council approves the private plant hire rates of $128.00 per hour for Excavators (less than 10T), and the rate of $22.00 plus $132.00 per hour for the Truck – Bogie Axle Beaver Tail.

2. That Council advertises the above-mentioned private plant hire rates for public exhibition in accordance with the provisions of Section 405 of the Local


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Government Act 1993 for 28 days from Thursday, 30 August 2018, with a submission closing date of Friday, 28 September 2018.

3. That Council displays the proposed charges on Council’s website, and that they be available for viewing at the following locations:

Council’s Town Hall Office;

Council’s Church Street Office;

The Glen Innes Severn Library Learning Centre;

The Village Post Offices at Deepwater, Emmaville and Glencoe.

4. That Council requests the Director of Corporate and Community Services to prepare a further report to Council after the 28 days of public exhibition in the event of Council receiving submissions objecting to the proposed amendment; otherwise, that the proposed amendments be included in Council’s 2018/19 Schedule of Private Plant Hire Rates within the 2018/19 Operational Plan and Budget.

CARRIED

9.4 Capital Works Program Progress Report

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Donna McAllister - Management Accountant

Anna Watt - Director of Corporate and Community Services

Moved Cr A Parsons Seconded Cr D Newman

6.08/18 RESOLUTION

That Council notes the information in the report. CARRIED

9.5 Finance Report - July 2018

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sanchia Sherratt - Finance Officer Moved Cr A Parsons Seconded Cr D Newman

7.08/18 RESOLUTION

That Council notes the following information:

The cash book report disclosing a total reconciled cash balance of $3,722,748.26;

The investment report disclosing total invested funds of $16,000,000.00 with total cash and investments of $19,722,748.26 (compared with $20,044,843.48 in July 2017); and

The loan liability report showing a total loan liability of $15,908,555.05 (compared with $17,325,993.17 in July 2017).


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CARRIED

9.6 Rates and Charges Collections - July 2018

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sanchia Sherratt - Finance Officer Moved Cr A Parsons Seconded Cr C Sparks

8.08/18 RESOLUTION

That Council notes the information in this report. CARRIED

9.7 Domestic Violence Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Peter Sayers - Manager of Administration and Human

Resources Moved Cr J Smith Seconded Cr D Newman

9.08/18 RESOLUTION

1. That Council adopts the Domestic Violence Policy as attached as an Annexure to this report.

2. That Council’s Manager of Administration and Human Resources communicates the contents of the Domestic Violence Policy to all employees.

CARRIED

9.8 Workplace Injury Management Report - July 2018

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator Moved Cr A Parsons Seconded Cr D Newman

10.08/18 RESOLUTION



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9.9 Library & Learning Centre Report July 2018

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne - Manager of Library / Learning Centre Moved Cr A Parsons Seconded Cr C Sparks

11.08/18 RESOLUTION

That Council notes the information in this report.

CARRIED

9.10 Department of Corporate and Community Services: Monthly Report - June and July 2018

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services Moved Cr A Parsons Seconded Cr D Newman

12.08/18 RESOLUTION


9.11 Public Art Policy and Guidelines

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Graham Price - Director of Development, Planning and

Regulatory Services Moved Cr A Parsons Seconded Cr J Smith

13.08/18 RESOLUTION

1. That Council adopts the reviewed Public Art Policy and associated Public Art Guidelines, attached as Annexures A and B to this report.

2. That Council nominates Cr Toms, Cr Sparks and Cr Price as delegates to the Public Art Reference Group, together with the required staff as may be required.

3. That Ms Caroline Downer be invited as a representative on the Public Art Reference Group and that she also be invited to nominate an independent artist outside of the Glen Innes Severn Local Government Area as a representative on the Public Art Reference Group.

4. That three (3) representatives from Council’s Open Spaces Committee be invited as representatives on the Public Art Reference Group.


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5. That Business in Glen be invited to provide a representative to Council’s Public Art Reference Group.

6. That Council’s Aboriginal Consultative Committee be requested to nominate a community Aboriginal representative to the Public Art Reference Group.

7. That Council requests the Public Art Reference Group to pursue the process towards commissioning a piece of public art in the Meade and Church Street roundabout as its first priority.

CARRIED

9.12 Youth Art and Cultural Centre - Regional Cultural Fund

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Graham Price - Director of Development, Planning and

Regulatory Services Amendment to the Motion: Cr J Smith proposed the following amendment to the motion: That Council defers the lodgement of an application for funding under the NSW Government’s Regional Cultural Fund under Round Two (2) for the development of a Youth Art and Cultural Centre at 181 Bourke Street, Glen Innes – taking into account the commentary of senior staff provided in the body of the report, to allow the Youth Advisory Committee adequate time to report back to Council. Following discussion on the proposed amendment, the motion was withdrawn by Cr Smith. Moved Cr J Smith Seconded Cr A Parsons

14.08/18 RESOLUTION

That Council lodges an application for funding under the NSW Government’s Regional Cultural Fund under Round Two (2) for the development of a Youth Art and Cultural Centre at 181 Bourke Street, Glen Innes; being open and transparent about the proposed use of the centre and taking into account the commentary of senior staff provided in the body of the report.

CARRIED

9.13 Department of Development, Planning and Regulatory Services: Monthly Report - July 2018

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Nicole Wilson - Administration Officer Moved Cr A Parsons Seconded Cr J Smith


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15.08/18 RESOLUTION

1. That Council notes the information in this report.

2. That Council supports, in principle, a financial contribution to the construction of a proposed Indoor Netball Facility of $1,378,508 under the NSW Government’s Regional Sports Infrastructure Fund.

CARRIED

9.14 Wind Turbine Blade Veness Park

REPORT FROM: INFRASTRUCTURE SERVICES Author: Keith Appleby - Director of Infrastructure Services Moved Cr J Smith Seconded Cr A Parsons

1. That Council, having duly considered the impact assessment of the installation of the wind turbine blade within Veness Park, affirms its previous resolution and proceeds to install the blade in the planned location.

2. That, to ensure that dwelling occupants enjoy screening from the wind turbine blade throughout the year, further landscaping with evergreen trees with a minimum height of three (3) metres be pursued as an extension of the project.

A division was called for, voting on which was as follows: For

Against

Cr S Toms Cr C Sparks Cr C Price Cr G Frendon Cr J Smith Cr D Newman Cr A Parsons

The division was declared LOST by 4 votes to 3. Cr Sparks commented that she was not against Veness Park as the location for the wind turbine blade, however, wished to have more time for consultation taking into consideration the comments made by Council’s Heritage Advisor, Mr Graham Wilson.

9.15 Department of Infrastructure Services: Monthly Report - July 2018

REPORT FROM: INFRASTRUCTURE SERVICES Author: Jai Brummell - Personal Assistant - Infrastructure Services Moved Cr J Smith Seconded Cr C Price

16.08/18 RESOLUTION

That Council notes the information in this report.


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CARRIED

10 CORRESPONDENCE, MINUTES, PRESS RELEASES

10.1 Correspondence and Press Releases

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Jeff Carroll - Acting Records Supervisor Moved Cr C Price Seconded Cr A Parsons

17.08/18 RESOLUTION

That the information be noted. CARRIED

10.2 Minutes of Council Community Committee Meetings for Information


18.08/18 RESOLUTION


10.3 Minutes of Non-Council Community Committees for Information


19.08/18 RESOLUTION



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10.4 Minutes of Other Organisations for Information


20.08/18 RESOLUTION


11 REPORTS FROM DELEGATES The following meetings were held by Section 355 Community Committees of Council during July 2018.

Name of Committee

Councillor Delegate(s) Date

Community Access Committee Cr Sparks 2/7/18

Minerama Committee Cr Sparks 4/7/18

Library Committee Cr Sparks 19/7/18

Pinkett Hall Committee Cr Frendon, Cr Parsons, Cr Smith

12/7/18

Open Spaces Committee Cr Toms, Cr Sparks 18/7/18

Australian Standing Stones Management Board Cr Toms, Cr Price 18/7/18

The following is a list of meetings and functions attended by Councillors during July 2018:

Name of Councillor Name of Meeting / Function Date

attended

Cr Toms (Mayor) Presentation of Long Service Medals Glen Innes Fire and Rescue

2/7/18

Red Range Sports Ground for Primary School “Man Made, Respect for self, Respect for others” initiative

5/7/18

Tynwald Day – Isle of Man, flag lowering ceremony Australian Standing Stones

5/7/18

Glen Innes Red Cross AGM and presentation from “Batyr” youth mental health initiative

9/7/18

Glen Innes Severn Probus Club meeting and presentation by Bernie Shakeshaft of “Back Track” youth initiative based at Armidale

11/7/18

NAIDOC celebration Glen Innes 12/7/18

Open Spaces Committee meeting 18/7/18


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Australian Standing Stones Management Board meeting

18/7/18

Glen Innes Art Gallery “Glen Thru the Lens” opening

20/7/18

Chill N Glen opening 21/7/18

Galician Flag lowering, Australian Standing Stones

25/7/18

Ordinary Council meeting 26/7/18

Cr Sparks (Deputy Mayor)

Community Access Committee meeting 2/7/18

Safe in Our Town and domestic violence awareness drawing

3/7/18

NAIDOC Day at Glen Innes Primary School 4/7/18

Minerama Committee meeting 4/7/18

Morning tea at Roseneath – welcome to new Manager

5/7/18

Local Hospital Advisory Committee meeting 9/7/18

Glen Innes Red Cross AGM 9/7/18

Domestic violence Councillor Kate Bricknell workshop

10/7/18

Interagency meeting 11/7/18

Meeting with the General Manager and Director of Development, Planning and Regulatory Services regarding the Regional Cultural Fund Grant

17/7/18

Open Spaces Committee meeting 18/7/18

NAIDOC Day meeting 20/7/18

Chill N Glen Open Art Exhibition 21/7/18

Glen Innes and District Community Centre Committee meeting

23/7/18


Cr Frendon Pinkett Recreational Reserve Committee meeting 12/7/18


Glen Elgin Federation Sports Committee meeting 29/7/18

Cr Price ARAS Shearing School 2/7/18

Tynwald Day – Isle of Man, flag lowering ceremony Australian Standing Stones

5/7/18

Glen Innes and District Historical Society meeting 9/7/18

Glen Innes Highlands Visitors Association meeting

9/7/18

Local Hospital Advisory Committee meeting 9/7/18

Showground Trust Committee meeting 11/7/18

Australian Standing Stones Management Board meeting

18/7/18


Cr Smith Pinkett Hall Committee AGM 12/7/18



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The Mayor provided the following update: Country Mayors Association Meeting – 3/8/18: The Mayor attended this meeting in Sydney and has distributed the Minutes of this meeting to Councillors. White Rock Wind Farm Community Fund: This fund is currently calling for applications for donations, with $175,000 being made available each year for the life of the Wind Farm. The Mayor noted that this is a great opportunity for community organisations to apply for funding, and advised that he is a delegate on the Committee that will be deciding where these funds are allocated. Centre for Volunteering – Volunteer of the Year Awards: The Mayor spoke of his recent attendance at this awards ceremony noting that this organisation has been running for 10 years and is a great resource for encouraging volunteers. LG NSW Regional Summit: The Mayor attended this summit in Narrabri along with Cr Sparks, Cr Smith, Cr Newman and the General Manager. He conveyed that LG NSW advocates for Councils on a range of issues such as the financial sustainability of Local Government, as well as other matters such as roads, libraries, Councillor remuneration and superannuation, and is also pushing for the Financial Assistance Grants to be increased to one percent (1%) of Commonwealth revenue. The Mayor noted that the Office of Local Government’s budget has been cut by $25 million, and the General Manager advised that this relates to Local Government Reform funding only and not operational funding. The summit also saw discussion regarding the LG NSW Capability Framework and the Mayor encouraged Councillors to look at this framework in terms of their own professional development. The Mayor mentioned the very informative presentation given by Mr Peter Graham of the Cotton Seed Distributors Association, regarding its project in Wee Waa, and commented that it provided a great example of how small communities can host considerable organisations. Moved Cr C Price Seconded Cr A Parsons

21.08/18 RESOLUTION


12 MATTERS OF AN URGENT NATURE Cr Price moved that Council considers as a matter of urgent nature the issue of compensating Mr Jay Weir for his expenses incurred relating to the display of the wind turbine blade.


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22.08/18 RESOLUTION

That Council considers as a matter of urgent nature, a further motion relating to the wind turbine blade.

CARRIED

A division was called for, voting on which was as follows: For Against Cr C Sparks

Cr S Toms

Cr G Frendon Cr J Smith Cr D Newman Cr A Parsons Cr C Price

The division was declared CARRIED by 5 votes to 2.


23.08/18 RESOLUTION

That the matter regarding the wind turbine blade be referred to the Open Spaces Committee for the identification of a location, and that senior staff and Councillors be involved in the discussion.

A division was called for, voting on which was as follows: For

Against

Cr C Sparks Cr S Toms Cr G Frendon Cr D Newman Cr A Parsons Cr C Price Cr J Smith

The division was declared CARRIED by 6 votes to 1. CARRIED

13 CLOSED COUNCIL REPORTS

There were no closed council reports received.

The Meeting closed at 7.46pm.

Glen Innes Severn Council Meeting 23 AUGUST 2018 · Glen Innes Severn Council – Open Ordinary...

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