Ghent, 16-17 june 2010 Plato Koopera. Welcome Short introduction Who are we? VOKA Koopera &...
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Transcript of Ghent, 16-17 june 2010 Plato Koopera. Welcome Short introduction Who are we? VOKA Koopera &...
![Page 1: Ghent, 16-17 june 2010 Plato Koopera. Welcome Short introduction Who are we? VOKA Koopera & purpose of next 2 days (Mentor training)](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e4d5503460f94b433ae/html5/thumbnails/1.jpg)
Ghent, 16-17 june 2010
Plato Koopera
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Welcome
Short introduction
Who are we? VOKA Koopera & purpose of next 2 days
(Mentor training)
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Program Wednesday, June 16th
09.00 Welcome09.30 Acquaintance11.00 Break11.15 About Plato12.30 Lunch
13.30 The role of mentors14.00 Recruiting SME’s15.00 Break + Outdoor Spiderweb16.00 Kickoff team building: experience
17.00 Break18.30 Diner
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Program Thursday, June 17th
09.00 Morning walk09.30 Kickoff team building: example10.45 Break + Outdoor Shuttle Run11.15 Kickoff team building: how will you organise it?
12.30 Lunch
13.30 Steer the monthly sessions 14.30 – 17.00 Outdoor Gravensteen15.00 Support participating SME’s 16.00 Networking and followup17.00 Conclusion17.30 Break18.30 Diner
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Break/Outdoor
• Coffee-break
• Outdoor activity:
• Spiderweb
• Shuttle run
• Short walk
• Explain:• Flying carpet
• Blind square
• Minefield
• Gravensteen walk
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Acquaintance
1. Question round: present your job & yourself
2. Walk-around: Who is your neighbour? Find a unique feature you have in common.Present your neighbour.
3. Expectations 2 days What do you want to take home? When will it be a success?
(meta-plan)
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The Plato Concept
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What is Plato ?
Plato General Overview
The SME’s
The mentors
Relationship between the stakeholders
Plato History & International
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What is Plato?
Goal: professionalization of SME owners
How: networks of SME owners Groups of 15-20 Entrepreneurs meet monthly Under the guidance of mentors/godfathers
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Plato is a learning network
Learning networks = networks of entrepreneurs that meet regularly
Plato members decide themselves the topics they discuss during the meetings : a topic/problem mapping occurs during the SME TB
Plato members can't be competitors – discussions remain confidential
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What is Plato ?
Plato General Overview
The SME’s
The mentors
Relationship between the stakeholders
Plato History & International
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Why do companies participate in learning networks?
SME owners are responsible for
EVERYTHING in their company:
Finances management, HR, purchasing,, marketing, …
But the entrepreneur has a
LACK OF TIME AND MEANS
For expensive and time-consuming trainings
The project deals with
BOTTLENECKS and practical questions
The entrepreneur has a NEED for information and contact with colleagues
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Why does a SME owner participate?
Gain knowledge & confidence about all business aspects Learn techniques and methods to optimise company practices Participate in networking (advice, transfer of know-how, contacts, …) Broaden their business horizon The will to bring their company to a higher level Create a local, regional, national and International network
Improve the company results!
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For whom ?
SME-owners
2 tot 100 employees
Growth company
Willing to set time free for 12-18 months
Willing to exchange expertise
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Creation of fixed groups (max. 20 persons)
Criteria
Type of activity scale Growth phase of company Expertise S(M)ME owner No competitors No suppliers Same bottlenecks and needs
Advantage fixed group
Trust Openness Exchange of expertise Common interests
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Plato starts from the practice
Plato entrepreneurs discuss their everyday problems: Belgium: Accountancy, Sales, HRM, Subsidies, Taxes,
Communication In order to increase their profit, turnover and growth rate Other countries: SME owners have other priorities & problems:
customized program adapted to local SME needs
Entrepreneurs gain new knowledge from their colleagues, from their mentors and from outside experts
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What is Plato ?
Plato General Overview
The SME’s
The mentors
Relationship between the stakeholders
Plato History & International
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Plato groups are guided by mentors
Mentors = managers from large companies
Receive a training: Develop skills in managing a Plato group Learn about SME practices Network with other mentor and mentor companies
1.Assist in recruiting SME’s
2.Assist with the kickoff teambuilding
3.Steer the monthly group meetings
4.Give Individual assistance to the participating SME’s
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Return for mentor
Broaden perspective Training (Teambuilding, seminars, MBTI) Confrontation with flexibility of SME’s Unique chance to coach an external group Network Develop skills in managing a Plato group Learn about SME practices Networking with other mentors and mentor companies
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What is Plato ?
Plato General Overview
The SME’s
The mentors
Relationship between the stakeholders
Plato History & International
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Key players mentorshipproject
Mentors
Mentor-companies
entrepreneurs
SME’s
Chambers of Commerce
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Partner organisations
Partner organisations Overall coordination of the Plato within their region/organisation Delivers the Plato coordinator Learns the Plato Best Practice & can disseminate Plato itself
Support organisations Assist and complement the Plato project They are brought together in a steering committee/ board Local government/economic departments/…
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What is Plato ?
Plato General Overview
The SME’s
The mentors
Relationship between the stakeholders
Plato History & International
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Plato history
1990 Plato starts at Voka East Flanders’ Chamber of Commerce
Since 1990: 1800 SME’s have joined the Plato Project in the Province of
East Flanders. ( 7500 in Flanders ) 320 managers of 70 multinational companies participated Volvo, Callebaut, Arcelor Mittal, …
Since 2000: Plato International
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History Plato international
Poland Czech Republic Slovakia Ukraine Hungary Romania Bulgaria Slovenia
Croatia Serbia South Africa Ireland UK Denmark Finland Sweden France
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Lunch
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Tools: worksheet (formal) & thermometer (informal)
Company name Business cardActivity, employees, results
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Plato groups are guided by mentors
Mentors = managers from large companies
Receive a training: Develop skills in managing a Plato group Learn about SME practices Network with other mentor and mentor companies
1.Assist in recruiting SME’s
2.Assist with the kickoff
3.Steer the monthly group meetings *
4.Give individual assistance to the participating SME’s
5.Networking
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Who are the mentors?
Lots of experience in different management topics
Social skills to lead a team of SME’s
Respected man or woman (image)
Having a network or impact in the major company
Motivated and engaged to make free time for it
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Return for mentor
Broaden perspective Training (Teambuilding, seminars, MBTI) Confrontation with flexibility of SME’s Unique chance to coach an external group Network Develop skills in managing a Plato group Learn about SME practices Networking with other mentors and mentor companies
Do you recognize this?What are your strengths? Where can you learn?
Why are you mentor?(Metaplan -> worksheet + walk around)
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1. Assist in recruiting SME’s
Discussion (3 groups + exchange)
What happened until now? Who did you recruit? How did you recruit? Which result? Role of the mentor? (first visit)
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2. (Assist with?) the kick-off meeting
1. Example program: experience
2. Example program: explained
3. Discussion (3 groups + exchange)
How will you organise the kick-off?
Where? Language? Who will be trainer?
Role of trainer, mentor, coordinator & participants.
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3. Steer the monthly group meetings
Practical:1. Define topics (based on kick-off meeting)
2. Choose method (speaker, exchange, case, workshop)
3. Invitation mail
4. Preparation (speaker, documents)
5. Information sharing
6. Facilitate monthly sessions
7. Reporting
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3. Steer the monthly group meetings
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3. Steer the monthly group meetings
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3. Steer the monthly group meetings
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3. Steer the monthly group meetings
Round table discussion
How do you see the monthly sessions?Was the explanation helpful?
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4. Support to participating SME’s
Psychological support: listening ear
Feedback: if requested
Referral function: networking
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5. Networking: How will you further cooperate?
Building and executing the network project Communication Meetings E-Platform Learning from each other
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4 & 5: Gravensteen walk
Write down (metaplan) the names of 2 SME’s.Explain their situation to each other.
Write down (metaplan) 2 prefered networking activities. How will you learn from each other?
Find an answer on the following questions:
How old is this building?
Has there ever been an SME inside?
On nov 16th, 1949, students occupied Gravensteen. Why?
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Kickoff
Day 1 morning: departureDay 1 afternoon: arrival & acquitanceDay 1 evening: networking
Day 2 morning: vision & ambitionDay 2 afternoon: strenghts & objectivesDay 2 evening: networking
Day 3 morning: programDay 3 afternoon: businessDay 3 evening: departure
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ANNEX 1: Example Plato kick-off team building
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Example Plato Kickoff teambuilding (2 days)
Date
Mentors: ……………………………………………………………………Coordinator: ……………………………………………………………….Trainer: ……………………………………………………………………..
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Program Day 1
11.00h Check-in11.15h Welcome (introduction)12.30h Lunch
13.00h Workshop 1: initiate passport + speeddating14.30h Outdoor 1: spiderweb + feedback15.30h Pause
16.00h Workshop 2: vision & ambition18.30h Pause
19.30h Dinner21.00h Outdoor 2: mine field22.00h End day 1
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Program Day 2
08.00h Breakfast09.00h Workshop 3: strengths & objectives
10.30h Pause10.45h Outdoor 3: shuttle run11.30h Workshop 4: build a program
12.30h End 13.00h Lunch
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Welcome!
Your mentors: …………………………………………………………………..
Your coordinator: ………………………………………………………………
Your trainer: …………………………………………………………………….
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Expectations
When does this 2-day pass for you? Note on a meta-plan card Poll + apply on flip-chart
Purpose of this "Plato kick-off"
Discover each other’s expectations Build a team Build a program Have fun
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Plato Learning Network
What?
Fixed group of participants Diversity of organisations Structured and regulary meetings Exchange of experience with collegues Focus on practical application Openness & trust GATA attitude (Give Away, Take Away) Professional guidance
Goal Stronger entrepreneurship together Inspire each other with new ideas Improve yourself through the feedback of collegues
Different roles Participants Mentors Coördinator Trainer
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Critical success factors
Focus (objective, target group, progress) Informal (networking, fun, trust) Formal (agenda, preparation, method) Willing competent (known & available) Investment (time, appointments, engagement)
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Tools: passport (formal) & thermometer (informal)
Company name Business card
Vision Company & Your ambition
Your strengths Your objectives
Companyactivity (mission)
CompanyKey figures(personnel, revenue)
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Passport
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Outdoor 1: spiderweb
Spider web
A web:
- made of wire
- between 2 trees
- as many holes as participants.
Challenge- Everybody has to go through it
- Each hole can be used only once
- Touch the wire => restart
Time: 12 participants, 30-45 min + 15 min debriefing
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Minefield
- Groups of 2- Go through a mine field (objects on the ground)- A blindfolded man, a leader off the field.- 3 minutes preparation.- Struck a mine? => Restart.- Exchange upon arrival ..
Outdoor 2: minefield
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Outdoor 3: schuttle run
Schuttle run
Two groups- Everyone goes to a bar stand.
- Order without leaving the bar(According to size, shoe size, age, initial name)
- Without talking? Blindfolded?
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Workshop 1: passport & speed date
Initiate passport (30’) Company name + business card Activity & size company (numbers or graph) Walk-around
Speed date (60’) 5 min/person (2 rows + exchange) Discover an opportunity: How can this learning network contribute
to your daily practice?
Find information Acquire competences Cooperation Advocacy Support
Write the opportunity on a meta-plan card
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Workshop 2: vision & ambition
Method Prepare the answers in groups of 3 or 4 persons Stick answers on passports Walk-around + Q&A
Part 1:Who are the stakeholders, and what do they expect?(max 3 cards, white) (30’)Stop, reduce, enhance, start?(4 cards, 2 red / 2 green) (30’)
Pause
Part 2:Your vision for the company? (interview in 2015)(max 5 cards, blue) (30’)Your ambition for this vision?(max 3 cards, white)
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Workshop 3: Strengths & objectives
Method Prepare the answers in groups of 3 or 4 persons Stick answers on passports Walk-around + Q&A
What can you offer to the group? What are your strengths?
What do you have experience with?
(max 3 cards, green) (30’)
What would you like to learn from this network?What are your objectives with Plato? Suppose you're two years later in time ..When will the Learning Network be a success for you?
(max 3 cards, yellow) (30’)
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Workshop 4: building a program
Building a program
What, how, where and when?
Date Place Theme Approach
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Workshop 4: building a program
1. Cluster objectives & rate them
2. Choose topics (max 10) & sort them
3. Practical arrangements1. When? (E.g. 2nd Monday of every month)
2. Where? (Visit each other’s companies?)
3. Catering (Drinks & sandwiches)
4. Invitation & preparation (E.G. by mail, 1 week before, document to read)
5. Speakers
6. Engagement rules (what if you can’t come, being on time, mobile phones
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ANNEX 2: Plato Flanders: Best Practices
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Milestones
Preparation How to define & organise a Plato network? How to find, contact, select and convince major companies? How to find and select mentors? How to make a sensibilisation campaign for SME’s? How to select and (intake) interview SME’s? How to create SME teams?Startup How to organise teambuilding of mentors? How to organise a startup teambuilding with the participating SME’s?Operational How to conduct the network? (Workmeetings, Coaching, Plenary meetings) How to organise Public Relations activities?Followup How to followup the network? How to evaluate the project/network?
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1. Structure, Proces, Stakeholders
How is a Plato project organised? Organisationally Geographically
How does a Plato project evolve? Preparation: Structure, Objectives, Recruitment & Promotion, Selection Start-up: Training Mentors + start-up SME teams Operational: Workgroup meetings, plenary meetings, individual guidance, communication Follow-up: Commitment, Resources, Observation, Reporting
What are the tasks, responsibilities and areas of competence of all actors?
Government Management Project leader Project assistant Sponsoring firms Mentors Participants Others..
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2. Objectives
Objectives of the project leader of the mentors of participants
Instruments for evaluation and corrective action
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3. Recruitment and promotional campaign
Recruiting SMEs Brochure Mailing Organisations Municipal governments Banks and accountants Internet The press Information evenings Telephone promotion Personal visits
Recruiting sponsoring firms and mentors Profile of sponsoring firms Profile of mentors Approaching sponsoring firms
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4. Selection
Selection of the project leader sponsoring firms mentors participants project assistant
(Objective & Subjective criteria)
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5. Training mentors & teambuilding SME’s
Preparatory phase Content Resources
Operational phase Teambuilding Exchanging experiences Coaching
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6. Workgroup meetings
Definition
Preparation for the meeting (Project leader, Mentors, Participants)
The meeting itself (Project leader, Mentors, Participants)
Evaluation and progression to the informal part
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7. Plenary meetings
Definition
Preparation for the meeting (Project leader; mentors, participants, speaker)
The meeting itself (Project leader; mentors, participants, speaker)
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8. Individual guidance
Principle
Practice Which questions? The goal of individual guidance The form of individual guidance Responsibilities of the actors
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9. Communication
Internal communication (operational & structural)
External communication (operational & structural)
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10. Commitment
Preparatory phase: detection Participants Mentors
Operational phase: measuring Quality measurement Quantity measurement
Reporting Organisation/Government
Director/Project leader Project leader/Sponsoring firm Project leader/Mentors Mentors/Participants
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11. Resources
Resources for the project leader (project & person related) the mentors the participants
Project budget
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12. Observation & follow-up
Observation by Management Project leader Mentors Participants
Follow-up & reporting
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Q&A
Question time… Financial details General Plato concept Plato Koopera implementation …
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Plato International
stronger business together