Getting Things Done with Outlook and iPhone
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GETTING THINGS DONE WITH OUTLOOK/EXCHANGE AND IPHONE/IOS Joachim Schlosser
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My Getting Things Done productivity environment is that of a “normal” employed computer user: email, calendar and tasks reside in Microsoft Outlook 2010/2013, that being connected to an Exchange server. Whatever happens has to be embeddable into that system. As mobile device the iPhone comes along, which plays nicely with Exchange in terms of email and calendar, and roughly with tasks through the Reminder app but not as I need it.
Transcript of Getting Things Done with Outlook and iPhone
GETTING THINGS DONEWITH OUTLOOK/EXCHANGE AND IPHONE/IOSJoachim Schlosser
Just my system – might not fit you.
This slide deck visualizes the blog post
“Getting Things Done* with Outlook 2010/Exchange and
iPhone/iOS” on www.schlosser.info/gtd-outlook-iphoneRead for detailed instructions
and explanations.
* “Getting Things Done” is a method and book by David Allen.
Using Getting Things Done
Email – 4D method
Delete Do Delegate
Defer
Photo Credit: shioshvili cc. Photo Credit: Matthew Wilkinson cc. Photo Credit: MizaPhoto cc. Photo Credit: Courtney Dirks cc.
EmailProductivity loss by over-
organization Less Is More
Photo Credit: khrawlings cc
Setting up your system
Email Folders @Reply @Read Offline @Read Online Reference Travel
Finding Fast ‒ Search Folders & Search Virtual folders
Per project Per VIP group
Keywords to:name and from:name searches the
name just in receiver respectively sender. subject:topic searches just in the subject line.
Actions ‒ a Task List with Context Context determines your options, not
priorities
It is Monday 2:31pm. What do you do? Where are you? How much time do you have? What persons are in your reach? Which tools do you have right at hand?
My Contexts Agendas Errands Calls Computer Offline Computer Online Home Office Waiting for Projects Someday/Maybe
Define new Task List View Columns symbol,
done, prio, subject, notes, due
Grouping categories Sort none Filter extra done ≠
yes
Synchronize Actions Outlook – iPhone TaskTask App (
see in iTunes) TaskTask HD (
see in iTunes) Same categories
Graphic: Courtesy memo randoms by Jason Franzen of More Simple
Resources This guide as blog post (also in German) Other
Outlook search folders – Microsoft Outlook Attachment Remover Add-in GTD Times – Blog of David Allen Co. memo randoms by Jason Franzen David Allen: Getting Things Done book
Mind like water
www.konvergenzbereich.de
Photo: Joachim Schlosser. License CC-BY-SA.
