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Getting Started with Cross

Site Publishing in SharePoint

2013

Prashant G Bhoyar

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• Let the learning begins…

About Today’s Session

Image Source : http://onlyfreewallpaper.com/view/smiley-kitty-1280x1024.html

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• What is SharePoint?

• Limitations of Content Deployment

• What is Cross Site Publishing?

• Usage Scenarios

• How to setup Cross Site

Publishing?

• Limitations

• Best Practices

Agenda

Outcome:

Familiarity with

SharePoint 2013

Cross Site

Publishing

Objective: Getting

Stared with

SharePoint 2013

Cross Site

Publishing

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To create websites Intranet

Extranet

Public Facing WebSites

Document Management System

Collaboration System

Content Management System

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What is SharePoint?

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Image Source : http://threestepsbusiness.com/content-is-king-bill-gates/

Bill Gates Once Said..

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To Share Contents which

option to select?

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Difference between Content Deployment and Cross Site

Publishing

Content Deployment Cross Site Publishing

• Need access to Central Admin

• Recreate the content

• Deploy contents as it is

• Not supported in Office365/SharePoint Online

• Not required

• Re use the content

• Full control over how content is rendered in Publishing Site

• Supported in Office365/SharePoint Online( added later )

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Cross Site Publishing in SharePoint

Online/ Office 365

On 29th October 2013 Microsoft announced search innovations that included Cross Site Publishing and Content Search webpart are available in SharePoint Online

Search driven publishing features are only available for private site collections :

Not available in Public site collections

The search driven publishing features are available in the Office 365 Enterprise E3and Office 365 Enterprise E4 plans

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Allows us to write content in one place and

share that in other places

Authoring site collections to create/store

contents

Publishing site collections to control the

design and show the content

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What is Cross Site Publishing?

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Image Source : http://community.office365.com/en-us/b/office_365_community_blog/archive/2013/10/30/search-driven-

publishing-features-are-now-available-in-sharepoint-online.aspx

Cross Site Publishing

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Cross Site Publishing

Authoring Site Collection : Content is created in list and libraries shared as Catalogs

Search : Search system crawls the content and builds search

Index

In the search index, site columns are “transformed” into managed properties

Site column values are “transformed” into managed property values.

Publishing Sites : Add one or more Search Web Parts to the site

collections where you want to display your catalog content

The Search Web Parts use display templates that specify which managed property values should be displayed

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1:1 Single Authoring Site Collection and Single Publishing Site Collection

1:n Singe Authoring Site Collection and multiple publishing site collections

n:1 Multiple Authoring Site Collection and single Publishing Site Collections

n:n Multiple Authoring Site Collections and Multiple Publishing Site Collections

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Scenarios of Cross Site Publishing?

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Separates Content authoring from branding and rendering Store contents in List and Libraries and don’t worry

about formatting in pages

Allows the content to be shared anonymously

Can be used across site collections, web applications and across farms

Allows for mixed of authored pages and list contents

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Use/Benefits Of Cross Site Publishing?

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News and announcement catalogs to show news articles

Product catalogs to show product information based on metadata

Job catalogs to show details for available job postings

Contact catalogs to show individual contact details

Policies and procedures catalogs to show policy articles

Knowledgebase catalogs to show knowledgebase articles

Case study catalogs to show case study articles

Location catalogs to show building and office information

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Use Cases of Cross Site Publishing?

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SharePoint Search up and running

Authoring Site : Activate Cross Site Publishing feature

Not required if you use Product Catalog as site template

Activate SharePoint Server Publishing Infrastructure feature

List and Libraries Shared as Catalogs

Publishing Site : Publishing Site Collection

Activate SharePoint Server Publishing Infrastructure feature

Content Search WebParts

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Requirements for Cross Site Publishing?

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Pages Library

Lists

Asset Library

Document Library

Only HTML content is indexed and available in the catalog for publishing sites to query

Word and PDF documents are not stored in the index and must be referenced directly

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What are Catalogs?

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Activate the Cross Site Publishing Feature

Share List/Library as Catalog

Run crawl

Use Content Search WebPart

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Steps

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Activate Cross Site Publishing Feature in Authoring Site

Collection

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Share List/Libraries as Catalogs

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Run Search Crawl

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Configure the Connection

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Configure the Connection

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Use Content Search WebPart

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Changes in SharePoint 2013 Search Architecture

SharePoint 2010

• Scopes

• Best Bets

SharePoint 2013

• Result Sources

• Query Rules

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Typical Cross Site Publishing Life Cycle

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DEMO

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Common Misconceptions

One way communication only

Require Identical version of

SharePoint

No solutions/No Branding Assets

No Configuration Changes/File

System Changes

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Limitations of Cross Site Publishing

Rely on search crawl

Term store does not support

versioning

No approval workflows for lists

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• Identical updates in Authoring and

Publishing Farms

• Turn on versioning in Lists

Best Practices

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Q&A

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References

Appendix/ResourcesMSDN/TechNet:

http://technet.microsoft.com/en-us/library/jj635883(v=office.15).aspx

Blogs :

http://blogs.technet.com/b/tothesharepoint/archive/2013/02/19/an-introduction-to-

cross-site-publishing.aspx

http://blogs.office.com/2013/10/29/search-innovations-for-site-and-portal-design-in-

sharepoint-online/

Book:

Pro SharePoint 2013 Branding and Responsive Web Development

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Questions? Feedback? Contact me:

Twitter: @PGBhoyar

Blog: http://pgbhoyar.wordpress.com (limited contents)

Email: pgbhoyar@gmail.com

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