AP.010 Executive Project Strategy

RIAS PHASE II User GuideError Messages Need2Contents1Error Messages for WEB ADI

1Context Area

1Macro settings in Excel

1Protection on Excel

2Pop-Up Blocker

3Upload Messages

4No Date in the Accounting Date field

4Invalid Accounting Date

4Debits and Credits Not Equal

5Debits and Credits on the Same Line

5Wrong Account Information

5Wrong Account Number Length

6Invalid Reversal Date

6Invalid Indicator in Reverse Journal

7Error Messages for Creating an Online Journal

7Fund Source

8Organization

8Journal Lines

9Attachment

9Short and Long Text Attachment

10Error Messages for Posting

10Error 4

11Error 7

Error Messages for WEB ADIContext AreaOutlined below are descriptions of common error messages that might occur when you use Web ADI.There are certain areas of the Web ADI template where information cannot be changed, particularly in the Context area. Trying to change values in this area will result in the error message shown below.

Macro settings in ExcelIf you have not followed the steps in the Desktop Configuration Guide to change your Excel Macro settings, the error below will appear.

Protection on Excel

Web ADI is a protected Excel spreadsheet. This error may appear when you are working within the spreadsheet:

The sheet is protected, but not by password, so you can easily unprotect it by selecting: Tools> Protection>Unprotect Sheet on the Excel toolbar.

Pop-Up Blocker

When you use the RIAS Application, you might receive a Pop-Up Blocker message from your web browser, depending on your current settings. If you receive the message below, click OK.

In order to work with the application, the Pop-Up Blocker settings must be changed. There will be another message on the information bar about the Pop-Up being blocked. If you click on the toolbar message below, a dialog box appears. Select Always Allow Pop-Ups from this Site.

A dialog box will appear asking if you would like to allow pop ups from the site. Click YES.

Upload Messages

When you upload a journal to the General Ledger and there is a problem with the journal, a Journals Upload error message appears as well as a sad face in the Message field of the spreadsheet.

When uploading the Web ADI template with Internet Explorer 7.0 and the upload processing screen remains with no indication that the template was uploaded successfully or there is an error, the internet settings on your desktop have not been configured properly. The Scripting and Download sections on your internet settings must be enabled. See the Desktop Configuration guide for complete details.

No Date in the Accounting Date field

When you create a journal using Web ADI, you must start with the Accounting Date. If you try to enter information in other fields on the spreadsheet and have the Accounting Date blank, the message below appears.

Invalid Accounting Date

A valid Accounting Date must be entered in the header and in the correct format of month/day/year i.e. (2/12/08). Otherwise this error message appears:

Debits and Credits Not EqualThe debits must equal the credits. If you try to upload a journal that does not have debits and credits equal, you get these error messages. Check the debits and credits and upload again.

Debits and Credits on the Same Line

If you try to upload a journal with debit and credit on the same journal line, this error message is displayed.

Wrong Account InformationIf you enter an invalid number in the Fund Source, Natural Account and Organization on one of your journal lines, these type error messages appear. Correct the Account information.

Wrong Account Number LengthEach of the six segments (Fund Group, Fund Source, Organization, Natural Account, Project and Future Use) of the Chart of Accounts has certain lengths. If you enter a segment with the incorrect length, these type error messages appear. Correct the length of the segment number.

Invalid Reversal DateWhen Reverse Journal is set to Yes, then a valid Reversal Period must be specified. If the reversal period is invalid, select the correct reversal period.

Invalid Indicator in Reverse JournalWhen Reverse Period is specified and nothing is indicated in the Reverse Journal field an error message will appear. Set Reverse Journal to Yes to correct the error.

Error Messages for Creating an Online Journal

Fund Source

If you try to use a Fund Source of all zeros, the error message below will appear

If you enter an incorrect Fund Source, this message appears.

Change the fund source value to correct these errors.

If you selected an expired or invalid Fund Sources, the message below appears after you click on Reserve Funds.

Check the validation of the Fund Sources.Organization

If you select an Organization which does not belong to the Fund Source the following error will appear.

Select another organization to fix the error.

Journal Lines

If you type fund source information on the journal without separating the segments with dashes, the error below will appear.

To fix the error, retype the fund source with dashes or use the Combinations button.Natural AccountsIf you enter an incorrect Natural Account or do not have access to that Natural Account, the following message appears.

Select another Natural Account to fix the error.

Attachment

If you try and add an attachment before you save your journal, you receive the message below. Select yes and then add an attachment. To avoid this message completely, save your journal before doing an attachment.

Short and Long Text Attachment

If you select Short or Long Text as your attachment type and do not type anything in the attachment text box, the message below appears. Enter in your text before you exit the attachment screen.

Error Messages for Posting

The following errors might display in the Status section of the journal after a journal has been approved.Error 4If you obtain an Error4 status posting message, it is due to the control total not being equal on the journal and batch screens.

To fix the error, select the Unapprove button, followed by the Unreserved Funds button. Remove the amount displayed in the Control Total field box. Select the Save icon to save the changes in the system.

Verify that the fiscal period selected on the journal is the current open period. If you need to change the period, please follow the instructions in the Creating an Online Journal User Guide.

After the corrections have been made, select Reserve Funds and then the Approve button to resubmit the journal to your Approver.

Error 7

If you obtain an Error7 status posting message, it is due to the Fund Sources selected either being expired or the organization being invalid after the journal was approved. To correct the error, select a valid Fund Source combination and resubmit the journal for approval.

Error Messages Version 4 Nov. 10, 2008Posted on Site Nov. 10, 2008

Error Messages Version 4 Nov. 10, 2008

Posted on Site Nov. 10, 2008

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