General Assembly Meeting

18 September 2013

Information from Chancellor’s Roundtable

• Construction delay attributable to architectural and contract bids

• Making more bicycle and pedestrian friendly campus

• ECU has $400 million in deferred maintenance

• -300 spots on campus, +700 new parking spots at new Student Union

• Desire among the native peoples to revamp the Indigenous Peoples of America minor

• Many Native students are moving to other universities because of perception that this is outdated

Construction

Native Peoples Of America

State Budget Cuts• State budget cuts were deep

and delivered late• Led to surprises for

undergraduates• School is trying to protect

students as much as possible

Discussion

Great way forum to voice general concerns to administration; what do you want to say?

Notes from the Graduate Council

• Special election procedures• Request to extend a Ph.D. candidacy beyond 10

years• Implementation of Affordable Care Act• Could be costly• GA’ships could be impacted

Discussion

Forum for policy and procedure in the Graduate School; what do you want to know or make known?

Information from Student Affairs Advisory Council

• Departments create overlap because of lack of communication

• ‘Awards Season’• Book Exchange• Leadership Certificate• Office for Faculty Excellence• Ended Daily Reflector Readership Program

Discussion

Appropriate forum for ‘student life’ comments; what can they help us with?

Student Athletics Council

Discussion

Overlap of academic and athletics; how does that affect grad students?

Committee Formulation

Finance CommitteePGSOSAABGA

KGSO

Social CommitteeTCSMSA

Constitutional Review Committee!!OPEN!!

Discussion

Committees will have some responsibilities this semester; any ad hoc committees or special interests for committees to investigate?

Status Update: Supporting Higher Education Funding

GPSS B.2013-1The Funding Rubric

Background

• Originated in discussions last year• Based on the “points system” of BGA• Organizations earn points in several categories• Allows easy comparison between groups• Gives a snapshot of group activity• Brings about greater GPSS involvement

Old vs. New

Old System• Historic patterns are locked

in• Merit is not considered• Allocations are divorced

from a groups vital signs• Not a lot of information

provided• Justification is tradition +

gut feeling + emotion

New System• Allows groups to earn better

allocations• Merit is considered in many

categories• Allocations are related to

groups vital signs• Lots of information is

provided• Justification is objective and

related to current factors

Current ContextGroup Total Funding Fuding

% Members Pop. % % Disparity $/Person

AFS $ 4,801.10 9.0% 22 2.7% 6.4% $ 218.23 AKD $ 2,160.50 4.1% 17 2.1% 2.0% $ 127.09 BGSA $ 4,801.10 9.0% 55 6.7% 2.3% $ 87.29 CEA $ 2,880.66 5.4% 34 4.1% 1.3% $ 84.73 BSOM GSA $ 3,360.77 6.3% 72 8.8% -2.5% $ 46.68 KGSO $ 3,264.75 6.1% 99 12.1% -5.9% $ 32.98 MSA $ 3,840.88 7.2% 51 6.2% 1.0% $ 75.31 NSSLHA $ 2,880.66 5.4% 35 4.3% 1.2% $ 82.30 PASS $ 2,592.59 4.9% 35 4.3% 0.6% $ 74.07 PGSO $ 3,456.79 6.5% 45 5.5% 1.0% $ 76.82 PHO $ 2,640.61 5.0% 43 5.2% -0.3% $ 61.41 SOTA $ 2,688.62 5.1% 50 6.1% -1.0% $ 53.77 TCS $ 4,801.10 9.0% 21 2.6% 6.5% $ 228.62 PiMO $ 768.18 1.4% 15 1.8% -0.4% $ 51.21 DPT $ 3,840.88 7.2% 98 12.0% -4.7% $ 39.19 SAA $ 1,440.33 2.7% 14 1.7% 1.0% $ 102.88 DSG $ 1,920.44 3.6% 103 12.6% -8.9% $ 18.65 PTE $ 960.22 1.8% 11 1.3% 0.5% $ 87.29

• Some groups >>$• Some groups <<$ • Why?• History

• Does it correct?• Not apparent

• Funding decisions based on history perpetuate history

Worried?

• Not a punishment• Not a prescription• Not a reallocation• Not a current year

requirement

• Involved GSO’s have no reason to worry

• Informs allocation discussion

• Minimum requirements easily obtainable

• Helps break “locked in” funding pattern

Funding Rubric

Funding 1 2 3Ability to Use Resources 80% of allocation used in

previous Year85% of allocation used in previous year

90%+ of allocation used in previous year

Ability to Raise Funds Independently

Raised funds matching 10% of total (annual + emergency) funding allocation in previous year

Raised funds matching 15% of total (annual + emergency) funding allocation in previous year

Raised funds matching 20% of total (annual + emergency) funding allocation in previous year

Activity 1 2 3Participation in Community

Fulfill minimum 10 hours charity work OR fundraise $100 for a charity

Fulfill minimum 15 hours charity work OR fundraise $150 for a charity

Fulfill minimum 20 hours charity work OR fundraise $200 for a charity

Participation in University Attend 2 university sponsored events with 5% of members at each ORAttend 1 university sponsored event with 7% of members

Attend 2 university sponsored events with 5% of members at each ORAttend 1 university sponsored event with 10% of members

Attend 3 university sponsored events with 5% of members at each ORAttend 1 university sponsored event with 15% of members

OR OR OR ORParticipation in National Organization

At least 5% of members enrolled in national organization

At least 7% of members enrolled in national organization

At least 10% of members enrolled in national organization

Internal 1 2 3Funding Assessment Completion

Filled out funding review sheet for annual funding AND 100% of funding review sheets for emergency funding within 6 weeks of travel

Filled out funding review sheet for annual funding AND 100% of funding review sheets for emergency funding within 1 month of travel

Filled out funding review sheet for annual funding AND 100% of funding review sheets for emergency funding within 2 weeks of travel

GPSS Involvement Active member on committee OR completes one assessment survey

Active members on committees OR completes both assessment surveys

Active members on committees AND completes both assessment surveys

Category: FundingFunding 1 2 3

Ability to Use Resources

80% of allocation used in previous Year

85% of allocation used in previous year

90%+ of allocation used in previous year

Ability to Raise Funds Independently

Raised funds matching 10% of total (annual + emergency) funding allocation in previous year

Raised funds matching 15% of total (annual + emergency) funding allocation in previous year

Raised funds matching 20% of total (annual + emergency) funding allocation in previous year

• Assesses GSO previous funding use• Assesses GSO fundraising

Category: ActivityActivity 1 2 3

Participation in Community

Fulfill minimum 10 hours charity work OR fundraise $100 for a charity

Fulfill minimum 15 hours charity work OR fundraise $150 for a charity

Fulfill minimum 20 hours charity work OR fundraise $200 for a charity

Participation in University Attend 2 university sponsored events with 5% of members at each ORAttend 1 university sponsored event with 7% of members

Attend 2 university sponsored events with 5% of members at each ORAttend 1 university sponsored event with 10% of members

Attend 3 university sponsored events with 5% of members at each ORAttend 1 university sponsored event with 15% of members

OR OR OR ORParticipation in National Organization

At least 5% of members enrolled in national organization

At least 7% of members enrolled in national organization

At least 10% of members enrolled in national organization

• Assesses GSO’s community involvement• Points for involvement in either ECU or National Organizations

Category: InternalInternal 1 2 3

Funding Assessment Completion

Filled out funding review sheet for annual funding AND 100% of funding review sheets for emergency funding within 6 weeks of travel

Filled out funding review sheet for annual funding AND 100% of funding review sheets for emergency funding within 1 month of travel

Filled out funding review sheet for annual funding AND 100% of funding review sheets for emergency funding within 2 weeks of travel

GPSS Involvement Active member on committee OR completes one assessment survey

Active members on committees OR completes both assessment surveys

Active members on committees AND completes both assessment surveys

• Shows completion of internal senate assessments• Involvement in GPSS internal affairs/procedures

Logistics

• GSO Treasurers must document progress• Finance Committee will “score” GSOs• Rubric scores will be available to aid allocation

discussions• Groups need >=3 points• Progress towards points shown for emergency

funding• Will impact upcoming GSOs

Questions?

GPSS B. 2013-2

Funding Workshop Requirement

What it does• Straightforward• Requires groups to attend annual funding workshop• Ensures groups know funding procedures

Isn’t that already the case?• Yes and no• Requirement part of Funding Manual• Not in the bylaws• Funding Manual can change• This needs to be constant• Current structure restricted date (hence first

meeting debacle)

Questions?

Leadership SeriesCSLE/GPSS Collaboration

Graduate Student Leadership Series

• Identifying and presenting your leadership experience/skills on a resume or CV (Collaboration with Career Center). Also presentation of information (could be data) about the leadership qualities that business look for.

What skills match particular fields, etc.Intersection between leadership opportunities and career path

• Leadership CertificateHow can it be tailored to Graduate StudentsExplanation of ILF and LID model and their integration in the certificateWhat would graduate students need to do to begin, including options to bypass certain

competencies/elements based on ability to show accomplishment of competenciesMarket to GPSS and graduate students

• Creating handouts/presentations on competency domains and leadership traits with definitions so graduate students can accurately catalog their experiences and acquisition of leadership skills and ability to apply these concepts accurately in their day-to-day experiences.

• Education/discussions on the various schools of thoughts on leadership, leading peers, exerting leadership from a subordinate position (leading from behind), and possible simulations.

Office for Faculty Excellence

Office for Faculty Excellence

Safe Ride and Escort Services

• Are available on West Campus• Does not begin until 6:30 pm• Call ECU-RIDE (328-7433)• May take 15 min to arrive, so call before you

need service

University Committee on Academic Integrity (UCAI)

• Needs some graduate members• Helps give students ‘due process’ in plagiarism

(and other) hearings• 6-7 meetings per semester• 6 pm on a weeknight• 1.5-2 hrs. duration

UNC Tuition Review Board

• Every 2 years• Meets 4-5 times• Review proposed tuition and fee increases• Makes recommendations to Board of Trustees

and Chancellor• Want a grad representative• Information also available at public forums

OPEN FLOOR

ANY OTHER BUSINESS FOR THE GENERAL ASSEBLY?

Career Services Events

• Meet the FirmsSeptember 19, 2013 4:00 pm - 7:30 pm/Murphy Center

• Career Fair Success WorkshopSeptember 23, 2013 5:00 pm - 6:00 pm/MSC, Room 244

• Career Fair Success WorkshopSeptember 26, 2013 4:00 pm - 5:00 pm/Bate, Room 3015

• Career & Graduate School FairOctober 10, 2013 10:00 am - 2:00 pm/Minges ColiseumOver 100 Employers Attending

Adjournment