State of Illinois Bruce Rauner, Governor Illinois Criminal ...
Future of IT Procurements - Illinois.gov · 2014 •Governor Rauner was elected and mandated change...
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CONFIDENTIAL – PROPRIETARY AND PRE-DECISIONAL Any use of this material without specific permission is strictly prohibited Future of IT Procurements 11-13-2018 Katherine Tople, CPPB, DoIT APO Michael Delcomyn, DoIT General Counsel
Transcript of Future of IT Procurements - Illinois.gov · 2014 •Governor Rauner was elected and mandated change...
CONFIDENTIAL – PROPRIETARY AND PRE-DECISIONALAny use of this material without specific permission is strictly prohibited
Future of IT Procurements
11-13-2018
Katherine Tople, CPPB, DoIT APO
Michael Delcomyn, DoIT General Counsel
©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
1.Creation of DoIT
2.Current/Future Processes – ESRs and IT Governance
3. IT Procurements
4.Questions?
Agenda
©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
1999• E.O 99-05 established the IT Office under the Governor
2003• General Assembly directed CMS to centralize IT services
2014
• Governor Rauner was elected and mandated change in State government operations
2015
• Transition Report recommended continued consolidation of technology operations
2016• E.O. 16-01 created the Department of Innovation and Technology
2018
• PA 100-611 (HB5611) was passed unanimously by the General Assembly officially making DoIT a State agency
Creation of DoIT - A Long History
©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
“The Illinois Technology Office shall provide direction and recommendations for
coordinated and integrated management and development of technological
innovation in State government in order to provide improved services,
standardized operations among State agencies and creation of an interactive
government based on the wide availability of timely and reliable information.”
vs.
““The Information Technology Office, also known as the Office of the Chief
Information Officer, is hereby reconstituted as a new principal department of the
Executive Branch of State government, directly responsible to the Governor,
called the Department of Innovation and Technology (“DoIT”). BCCS shall be
consolidated into DoIT as of July 1, 2016.”
E.O. 99-05 Language
1999 vs. 2016
E.O. 16-01 Language
DRAFT Confidential – Proprietary and Pre-decisional
Current Process
What comes first?
Who does what?
©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
Enterprise Service Requests
• IT Coordinator submits service request (ESR) through Remedy on Demand
(RoD)
• Request is tasked out into different categories:
• Software/Licensing
• Hardware
• Software/Licensing reviews to see if DoIT has the requested software/licensing.
If they do, the software/license keys are assigned to the requestor.
• Hardware is reviewed by our End User Computing (EUC) group and a review is
done to see if we have the hardware in stock. If we do, the hardware is tagged
and deployed to the requesting agency.
©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
Where do we go if we need
something?
What if DoIT doesn’t have what I
requested?
Enterprise Service Requests
©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
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©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
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Seriously…where is my ESR?
©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
BidBuy # sent to ESR contact
Procurement entered into BidBuy
Immediately
Purchase assigned to DoIT procurement staff
24 hours
Request form to [email protected]
24 hours
DoIT Procurement has my ESR. Now what?
©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
IT Governance
When is IT Governance required?
Simple Answer: When an agency is establishing a
new project that has an IT component and a defined
term?
DRAFT Confidential – Proprietary and Pre-decisional
©2017 State of Illinois – Department of Innovation & Technology (DoIT) Draft Confidential – Proprietary and Pre-decisional
IT Standards & Project PlanComplete detailed technical and business requirements
Update financial worksheet
Updates risks and dependencies worksheet
Develop high level project schedule
Submit formal budget/funding request
When your project has Gate 3 approval,
the solicitation can be published,
awarded, and the contract can be
executed without further Gate
approvals.
DRAFT Confidential – Proprietary and Pre-decisional
IT ProcurementsCurrently all IT procurements go through the Senior IT SPO, Kylie Carter, CPPB
FAQs1. What is an IT procurement?2. Will my procurement be delegated back to my agency?3. Who creates the requisition for an IT solicitation being run by DoIT?4. If I have an IT small purchase, will the Senior IT SPO or my agency SPO review?5. Why is my procurement hitting DoIT and CMS for approvals in BidBuy?6. Who is Jack King and why is he on my BidBuy approval path?7. When an IT solicitation is needed, who writes the solicitation? 8. Where is the procurement for multi functional devices?
©2016 State of Illinois – Department of Innovation and Technology (DoIT)
Katherine.Tople@Illinois.gov217-558-4777217-670-3425Michael.Delcomyn@Illinois.gov217-524-6372
©2017 State of Illinois – Department of Innovation and Technology (DoIT) Internal Confidential
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Thank you
