fundraising@clancancersupport.org

Picture This: CLAN Landmark Walk

dosomethingamazing!

Information PackYour Fundraising

fantastic fundraising ideas

and fun things you can do

to raise money for CLAN

Whether you know what fundraiser you would like to do or are looking for some useful hints and tips, this pack has everything you need to make your event a success and raise as much money as possible for CLAN.

We cannot wait to hear from you and find out what

exciting fundraising adventure you will be taking on.

If you have any questions please do not hesitate to

contact us, we are always happy to help.

CLAN Cancer Support is a well-established local charity

providing emotional and practical support to people

affected by cancer across north-east Scotland, Moray,

Orkney and Shetland. Whether affected personally, as

a carer, family member or close friend our services are

freely offered to all from pre-diagnosis and diagnosis,

through treatment and beyond.

for choosing to raise funds for CLAN Cancer Support!

What we do...

We offer a relaxed, welcoming and caring environment

both at CLAN House, our support and wellbeing centre

in Aberdeen, and at our many bases in the community.

CLAN aims to help people live with and beyond their

or their loved one’s cancer diagnosis and improve the

quality of life for all those who turn to us for help and

support.

You can read more about our services on our website at www.clanhouse.org

It currently costs over £2 million every year to ensure our free support services are widely available. We rely on the generous support of individuals, families and companies to ensure this continues.

You can help us in so many ways – attending,

organising or sponsoring events, becoming a

volunteer, nominating CLAN as your workplace

‘charity of the year’, providing opportunities for CLAN

to attend information events, lunch and learn sessions

and so much more. By supporting CLAN, you will help

us continue to support thousands of people in their

communities on a daily basis.

Here are some examples of what your support can provide...

Why we need

your help

can provide 25 group activity classes including relaxation and yoga

can operate CLAN House (excluding CLAN Haven) for one day

can put on an activity for our Children’s and Teen’s Groups

can provide training for one support volunteer

can provide transport services to our clients for one day

can provide a counselling or complementary therapy session

can provide breakfast for one day for all guests staying at CLAN Haven

can provide 100 leaflets detailing our services£1

£25

£40

£115

£200

£250

£850

£1000

Picture This: Your donation could provide an activity for our children’s group

Picture This: Why not hold a tea or coffee morning with your friends to raise funds..?

3

Figures are correct as of January 2015.

Thank you...

started...Getting

Get some fundraising ideas...Take a look at our Fundraising A-Z in the centre pages to help inspire your fundraising.

Keeping it safe and legalNo one likes a rule breaker, so to keep your event in the clear check out our guidelines and advice on page 7.

Make a plan and promote...The key to any successful event is forward planning and promotion. Our top tips can be found page 6.

Grow your pound...Everything you need to know about getting sponsored and making your pound go a little further can be found on page 11.

7 steps to organising a fun,safe and successful fundraising event

Step 1 Step 3

Step 2Step 4

Picture This: Bring out the daredevil in you... why not do a charity skydive... or play safe - a golf day is always a great fundraising idea or you could have a bake-off with your friends...

After the event...Put your feet up and have a nice cup of tea while reading page 16 to find out how to get the money you raised to us.

Making your fundraising go furtherWe can provide a range of helpful tools to help make your fundraising go further, find out more on pages 12 & 13.

Step 6

Step 7

Step 5

Let US know...We would love to hear about your fundraising plans so please keep in touch, find out how on page 13.

still got questions?

We are happy to speak to you anytime, just give us a call. You can find contact details on the back page.

54

of actionMake a plan

Once you have decided what your event is, spreading the word is key to its success.

It is a good idea to come up with a timeline for

organising and promoting your event. Some of

the basics could include:

• What your event is

• Date, time and location of your event

• Where you can buy tickets or find out more

information

• That you are raising money in aid of CLAN

• Our web address www.clanhouse.org• Our Registered Charity Number SC022606

We can provide you with the CLAN Logo and standard

text for you to use when creating your event posters.

The CLAN logo is important to us. If you would like to

use it please contact your local CLAN Coordinator who

will provide you with an official version of our logo

along with our branding guidelines.

Asking a local radio station or newspaper to cover your

event is a great way to let others know what you are

doing and why. Contact your local CLAN Coordinator

for a template press release, simply add in your event

details and send to the media.

Promoting your event online is free and can be very

effective.

• Send an email to all your contacts.

• Use social networking sites like Facebook and Twitter

for promoting your event and telling your friends

about it. Do not forget to ask them to share it too.

• Create an event page on Facebook and invite all your

friends to attend.

Posters

Logo guidelines

Online

Press & local media

Regulations regarding lotteries can be complicated so

if you plan to hold a lottery of any kind please contact

your local authority for guidance.

Here are some general rules to follow for small raffles

(for example if held as part of an event or party):

• Ticket sales and the announcement of results must be

held during the event.

• All tickets should be sold at the same price and no

discounts for bulk buys (three for two).

• Tickets should not be sold to anyone under the age

of 16.

Protect yourself, always have two people present to

count any money raised.

Please note the above is guidance only. CLAN Cancer Support cannot accept any responsibility for your event, nor for anyone who participates in it.

Public Collections

Counting Money

Lotteries & Raffles

Keep itsafe...

It is always a good idea to consider the health, safety and legal side of any event. Here are some guidelines to follow when planning your event:

Carry out a full risk assessment of your event. You can

find out more and download a template from the

Health and Safety Executive website.

If your event involves the public you will need to have

public liability insurance. Check with the venue first as

they may already have insurance that covers your event.

For information on food hygiene regulations please

check the Food Standards Agency website.

Ensure that your event is properly and adequately

supervised.

We do not encourage public collections, however if

you are considering carrying out any public collection

you must obtain a licence from your local authority in

advance.

Keep itlegal!Events

76

YPI Choose CLAN as your

charity for YPI (Youth

Philanthropy Initiative).

Zumb-athon How long can you zumba for?

Xmas Evening Invite

your family and friends

over for a night of festive

delights.

Wedding Favours MakeCLAN a part of your special day,we can organise personalisedwedding favours.

Victory Night Watch a big

game with all your

nearest anddearest.

Up-Helly-Aa Organise a partyfor Shetland’s infamous Up-Helly-Aa.

Tidy UpHave a good old clear

out and donate your

unwanted items to the

CLAN Charity Shops.

Skydive Face your fear and see the world from 3,000 metres up.

Recycle We can recycle your old mobile phones and receive a donation for it.

Quiz Night Becomea quiz master for theevening and ask yourfriends and family toenter teams.

Pin Pals Wear one of CLAN’s pin badges and encourage your friends and family to do the same to show your support for CLAN.

Overseas ChallengesFrom trekking the GreatWall of China, to cyclingfrom London to Paris,there’s something foreveryone.

Nippy Dipper Take part in the annual Boxing Day Nippy Dipper.

Marathon Take

on the ultimate

challenge by

running a marathon

and getting

sponsored for it.

Ladies Lunch Get the girls together for a ladies lunch or whynot book a tableat the CLAN Lunch.

Karaoke Night Host your own karaoke party.

Justgiving You can

raise money online bysetting up a justgiving

page; an easy way toraise funds.

In-house Events Come along to one of CLAN’s in-house events with your friends and family.

Happy Birthday

Celebrate with CLAN by

asking for donations in

lieu of cards or gifts.

Go Purple for CLAN Ask your

workplace or school to

Go Purple for CLAN. Get in touch

for a fundraising pack today.

Fashion Show Put on a showwith CLAN Charity Shop goods but with your very own models.

Easter Egg Hunt A great game for the kids and a great way to raise funds too. Hide goodies in your garden or local park and askfor a donation to take part in the hunt.

Dinner Dance Put on a ceilidh or dance in your school,community centre or churchhall and have a ball.

Car Wash Get the

sponges out and ask for a

donation in return.

BakerHughes 10KRun for CLAN

in Aberdeen’sBaker Hughes10K.

Afternoon Tea We have a stock

of vintage tea cups, saucers, cake

stands and more which you can

hire for your event. FundraisingYour

9 108

Making yourfundraising go further...

There are a number of items we can provide to help raise awareness and funds for CLAN at your event.

Contact your local CLAN Coordinator to arrange these,

though we do ask that you return items to us as soon as

possible after your event.

PVC banner: 6ft x 2ft “Fundraising for CLAN” banner, suitable for indoor and outdoor use

CLAN information leaflets

CLAN keyring and pin-badge

CLAN t-shirts

Tools to help... CLAN Merchandise

poundGrow your

Sponsor Forms

Once you have decided what event or challenge you are going to do, the next step is encouraging people to donate and it is now easier than ever.

Approach your family, friends and colleagues and

you will be surprised how quickly the donations start

coming in.

We can provide a personalised sponsor form for your

event or challenge. Simply contact your local CLAN

Coordinator and we will send one to you.

Online giving is now more popular than ever. It is quick

and easy to set up, simply go to the website and follow

the step by step guide. You can then send your link to

family, friends and colleagues through social media and

email.

www.justgiving.com

www.virginmoneygiving.com

Gift Aid is a government scheme which enables

charities to reclaim the tax on their donations. By asking

people to gift aid their donations we can claim an extra

25p for every pound from HM Revenue & Customs, at

no extra cost to you or your supporters. Simply follow

the instructions on your sponsor form or if using online

giving, the website will sort this for you.

Some companies will pledge to match whatever

monies you raise and donate it to the cause. We are

happy to help fill in any forms that are required.

You can pledge to make a regular donation to CLAN by

completing a standing order form. Ask your local CLAN

Coordinator for details.

Online Giving

Standing Orders

Match Giving

Gift Aid

11 1312

We love to hear about our supporters fundraising plans.

Please contact your local CLAN Coordinator with details of your event so we can provide any items or advice

you may require. We may also help to promote your event on our website www.clanhouse.org and in our

Fundraising What’s On guide.

CLAN Cancer Support will process your information lawfully and in accordance with the principles of the Data

Protection Act 1998. It will be kept securely and will not be disclosed to any third party.

Let us know..!

CLAN wristbands

CLAN pens and logo bugs

CLAN donation buckets, boxes and houses

CLAN bags

The sale of donated goods in our charity shops is a

vital source of revenue. We have two charity shops

in Aberdeen and one each in Ballater, Kirkwall and

Lerwick.

Each shop has a wide range of clothing, accessories,

household items and books. Much of the stock is new

or nearly new. Our charity shops also regularly organise

fashion shows, auctions and special sales.

Without donations our shops simply would not

function. You can organise your own donations drive

at home or at your workplace. Encourage the whole

family to have a clear out and donate any unwanted

items.

Set a time and a place for your colleagues to drop

off donations, we can even arrange for these to be

collected by our CLAN van.

GAYE

Sponsorship Opportunities

CLAN Charity Shops

You would be amazed at the range of items we can

accept, even clothes that are no longer wearable can be

donated so we can recycle them and receive a donation

for doing so.

However there are a few things that we cannot accept:

• Electricals

• Videos

• Broken toys

• Cuddly toys

• Marked cushions or quilts

• Large pieces of furniture

You can find your nearest CLAN Charity Shop on our

website www.clanhouse.org

We are all being encouraged to write a will and leaving a

legacy to charity is becoming very popular. Leaving a gift

of money to CLAN can be a tax efficient way of giving.

Trust funding is vital in allowing us to offer our support

services, free of charge, to anyone affected by cancer and

we are very grateful to the many trusts that support us.

Call our fundraising team on 01224 647000 to find out

more about legacy giving and trust funding.

What can and

cannot be donated

Donations Drive

As a company, there are a number of ways in which you can support CLAN.

You could get involved by attending CLAN events such

as in-house events, golf days and corporate dinners. We

have a range of CLAN merchandise which you could

sell for us at your workplace reception. We also have

donation houses which could be placed around your

workplace.

We can come to your workplace or you and your

colleagues can visit CLAN House or any of our

community bases. We will do a short talk about CLAN

and the services we provide. This is a great way to help

us spread the word about CLAN and the support we

can offer.

If you are hosting a corporate event and need favours,

we can help. We can provide CLAN merchandise with a

personalised card attached and the option of including

your company logo, event name and event date for a

minimum donation of £1.50 each.

CorporateFundraising

Lunch & Learn

Corporate Favours

Volunteering

Does your company have an Employee Volunteering

Day? Why not give your hours to CLAN? You could help

at one of our many fundraising events or in one of our

CLAN charity shops.

This is a simple and tax efficient way for your employees

to make a regular donation to CLAN through their pay

packet. All donations are tax free, so it costs less to give

more.

If your company is not already part of the Give As You

Earn scheme, you can find further information at

www.cafonline.org.

We have a variety of sponsorship opportunities

available for various events throughout the year.

Ranging from £300 upwards, your support could help

to make our event a success.

Nominate CLAN as

your workplace charity

Picture This: As a company, there are a number of ways you could support CLAN... We will help you make your event a success!

14 15

Other ways to give

The hard work has been done, you should be feeling proud. Take a moment to reflect on your achievement and the support you have enabled CLAN to give.

The money you have raised can be donated to us in few

different ways, but please always include a note with your

contact details and an outline of what your event was.

• Drop into CLAN House or any of our community bases

with cash or cheques, please contact your local CLAN

Coordinator to arrange a suitable time.

• Send a cheque made payable to CLAN to:

Fundraising Department, CLAN House, 120 Westburn Road, Aberdeen, AB25 2QA.

• Donate online via our justgiving page

www.justgiving.com/supportCLAN

• Make a donation by credit or debit card by calling the

fundraising team on 01224 647000

• Pay your donation direct into CLAN’s bank account,

please contact your local CLAN Coordinator for the details.

We send a letter, certificate or card of

acknowledgment for every donation

we receive. We have a two week policy

for this, if you have not received yours by

then please do not hesitate to contact us.

You are always welcome to visit any of our

CLAN centres to have a look around

and see what your support has enabled

us to provide.

Afteryour event...

AcknowledgementVisit CLAN

16

And finally, keep in touch!

Find us on Facebook

www.facebook.com/CLANnow

Follow us on Twitter - @CLANnow

Sign up via our website to

receive our e-newsletter CLANnow

www.clanhouse.org

Your local CLAN Coordinator is:

Contact us:

www.clanhouse.org

fundraising@clanhouse.org

01224 647000

CLAN Cancer Support, CLAN House, 120 Westburn Road, Aberdeen, AB25 2QA

CLAN Cancer SupportRegistered Scottish Charity No. SC022606

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