Function Package - tamworthgolfclub.com.au · for considering Tamworth Golf Club for your up coming...

Function Package

Thank you for considering Tamworth Golf Club for your up coming function.

With a picturesque setting overlooking our wonderful golf course from our spacious Fairways

Room, friendly experienced staff and with our delicious menu options, Tamworth Golf Club is the

ideal venue to host your function.

The Fairways Room can seat up to 140 guests, depending on table arrangement, and is fully

equipped with an entertainment stage, dance floor and cordless microphone system.

Our central location is ideal for out-of-town guests requiring accommodation as there are many

excellent motels in the immediate area, with the closest being within a short walking distance.

There are many types of functions which you may require a room for and whether it be a corporate

function, birthday party or anniversary, to name a few, the Tamworth Golf Club can offer a variety

of choices to suit your style and budget and is the perfect choice for your event.

On behalf of the Board of Directors of the Club and the Staff, I look forward to welcoming you and

your guests to the Tamworth Golf Club.

Should you require any further assistance or wish to make a booking

please contact our friendly staff on 02 6765 9393 or email [email protected]

02 6765 9393 | [email protected]

Tamworth Golf Club | Mahony Avenue | PO Box 3086 West Tamworth NSW 2340 | tamworthgolfclub.com.au

2 course traditional sit down dining - Choose 2 mains and 2 desserts (both served alternately)

Main - Served with roasted vegetables and greens

Roast Beef (slow cooked) Roast Lamb with mint sauce Roast Pork with apple sauce Seasoned Roast Chicken with gravy

Desserts Warm sticky date pudding with butterscotch sauce and chantilly cream Petite Pavlova with passionfruit coulis and chantilly cream Warm chocolate brownie with chocolate sauce and ice cream Fresh fruit salad with ice cream

Children’s Menu Chicken Crackles and chips Fish Cocktails and chips With ice-cream for dessert

All prices include GST Prices subject to change without notice. 10% surcharge is applicable on Sundays 15% surcharge is applicable on public holidays

Roast Menu Inclusions

White linen table cloths + cutlery Cake table + Gift table

Use of microphone + lectern for speeches

Tea + Coffee station Black or white serviettes

$29 per adult Minimum 40 people

Children’s Menu

$12 per child, Under 12 years

Mahony Ave, Tamworth | 02 6765 9393 www.tamworthgolfclub.com.au

2 or 3 course traditional sit down dining - Choose 2 selections per course (both served alternately)

Entrée Crispy Vegetable spring rolls with sweet chilli dipping sauce (V) Crumbed calamari rings with tartare dipping sauce Crispy prawn twisters with lime aioli dipping sauce

Satay chicken skewers with mixed leaves

Main - served with a dinner roll and butter.

Char grilled scotch fillet steak with baby potatoes, seasonal vegetables with red wine jus

Roast chicken breast with baby potatoes, seasonal vegetables and your choice of sauce Grilled perch fillet with baby potatoes, seasonal vegetables and lemon buerre blanc Roast pumpkin and feta tart with rocket pesto and balsamic glaze (V)

Desserts Warm sticky date pudding with butterscotch sauce and chantilly cream Petite pavlova with passionfruit coulis and chantilly cream Warm chocolate brownie with chocolate sauce and ice cream Fresh fruit salad with ice cream



Menu 1 Inclusions



Tea + Coffee station Black or white serviettes

2 course $35 per adult

3 course

$40 per adult

Minimum 40 people

Children’s Menu $12 per child, Under 12 years


2 or 3 course traditional sit down dining - Choose 2 selections per course (both served alternately)

Entrée Soup: either gazpacho (cold) or cream of pumpkin (hot) (V) Petite chicken caesar salad

Grilled prawn skewer with a chilli lime glaze

Crispy salt and pepper squid with lemon and coriander aioli Thai beef salad with crispy noodles

Main - served with a dinner roll and butter.

Char grilled sirloin steak with dauphinoise potato, buttered baby spinach and onion jam

Grilled chicken breast supreme with parmesan and herb polenta, asparagus and mushroom cream Grilled fillet of salmon with salad nicoise and lemon and basil infused olive oil Slow cooked pork belly with creamed potato, braised red cabbage and apple bourbon relish Mushroom and leek tart with asparagus and blue cheese sauce (V)

Desserts Apple crumble with rhubarb coulis and vanilla ice cream Crisp meringue with balsamic strawberries and chantilly cream Chocolate ganache tart with raspberry compote and vanilla ice cream Chocolate and coconut crème brulee Maple syrup panna cotta with blueberry compote



Menu 2 Inclusions


Use of microphone + lectern for speeches Tea + Coffee station

Black or white serviettes

2 course $45 per adult

3 course

$50 per adult

Minimum 40 people



Buffet station -

Main - choose 3 of the following (served with a dinner roll and butter.)

Roast Beef with gravy Thai green curry (chicken or vegetarian) Roast Lamb with mint sauce Creamy beef stroganoff Roast Pork with apple sauce Asian noodle stir fry (chicken or vegetarian) Roast Chicken with gravy Creamy penne carbonara Lasagne (beef or vegetarian) Bolognaise with penne pasta

Sides - choose 4 of the following Roast Vegetables Potato Bake Seasonal vegetables Ratatouille Steamed jasmine rice Cauliflower mornay Pasta salad Fresh garden salad Potato salad Caesar salad Coleslaw Cous Cous salad

Desserts - Choose 2 of the following, served with cream Pavlova Berry Cheesecake Apple Crumble Sticky date pudding with caramel sauce Fresh Fruit salad Chocolate mud cake


Buffet Menu Inclusions


Use of microphone + lectern for speeches Tea + Coffee station

Black or white serviettes

Main + sides $39 per adult

Main, sides + dessert

$45 per adult

Minimum 40 people



Cold Finger Food Platters $50 Sandwich platter - 10 sandwiches (40 x 1/4’s) $60 Cheese platter - selection of cheeses, dried fruit + crackers $50 Fruit platter - selection of fresh, seasonal fruit $60 Cake + Slice platter - selection of cakes + slices Hot Finger Food Platters $50 platter - 48 pieces (3 choices from column A, 1 choice from column B) $70 platter - 72 pieces (4 choices from column A, 2 choices from column B) $100 platter - 100 pieces (4 choices from column A, 4 choices from column B) Column A Column B Tempura fish cocktails Vegetable spring rolls Crumbed calamari rings Satay chicken skewers Tempura chicken crackles Prawn twisters Salt & pepper calamari Mixed variety party pies Cocktail sausage rolls Mixed variety mini quiche Cocktail samosas Mixed variety mini pizzas Tea + Coffee Station continuous (30 + people) - $100 Tea + Coffee per cup - $4 per person Tea, Coffee + Biscuits - $6 per person

Finger Food Menu

Inclusions Cake table + Gift table



Additional Information Tentative Bookings Deposits must be received within 14 days of your original tentative booking. A function will be

deemed to be confirmed when the deposit and a signed Booking Form have been received. We will

do our best to make contact after the 14 days to see if the function is required, however we reserve the right to cancel any tentative bookings where a deposit has

not been paid. If your function is to be held less than 1 month from your enquiry date, a deposit and

Booking Form are required within 48 hours of tentative booking. Your deposit will be charged as

room hire fee when the function takes place.

Final Arrangements These will be made by appointment 1 month prior to your function. Final numbers are required 21

days prior to your function. The final number confirmed will represent the minimum numbers for which you will be charged.

Payment All accounts must be paid for 21 days prior to your function. You are welcome to pay by instalments - from your bank directly into our account or with

cash, cheque or card at the front office. There are no administration fees.

Surcharges Sunday and public holiday surcharges apply.

Cancellations / Refunds In the event that you need to cancel your function a minimum of 3 months written notice must be given with confirmation of this being received. If

cancellation occurs before the 3 month period than a full refund will be given. If cancellation occurs within

the 3 months the deposit will be forfeited. Any other payments made will be fully refunded unless cancel-

lation occurs less than 21 days prior to function.

Insurance The Tamworth Golf Club will not take any responsibility for injury, damage to or loss of

equipment, merchandise or personal property of guests left on the premises prior to, during or after the function.

Conduct of event The client shall conduct the event in an orderly manner compliant with the rules of the venue and in accordance with all applicable laws. It is understood

that the organizer will take all responsible steps to conduct the function in an orderly manner and

control the behavior of their guests. Tamworth Golf Club staff have the right to shut down an event in

the instance of the event not be conducted within our guidelines.

Responsible Service of

Alcohol All management and employees are at all times bound by state licensing laws and the Responsible

Service of Alcohol act. The Tamworth Golf Club practices responsible service of alcohol. Any person

deemed to be intoxicated may be refused the service of alcohol. It is an offence to serve or have someone

supply alcohol to a minor or intoxicated persons. The Tamworth Golf Club reserves the right to refuse service or remove patrons for inappropriate or

offensive behavior.

Beverages No BYO is permitted as we are a licensed venue. Any outside alcohol found will be removed from the premises and guests will be asked to leave if they do

not comply. Bar tabs can be set up to suit your re-quests and budget.

Signing In It is a requirement of the registered club act that all people entering the club sign in as either guest of a

member or as a visitor. It is the organisers responsibility to ensure that all guests are aware that

they will need to sign in to the venue.

Dress Code All dress regulations must meet club standards and comply with our rules and regulations. We require a

neat and tidy dress code. Singlets are not permitted on men and guests will be asked to remove hats

whilst in the venue.

Outside area We have an outside area which may be used for ceremonies at the discretion of management. The area adjacent to the function room at times can be

used by your guests as a smoking area. This is also at the discretion of management and if approved

must be vacated by 9pm due to noise restrictions.

Noise Due to being located in a residential area we pride

ourselves on being courteous to our neighbors regarding noise. We observe a midnight close time

to restrict any disruptions to our neighbors. Our outside area closes at 9pm for this reason and any

music played at the function will be monitored for noise levels.

Damages Clients are financially responsible for any damage sustained to the venue by the client, clients guest,

contracted suppliers or other persons attending the function, whether in the room reserved or any other area of the venue. Any costs will be invoiced

directly.

Security Security is mandatory for all 18th and 21st

birthdays. The cost of the security will be at the organisers expense. All other functions will be

assessed by the function coordinator and management to see if security is necessary and this decision will be final.

Children Children are welcome to attend functions and remain in the function room whilst supervised by a

responsible adult. Children are not permitted to be unsupervised outside or play on the green’s. It is the

hosts responsibility to ensure those with children are aware of these conditions.

Decorations & Cleaning General cleaning of the room is included in the cost of your function. If however, cleaning requirements are deemed to be excessive, or any

specialized cleaning is required, additional charges will be incurred. You are welcome to

decorate for your function but please check with our function coordinator before attaching any

materials to walls or other surfaces. We do not

provide any decorations but can recommend decorators and hire companies.

Table Cloths White linen table cloths are provided free of charge if a sit down menu has been selected. For finger

food or non-catered functions, table cloths can be provided for an additional charge.

Projector and Screen We have a projector and screen which can be hired for use for a small fee. Please note there is no audio

attached the projector. Mac computers have been known to have issues playing through our system. It is preferred that if you are wanting to hire the

projector for your function that you come in and test the compatibility prior to your function.

Music We have a portable speaker system that can be hired for a small fee. This uses Bluetooth, usb or cd. We

can also recommend bands or professional dj’s. Timeframe As each function is different our function

coordinator will discuss with you a suitable timeframe for your event.

Special diets We take care to ensure that all special dietary re-quirements are met. We ask that all hosts check to

see if any guests have any known intolerances prior to the function. There is an allergy waiver to be

signed by each guest with an allergy/intolerance and it is to be returned prior to the function. In the circumstance that a guest notifies us of an

allergy/intolerance at the function and a special meal needs to be made then the host is to cover any

additional costs incurred and it is also a possibility that last minute requests may not be able to be met.

Cake We are happy to cut your cake and place on a table for no additional charge. If however you would like it plated and served as dessert charges will apply.

Outdoor Ceremony Disclaimer

Outdoor Ceremonies

These will be booked at the discretion of the Club.

These will be determined by golf days and other course related factors.

If an outdoor ceremony is approved there are several terms and conditions of using the outdoor area.

Maintaining the golf course and its greens is our main priority and as such strict guidelines do apply.

The host will be shown where the function can be held and it is then up to them to make sure their guests

abide by this.

There is to be no glass or foreign objects to be taken outside.

Any structure or furniture that you would like outside must be approved by the function coordinator during

the planning of the event.

Due to water mains and other underground structures it is imperative that only Tamworth Golf Club staff

erect anything outdoors.

Any photography that you wish to have outside must have areas approved by the function coordinator.

Due to the nature of the course there are extremely limited areas for photographs to be taken.

Heels as well as dress shoes can damage the greens causing extensive and expensive repairs.

The host of the function is to make any contracted photographers aware of these rules and make sure they

are abided by.

The cost of any damage to outdoor area’s will be charged to the hosts.

Outdoor Requirements

………………………... ……………………………. ………………………………...

Host Signature Photographers Signature Function Coordinator Signature

Client Food Allergy Waiver Form

This is a statement in which you are informed of a specific risk attached to you whist attending a function at the Tamworth Golf

Club. You have advised us that you have an allergy to certain food.

Allergy/Intolerance _________________________________________________________________

_________________________________________________________________________________

We wish to advise you that because of the methods in which foods are cooked we cannot guarantee that traces of the food you

are allergic are not present in the food you are served.

Food Allergies and Allergies Notification, Acknowledgment, and Release of Liability An environment free of allergens, including

but not limited to food allergens, CANNOT be guaranteed at Tamworth Golf Club. While reasonable efforts will be made to serve

food not containing allergens as an ingredient, Tamworth Golf Club prepares meals in a facility that uses nuts, soy, wheat, and

other known allergens. Therefore, the Released Parties cannot guarantee that any particular food product is free of all traces of

any particular allergen, that consumption of a food product will not result in some form of allergic reaction, or that the Partici-

pant will not come into contact with any allergens while at Tamworth Golf Club.

Clearly if this presents medical issues for yourself, then you need to be aware and make an informed decision on whether to host

your function or not.

Exclusion of Liability

Tamworth Golf Club cannot accept responsibility for any injury, illness, death or other loss suffered or caused by you resulting

from any food eaten at your function.

By eating the food served at Tamworth Golf Club then you accept that this is entirely at your own risk.

I knowledge receipt of this statement and confirm that I have read and understood all terms before signing.

_________________________________________

Customer Name

_________________________________________ __________________________

Customer Signature Date

Alternately I certify that to the best of my knowledge that I do not know of any guests with allergies

Function Booking Agreement

A signed copy of this agreement is required on confirmation of the booking. On behalf of all parties the undersigned agrees to all terms and conditions contained within this function booking agreement. I have read and accept the conditions stated in this Agreement, Date of Function…………………………………………………Time of function…………………………………………… Type of Function………………………………………………… Number of people………………………………….…… Name/s…………………………………………………………………………………………………………………………………….. Address………………………………………………………………………………………………………………………………….... Email………………………………………………………………………………………………………………………………………... Mobile Number………………………………………………………… Signature………………………………………………………………….. Date…………………………………………………. Deposit paid……………………………………(this will be charged as room hire fee) Via: Cash / EFT / Direct Deposit Booked by…………………………………………………………………(Office use) Credit Card Details The following must be completed and held on file prior to all functions taking place. Credit Card Authority This completed and signed form serves as authorisation for the Tamworth Golf Club to debit the credit card number provided in this form. I hereby authorise the following credit card to be held as security for this event and acknowledge that this credit card may be charged for any outstanding money owing after the event for items including but not limited to: incidentals, additional food and beverage, breakages and damages. Card Type: Visa / Mastercard Cardholder Name……………………………………………………. Signature………………………………………… Date……………………. Card Number………………………………………………………….. Expiry Date…………………… Security…….. Please note that while other methods of payment are accepted; a credit card must be provided as security before any functions take place. In the event of a refund: BSB …………………………….. Account Name…………………………………………………………………………….. Account Number…………………………………………………………………… All refunds will be made into the nominated account within 7 days of the function being held.

Please note refund conditions: Cancellations / Refunds

In the event that you need to cancel your function a minimum of 3 months written notice must be given with confirmation of this

being received. If cancellation occurs before the 3 month period than a full refund will be given. If cancellation occurs within the 3

months the deposit will be forfeited. Any other payments made will be fully refunded unless cancellation occurs less than 21 days prior

to function.

How did you hear about us? Website □ Google □ Search Engine □ Personal □ Referral □ Wedding □ Expo □ Attended a previous function □ Other □

02 6765 9393 | [email protected]

Tamworth Golf Club | Mahony Avenue | PO Box 3086 West Tamworth NSW 2340 | tamworthgolfclub.com.au

Function Package - tamworthgolfclub.com.au · for considering Tamworth Golf Club for your up coming...

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