AGENDA

GLTC Board of Directors Meeting Wednesday

February 5, 2014 8:30 AM, GLTC 1301 Kemper Street

1) Public Comment

2) Consideration of Approval:

a) January 8, 2014 minutes

3) Staff Reports: a) December Financial Statements b) December Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update

4) O&M Facility Subcommittee Report

a) Phase II Kemper Street Facility b) 30% Design of O&M Facility

5) Strategic Planning Session Discussion

6) President’s Report 7) Other Business 8) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.

Go Green! Ride Blue! With GLTC Draft Minutes

Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING

January 8, 2014 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, January 8, 2014 at the GLTC office, 1301 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Dr. Jim Mundy, Jennifer Martin, Jan Walker, Peggy Whitaker, Kim Payne, and Lee Beaumont. Absent: Christian DePaul. Staff members attending were: Karen Walton, Dennis Dorsey, Gloria Berkley, Gary Paris, Millie Martin, Allen Robey, Steve Ferguson (GLTC Operator), and Natalie Wilkins. Visitors to the meeting included Ron Reekes, Chip Badger, Phil Muse, and Garreth McAllister of Wendel, Patrick Standiford and Kenneth Prol of STV Inc., and Alicia Petska of the News and Advance. Mr. Daniels called the meeting to order at 8:30 a.m. He asked for visitors to introduce themselves.

Mr. Daniels asked for public comment. There was no public comment.

Consideration of Approval of Minutes

Mr. Daniels asked for consideration of approval of the minutes of December 4, 2013. Dr. Mundy made a motion to approve the minutes as presented with Mr. Hellewell seconding the motion and the vote was carried.

Staff reports

November Financial Statements Ms. Walton stated that although current financials looks grim, GLTC is expecting funding this month from DRPT that will offset the deficit.

Ms. Walton stated Mr. Dorsey and she are reviewing various contracts, some of which are extremely high in cost. One example is the financial software program that includes a high level of customer support. They are looking at cutting unnecessary services on all contracts.

November Ridership and Operational Goals Ms. Walton stated that fixed ridership is continuing at an above average pace. There is a 6% increase in City ridership and a 7% in Liberty ridership. Paratransit continues to decrease as more riders are choosing fixed route service.

Ms. Walton also included a snapshot of how other transit systems are doing throughout the State of Virginia so that we can compare to GLTC’s ridership. She will include this report in the board packet from time to time.

Capital Projects Ms. Walton stated that there is nothing major to report. GLTC is actively working on a DRPT budget increase to the transfer center construction project.

Management Report

Ms. Walton stated that Central Virginia Community College (CVCC) has signed a contract for the U-Pass program similar to Lynchburg College. This is a six month pilot program which ends June 30, 2014.

Ms. Walton stated that GLTC is partnering with the Health Department to implement the Grocery Bus program. This program is scheduled to launch on January 18 to provide free transportation at designated stops from James River Crossing to the Florida Avenue Food Lion from 10 a.m. to 2 p.m. on Saturdays. The Health Department is funding the program.

The ADA Committee has two new members, Meg Walker from The Department of the Blind and Visually Impaired and Tish Farrow from Lynchburg Sheltered Industries (LSI). Kelly Hitchcock plans to join the Customer Advisory Committee.

GLTC is currently installing shelters. LSI and Boonsboro are on the top of the list. Mr. Beaumont asked if GLTC can expedite the process. Ms. Walton states that we are close to completing a list of places where bus shelters are feasible, and as warmer weather takes hold, the installation will go quicker.

Ms. Walton stated that Mr. Dorsey and GLTC operators assisted residents from the Bentley Commons Assisted Living Facility and transported them to a local church due to a water main rupture. Forty residents including 10 seniors who use wheelchairs were safely transported.

Ms. Walton thanked the staff for decorating the trolley for the holiday season events.

Kemper Street Transfer Center Update

Mr. McAllister provided an update on the new transfer center. He stated that they beat the race as far as the weather is concerned. Overall, the site is about 75% complete and we’re still anticipating an April ribbon cutting. The cobblestone will be a challenge due to traffic and unforeseen issues.

President’s Report

Mr. Daniels asked the board to consider having a mini-retreat to discuss future plans of GLTC. With the new transfer center, and the O&M facility underway, etc., he felt it is time to redefine GLTC and board’s vision going forward. He suggested a 2-3 hour meeting and will work with GLTC staff to work out the details. Mr. Beaumont suggested having the bus stop analysis data to help make better decisions. He also suggested having recommendations from staff as to what GLTC envisions.

As there was no other business, the meeting adjourned at 8:52 a.m.

Secretary/Treasurer

GLTC Board Item Summary

MEETING DATE: 2.5.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: FY14 Financial Statements – December

SUMMARY: Attached are the financial statements for December. The changes that we made in November and December are starting to show now. Our expenses came in under 5% for December and are still tracking right on YTD. Our revenue is still under what I projected, but you will see a change in the net income to the positive at the next board meeting as we have received the state funding in January. CONTACT(S): Karen Walton ATTACHMENT(S): December Financial Statements

Greater Lynchburg Transit Company, Inc.Balance Sheet

December FY 2014

FY 2014 FY 2013 Difference

ASSETS

Cash - GLTC -$ -$ -$ Cash - Capital 275,154 255,796 19,358 Accounts Receivable 100,309 86,222 14,087 TOTAL CURRENT ASSETS 375,463$ 342,018$ 33,445$

Tangible Property 34,623,871$ 28,828,018$ 5,795,853$ Accumulated Depreciation (10,667,885) (8,693,577) (1,974,308) NET FIXED ASSETS 23,955,987$ 20,134,441$ 3,821,546$

TOTAL ASSETS 24,331,449$ 20,476,458$ 3,854,991$

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous 83,919$ 93,179$ (9,260)$ TOTAL LIABILITIES 83,919 93,179 (9,260)

Capital Stock 5 5$ Accumulated Income/(Loss) Prior Years 20,426,215 19,854,286 571,929 Accumulated Income/(Loss) Current Year 3,821,310 528,988 3,292,322 TOTAL CAPITAL 24,247,530$ 20,383,279$ 3,864,251$

TOTAL LIABILITIES AND CAPITAL 24,331,449$ 20,476,458$ 3,854,991$

Central VA Transit Management Company Inc.Balance SheetDec FY 2014

FY 2014 FY 2013 Difference %

ASSETS

Cash 230,240$ 291,221$ (60,980)$ -21% Temporary Cash Investment - - - N/A Cash - OPEB 57,034 45,996 11,038 24% Working Funds 150 150 - 0% Accounts Receivable 136,241 177,891 (41,651) -23% Materials and Fuel 167,461 193,636 (26,175) -14% TOTAL CURRENT ASSETS 591,126$ 708,894$ (117,768)$ -17%

Tangible Property 12,382$ 12,382$ -$ 0% Accumulated Depreciation (12,382) (12,382) - 0% NET FIXED ASSETS -$ -$ -$ N/A

Prepayments 200,876 183,465 17,411 9%

TOTAL ASSETS 792,002$ 892,359$ (100,357)$ -11%

LIABILITIES AND CAPITAL

Accounts Payable - Trade 51,802$ 4,295$ 47,507$ 1106% Wages Payable 81,795 77,757 4,038 5% Other Payroll Liabilities 199,870 130,445 69,425 53% Short Term Loan - City of Lynchburg - - - N/A Line of Credit - - - N/A Advance Payments 579,390 187,001 392,389 210% TOTAL LIABILITIES 912,857 399,498 513,359 129%

Accumulated Income/(Loss) Prior Years - (74,239) 74,239 -100% Accumulated Income/(Loss) Current Year (120,855) 492,099 (612,954) -125% Restricted Reserve - 75,001 (75,001) -100% TOTAL CAPITAL (120,855)$ 492,861$ (613,716)$ -125%

TOTAL LIABILITIES AND CAPITAL 792,002$ 892,359$ (100,357)$ -11%

GREATER LYNCHBURG TRANSIT COMPANY, INC.COMPARATIVE INCOME STATEMENTAS OF DECEMBER 31, 2013

MONTH TO DATE YEAR TO DATE FY2014 FY2013 FY2014 FY2013

DEC DEC % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

Operating Assistance Revenue 380,792$ - #VALUE! 2,672,308$ 2,482,047$ 8%Money Paid to CVTMCI (380,792) - #VALUE! (2,672,308) (2,482,047) 8%Sale of Equipment & Vehicles - - #VALUE! - 16,950 -100%Federal Grant Revenue 812,649 220,183 269% 3,027,070 436,717 593%Money to be Paid to CVTMCI - - #VALUE! - - #VALUE!Local Grant Revenue 238,443 22,621 954% 801,829 76,852 943%

TOTAL REVENUE 1,051,092$ 242,804$ 333% 3,828,899$ 530,519$ 622%

EXPENSES

Depreciation -$ - #VALUE! -$ - #VALUE!Repairs - Capital - - #VALUE! 7,589$ 1,531$ 396%Other Miscellaneous Expense - - #VALUE! - - #VALUE!

TOTAL EXPENSES -$ -$ #DIV/0! 7,589$ 1,531$ 396%

NET INCOME/(LOSS) 1,051,092$ 242,804$ 333% 3,821,310$ 528,988$ 622%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENTAS OF DECEMBER 31, 2013

MONTH TO DATE YEAR TO DATE FY2014 FY2014 FY2014 FY2014

DEC DEC % YTD YTD %ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 84,918$ 79,180$ 7% 514,103$ 475,080$ 8% DRT Passenger Revenue 6,865 7,744 -11% 41,747 46,461 -10% Contracts (LC Access) 2,476 2,175 12% 12,881 10,873 18% Liberty University Revenue 90,253 107,933 -16% 451,267 539,665 -16% Other Contract Revenue 2,125 4,067 -48% 8,418 24,400 -66% Non-Operating Revenue 15,184 2,083 629% 43,077 12,500 245% Advertising Revenue 3,910 5,417 -28% 18,385 32,500 -43% City Operating Assistance 99,520 99,520 0% 597,120 597,120 0% County Operating Assistance 4,791 5,690 -16% 28,746 34,141 -16% State Operating Assistance 89,615 115,594 -22% 537,357 693,561 -23% Federal Operating Assistance 164,477 153,778 7% 986,860 922,668 7%

TOTAL REVENUE 564,133$ 583,179$ -3% 3,239,959$ 3,388,968$ -4%

EXPENSES

FIXED ROUTE Operator Labor 117,273$ 109,785$ 7% 828,234$ 658,710$ 26% Operator-Overtime 3,093 10,027 -69% 16,048 60,164 -73% Other Salaries & Wages 13,716 18,379 -25% 85,552 110,271 -22% Supervisors-Overtime 770 1,350 -43% 7,377 8,100 -9% Fringe Benefits 92,599 85,718 8% 485,128 514,305 -6% TOTAL FIXED ROUTE 227,450$ 225,258$ 1% 1,422,338$ 1,351,549$ 5%

DEMAND RESPONSE Operator Labor 19,721$ 22,419$ -12% 133,172$ 134,515$ -1% Operator-Overtime-PTS 126 458 -73% 1,400 2,750 -49% Other Salaries & Wages 8,074 5,431 49% 46,660 32,588 43% Fringe Benefits 18,808 17,144 10% 93,811 102,861 -9% TOTAL DEMAND RESPONSE 46,728$ 45,452$ 3% 275,044$ 272,714$ 1%

MAINTENANCE Other Salaries & Wages 44,749$ 45,557$ -2% 278,142$ 273,344$ 2% Inspection&Maint,Srvc-Overtime 1,044 1,804 -42% 10,709 10,824 -1% Fringe Benefits 30,610 28,573 7% 149,518 171,435 -13% Fuel & Lubricants 57,733 78,192 -26% 416,198 469,150 -11% Tires & Tubes 6,405 4,012 60% 35,041 24,073 46% Other Materials & Supplies 19,879 25,642 -22% 161,809 153,849 5% TOTAL MAINTENANCE 160,420$ 183,779$ -13% 1,051,416$ 1,102,675$ -5%

ADMINISTRATION Other Salaries & Wages 13,422$ 17,158$ -22% 108,971$ 102,950$ 6% Fringe Benefits 9,662 11,429 -15% 56,406 68,574 -18% Services 43,289 36,119 20% 225,213 216,713 4% Utilities 9,588 9,750 -2% 46,314 58,500 -21% Casualty & Liability Expenses 24,113 25,500 -5% 144,603 153,000 -5% Other Materials & Supplies 1,643 3,341 -51% 12,297 20,044 -39% Miscellaneous 1,213 7,042 -83% 18,211 42,250 -57% TOTAL ADMINISTRATION 102,928$ 110,338$ -7% 612,015$ 662,031$ -8%

TOTAL EXPENSES 537,527$ 564,828$ -5% 3,360,813$ 3,388,968$ -1%

NET INCOME/(LOSS) 26,606$ 18,351$ 45% (120,855)$ -$ #DIV/0!

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENTAS OF DECEMBER 31, 2013

MONTH TO DATE YEAR TO DATE FY2014 FY2013 FY2014 FY2013

DEC DEC % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 84,918$ 78,281$ 8% 514,103$ 503,225$ 2% DRT Passenger Revenue 6,865 8,369$ -18% 41,747 47,000 -11% Contracts (LC Access) 2,476 2,175$ 14% 12,881 10,873 18% Liberty University Revenue 90,253 107,933$ -16% 451,267 539,665 -16% Other Contract Revenue 2,125 4,152$ -49% 8,418 16,474 -49% Non-Operating Revenue 15,184 263$ 5673% 43,077 13,153 228% Advertising Revenue 3,910 5,511$ -29% 18,385 28,975 -37% City Operating Assistance 99,520 114,105$ -13% 597,120 684,631 -13% County Operating Assistance 4,791 4,791$ 0% 28,746 28,746 0% State Operating Assistance 89,615 119,416$ -25% 537,357 716,494 -25% Federal Operating Assistance 164,477 153,778$ 7% 986,860 922,667 7%

TOTAL REVENUE 564,133$ 598,774$ -6% 3,239,959$ 3,511,903$ -8%

EXPENSES

FIXED ROUTE Operator Labor 117,273$ 112,570$ 4% 828,234$ 633,270$ 31% Operator-Overtime 3,093 14,918 -79% 16,048 118,191 -86% Other Salaries & Wages 13,716 15,229 -10% 85,552 100,044 -14% Supervisors-Overtime 770 789 -2% 7,377 7,638 -3% Fringe Benefits 92,599 74,837 24% 485,128 396,042 22% TOTAL FIXED ROUTE 227,450$ 218,342$ 4% 1,422,338$ 1,255,184$ 13%

DEMAND RESPONSE Operator Labor 19,721$ 21,080$ -6% 133,172$ 124,146$ 7% Operator-Overtime-PTS 126 351 -64% 1,400 2,494 -44% Other Salaries & Wages 8,074 6,783 19% 46,660 37,350 25% Fringe Benefits 18,808 14,654 28% 93,811 75,595 24% TOTAL DEMAND RESPONSE 46,728$ 42,868$ 9% 275,044$ 239,586$ 15%

MAINTENANCE Other Salaries & Wages 44,749$ 47,706$ -6% 278,142$ 271,825$ 2% Inspection&Maint,Srvc-Overtime 1,044 1,875 -44% 10,709 10,573 1% Fringe Benefits 30,610 25,681 19% 149,518 130,178 15% Fuel & Lubricants 57,733 57,190 1% 416,198 418,402 -1% Tires & Tubes 6,405 (3,912) -264% 35,041 8,565 309% Other Materials & Supplies 19,879 14,421 38% 161,809 120,206 35% TOTAL MAINTENANCE 160,420$ 142,961$ 12% 1,051,416$ 959,749$ 10%

ADMINISTRATION Other Salaries & Wages 13,422$ 17,124$ -22% 108,971$ 81,951$ 33% Fringe Benefits 9,662 8,680 11% 56,406 37,777 49% Services 43,289 30,303 43% 225,213 196,428 15% Utilities 9,588 10,382 -8% 46,314 45,622 2% Casualty & Liability Expenses 24,113 24,811 -3% 144,603 148,871 -3% Other Materials & Supplies 1,643 2,895 -43% 12,297 15,417 -20% Miscellaneous 1,213 3,130 -61% 18,211 14,219 28% TOTAL ADMINISTRATION 102,928$ 97,326$ 6% 612,015$ 540,286$ 13%

TOTAL EXPENSES 537,527$ 501,497$ 7% 3,360,813$ 2,994,805$ 12%

Reserve Transfer -$ 4,167$ -100% -$ 25,001$ -100%

NET INCOME/(LOSS) 26,606$ 93,111$ -71% (120,855)$ 492,097$ -125%

GLTC Board Item Summary

MEETING DATE: 2.5.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: December Ridership & Operational Goals

SUMMARY: Fixed Route ridership is continuing to outpace the national average. Passenger boardings are up 14% in December and just over 7% YTD. Paratransit boarding continues to decrease at a significant pace also. This is a very good thing to have happen as nationwide paratransit is growing and other agencies are having problems reining it in. We are still looking at decreasing the average trip time (47 minutes). The average trip length remains fairly steady at just over 7 miles. We are seeing a fairly slow but steady decline in the number of ambulatory passenger. Attachment: December & YTD metrics CONTACT(S): Dennis Dorsey

5.6%32.3%

-37.3% -28.2%-3.8% -4.3%

-18.2% -16.6%-14.2% -11.8%

9.2% 6.5%-20.1% -15.1%

-5.5% -2.9%

Prior YTD

1.61

-16.2%

Percent Change

CurrentYTD YTD

Prior

0

12727

1

12826

0

000

11,8691,2941,921

100,8928,462

13,598

Percent Change

6.2%790,015

20.1%

34.196.19

-50.7%-21.7%

1.3616.5%

-71.5%

17.1%

Passenger/HourCost/Mile

Passenger BoardingsTotal City TripsLiberty Campus Trips 18.7%

-27.0%

81,66874,475

20.08

156,143

18.7%

18.1%7.2%

7.8%

40.95

-13.4%-20.9%

14.0%9.7%

2.05

Change

30.155.12

347,69443,485

404,123

-23.4%

-9.5%

70.22

35,6031,217,309

488,544728,765

1,310,926520,911

-60.1%

-75.7%

Year

2140

25.51$7.36

$79.36$3.11

134,25973,72860,531

$35.45$1.77

$4.58

60,141Prior Year

0

205

56,7865,264 7,776

Percent

0 0

Weekday Service DaysSaturday Service Days

Fixed Route Current

00

Farebox Recovery

Cost/HourCost/Passenger

Revenue MilesRevenue HoursPassenger BoardingsPass Revenue HourCost/Mile

ParatransitDec-13

Dec-13

Sunday Service DaysHoliday Service Days

Snow Routes

Revenue Miles FRRevenue Hours FR

Prior Year16,300

1,3442,271

Cost/HourCost/Passenger

1.69$5.14

$62.29$36.86

1.48$5.66

$51.88$34.95

$4.90$58.45$36.37

Current Percent

$5.24$50.79$35.32

Year ChangeCurrent

YTD78,688

8,11211,667

1.44

RIDERSHIP Current Prior CurrentPrior Year Year YTD YTD

GLTC Board Item Summary

MEETING DATE: 2.5.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: December 2013 Capital Report

SUMMARY: We continue to spend down already approved grants. Currently we are working on submitting our FY15 grants for both Operations and Capital. We have submitted the Program of Projects Public Hearing announcement to the News & Advance, as well as posting on our website and Facebook page the Program of Projects. We will have a Public Hearing during our next Board Meeting. This is a requirement of FTA. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report & Copy of Public Hearing Notice

GLTC CAPITAL GRANTS

FEDERAL STATE 12/31/2013GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110 73009-30 REAL ESTATE APPRAISALS (STP) 4,000.00$ 800.00$ 200.00$ 5,000.00$ 4,100.00$ 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE 1,452,000.00$ 290,400.00$ 72,600.00$ 1,815,000.00$ 1,639,106.89$ 73011-22 BUY ASSOC CAP MAINT ITEMS 24,000.00$ 4,800.00$ 1,200.00$ 30,000.00$ 30,000.00$ 73011-22 BUY REPLACEMENT 35-FT BUS 2,571,840.00$ 514,368.00$ 128,592.00$ 3,214,800.00$ 777,188.04$ 73011-23 BUY REPLACEMENT <30 FT BUS 311,501.00$ 62,300.00$ 15,576.00$ 389,377.00$ 114,095.69$ 73011-24 BUY <30FT BUS FOR EXPANSION 415,334.00$ 55,032.00$ 48,802.00$ 519,168.00$ 178,226.88$

4,778,675.00$ 927,700.00$ 266,970.00$ 5,973,345.00$ 2,742,717.50$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422.00$ 99,552.00$ 84,804.00$ 921,778.00$ 552,653.66$ EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782.00$ 758,401.00$ 646,045.00$ 7,022,228.00$ 2,146,174.75$ EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTE 41,069.00$ 5,544.00$ 4,723.00$ 51,336.00$ 51,336.00$ EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000.00$ 2,385.00$ 2,115.00$ 22,500.00$ 7,550.00$ EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479.00$ 1,280.00$ 1,090.00$ 11,849.00$ 1,283.41$ EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440.00$ 1,251.00$ 1,109.00$ 11,800.00$ 10,406.00$ EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMEN 6,400.00$ 848.00$ 752.00$ 8,000.00$ 831.80$ EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000.00$ 19,440.00$ 16,560.00$ 180,000.00$ 838.37$ EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS 36,000.00$ 4,770.00$ 4,230.00$ 45,000.00$ 45,000.00$ Revision - new ALI REHABILITATE FARE COLLECTION EQ 12,000.00$ 2,400.00$ 600.00$ 15,000.00$ -$ EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601.00$ 11,120.00$ 2,780.00$ 69,501.00$ 64,680.72$

6,687,193.00$ 906,991.00$ 764,808.00$ 8,358,992.00$ 2,880,754.71$

2013/14 CAPITAL 73013-36 REAL ESTATE ACQUISITION 400,000.00$ 55,000.00$ 45,000.00$ 500,000.00$ PENDINGPENDING 73013-37 ACQUIRE-SUPPORT VEHICLES 56,154.00$ 7,721.00$ 6,317.00$ 70,192.00$ PENDING

73013-38 ENG/DESIGN ADMIN/MAINTENANCE 191,000.00$ 26,263.00$ 21,487.00$ 238,750.00$ PENDING73013-42 ACQUIRE-SHOP EQUIPMENT 20,000.00$ 2,750.00$ 2,250.00$ 25,000.00$ PENDING73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480.00$ 7,629.00$ 6,241.00$ 69,350.00$ PENDING73013-44 ACQUIRE-ADP SOFTWARE 56,000.00$ 7,700.00$ 6,300.00$ 70,000.00$ PENDING73013-45 ACQUIRE-MOBILE SURV/SECURITY EQ 56,000.00$ 7,700.00$ 6,300.00$ 70,000.00$ PENDING73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354.00$ 8,849.00$ 7,239.00$ 80,442.00$ PENDING73013-40 BUY ASSOC CAP MAINT ITEMS 106,263.00$ 14,611.00$ 11,955.00$ 132,829.00$ PENDING73013-41 REHAB/REBUILD 40-FT BUS 280,000.00$ 96,000.00$ 24,000.00$ 400,000.00$ PENDING

REAL ESTATE ACQUISTION 60,000.00$ 8,250.00$ 6,750.00$ 75,000.00$ PENDINGPURCHASE SPARE PARTS-ACM 35,120.00$ 4,829.00$ 3,951.00$ 43,900.00$ PENDINGPURCHASE PASSENGER SHELTERS 86,594.00$ 11,906.00$ 9,742.00$ 108,242.00$ PENDINGREHABILITATE/REBUILD BUSES (1) 336,000.00$ 67,200.00$ 16,800.00$ 420,000.00$ PENDINGPURCHASE SUPPORT VEHICLES (1) 29,200.00$ 4,015.00$ 3,285.00$ 36,500.00$ PENDINGPURCHASE RPLCMT BUS <30FT(3) 350,395.00$ 70,079.00$ 17,520.00$ 437,994.00$ PENDINGPURCHASE EXPANSION BUS,30FT 116,799.00$ 16,060.00$ 13,140.00$ 145,999.00$ PENDINGPURCHASE SHOP EQUIPMENT 110,878.00$ 15,246.00$ 12,472.00$ 138,596.00$ PENDING

2,410,237.00$ 431,808.00$ 220,749.00$ 3,062,794.00$ PENDING

Deobligated

Greater Lynchburg Transit Company PO Box 797

1301 Kemper Street Lynchburg, VA 24501

434.455.5080 434.847.8621 (Fax)

www.GLTConline.com

March 5, 2014

Public Hearing Notice

Fiscal Year 2015 PROGRAM OF PROJECTS The Greater Lynchburg Transit Company (GLTC) will submit a grant application for operating and capital assistance funded from the Federal Transit Act of 1964, as amended. A public hearing will be held on this project on Wednesday, March 5, 2014, 8:30 AM, at the GLTC Conference Room. If you are unable to attend this meeting, GLTC will accept written comments, either paper copy sent via USPS or electronic copy sent to: gberkley@gltconline.com. Written comments must be received by 5 PM, March 6, 2014. The purpose of this project is to maintain current public transportation to the Lynchburg area. GLTC will be the recipient and the implementer for the Lynchburg area. The estimated net project cost is $35,407,632 and the total federal share is $24,632,911. The City of Lynchburg, Amherst County, Liberty University and the Virginia Department of Rail and Public Transit (VDRPT) will fund the remaining local share. The capital assistance will be used for the following projects: Construction of a new Administration and Maintenance Facility, Installation of 30-40 Bus Shelters, (2) Dual Purpose Inverter Modules (DPIM), (1) Engine for Cutaway Bus, (1) Heavy Duty Bus Engine, (1) Maintenance Service Vehicle, (2) Lift Gates and other equipment for service vehicles, and (1) Bus Mid Life Refurbishment. No families, individuals, business concerns, or non-profit organizations will be displaced as a result of this project. No significant environmental effect, either short-term or long-term, will result from this project. This project is consistent with the comprehensive land use and transportation planning for the Lynchburg urbanized area. Consideration is being given to the special needs of the elderly and disabled in the operation of transit services and the provision of passenger amenities. If the proposed Program of Projects is not amended, it will become the final Program of Projects. A copy of the application for the Federal grant for the proposed project, together with the Transportation Improvement Program for the area served by the project, for public inspection at the Greater Lynchburg Transit Company offices at 1301 Kemper Street, Lynchburg, VA. Greater Lynchburg Transit Company offices, 1301 Kemper Street, are accessible to the disabled. If you require special assistance to view the program of projects or attend the meeting, please contact Gloria Berkley at 434-455-5082 or e-mail gberkley@gltconline.com at least one day prior to the meeting date.

Contact: Karen Walton

General Manager 434.455.5084

kwalton@gltconline.com

GLTC Board Item Summary

MEETING DATE: 2.5.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Management Report

I have received requests from two different hot dog vendors regarding wanting to set up shop at the new transfer center when it opens. I have asked both to submit a proposal as to how they see it being set up, hours of operation, fee to GLTC, etc. As of this writing I have not received any information from either vendor but I did want to place this in your mind as I think I will be hearing from them again. Is this something that the board is interested in at least hearing about? The Grocery Bus did get GLTC some nice press. The first 2 weeks saw 22 and 16 riders during that two hour period each Saturday. We expect that this number will be higher during the first two Saturdays of the month when ridership numbers are higher. GLTC is proud to partner with the Badges for Basketball team by assisting with transportation needs for the players practices and games. The program is sponsored by the Lynchburg Police Department, The Boys & Girls Club of Greater Lynchburg, and the Cal Ripken Sr. Foundation. The Bus Stop Evaluation & Assessment project is now complete and we are in the process of looking at the results and making the changes that we need in order to streamline our routes. The projects that will result from this study will include:

• Bus Shelter Installation – The first couple of shelters will be put in place as soon as the weather warms up somewhat.

• Accessibility – We will be working with the City regarding making our existing stops accessible with sidewalks.

• Route changes – We are actively working on realigning the existing routes due to the new transfer center. On February 12, Phil Gabathuler from Region 2000 is coming back to us with the proposed changes so that we can start testing them with a bus. These route changes will also include eliminating bus stops that are too close to other stops.

CONTACT(S): Karen Walton

GLTC Board Item Summary

MEETING DATE: 2.5.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Kemper Street Construction update Written summary and financial update are attached. CONTACT(S): Gareth McAllister

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

GLTC PROJECT STATUS REPORT AS OF 27 Jan. 2014

1. Current Status :

a. Kemper/Buchannan Street: i. Guard rail installed

ii. Concrete transition strip from Kemper to cobbles installed iii. Permanent power pole at overflow parking installed iv. Site lighting required by City, bases installed underground conduits continuing

b. Building:

i. Brick cleaning still holding due to weather ii. Permanent electrical pole installed by AEP

iii. Interior painting started iv. Interior ceiling grid being installed v. Final drywall work continuing

vi. Fire caulking installed vii. Gas connection to generator completed

viii. Floor polish sample approved

c. Site around building: i. Planter and benches continuiong

ii. Final curb & Gutter and sidewalks in Parking area at main building in process iii. Stone base for main building parking being installed getting ready for base paving iv. Main building previous pavement installed v. Canopy roofing has started about 98% complete

vi. Canopy guttering and downspouts being installed

2. Next Two Weeks Look-Ahead: a. Drywall continuing b. Underground utilities to bus loop continuing c. Final work on planters and benches at bus canopy continuing d. Still working on opening up Kemper/ Buchannan Streets to get bus loop out of the site work e. Continuing interior work in building f. Sidewalks at main building canopy g. Main building parking lot h. Glass screens at planters i. Continuing photovoltaic on canopy roof j. Fill planters with required stone k. Fencing at Mary Janes l. Ceramic tile work in main building

Page 2 of 8

3. Possible Cost Impacts Pending:

a. Decorative light poles along Buchanan and Kemper – TBD b. Planter benches footing detail revisions to accommodate platform grades - TBD c. Kemper & Buchanan street curb & gutter re-work (result of retaining wall relocation and City

profile requirements) - $48,000 d. Smart crosswalks - $80,000

4. Most important issues that are outstanding on the project: a. Temporary bus loop moved out of the site work.

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

5. Financial Update:

CONTINUATION SHEET AIA DOCUMENT G702AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATON NO. 4.00 Contractor's signed certificatin is attached. APPLICATION DATE: 4/20/2012In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 4/30/2012Use Column I on Contracts where variable retainage for line itmes may apply. PURCHASE ORDER NO:

A B C D E F H I

FROM PREVIOUS

APPLICATION (D+E)

THIS PERIOD % of Individual

Line Item Payout

(Without Retainage)

% of Total

Contract Value

(Original Bid)

% of Overall Project Pay

Request Including Retainage

(Original Bid) 100 GENERAL COST 319,076 272,790 7,845 0 280,635.00 88.0% 38,441.00 14,031.75 83.55% 4.69% 4.13%130 PHASE 1 - RR ACCESS ROAD 176,113 176,113 0 0 176,113.00 100.0% - 8,805.65 95.00% 2.59% 2.59%160 PHASE 2A & 3 - CANOPY/BUILDING 4,338,339 3,182,998 222,651 0 3,405,649.00 78.5% 932,690.00 189,039.45 74.14% 63.83% 50.11%585 ELECTRICAL-see attached 649,779 313,780 61,360 86,122 461,262 71.0% 188,517.00 18,757.00 68.10% 9.56% 6.79%670 CANOPY 135,630 9,440 1,580 42,522 53,542 39.5% 82,088.00 551.00 39.07% 2.00% 0.79%715 SITE 184,294 103,783 13,300 26,700 143,783 78.0% 40,511.00 5,854.15 74.84% 2.71% 2.12%760 PHASE 2B-KEMPER STREET 261,521 158,075 0 0 158,075.00 60.4% 103,446.00 7,903.75 57.42% 3.85% 2.33%820 PHASE 4 - KEMPER ST COBBLES 306,051 - - - - 0.0% 306,051.00 - 0.00% 4.50% 0.00%875 PHASE 5 - ADDITIONAL PARKING 610,432 480,820 61,578 0 542,398.00 88.9% 68,034.00 27,119.90 84.41% 8.98% 7.98%950 PHASE 6 - BUCHANAN ST/OVERLAYS 135,516 63,375 10,045 0 73,420.00 54.2% 62,096.00 3,671.00 51.47% 1.99% 1.08%

SUB TOTAL 6,796,827 4,647,951.00 363,479.00 86,122.00 5,097,552.00 75.0% 1,699,275.00 287,290.50 70.77% 100.00% 75.00%Change Order %

of Original Contract

Sum1005 CHANGE ORDERS 268,221 178,297.87 24,978.00 - 203,275.87 75.8% 64,945.23 281,305.25 3.95%

GRAND TOTAL 7,065,048 4,826,248.87 388,457.00 86,122.00 5,300,827.87 75.0% 1,764,220.23 568,595.75

GLTC Total Budget Summary

Grand Total Budgeted 8,014,659.63

C.L. Lewis Bid including all Alternates 6,796,827.00 Change Orders Approved 268,221.10

C.L. Lewis Adjusted Contract Sum Total 7,065,048.10

Original Construction Contingency 0.12 986,732.63 % of ContingencyPlus left over from Hazardous Material Abatement (Now Completed) - Change Orders (268,221.10) 27.2%

Balance 718,511.53

Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: 85,000.00 (85,000.00)

Balance -

Estimated FF&E Cost: 78,100.00 Acutal Cost to date -

Balance 78,100.00

Estimated Special Inspections Project Cost: 68,000.00 Acutal Cost to date (15,196.95)

Balance 52,803.05

Grand Total Balance 7,914,462.68

BALANCE TO FINISH

(C - G)

RETAINAGE (IF VARIABLE

RATE)

G ITEM NO.

DESCRIPTION OF WORK SCHEDULED VALUE

WORK COMPLETED MATERIALS PRESENTLY

STORED (NOT IN D OR E)

TOTAL COMPLETED AND STORED

TO DATE (D+E+F)

% (G ÷ C)

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CHANGE ORDER DETAIL TRACKINGA B C D E F H I

FROM PREVIOUS APPLICATION

(D+E)

THIS PERIOD

COE #1 ASBESTOS ABATEMENT 70,672.00 70,672.00 70,672.00 100.00% - 3,533.60 COE #2 ABATEMENT FLUORESCENT BLUBS & BALLASTS 22,248.00 22,248.00 22,248.00 100.00% - 1,112.40 COE#3 ADDITIONAL ASBESTOS WINDOW ABATEMENT 9,471.00 9,471.00 9,471.00 100.00% - 473.55 COE#5 BACKWATER FLUSH SEWER LINE REPLACEMENT 49,238.00 49,238.00 49,238.00 100.00% - 2,461.90 COE#7UNSUITABLE MATERIALS AT RR CROSSING 34,503.00 34,503.00 34,503.00 100.00% - 1,725.15 COE#8 CHANGE SHOTCRETE-CAST STONE WALLS TO SEGMENTAL BLOCK -126,838.00 (126,838.00) (126,838.00) 100.00% - (6,341.90)COE#9 ELECTRICAL CHNAGES PER RFI-008 2,175.00 2,175.00 2,175.00 100.00% - 108.75 COE#10 REPAIR OF UG PIPING PER CCTV INSPECTONS 58,629.00 43,971.00 14,658.00 58,629.00 100.00% - 2,931.45

CO3 COE#15 TICKET VENDING MACHINE (OWNER REQUESTED) 57,284.67 - - 0.00% 57,284.67 - CO4 COE#13 ADDITIONAL BUS CANOPY LIGHTING 47,648.69 27,800.00 10,320.00 38,120.00 80.00% 9,528.69 1,906.00

COE#11 RFP#003 FINAL QUANTITIES UNIT PRICE STONE RR ACCESS 1,470.69 1,471.00 1,471.00 100.02% (0.31) 73.55 COE#12 - FLOWABEL FILL FOR SEWER LINE 2,159.20 2,159.00 2,159.00 99.99% 0.20 107.95 COE#14 RFP#7 YARD HYDRANT AT STORAGE BUILDING 5,956.18 5,257.00 5,257.00 88.26% 699.18 262.85 COE#16 ADD CLEAN OUT MARY JANES CAFÉ (CITY COST) 2,873.08 2,873.00 2,873.00 100.00% 0.08 143.65 COE#17 REV KEMPER STREET ALIGNMENT & UNDERCUT 15,432.72 15,433.00 15,433.00 100.00% (0.28) 771.65 COE#18 SEGMENTAL WALL CHANGES 11,100.54 11,101.54 11,101.54 100.01% (1.00) 555.08 COE#20 ADDITIONAL UNSUITABLE MATERIALS RR ACCESS & KEMPER 6,763.33 6,763.33 6,763.33 100.00% - 338.17 COE#24 DELETE SUNSHADES ADD HORIZONTALS W-3 W-10 WINDOWS -2,566.00 - - 0.00% (2,566.00)

268,221.10 178,297.87 24,978.00 - 203,275.87 64,945.23 10,163.79

CO5

CO1

CO2

BALANCE TO FINISH

(C - G)

RETAINAGE (IF VARIABLE

RATE)

G ITEM NO.

DESCRIPTION OF WORK SCHEDULED VALUE

WORK COMPLETED MATERIALS PRESENTLY

STORED (NOT IN

TOTAL COMPLETED AND STORED

TO DATE

% (G ÷ C)

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Sidewalks at Building, previous pavement, permanent power, and interior finishes

Page 6 of 8

Kemper Street guard rail installed Power pole at overflow parking

Utility building (Generator Pad & Dumpster Pad)

Page 7 of 8

Gutter work at Bus Canopy Canopy Lighting

Page 8 of 8

Bus canopy progress

GLTC Board Item Summary

MEETING DATE: 2.5.14 AGENDA ITEM NO.: 4 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: X INFORMATION: x ITEM TITLE: O&M Facility Subcommittee Update

A) Phase I Results and Phase II Action on Kemper Street Property - Informational B) 30% Design presentation and recommendation

CONTACT(S): Lee Beaumont, Wendel Team

GLTC Board Item Summary

MEETING DATE: 2.5.14 AGENDA ITEM NO.: 5 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Strategic Planning Discussion

CONTACT(S): Greg Daniels, Peggy Whitaker

Greg Daniels

Peggy Whitaker

Lee Beaumont

Jennifer Martin

Jack Hellewell

James Mundy Jan Walker Kim Payne

Christian DePaul

Meeting DateTerm date

10/31/2015Term date

10/30/2015Term date

10/31/2015Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/20161/8/2014 P P P P P P P P A

business trips, and emergency work assignments. If you are absent and one of the above events was the reason, please let NatalieWilkens (455-4010 or nwilkins@gltconline.com) know so she can indicate the reason on the record.

Greater Lynchburg Transit Company Board of DirectorsATTENDANCE LOG

2014 REGULAR (and special) BOARD MEETINGS("P" present - "A" absent)

Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointeesto attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled or unforseen

GLTC BOARD OF DIRECTORS

Lee Beaumont , Secretary-Treasurer 592-3315 lbeaumont@liberty.edu Liberty University, 1971 University Blvd, Lynchburg, VA Gregory H. Daniels, President 455-3821 greg.daniels@lynchburgva.gov City of Lynchburg, 900 Church St, Lynchburg, VA 24054 Christian H. DePaul 385-1340 christian.h.depaul@ampf.com Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 hellewellj@aol.com 4420 Williams Road, Lynchburg, VA 24503 Jennifer Martin 528-4971 jennifer@lacil.org Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 jmundy@lyncag.org Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 kpayne@lynchburgva.gov City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Jan Walker 200-7740 jan.walker@centrahealth.com Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 Margaret “Peggy” Whitaker, Vice-President 384-8178 mswhitaker@mindspring.com 1226 Greenway Ct, Lynchburg, VA