February 17, 2016 - Packet

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RESOLUTION LIST

FEBRUARY 17, 2016

Res. #90 Authorizes the Supervisor to Execute Professional Services

Agreement with East End Accounting Services Corp.

Res. #91 Author izes the Filing of an Application for New York State Assistance from the Household Hazardous Waste (HHW) State Assistance Program and signing of the Associated State contract,Under the Appropr iate Laws of New York State

Res. #92 Ratif ies Change Order No. 1 Reduction in Contract Scope of Workand Contract and Contract Amount for 162 Founders Path, BaitingHollow Demoli tion and Reconstruction Project

Res. #93 Authorizes Publication of a Help Wanted Advert isement RE: Attendance at Suffolk County Police Academy

Res. #94 Amends Resolut ion #63 (Authorizes the Supervisor to Adopt the2015 Suffolk County Multi-Jurisdictional Debris Management PlanPrepared in Conjunction wi th a FY2013 UASI Grant and Approved byFEMA on December 14, 2015)

Res. #95 Accepts the Retirement of an Assistant Recreation Leader (KennethDrumm)

Res. #96 Accepts the Retirement of an Account Clerk Typist (Janice McGoey)

Res. #97 Promotes an Automotive Mechanic III (Michael Curtis)

Res. #98 Ratifies the Appointment of a Temporary Bus Driver to the SeniorsCenter (Laurie McKillop)

Res. #99 Accepts the Retirement of a Maintenance Mechanic II (HenrykNiedzwiecki’s)

Res. #100 Adopts Negative Declaration and Approves the Chapter 90 Appl ication of Nile Rodgers Product ions, Inc. as a Type I Action andRefers the Application to Involved Agencies (“The Freak Out!” Music& Art Festival – August 12, 13 & 14, 2016)

Res. #101 Ratif ies Extension Bid Contract for Dowf lake Xtra Calcium Chloride

Res. #102 Awards Bid for Work Clothes

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Res. #103 Awards Bid for Qualified Municipal Advisor

Res. #104 Authorizes Supervisor to Execute Agreement with Riverhead YouthSports, Inc. for Referee/Umpire Services for Town of RiverheadPolice Athletic League Girls and Boys Lacrosse Program for 2016

Calendar Year

Res. #105 Ratif ies Reappointment of Members to the Town of Riverhead EthicsBoard (Donna Barnard, Irene Pendzick)

Res. #106 Ratif ies the Reappointment of Member to the Riverhead FarmlandPreservation Committee (Jeff Rottkamp)

Res. #107 Ratif ies the Reappointment of Member to the Riverhead FarmlandPreservation Committee (Kareem Massoud)

Res. #108 Ratif ies the Reappointment of Member to the Riverhead FarmlandPreservation Commit tee (Richard O’Dea)

Res. #109 Ratif ies Reappointment of Member to the Riverhead OpenSpace/Park Preserve Commit tee (Marjor ie Acevedo)

Res. #110 Author izes Town Clerk to Publish and Post a Public Notice toConsider a Local Law to Abol ish Board of Police Commissioners andDeleting Chapter 32 Entitled “Board of Police Commissioners” of theRiverhead Town Code

Res. #111 Author izes Town Clerk to Publish and Post Public Notice to Considera Local Law to Enact Chapter 33 of the Riverhead Town CodeEntitled “Term Limits”

Res. #112 Author izes Town Clerk to Publish and Post Public Notice to Considerthe Adoption of a Local Law Entitled, “ Local Law to Change the Termof Office of Town Supervisor from Two (2) Years to Four (4) Years”

Res. #113 Author izes Town Clerk to Publish and Post Public Notice of PublicHearing to Consider a Proposed Local Law for an Amendment ofChapter 101 Entitled “ Vehicles & Traffic” of the Riverhead TownCode (§101-3. Stop and Yield Intersections; Railroad Crossings;Parking Fields. (Burman Blvd. Intersecting with Grumman Blvd.,Calverton)

Res. #114 Author izes Town Clerk to Publish and Post a Notice of PublicHearing to Consider a Proposed Local Law for an Amendment ofChapter 101 Entitled, “ Vehicles & Traffic” of the Riverhead TownCode (§101-10. Parking Prohibited. – Sound Avenue & CR 105)

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Res. #115 Adopts a Local Law Amending Chapter 108 Entitled, “ Zoning” of the

Riverhead Town Code (Residence (RC) Use Distric t (RetirementCommunity)

Res. #116 Adopts a Local Law Amending Chapter 108 Entitled, “ Zoning” of theRiverhead Town Code (Rural Corridor (RLC) Zoning Use District)

Res. #117 Adopts a Local Law Amending Chapter 108 Entitled, “ Zoning” of theRiverhead Town Code (Hamlet Center (HC) Zoning Use District)

Res. #118 Adopts a Local Law Amending Chapter 108 Entitled, “ Zoning” of theRiverhead Town Code (Village Center (VC) Zoning Use Dist rict)

Res. #119 Adopts a Local Law to Amend Chapter 86 Entit led, “ Rental Dwell ingUnits” of the Code of the Town of Riverhead

Res. #120 Author izes Town Clerk to Publish and Post Public Notice to Considera Local Law to Amend Chapter 108 Entitled “ Zoning” of theRiverhead Town Code (Community Benefit Zoning Use District (CBD)

Res. #121 Approves the Chapter 90 Application of CrossFit Impervious LLC(CrossFit Athletic Competition – Saturday, May 21st, 2016)

Res. #122 Ratif ies the Amendment of Resolution #38 of 2016 (Authorizes Attendance at Training School and Annual Meeting Held by the Associat ion of Towns)

Res. #123 Awards Bid for Sensus Water Meters and Accessory Equipment forUse in the Riverhead Water District

Res. #124 Ratif ies the Supervisor to Execute Stipulation of Settlement Agreement with Civi l Service Employees Associat ion, Inc. Local1000, AFSCME, AFL-CIO, Riverhead Unit of the Suffolk Local, #852

Res. #125 Appoints the Law Firm of Smith, Finkelstein, Lundberg, Isler andYakaboski, LLP to Act as Special Counsel in the Matter of TraditionalLinks LLC v. Riverhead Town Assessors and Authorizes theSupervisor to Execute a Retainer Agreement

Res. #126 Appoints Anti -Bias Task Force Members and Officers

Res. #127 Pays Bil ls

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TA 2-16-16 Authorize East End Accounting PSA

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TOWN OF RIVERHEAD

Resolut ion # 90

AUTHORIZES THE SUPERVISOR TO EXECUTE PROFESSIONAL SERVICES

AGREEMENT WITH EAST END ACCOUNTING SERVICES CORP.

Councilman Hubbard offered the following resolution,

which was seconded by Councilwoman Giglio

WHEREAS, the Town Board of the Town of Riverhead requires the services ofan accounting service to assist the Town with internal audits; and

WHEREAS, East End Accounting Services Corporation will provide on-goinginternal audit contract services on a per diem basis for the Town of Riverhead; and

WHEREAS, budget and cost estimates will be provided by East End AccountingServices Corporation and approved by Town management prior to commencement ofengagement; and

WHEREAS, East End Accounting Services Corporation has agreed to the terms

and provisions in the Professional Services Agreement; and

NOW THEREFORE BE IT RESOLVED, that the Town Board authorizes theSupervisor to execute the Professional Services Agreement with East End AccountingServices Corporation, in substantially the form annexed hereto, and be it further;

RESOLVED, that all Town Hall Departments may review and obtain a copy ofthis resolution from the electronic storage device and, if needed, a certified copy ofsame may be obtained from the Office of the Town Clerk.

THE VOTE

Hubbard Yes No Giglio Yes NoWooten Yes No Dunleavy Yes No

Walter Yes No

The Resolution Was Was NotThereupon Duly Declared Adopted

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TA 2-16-16 Authorize East End Accounting PSA

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CONSULTANT/PROFESSIONAL SERVICES AGREEMENT

This Agreement made the of , 2016 between the TOWN OF RIVERHEAD, amunicipal corporation organized and existing under the laws of New York, with its office locatedat 200 Howell Avenue, Riverhead, New York 11901 (hereinafter referred to as the “Town”) and

East End Accounting Services Corp., a corporation existing under the laws of the State of NewYork with a principal place of business at 320 Noyac Road, Southampton, NY 11968(hereinafter referred to as “Consultant“).

In consideration of the mutual promises herein contained, Town of Riverhead and Consultantagree as follows:

1. SCOPE OF SERVICESDuring the term of this Agreement, Consultant shall furnish the services related to internal audit(independent, objective assurance and consulting activity designed to add value and improve theTown’s operations and assist the Town accomplish its objectives by bringing a systematic,

disciplined approach to evaluate and improve the effectiveness of risk management, control, andgovernance processes). All services shall be provided as an independent contractor and not as anemployee of Town. Consultant will provide on-going internal audit contract services on a perdiem basis for the Town of Riverhead. Internal audit assignments will be determined andassigned by Town management through the Town Supervisor and Audit Committee. Budget andcost estimates will be provided by East End Accounting Services Corporation and approved bytown management prior to commencement of engagement. It is agreed that all work will be performed by Charlene Kagel, CPA and utilize (billing for) team staff only if needed andapproved in advance by the Town Supervisor.

2. TERM OF AGREEMENTAgreement shall commence upon the execution of same and terminate upon completion. It isagreed and understood that time is of the essence with respect to the internal audit of the Town’sfinances and such other policies and procedures related to such matters employment benefits, procurement, investment… Consultant and Town estimate that all services related to the internalaudit shall be completed on or before December 31, 2016.

3. PAYMENTFor these services Town of Riverhead will pay Consultant based upon the fee schedule set forth below. The Town will pay Consultant the following fees for the services described in paragraphone above:

Charlene Kagel, CPA, Company President $135 hourlySenior Accounting Consultant $85 hourlyAudit Manager $105 hourlyAccounting Associate $45 hourly

Note, as set forth above all internal audit assignments will be determined and assigned by Townmanagement through the Town Supervisor and Audit Committee. Budget and cost estimates will be provided by East End Accounting Services Corporation and approved by Town management

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evidenced by letter of engagement identifying the services and executed by the Supervisor priorto commencement of said services. It is agreed additional staff will only utilized if needed, andsubject to approval, letter of engagement executed by the Supervisor, for additional staffing inadvance of commencement of such work. The Town shall require the submission ofdocumentation, including time records, identifying the services provided and individual

performing the identified tasks. The Town shall not have any liability for any other expenses orcosts incurred by Consultant except for the services identified in paragraph one. It is agreed andunderstood that this agreement for payment of services does not include reimbursement for anyout of pocket expenses and the Town shall not have any liability related to same.

4. RIGHTS TO DOCUMENTS OR DATAAll information and data, regardless of form, generated in the performance of, or delivered underthis Agreement, as well as any information provided to Consultant by Town, shall be and remainthe sole property of Town. Consultant shall keep all such information and data in confidenceand not disclose or use it for any purpose other than in performing this Agreement, except withTown’s prior written approval. In the event that the legal right in any data and information

generated in the performance of this Agreement does not vest in Town by law, Consultant herebyagrees and assigns to Town such legal rights in all such data and information. Final paymentshall not be due hereunder until after receipt by Town of such complete document and data file,or a certification that there is no such information created by the services performed under thisAgreement, and receipt of all information and data which is the property of Town. Theseobligations shall survive the termination of this Agreement.

5. PUBLICITYConsultant shall not; without the prior written consent of Town, in any manner advertise or publish the fact that Town has entered into this Agreement with Consultant. Consultant shallnot, without the prior written consent of the Town, provide, release or make available forinspection any documents, data, written material of any kind without the prior written consent ofat least three members of the Town board or by resolution of the Town Board.

6. ASSIGNMENT AND SUBCONTRACTINGPerformance of any part of this Agreement may not be subcontracted nor assigned without, ineach case, the prior written consent of at least three members of the Town Board or by resolutionof the Town Board.

7. TERMINATIONThis Agreement may be terminated at any time by either party upon 30 days written notice to theother party. In the event of such termination, Town shall have no further obligation toConsultant except to make any payments which may have become due under this Agreement.

8. RECORDSConsultant shall keep accurate records of the time spent in the performance of serviceshereunder. The Town shall, until the expiration of seven years after final payment under thisAgreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions related to this Agreement.

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9. CHANGESAs set forth in paragraphs #1 and #3 above, all internal audit assignments will be determined andassigned by Town management through the Town Supervisor and Audit Committee. The Town, by written request of the Supervisor may at any time, by written notice to Consultant, issueadditional instructions, require additional services or direct the omission of services covered by

this Agreement and/or Letters of Engagement provided such services are within the generalscope of this Agreement (i.e. internal audit of Town financial statements/records). In such event,there will be made an equitable adjustment in price and time of performance, but any claim forsuch an adjustment must be made within 15 days of the receipt of such written notice. In theevent that the Consultant determines that a change order is required, Consultant shall obtainwritten approval of the Supervisor. It is agreed and understood that no oral agreement,conversation, or understanding between the Consultant and the Town, its departments, officers,agents and employees shall effect or modify any of the terms or obligations of this Agreement orschedules annexed hereto and made a part hereof.

10. NOTICES

Any notice shall be considered as having been given: (i) to Town of Riverhead if mailed bycertified mail, postage prepaid to Town of Riverhead, Attention: Bill Rothaar,200 Howell Avenue, Riverhead, New York 11901; or (ii) to Consultant if mailed by certifiedmail, postage prepaid to East End Accounting Services Corp., 320 Noyac Road, Southampton, NY 11968.

11. COMPLIANCE WITH LAWSConsultant shall comply with all applicable federal, state and local laws and ordinances andregulations in the performance of its services under this Agreement. Consultant will notifyTown immediately if Consultant’s work for Town becomes the subject of a government audit orinvestigation. Consultant will promptly notify Town if Consultant is indicted, suspended ordebarred. Consultant represents that Consultant has not been convicted of fraud of any otherfelony arising out of a contract with any local, state or federal agency. In carrying out the workrequired hereunder, Consultant agrees not to make any communication to or appearance beforeany person in the executive or legislative branches of the local, state or federal government forthe purpose of influencing or attempting to influence any such persons in connection with theaward, extension, continuation, renewal, amendment or modification of any contract oragreement. Consultant may perform professional or technical services that are rendered directlyin the preparation, submission or negotiation activities preceding award of a Townagreement/contract or to meet requirements imposed by law as a condition for receiving theaward but only to the extent specifically detailed in the statement of work. Professional andtechnical services are limited to advice and analysis directly applying Consultant’s professionaland technical discipline.

12. INSURANCE, INDEMNITY AND LIABILITYConsultant shall carry Comprehensive General Liability Insurance and, if applicable, worker’scompensation insurance. Consultant hereby indemnifies and holds the Town, its departments,officers, agents and employees, harmless against any and all claims, actions or demands againstTown, its departments, officers, agents and employees and against any and all damages,

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liabilities or expenses, including counsel fees, arising out of the acts or omissions of Consultantunder this Agreement.

13. CONFLICT OF INTERESTConsultant hereby represents and covenants that neither it nor any of its employees or

representatives has or shall have, directly or indirectly, any agreement or arrangement with anyofficial, employee or representative of the Town of Riverhead which any such official,employee, representative shall receive either directly or indirectly anything of value whethermonetary or otherwise as the result of or in connection with any actual or contemplatedapplication before any department of the Town, contract with the Town for sale of any productor service. Consultant further represents and covenants that neither it nor any of its employees orrepresentatives has offered or shall offer any gratuity to the Town, its officers, employees, agentsor representatives with a view toward obtaining this Agreement or securing favorable treatmentwith respect thereto. Consultant further represents that it will not engage in any activity which presents a conflict of interest in light of its relationship with Town.

14. DISCLOSUREThe Town shall have the right, in its discretion, to disclose the terms and conditions of thisAgreement (as it may be amended from time to time), including but not limited to amounts paid pursuant hereto, to agencies of the local, state and federal government.

15. DISPUTESIf Consultant fails to perform any of its obligations hereunder in accordance with the termshereof, then after reasonable notice to Consultant not to exceed thirty (30) days, and anopportunity for Consultant to cure such failure (except in case of emergency), the Town may (butshall not be obligated to) cure such failure at the expense of the Consultant, and the amountincurred by the Town on demand. Notwithstanding the above, any dispute arising under thisAgreement which is not settled by Agreement of the parties may be settled by appropriate legal proceedings. Pending any decision, appeal or judgment in such proceedings or the settlement ofany dispute arising under this Agreement, Consultant shall proceed diligently with the performance of this Agreement in accordance with the decision of Town.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date firstabove written.

TOWN OF RIVERHEAD EAST END ACCOUNTING SERVICES CORP.

_____________________________ __________________________________By: Sean M. Walter, Supervisor By: Charlene Kagel, President

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Town of Riverhead

Resolution # 91

AUTHORIZES THE FILING OF AN APPLICATION FOR NEW YORK STATE ASSISTANCE FROM THE HOUSEHOLD HAZARDOUS WASTE (HHW) STATE

ASSISTANCE PROGRAM AND SIGNING OF THE ASSOCIATED STATE

CONTRACT, UNDER THE APPROPRIATE LAWS OF NEW YORK STATE

Councilwoman Giglio offered the following resolution,

which was seconded by Councilman Wooten

WHEREAS, the State of New York provides financial aid for hazardous wasteprograms; and

WHEREAS, the Town of Riverhead herein called the MUNICIPALITY, hasexamined and duly considered the applicable laws of the State of New York and theMUNICIPALITY deems it to be in the public interest and benefit to file an applicationunder these laws; and

WHEREAS, it is necessary that a Contract by and between THE PEOPLE OFTHE STATE OF NEW YORK, herein called the STATE, and the MUNICIPALITY beexecuted for such STATE Aid;

THEREFORE, BE IT RESOLVED, by the Riverhead Town Board:

1. That the filing of an application in the form required by the State of New York inconformity with the applicable laws of the State of New York including allunderstanding and assurances contained in said application is hereby authorized;

2. That the Supervisor, or his designee is directed and authorized as the officialrepresentative of the MUNICIPALITY to act in connection with the application and toprovide such additional information as may be required and to sign the resultingcontract if said application is approved by the STATE;

3. That the MUNICIPALITY agrees that it will fund the entire cost of said householdhazardous waste program and will be reimbursed by the STATE for the STATEshare of such costs;

4. That five (5) Certified Copies of this Resolution be prepared and sent to theNYSDEC together with a complete application; and

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5. That this resolution shall take effect immediately.

THEREFORE, BE IT FURTHER RESOLVED, that the Town Clerk shall providea copy of this resolution to the Community Development Department, Deputy TownEngineer Drew Dillingham, Accounting and Town Attorney. Town Hall Departments may

review and obtain a copy of this resolution from the electronic storage device and, ifneeded, a certified copy of same may be obtained from the Office of the Town Clerk.

THE VOTE

Hubbard Yes No Giglio Yes No

Wooten Yes No Dunleavy Yes No

Walter Yes No


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TOWN OF RIVERHEAD

Resolution # 92

RATIFIES CHANGE ORDER NO. 1 REDUCTION IN CONTRACT SCOPE OF WORK

AND CONTRACT AMOUNT FOR 162 FOUNDERS PATH, BAITING HOLLOW

DEMOLITION AND RECONSTRUCTION PROJECT

Councilman Wooten offered the following resolution,

which was seconded by Councilman Dunleavy

WHEREAS, the Riverhead Town Board did adopt Town Board Resolution No.245 on April 7, 2015 entitled, “ORDERS THE TOWN ENGINEERING DEPARTMENTTO FACILITATE THE REMOVAL OF AN UNSAFE STRUCTURE LOCATED AT 162FOUNDERS PATH, BAITING HOLLOW. ALSO KNOWN AS SUFFOLK COUNTY TAXMAP NO. 0600-39-6-16 AND TO ASSESS REMOVAL COSTS AGAINST THESUBJECT PROPERTY”; and

WHEREAS, the Riverhead Town Board subsequently adopt resolution No. 660on September 16, 2015 to publish and post a Notice to Bidders for the demolition of theunsafe structure at 162 Founders Path, Baiting Hollow. All bids were received and

reviewed by the Engineering Department and the Riverhead Town Board; and

WHEREAS, the Riverhead Town Board did adopt Town Board Resolution No.839 on December 15, 2015 entitled, “AWARDS BID FOR 162 FOUNDERS PATH,BAITING HOLLOW DEMOLITION AND RECONSTRUCTION PROJECT”; and

WHEREAS, the bid was awarded to Carter Melence, Inc. in the amount of$32,144.00; and

WHEREAS, Eugene Laferno, the owner of 162 Founders Path, Baiting Hollowdid personally remove the top section of the unsafe structure from the building; and

WHEREAS, the Town Engineer has contacted Carter Melence, Inc. and spokewith Donald O’Hanlon to notify him of the removal of the top section by the home ownerand request a modification in the contract dollar amount to continue with the removal ofthe remaining unsafe structure and to secure the original home per the bidspecfications. Correspondence was received from Donald O’Hanlon of Carter Melence,Inc. on January 19, 2016 via email to the Town Engineer with the modified contractamount.

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NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town ofRiverhead be and does hereby authorize Change Order No. 1 to reduce the originalcontract amount by -$7,200.00 for a new contract amount of Twenty Four ThousandNine Hundred Forty Four & 00/100 ($24,944.00); and

BE IT FURTHER RESOLVED, that the Engineering Department be and ishereby authorized to secure a Town of Riverhead purchase order from the PurchasingDepartment in the amount of $24,944.00; and

BE IT FURTHER RESOLVED, that the Town Clerk be and is hereby authorizedto forward a copy of this resolution to Carter Melence, Inc., 104 New York Avenue,Sound Beach, NY 11789; and

BE IT FURTHER RESOLVED, that the Town Clerk be and is hereby authorizedto forward a copy of this resolution to the Office of the Town Attorney, Engineering

Department, the Police Department, Purchasing Department, the Office of Accountingand Mr. Eugene LaFerno.

BE IT FURTHER RESOLVED, that all Town Hall Departments may review andobtain a copy of this resolution from the electronic storage device and, if needed, acertified copy of same may be obtained from the Office of the Town Clerk.

THE VOTE


Walter Yes No

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TOWN OF RIVERHEAD

Resolut ion # 93

AUTHORIZES PUBLICATION OF A HELP WANTED ADVERTISEMENT

RE: ATTENDANCE AT SUFFOLK COUNTY POLICE ACADEMY

Councilman Dunleavy offered the following resolution,

which was seconded by Councilman Hubbard

RESOLVED, that the Town Clerk be and is hereby authorized to publishand post the below advertisement as a help wanted advertisement in the February 25,

2016, issue of The News Review.

TOWN OF RIVERHEAD

POSITIONS AVAILABLE

PLEASE TAKE NOTICE, the Town of Riverhead is seeking candidates forthe purpose of serving as Part-time Police Officers with the Riverhead PoliceDepartment. Candidates must be a U.S. citizen and have reached 20 years of age atthe time of application, be a high school graduate, possess a Municipal Police TrainingCertificate OR attend and complete the Suffolk County Police Academy training courseTENTATIVELY scheduled to commence in the Fall of 2016 and possess a valid N.Y.S.driver’s license. Additionally, candidates must successfully pass a psychologicalevaluation, medical evaluation, physical fitness agility evaluation and polygraph exam.Submit applications to the Office of the Chief of Police, Riverhead Police Department,210 Howell Avenue, Riverhead, New York, 11901, no later than March 18, 2016. Forfurther information, call the Riverhead Police Department at (631) 727-4500, ext. 315.

BY ORDER OF,THE RIVERHEAD TOWN BOARDDIANE M. WILHELM, TOWN CLERK

BE IT FURTHER RESOLVED that all Town Hall Departments may reviewand obtain a copy of this resolution from the electronic storage device and, if needed, acertified copy of same from the Office of the Town Clerk.

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THE VOTE



Walter Yes No

The resolution was was notthereupon duly declared adopted.

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TOWN OF RIVERHEAD

Resolution # 94

AMENDS RESOLUTION #63



WHEREAS, on February 2, 2016, the Town Board passed Resolution#63 authorizing the Town Supervisor to adopt the 2015 Suffolk County Multi-Jurisdictional Debris Management Plan.

NOW, THEREFORE BE IT RESOLVED, that the Town Board herebyadditionally amends the adoption of the 2015 Suffolk County Multi-Jurisdictional DebrisManagement Plan by authorizing the Town Supervisor to sign any and alldocumentation required to implement this Plan, subject to review and approval of theTown Attorney’s office; and

BE IT FURTHER RESOLVED, that all Town Hall Departments may reviewand obtain a copy of this resolution from the electronic storage device and, if needed, acertified copy of same from the Office of the Town Clerk.

THE VOTE


Walter Yes No


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TOWN OF RIVERHEAD

Resolution # 95

ACCEPTS THE RETIREMENT OF AN ASSISTANT RECREATION LEADER



WHEREAS, the Town has received notification from the New York State andLocal Employees Retirement System of Call-In Assistant Recreation Leader KennethDrumm’s intent to retire effective December 31, 2015.

NOW, THEREFORE, BE IT RESOLVED, that this Town Board hereby acceptsthe retirement of Kenneth Drumm.

RESOLVED, that the Town Clerk is hereby directed to forward a copy of thisresolution to Kenneth Drumm, the Superintendent of Recreation, the Personnel Officerand the Financial Administrator. Town Hall Departments may review and obtain a copyof this resolution from the electronic storage device, and if needed, a certified copy of

same can be obtained from the office of the Town Clerk

THE VOTE



Walter Yes NoThe Resolution Was Was Not

Thereupon Duly Declared Adopted

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TOWN OF RIVERHEAD

Resolution # 96

ACCEPTS THE RETIREMENT OF AN ACCOUNT CLERK TYPIST



WHEREAS, the Town has received notification from the New York State andLocal Employees Retirement System of Account Clerk Typist Janice McGoey’s intent toretire effective February 29, 2016.

NOW, THEREFORE, BE IT RESOLVED, that this Town Board hereby acceptsthe retirement of Janice McGoey.

RESOLVED, that the Town Clerk is hereby directed to forward a copy of thisresolution to Janice McGoey, the Town Engineer, the Personnel Officer and theFinancial Administrator. Town Hall Departments may review and obtain a copy of thisresolution from the electronic storage device, and if needed, a certified copy of same

can be obtained from the office of the Town Clerk

THE VOTE





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TOWN OF RIVERHEAD

Resolution # 97

PROMOTES AN AUTOMOTIVE MECHANIC III



WHEREAS, an Automotive Mechanic IV is needed at the Municipal Garage toperform skilled work in the repair and maintenance of Town vehicles, supervise other Automotive Mechanics, and maintain shop records; and

WHEREAS, in accordance with the CSEA contract, this position was dulyposted, Job Posting #2, and a recommendation of a suitable candidate has beenreceived by the Town Board.

NOW, THEREFORE, BE IT RESOLVED, that effective February 22, 2016, thisTown Board hereby promotes Automotive Mechanic III Michael Curtis to the position of

Automotive Mechanic IV as found in Group 12, Step 11 of the Operational and

Technical Salary Schedule.


THE VOTE



Walter Yes No

The Resolution Was Was Not


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TOWN OF RIVERHEAD

Resolution # 98

RATIFIES THE APPOINTMENT OF A FULL-TIME TEMPORARY BUS DRIVER TO

THE SENIORS CENTER

Drop Down for Councilperson offered the following resolution,

which was seconded by Drop Down for Councilperson

WHEREAS, the transfer of an employee from the Seniors Center to the TownEngineer’s Department has created a temporary vacancy for a Bus Driver in the SeniorsPrograms until such time that the merger of the Recreation Department and the SeniorsPrograms is completed, or for a period of up to sixty calendar (60) days, which everevent comes first.

NOW, THEREFORE, BE IT RESOLVED, that pending the results of asuccessfully completed background check and effective February 16, 2016, this TownBoard hereby ratifies the appointment of Laurie McKillop to the full-time positon oftemporary Bus Driver at an hourly rate of $15.00.

RESOLVED, that the Town Clerk is hereby directed to forward a copy of thisresolution to Laurie McKillop, the Seniors Program Director, the Personnel Officer andthe Financial Administrator. Town Hall Departments may review and obtain a copy ofthis resolution from Doculex, and if needed, a certified copy of same can be obtainedfrom the office of the Town Clerk.

THE VOTE





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02.17.2016160100

TOWN OF RIVERHEAD

Resolution # 100

ADOPTS NEGATIVE DECLARATION AND APPROVESTHE CHAPTER 90 APPLICATION OF

NILE RODGERS PRODUCTIONS, INC. AS A TYPE I ACTION AND REFERS THE APPLICATION TO INVOLVED AGENCIES

(“The Freak Out!” Music & Art Festival – August 12, 13 & 14, 2016)



WHEREAS, on November 9, 2015, Peter Herman, on behalf of Nile RodgersProductions, Inc., submitted a Chapter 90 Application for the purpose of conducting aMusic & Art Festival entitled “The Freak Out!,Let’s Dance” with an expected total dailyattendance of 7,500 attendees, to be held at Martha Clara Vineyards located at 6025Sound Avenue, Riverhead, New York, on Friday, August 12, 2016, Saturday, August13, 2016 between the hours of 12:00 noon and 11:30 pm, and Sunday, August 14,2016, between the hours of 4:00 pm and 11:30 pm (act/performance hours); and

WHEREAS, Nile Rodgers Productions, Inc. has completed and filed a LargeGathering Chapter 90 Application and a Full Environmental Assessment Form (FEAF),Parts 1 along with an Environmental Assessment Report Attachment and a TrafficReview Report, dated January 26, 2016, prepared by Nelson Pope & Voorhis inaccordance with 6 NYCRR 617; and

WHEREAS, a certificate of insurance has been received naming the Town ofRiverhead as an additional insured; and

WHEREAS, the applicable Chapter 90 Application fee has been paid; and

WHEREAS, by Resolution # 79 adopted on February 2, 2016, the Chapter 90application is classified Type I action in accordance with NYCRR 617.4(b) (8) and (9),and as such required the referral of the application and FEAF to all involved agenciesfor coordinated review and to determine who will be lead agency; and

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WHEREAS, referral of the application and FEAF was made to the New YorkState Department of Labor (NYSDOL) and to the Suffolk County Department of HealthServices (SCHS), as involved agencies to determine who will be Lead Agency; and

WHEREAS, by letter dated February 10, 2016, the NYSDOL consented to the

Town Board of the Town of Riverhead to be Lead Agency; and

WHEREAS, by letter dated February 11, 2016, the SCHS consented to the TownBoard of the Town of Riverhead to be Lead Agency; and

WHEREAS, the Town Environmental Planner prepared a January 28, 2016report examining the SEQRA EAFs and information submitted in support of the Chapter90 application, recommending the Town Board of the Town of Riverhead, as Lead

Agency, issue a negative declaration; and

WHEREAS, the Town Planning Department and the Town Attorney of the Town

of Riverhead have reviewed all documents regarding said application.

NOW, THEREFORE BE IT RESOLVED, that that in the matter of the Chapter 90application of Nile Rogers Productions, Inc. as a Type I action, the Town of RiverheadTown Board hereby determines that it will not have a significant environmental impactand hereby issues a Negative Declaration pursuant to 6 NYCRR 617.7(a)(2); and be itfurther

RESOLVED, that the Chapter 90 Application of Nile Rodgers Productions, Inc.submitted for the purpose of conducting a Music & Art Festival entitled “TheFreak Out!” with an expected total daily attendance 7,500 attendees, to be held atMartha Clara Vineyards located at 6025 Sound Avenue, Riverhead, New York, onFriday, August 12, 2016, Saturday, August 13, 2016 between the hours of 12:00 noonand 11:30 pm, and Sunday, August 14, 2016, between the hours of 4:00 pm and 11:30pm (act/performance hours) at Martha Clara Vineyards located at 6025 Sound Avenue,Riverhead, New York, on the aforesaid dates and times, is hereby approved; and be itfurther

RESOLVED, that this approval is subject to the obtaining of any permits as maybe required by the New York State Department of Labor and the Suffolk CountyDepartment of Health; and be it further

RESOLVED, that this approval is subject to receipt of an Outdoor Public SafetyPlan, to be submitted to the Fire Marshal’s office no later than June 1, 2016; and be itFurther

RESOLVED, that this approval is subject to receipt of a fully executed licenseagreement, together with the requisite license fee as stated in said license agreement,for purposes of the utilization of Police and Fire Marshal personnel and patrol vehiclesno later than June 1, 2016; and be it further

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RESOLVED, that this approval is subject to the provisions of Riverhead Town

Code Chapter 81 - “Noise Control”, Chapter 108-56 - “Signs” and any other section ofthe Riverhead Town Code that may pertain to this event, however, in no event shall anybillboard or directional signage be erected in the Town of Riverhead; and be it further

RESOLVED, that the necessary tent permit(s) must be obtained and the tentinstallation and all electric shall comply with the applicable requirements of the NFPALife Safety Code (NFPA 101), the NFPA Temporary Membrane Structures/Tents(NFPA 102) and the Fire Code of New York State and the Building Code of New YorkState; and be it further

RESOLVED, that the Town Clerk is hereby authorized to forward a copy of thisresolution to Peter Herman, Nile Rodgers Productions, Inc., 9 E. 45th Street, 3rd Floor,New York, New York, 10017, Attn: Peter Herman; and to Charles Voorhis, Nelson, Pope& Voorhis, 572 Walt Whitman Road, Melville, New York, 11747-2188, Attn: Charles

Voorhis; Mr. Christopher Kent, and be it further

RESOLVED, that all Town Hall Departments may review and obtain a copy ofthis resolution from the electronic storage device and, if needed, a copy of same maybe obtained from the Office of the Town Clerk.

THE VOTE


Walter Yes No


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Y:\2016 RESOLUTIONS\02.17.16\101 - PUR - 16 BID DOWFLAKE XTRA EXTEND RATIFY.docx

02.17.2016160101

TOWN OF RIVERHEAD

Resolution # 101

RATIFIES EXTENSION BID CONTRACT FOR DOWFLAKE XTRA CALCIUM

CHLORIDE



WHEREAS, the Purchasing Department has requested that the contractwith LONG ISLAND CAULIFLOWER ASSOCIATION originally awarded byResolution #140759 be extended for one year.

WHEREAS, this will be the first of an allowable 3 one year extensions.

WHEREAS, the above named vendor has agreed to extend the contractat the same pricing for one year.

WHEREAS, the Town Board has reviewed said request.

NOW THEREFORE BE IT RESOLVED, that the bid for DOWFLAKEXTRA CALCIUM CHLORIDE be and hereby is extended to JANUARY 19, 2017;and be it further

RESOLVED, that the Town Clerk be directed to forward a certified copy ofthis resolution to LONG ISLAND CAULIFLOWER ASSOCIATION.

RESOLVED, all Town Hall Departments may review and obtain a copy ofthis resolution from the electronic storage device and if needed, a certified copyof same may be obtained from the Office of the Town Clerk.

THE VOTE


Walter Yes No

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Y:\2016 RESOLUTIONS\02.17.16\102a - PUR - 16 BID WORK CLOTHES AWARD RESO1.docx

02.17.2016160102

TOWN OF RIVERHEAD

Resolut ion # 102

AWARDS BID FOR WORK CLOTHES



WHEREAS, the Town Clerk was authorized to publish and post a notice forsealed bids for WORK CLOTHES for the Town of Riverhead and;

WHEREAS, 5 bids were received and opened at 2:05 PM on NOVEMBER 13,2015 at Town Hall, 200 Howell Avenue, Riverhead, New York, the date, time and placegiven in the NOTICE TO BIDDERS.

RESOLVED, that the bid for WORK CLOTHES be and hereby is, awarded toFUSION GRAPHIX, ROSENS UNIFORMS, NEW YORK STATE INDUSTRIES FORTHE DISABLES and WOODS MENS AND BOYS CLOTHING for prices on the attachedpages.

RESOLVED, all Town Hall Departments may review and obtain a copy of thisresolution from the electronic storage device and if needed, a certified copy of samemay be obtained from the Office of the Town Clerk.

THE VOTE


Walter Yes No


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NAME______________________________________________

2016 RESOLUTIONS\02.17.16\102b - PUR - 16 BID WORK CLOTHES AWARD ATTACH

ITEM # DESCRIPTION FUSION NYSID ROSENS WOODS QUANTITY SIZE TO

em #1 Trousers Poly-Cotton- & 100% cotton REDKAP PT20

(A) - Poly/Cotton 28-42 $ 12.40

(B) - Size 44-60 $ 14.75

(C) - 100% Cotton DICKIES, Size 28-42 $ 17.25

(D) - 100% Cotton RED KAP, Size 44-60 $ 21.70

em #2 Jeans - Dicki es, Pre-washed CR393 Relaxed fi t

(A) - Sizes 28-42 $ 14.85

(A1) - Sizes 44-50 $ 15.85

(A2) - Sizes 52-56 $ 15.85

(B) - Dickies, Pre-washed C993 Regular Fit

(B1) - Sizes 28-42 $ 13.85

(B2) - Sizes 44-50 $ 14.85

(B3) - Sizes 52-56 $ 14.85

(C) - Dickies, Relaxed fit Carpenter Jeans

1993SNB

(C1) - Sizes 28-42 $ 19.85

(C2) - Sizes 44-50 $ 20.85

(C3) - Sizes 52-56 $ 22.85

(D) - Carhart t Carpenter Jeans #74308 CARHARTB13

(D1) - Sizes 28-42 $ 27.50

(D2) - Sizes 44-50 $ 28.00

(D3) - Sizes 52-56 $ 29.75

(E) - Carhartt Relaxed fit Jeans #74307 CARHARTB460

(E1) - Sizes 28-42 $ 23.75

(E2) - Sizes 44-50 $ 24.50

(E3) - Sizes 52-56 $ 26.50

em #3

Short Sleeve Uniform shirt Dickies- Navy or Light

Blue- Poly Cotton REDKAP SP24

(A) - Sizes S-XL $ 8.15

(B) - Sizes 2XL $ 9.70

(B) - Size 3XL $ 9.70

(C) - Sizes 4XL

em #4

Short Sleeve Uniform Shirts Dickies - 100% Navy

or Light Blue REDKAP SC40

(A) - Sizes S-XL $ 12.75

(B) - Sizes 2XL-3XL $ 15.50

(C) - Sizes 4XL $ 15.90

Tall - add amount or % to the above pri ces $ 15.90

em #5

Long Sleeve Uniform Shirts - Poly/Cotton Blend

Dickies SP20 (or equal) REDKAP SP14

(A) - Sizes S-XL $ 9.74(B) - Sizes 2XL-4XL $ 11.65

(C) - Size 5XL $ 11.65


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NAME______________________________________________



em #6 Long Sleeve Uniform Shirts - 100% cotton REDKAP SC30

(A) - Sizes S-XL $ 13.70

(B) - Sizes 2XL-3XL $ 16.50

(C) - Size 4XL $ 16.90


em #7 Short Sleeve T-Shirt, Poly/Cotton Blend - HI VIS

FOL3930

OR GILDAN5000

(A) - Sizes S-XL $ 2.96

(B) - Sizes 2XL-3XL $ 4.21

(C) - Size 4XL $ 4.21


em #8Short Sleeve T-Shirt ,100% COTTON HI VIS GILDAN

2000

(A) - Sizes S-XL $ 3.32

(B) - Sizes 2XL-3XL $ 4.57

(C) - Size 4XL $ 4.57

Tall - add % to the above pric es $ 5.00

em #9 Long Sleeve T-Shirt , Poly/Cotton Blend- Hi-vis

FOL4930

OR GILDAN

5400

(A) - Sizes S-XL $ 4.96

(B) - Sizes 2XL-3XL $ 6.21


em #10 Long Sleeve T-Shirt, 100% Cotton - hi vis

GILDAN

2400

(A) - Sizes S-XL $ 5.32

(B) - Sizes 2XL-3XL $ 6.57

(C) - Size 4XL $ 6.57


em #11 Coveralls, one piece unli ned - Dickies 4879 REDKAPCT10

(A) - Sizes 28-46 $ 23.74

(B) - Sizes 48-50 $ 27.90

(C) - Sizes 52-60 $ 27.90

em #12

Coveralls, Insulated 20 Degrees - Dickies #2430

(or equal) 100% cotton - brown; black DICKIES TV239

(A) - Sizes S-XL $ 57.20

(B) - Sizes 2XL-3XL $ 62.20

(C) - Size 4XL & TALL $ 62.20

em #13

Bib Overalls, Insulated - Dickies Duck brown;

black DICKIES TB839

(A) - Sizes S-XL $ 47.20

(B) - Sizes 2XL-3XL $ 61.25

(C) - Size 4XL & Tal l $ 52.25

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NAME______________________________________________



em #14 Jacket, Lined Panel Front Spring Navy Blue

SAN MAR

JST70

(A) - Sizes S-XL $ 20.16

(B) - Sizes 2XL-3XL

2XL-$21.23-

3XL-$23.37

(C) - Size 4XL $ 24.44

Tall - add amount or % to the above pri ces

em #15

Long Sleeve Sweatshirt - Poly/Cotton Blend - hi

visibility pullover

(A) - Sizes S-XL $ 7.10

(B) - Sizes 2XL-3XL $ 9.30

(C) - Size 4XL $ 9.70

Tall - add amount or % to the above pri ces 30%

em #16

Long Sleeve Hooded Zippered Sweatshi rt, HI

VISIBILITY G18600

(A) - Sizes S-XL $ 14.81

(B) - Sizes 2XL-3XL $ 16.81

(C) - Size 4XL $ 18.81


em #17

Long Sleeve Insulated Hooded Zippered

Sweatshirt,Hi VISIBILITY

(A) - Sizes S-XL $ 31.70

(B) - Sizes 2XL-3XL $ 34.90

(C) - Size 4XL $ 36.90

Tall - add amount or % to the above pri ces N/A

em #18

Long Sleeve Insulated Hooded Zippered

Sweatshirt - hi vis-stripes (lighter weight)

(A) - Sizes S-XL $ 27.75

(B) - Sizes 2XL-3XL $ 28.90

(C) - Size 4XL $ 28.90Tall - add amount or % to the above pri ces N/A

em #20

HiGH visibility Parka (scotch lite reflective mtl.)

waterproof

(A) - Sizes S-XL $ 45.90

(B) - Sizes 4XL-5XL $ 46.90

Tall - add amount or % to the above pri ces N/A

em #21 High Visibility bomber jacket, waterproof

(A) Sizes S-XL $ 34.50

(B) Sizes 2xl-3xl $ 35.50

(C) - Sizes 4XL-5XL $ 36.50

em #22High Visibility Rain Jacket & pants breathableGame brand or equal

GAME1340/1450

(A) Sizes S-XL $ 70.85

(B) Sizes 2xl-3xl $ 76.85

(C) - Sizes 4XL $ 78.75

TALL ADD % TO ABOVE PRICES NO BID

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NAME______________________________________________



THE FOLLOWING TO BE UTILIZED BY FIRE

MARSHAL & CODE ENFORCEMENT

em #23

5.11 (or equal) Men's short sleeve PDU shir t 65%

poly/35% cotton twill

(A) - Sizes S-XL $ 36.50

(B) - Sizes 2XL-3XL $ 39.50

(C) - Sizes 4XL $ 39.50

em #24

5.11 Tactical men's long sleeve PDU shir ts 65%

poly/35% cotton

(A) - Sizes S-XL $ 38.25

(B) - Sizes 2XL-3XL $ 40.50

(C) - Sizes 4XL $ 40.50

em #25 Blauer Cotton blend long sleeve shirt #DN8431

(A) - Sizes S-XL $ 24.65

(B) - Sizes 2XL-3XL $ 29.65

(C) - Sizes 4XL $ 34.65

em #26 Blauer cotton blend short sleeve shirt DN#8421(A) - Sizes S-XL $ 22.64

(B) - Sizes 2XL-3XL $ 27.64

(C) - Sizes 4XL $ 32.64

em #27 Tac lite Pro l/s Shirt s - navy 5-11 TACLITE

(A) - Sizes S-XL $ 37.90

(B) - SIZE 2XL-3XL $ 40.50

(C) SIZE 4XL $ 40.50

em #28 Tac lite Pro Pants - Navy 5.11 74273

(A) sizes 38-42 $ 35.85

(B) Sizes 42-50 $ 43.85

em #29

TDU Poly cotton r ip stop 5.11 pants dark navy

#74003 5.11 74003

(A) - Sizes S-XL $ 33.85

(B) - Sizes 2XL-3XL $ 39.85

(C) - Sizes 4XL $ 39.85

em #30 UA Cold Gear Full t-shirts black

UNDER ARMOR

TECH T-SHIRT

(A) - Sizes S-XL $ 21.90

(B) - Sizes 2XL-3XL $ 22.90

(C) - Sizes 4XL N/A

em #31 STRIKER II 45 GTX REGULAR SAFETY BOOTS

STRIKER

TERRENCE

#43027-$128.90

em #32

5.11 l/s co llared polo shir ts, navy,POLY COTTON

& 100% COTTON

(A) - Sizes S-XL $ 30.15

(B) - Sizes 2XL-3XL $ 34.50

(C) - Sizes 4XL $ 34.50

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NAME______________________________________________



em #33

5.11 LONG SLEEVED COLLARED POLO SHIRTS,

NAVY

(A) - Sizes S-XL $ 32.99 $ 33.50

(B) - Sizes 2XL-3XL $ 35.99 $ 38.25

(C) - Sizes 4XL $ 35.99 $ 38.25

EM #34

5.11 TACTICAL S/S TACLITE PRO SHIRT W.FREE

CARD WALLET

(A)SIZES S-XL $ 36.50

(B)SIZES 2XL-3XL $ 39.75

(C)SIZES 4XL $ 39.75

em #35 RAINGEAR FOR FIRE MARSHAL W/LETTERING ** HELLY HANSON

LOKE JACKET

(A) - Sizes S-XL JACKET $ 89.90

(B) - Sizes 2XL-3XL JACKET $ 92.90

(C) - Size 4XL JACKET $ 94.90

**note: Game not equal to Helly Hanson

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TA 2-16-16 Awards RFP F inancial Services to CMA

02.17.2016160103

TOWN OF RIVERHEAD

Resolut ion # 103

AWARDS BID FOR QUALIFIED MUNICIPAL ADVISOR



WHEREAS, the Town Board of the Town of Riverhead, by Resolution #299adopted on April 21, 2015, authorized the issuance of a Request for Proposals forQualified Municipal Advisor to Prepare Town of Riverhead Official Statement & AnnualStatement of Financial & Operation Information; and

WHEREAS, pursuant to the terms of the Request for Proposals, each proposalmust comply with the instructions in the Notice to Bidders and required that allproposals be submitted on or before 11:00 am on June 4, 2015; and

WHEREAS, three (3) responses to the Request for Proposals were received,opened, and read aloud on June 4, 2015 at 11:00 am in the office of the Town Clerk,200 Howell Avenue, Riverhead, New York; and

WHEREAS, the Town Board determined that it would be beneficial to meet withthe three firms that responded to the request for proposals; and

WHEREAS, after meeting with each of the three firms and after seriousconsideration and evaluation, the Town Board recommends awarding the bid forQualified Municipal Advisor to Capital Markets Advisors, LLC.

NOW THEREFORE BE IT RESOLVED, that the Town Board hereby awards thebid for Qualified Municipal Advisor to awarded to Capital Markets Advisors, LLC; and

BE IT FURTHER RESOVLED, that the Town Board be and does herebyauthorize the Supervisor to execute a contract in a form to be approved by the Office ofthe Town Attorney with Capital Markets Advisors, LLC; and

BE IT FURTHER RESOLVED, that the Town Clerk be and is hereby authorizeddirected to forward a copy of this resolution to Capital Markets Advisors, LLC, OneGreat Neck Road, Suite 1, Great Neck, NY 11021; and


THE VOTE


Walter Yes NoThe Resolution Was Was NotThereupon Duly Declared Adopted

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TA 2-16-16 Authorize PAL Lacrosse Referees 2016

02.17.2016 160104

TOWN OF RIVERHEAD

Resolution # 104

AUTHORIZES SUPERVISOR TO EXECUTE AGREEMENT WITH RIVERHEAD YOUTHSPORTS, INC FOR REFEREE/UMPIRE SERVICES FOR TOWN OF RIVERHEAD POLICE

ATHLETIC LEAGUE GIRLS AND BOYS LACROSSE PROGRAM

FOR 2016 CALENDAR YEAR



WHEREAS, the Town of Riverhead Police Athletic League is a non-profit organizationthat provides organized sports programs, activities, and education for children ages 5-13designed with the intent of giving children healthy social and behavioral skills and the goal toreduce their susceptibility to gang involvement, alcohol and drug use and delinquency; and

WHEREAS, the Riverhead Youth Sports, Inc. provides professional officials to refereegames; and,

WHEREAS, the Riverhead Youth Sports, Inc. has offered to provide professionalofficials to referee games for the 2016 Girls and Boys Lacrosse program offered to girls andboys in Riverhead as part of and affiliated with the Town of Riverhead Police Athletic League.

NOW THEREFORE BE IT RESOLVED, that the Town Board authorizes theSupervisor to enter into an agreement with Riverhead Youth Sports, Inc. for referee services

for 2016 Girls Boys Lacrosse and 2016 Boys Lacrosse program as part of and affiliated withthe Town of Riverhead Police Athletic League in an amount not to exceed $1920.00 and$560.00, respectively; and

BE IT FURTHER RESOLVED, that the Town Clerk be and is hereby authorized toforward a copy of this resolution to the Town Accounting Department; and

BE IT FURTHER RESOLVED, that all Town Hall Departments may review and obtaina copy of this resolution from the electronic storage device, and if needed, a certified copy ofthe same may be obtained from the office of the Town Clerk.

THE VOTE


Walter Yes No


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AGREEMENT BETWEEN TOWN OF RIVERHEAD ON BEHALF OF

TOWN OF RIVERHEAD POLICE ATHLETIC LEAGUE AND

RIVERHEAD YOUTH SPORTS, INC.

THIS AGREEMENT made and entered into this day of , 2016, by and betweenthe Town of Riverhead, a municipal corporation duly existing under the laws of the State of NewYork, (hereinafter referred to as the "Town”), with its principal place of business located at 200Howell Avenue, Riverhead, NY and Riverhead Youth Sports, Inc., having an address at P.O. Box888, Riverhead, NY 11901.

WHEREAS, the Town of Riverhead Police Athletic League is a non-profit organization that provides organized sports programs, activities, and education for children ages 5-13 designedwith the intent of giving children healthy social and behavioral skills and the goal to reduce theirsusceptibility to gang involvement, alcohol and drug use and delinquency; and

WHEREAS, the Riverhead Youth Sports, Inc. provides professional officials to referee games;and,

WHEREAS, the Riverhead Youth Sports, Inc. has offered to provide professional officials toreferee games for the 2016 Girls and Boys Lacrosse programs offered to girls and boys in

Riverhead that are part of and affiliated with the Town of Riverhead Police Athletic League; and

WHEREAS, by Resolution #______ adopted on February 16, 2016, the Town Board authorizedthe Supervisor to enter into an agreement with Riverhead Youth Sports, Inc. for referee servicesfor 2016 Girls Lacrosse and 2016 Boys Lacrosse program as part of and affiliated with the Townof Riverhead Police Athletic League in an amount not to exceed $1920.00 and $560.00,respectively.

NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the parties agree as follows:

SECTION 1. Purpose:

The purpose of this Agreement is to contract with Riverhead Youth Sports, Inc. to provide andarrange for officiating services for the girls and boys lacrosse program as part of and affiliatedwith the Town of Riverhead Police Athletic League to increase the public health, safety, andquality of life for the youth of the Town of Riverhead. The extent of the Town's payment forservices hereunder to Riverhead Youth Sports, Inc. is intended to provide social and recreational programs and services that enable youth, especially from poor or otherwise disadvantaged family backgrounds, to participate in these healthy and productive programs to reduce crime andincrease youth opportunities for productive activities within the community.

SECTION 2. Scope of Work:

Riverhead Youth Sports, Inc. shall provide and arrange for officiating services for the 2016 Girlsand Boys Lacrosse program offered to the youth of Riverhead as part of and affiliated with theTown of Riverhead Police Athletic League.

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2

SECTION 3. Duration of Contract:

The term of this agreement shall commence on , 2016 and expire at the end of theMarch 20, 2016 Town of Riverhead Police Athletic League Lacrosse season.

SECTION 4. Consideration:

As consideration for the services provided, as specified in Paragraph 2, the Town will reimburseor provide *payment to the Riverhead Youth Sports, Inc. for a sum of money not to exceed$1920.00 for 2016 Girls Lacrosse and $560.00 for the 2016 Boys Lacrosse for 2016 LacrosseProgram to provide and arrange for officiating services for said program(s) that are part of andaffiliated with the Town of Riverhead Police Athletic League during the contract period.Riverhead Youth Sports, Inc. may submit vouchers seeking payment or reimbursement formonies spent on officiating services on a biweekly or monthly basis during the contract period.*To the extent that Riverhead Youth Sports, Inc. seeks payment prior to completion ofofficiating services, Riverhead Youth Sports, Inc. shall be required to provide the Town withdocumentation to substantiate costs related to such services within 60 days. It is agree andunderstood that consideration is limited to payment or reimbursement of monies/costs related toofficiating services and no additional costs, charges, or fees are permitted under this agreement.

SECTION 5. Relationship:

The Town and Riverhead Youth Sports, Inc. intend that an independent contractual relationship be created by this contract. The Riverhead Youth Sports, Inc. is not considered to be anemployee of the Town for any purpose and neither the Riverhead Youth Sports, Inc. nor anyemployee of the Riverhead Youth Sports, Inc. shall be entitled to any of the benefits the Town provides for the Town’s employees, including, but no limited to, health insurance, sick or annualleave, or workers compensation. The Riverhead Youth Sports, Inc. specifically represents andstipulates that the Riverhead Youth Sports, Inc. is engaged in the business of providing theservices set forth in this contract, whether or not for profit, and that the Riverhead Youth Sports,Inc. is fully registered and legally authorized to conduct such business, and pays all necessarytaxes and assessments levied against such business. The terms of this agreement are not intendedto create any duties, obligations or liabilities to any third parties. Neither party intends thisagreement to create any third-party beneficiaries to this agreement.

SECTION 6. Suspension, Termination, and Close Out:

If the Riverhead Youth Sports, Inc. fails to comply with the terms and conditions of this contract,the Town may pursue such remedies as are legally available, including, but not limited to, thesuspension or termination of this contract.

SECTION 7. Changes, Amendment, Modifications:

The Town and Riverhead Youth Sports, Inc. may, agree from time to time, to change or modifythe Scope of Work to be performed hereunder. Any such change, amendment or modificationshall be in writing and signed by all parties.

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SECTION 8. Assignability:

The Riverhead Youth Sports, Inc. shall not assign any interest on this contract and shall nottransfer any interest on the contract without prior written consent of the Town.

SECTION 9. Reports and Information:

The Riverhead Youth Sports, Inc., at such times as and in such form as the Town may require,shall furnish the Town such periodic reports, including an accounting for the expenditures ofTown funds, as it may request pertaining to the work of services undertaken pursuant to thecontract, the costs and obligations incurred or to be incurred in connection therewith, and anyother matters covered by this contract.

SECTION 10. Liability and Indemnification:

The Riverhead Youth Sports, Inc. agrees to hold the Town harmless and shall indemnify anddefend all claims, demands, or suits of law or equity arising from the negligent or intentionallywrongful actions or omissions of the Riverhead Youth Sports, Inc. or the Riverhead YouthSports, Inc. officials or agents in providing the services called for under this agreement.

SECTION 11. Severability:

If any portion of this Agreement is held to be invalid or unenforceable for any reason, suchholding shall not affect the validity or enforceability of any of the remaining portion.

IN WITNESS WHEREOF, the Town and the Riverhead Youth Sports, Inc. have executed thiscontract agreement as of the date and year last written below:

TOWN OF RIVERHEAD:

______________________________________ _____________________________

Supervisor Date

Attest:

______________________________________ _____________________________

Town Clerk Town Attorney

Riverhead Youth Sports, Inc

______________________________________ ______________________________

Riverhead Youth Sports, Inc President Date

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TA 2-16-16 Ratifies Reappointment of Members to the Ethics Board-D.Barnard & I.Pendzick

02.17.2016160105

TOWN OF RIVERHEAD

Resolution # 105

RATIFIES REAPPOINTMENT OF MEMBERS TO THE TOWN OF RIVERHEAD ETHICS BOARD



WHEREAS, on November 16, 2004, the Town Board adopted Chapter 18 “Code of Ethics” ofthe Town Code of the Town of Riverhead; and

WHEREAS, Chapter 18-§§18-18 (A) and (B) of the Code of Ethics authorized the Town Boardto appoint five individuals, no more than two individuals from the same political party, to the Ethics

Board; and

WHEREAS, pursuant to the provisions of the Code of Ethics, Chapter 18-§18-18(E) themembers of the Board of Ethics are to serve staggered terms; and

WHEREAS, Donna Barnard and Irene Pendzick were reappointed to the Ethics Board byResolution #83 adopted on January 21, 2015 for a one year term expiring January 15, 2016 and bothappointments have been held over since expiration of said term; and

WHEREAS, the Town Board wishes to ratify the reappointment of Donna Barnard and IrenePendzick such that each will serve a two year term deemed to have commenced on January 15, 2016and said term will expire on January 15, 2018.

NOW THEREFORE BE IT RESOLVED, that the Town Board hereby reappoints DonnaBarnard and Irene Pendzick to the Town of Riverhead Board of Ethics such that each will serve a twoyear term deemed to commence on January 15, 2016 and said term will expire on January 15, 2018;and

BE IT FURTHER RESOLVED, that the Town Clerk is hereby directed to forward a copy of thisresolution to Irene Pendzick, 151 Trout Brook Lane, Riverhead, NY 11901 and Donna Barnard, P.O.Box 47, Calverton, NY 11933; and

BE IT FURTHER RESOLVED, that all Town Hall Departments may review and obtain a copyof this resolution from the electronic storage device and, if needed, a certified copy of same may beobtained from the Office of the Town Clerk.

THE VOTE


Walter Yes NoThe Resolution Was Was NotThereupon Duly Declared Adopted

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TA 2-16-16 Ratifies Reappointment of Farmland Preservation Committee Member-J.Rottkamp


THE VOTE


Walter Yes No


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TA 2-16-16 Ratifies Reappointment of Farmland Preservation Committee Member-K.Massoud

02.17.2016160107

TOWN OF RIVERHEAD

Resolution # 107

RATIFIES THE REAPPOINTMENT OF MEMBER TO THE

RIVERHEAD FARMLAND PRESERVATION COMMITTEE



WHEREAS, on October 14, 1997, the Town Board of the Town of Riverheadadopted Local Law No. 14-1997, known and cited as the “Agricultural LandsPreservation Law of the Town of Riverhead“ for the purpose of preserving primeagricultural land and maintenance of a viable agricultural industry in the Town ofRiverhead; and

WHEREAS, such local law provided for the creation of a Farmland PreservationCommittee, its composition and its authority; and

WHEREAS, such local law empowers the Town Board to appoint members tothe Farmland Preservation Committee; and

WHEREAS, the Town Board desires to reappoint those members whose termshave expired; and

WHEREAS, Kareem Massoud was reappointed to the Farmland PreservationCommittee by Resolution #282 adopted on April 15, 2014 for a term expiring on January15, 2016 and has been held over since expiration of said term; and

WHEREAS, the Town Board wishes to ratify the reappointment of KareemMassoud for a two year term such that the term will be deemed to have commenced onJanuary 15, 2016 and will expire January 15, 2018.

NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby reappointsKareem Massoud to the Farmland Preservation Committee for a two year term suchthat the term will be deemed to have commenced January 15, 2016 and will expireJanuary 15, 2018; and

BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized toforward a copy of this resolution to Kareem Massoud and the Farmland PreservationCommittee; and

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TA 2-16-16 Ratifies Reappointment of Farmland Preservation Committee Member-K.Massoud


THE VOTE


Walter Yes No


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TA 2-16-16 Ratifies Reappointment of Farmland Preservation Committee Member-O’Dea

02.17.2016160108

TOWN OF RIVERHEAD

Resolution # 108

RATIFIES THE REAPPOINTMENT OF MEMBER TO THE

RIVERHEAD FARMLAND PRESERVATION COMMITTEE



WHEREAS, on October 14, 1997, the Town Board of the Town of Riverheadadopted Local Law No. 14-1997, known and cited as the “Agricultural LandsPreservation Law of the Town of Riverhead“ for the purpose of preserving primeagricultural land and maintenance of a viable agricultural industry in the Town ofRiverhead; and

WHEREAS, such local law provided for the creation of a Farmland PreservationCommittee, its composition and its authority; and

WHEREAS, such local law empowers the Town Board to appoint members tothe Farmland Preservation Committee; and

WHEREAS, the Town Board desires to reappoint those members whose termshave expired; and

WHEREAS, Richard O’Dea was reappointed to the Farmland PreservationCommittee by Resolution #284 adopted on April 15, 2014 for a term expiring on January15, 2016 and has been held over since expiration of said term; and

WHEREAS, the Town Board wishes to ratify the reappointment of RichardO’Dea for a two year term such that the term will be deemed to have commencedJanuary 15, 2016 and will expire January 15, 2018.

NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby reappoints

Richard O’Dea to the Farmland Preservation Committee for a two year term such thatthe term will be deemed to have commenced January 15, 2016 and will expire January15, 2018; and

BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized toforward a copy of this resolution to Richard O’Dea and the Farmland PreservationCommittee; and

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TA 2-16-16 Ratifies Reappointment of Farmland Preservation Committee Member-O’Dea


THE VOTE


Walter Yes No


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TA 2-17-16 Reappoints Open Space Committee Member-M.Acevedo

02.17.2016160109

TOWN OF RIVERHEAD

Resolution # 109

RATIFIES REAPPOINTMENT OF MEMBER TO THE RIVERHEAD

OPEN SPACE/PARK PRESERVE COMMITTEE



WHEREAS, Chapter 14-§14-40 of the Riverhead Town Code entitled “Open

Space/Park Preserve Committee” causes the establishment of an advisory body to theTown Board known as the Open Space/Park Preserve Committee (commonly referredto as the “Open Space Committee”) consisting of five representatives from thecommunity at large appointed by the Town Board for staggered two-year terms; and

WHEREAS, the Open Space Committee is charged with the advisoryresponsibility related to, but not limited to, identification, review and recommendation oflands that should be acquired by the Town and preserved as open space orincorporated into the Town of Riverhead park system or preserve; and

WHEREAS, Marjorie Acevedo was reappointed to the Open Space Committee

by Resolution #224 adopted on April 1, 2014 for a term expiring January 15, 2016 andhas been held over since expiration of said term; and

WHEREAS, the Town Board wishes to ratify the reappointment of Marjorie Acevedo for a two year term such that the term will be deemed to have commenced onJanuary 15, 2016 and will expire on January 15, 2018.

NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby reappointsMarjorie Acevedo to the Open Space Committee for a two year term such that the termwill be deemed to have commenced on January 15, 2016 and will expire on January 15,2018; and

BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized toforward a copy of this resolution to Marjorie Acevedo, 60 Dogwood Drive, WadingRiverhead, NY 11792 and the Open Space Committee; and

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TA 2-17-16 Reappoints Open Space Committee Member-M.Acevedo


THE VOTE


Walter Yes No


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TA 2-16-16 Setting Public Hearing-Abolish Chap.32 Board of Police Commissioners

02.17.2016160110

TOWN OF RIVERHEAD

Resolution # 110

AUTHORIZES TOWN CLERK TO PUBLISH AND POST A PUBLIC NOTICETO CONSIDER A LOCAL LAW TO ABOLISH BOARD OF POLICE

COMMISSIONERS AND DELETING CHAPTER 32 ENTITLED“ BOARD OF POLICE COMMISSIONERS” OF THE RIVERHEAD TOWN CODE



RESOLVED, that the Town Clerk be and is hereby authorized to publish theattached public notice once in the February 25, 2016 issue of the News-Review, thenewspaper hereby designated as the official newspaper for this purpose, and cause acopy of the proposed local law to abolish the Board of Police Commissioners and deleteChapter 32 entitled “Board of Police Commissioners” of the Riverhead Town Code to beposted on the sign board of the Town; and be it further


THE VOTE


Walter Yes No


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TA 2-16-16 Setting Public Hearing-Abolish Chap.32 Board of Police Commissioners

TOWN OF RIVERHEADPUBLIC NOTICE

PLEASE TAKE NOTICE that a public hearing will be held before the Town Board of theTown of Riverhead, at Riverhead Town Hall, 200 Howell Avenue, Riverhead, New York,on the 15th day of March 2016 at 7:05 o’clock p.m. to consider a local law abolishing theBoard of Police Commissioners and deleting Chapter 32 entitled “Board of PoliceCommissioners” of the Riverhead Town Code as follows:

Chapter 32. Board of Police Commissioners

§ 32-1. Creation; membership.

Pursuant to Section 150 of the Town Law of the State of New York, a Board of PoliceCommissioners of the Town of Riverhead, to consist of three (3) members, is herebycreated.

• Strikethrough represents deletion(s)

Dated: Riverhead, New YorkFebruary 17, 2016

BY ORDER OF THE TOWN BOARDOF THE TOWN OF RIVERHEAD

DIANE M. WILHELM, Town Clerk

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TA 2-16-16 Authorize Publish & Post-Enact Chapter 26A Term Limits

02.17.2016

160111

TOWN OF RIVERHEAD

Resolution # 111

AUTHORIZES TOWN CLERK TO PUBLISH AND POST PUBLIC NOTICE TOCONSIDER A LOCAL LAW TO ENACT CHAPTER 33 OF THE

RIVERHEAD TOWN CODE ENTITLED “TERM LIMITS”



RESOLVED, that the Town Clerk is hereby authorized to publish the attachedpublic notice to consider a local law to enact Chapter 33 of the Riverhead Town Codeentitled, "Term Limits", once in the March 10, 2016 issue of the News Review, thenewspaper hereby designated as the official newspaper for this purpose, and also to postsame on the sign board at Town Hall; and be it further

RESOLVED, that all Town Hall Departments may review and obtain a copy of thisresolution from the electronic storage device and, if needed, a certified copy of same may

be obtained from the Office of the Town Clerk.

THE VOTE


Walter Yes No


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PLEASE TAKE NOTICE that a public hearing will be held before the Town Boardof the Town of Riverhead, at Riverhead Town Hall, 200 Howell Avenue, Riverhead, New

York, on the 5th

day of April 2016 at 2:05 o’clock to consider a local law enacting Chapter33 entitled “Term Limits” of the Riverhead Town Code as follows:

CHAPTER 33TERM LIMITS

§ 33-1. Legislative intent.

It is the intent of the Town Board of the Town of Riverhead to increase theaccountability of and expand participation in the governance of the Town of Riverheadby limiting the number of terms of office for the Supervisor and Town Council.

§ 33-2. Term Limitation for Supervisor

A person who is elected or appointed to the position of Supervisor shall not serve morethan a total of twelve consecutive years, be it six two year terms of office, three fouryear terms, or any such combination thereof, as the case may be.

§ 33-3. Term Limi tation for Town Council

A person who is elected or appointed to the position of Councilman or Councilwomanshall not serve more than a total of twelve consecutive years, be it six two year terms of

office, three four year terms, or any such combination thereof, as the case may be.

§ 33-4. Other Elective Office

Nothing contained in this chapter shall prohibit the Supervisor or a member of the TownCouncil from seeking, being elected to, or holding another and different elective publicoffice in the Town of Riverhead at the conclusion of a term of public office as requiredby this Chapter.

§ 33-5. Supersession of state law.

This chapter is enacted pursuant to the authority contained in Municipal Home Rule Law

§ 10(1)(ii)(a)(1) and, to the extent that the provisions of this chapter are inconsistent, isintended to supersede the provisions of Town Law § 24 and limit the number of terms ofoffice held by a Town Board member.

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§ 33-6. When effective; applicabil ity.

This chapter shall be effective upon filing with the Secretary of State.

• Underline represents additions




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2-16-16 Setting Public Hearing –Change Term of Office.Supervisor

02.17.2016160112

TOWN OF RIVERHEAD

Resolution # 112

AUTHORIZES TOWN CLERK TO PUBLISH AND POSTPUBLIC NOTICETO CONSIDER THE ADOPTION OF A LOCAL LAWENTITLED, “LOCAL LAW TO CHANGE THE TERM OF OFFICE OF

TOWN SUPERVISOR FROM TWO (2) YEARS TO FOUR (4) YEARS”



RESOLVED, the Town Clerk is hereby authorized to publish the attached publicnotice of proposed local law entitled, “Local Law to Change the Term of Office of TownSupervisor from Two (2) Years to Four (4) Years”, once in the March 10, 2016 issue ofthe News Review, the newspaper hereby designated as the official newspaper for thispurpose, and also to cause a copy of the proposed “Local Law to Change the Term ofOffice of Town Supervisor from Two (2) Years to Four (4) Years”, to be posted on thesign board of the Town; and be it further

RESOLVED, that the Town Clerk be and is hereby directed to forward a copy ofthis resolution to the Suffolk County Board of Elections.

THE VOTE


Walter Yes No


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PLEASE TAKE NOTICE that a public hearing will be held before the TownBoard of the Town of Riverhead at Riverhead Town Hall, 200 Howell Avenue,Riverhead, New York on the 5th day of April at 2:10 o’clock p.m. to consider a proposedlocal law entitled, “Local Law to Change the Term of Office of Town Supervisor fromTwo (2) Years to Four (4) Years” and amend Chapter 26 of the Town Code as follows:

SAMPLE LOCAL LAW

TOWN OF RIVERHEADLocal Law No. ______, the year 2016

A Local Law Increasing the Term of Office of Town Supervisor from Two Years to FourYears.

Be it enacted by the Town Board of the Town of Riverhead as follows:

Section 1. TITLE: This local law shall be known as the “Local Law to Change the Termof Office of Town Supervisor from Two (2) Years to Four (4) Years” in the Town ofRiverhead, Suffolk County, New York.

Section 2. PURPOSE: The purpose of this local law is to extend the term of the officefor the Town Supervisor from two (2) years to four (4) years. The Town Board believesan extended term would bring greater continuity to the office and believes the extendedterm is in the public’s best interest.

Section 3. STATUTORY AUTHORITY: This local law is adopted pursuant to Section10(1)(ii)(a) and Section 23(2)(e) of the Municipal Home Rule Law of the State of NewYork.

Section 4. APPLICATION OF FOUR YEAR TERM OF OFFICE: This local law shallextend the term of office of the elected Town Supervisor from two years to four years.Such four-year term shall commence as of the first day of January following the firstbiennial town election after the effective date of this local law and shall apply to theperson elected to such office at the biennial town election held on November 7, 2017and those elected thereafter.

Section 3. MANDATORY REFERENDUM: This local law is adopted subject to amandatory referendum and shall be submitted for approval of the qualified electors ofthe Town of Riverhead at the general election to be held November 8, 2016. Aproposition in the following form shall be included on the ballot at such general election,and the increased term of office shall not take effect unless such proposition is

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approved by a majority vote of the qualified electors of the Town of Riverhead votingthereon:

“Shall Local Law No. ______ of the year 2016, entitled a Local LawIncreasing the Term of Office of the Town Supervisor from

Two to Four Years be approved?”

Section 4. SUPERSESSION: This local law shall supersede Town Law §24 relating tothe terms of office of Town Supervisor of the Town of Riverhead.

Section 5. EFFECTIVE DATE: This local law, if approved as set forth above by thequalified electors, shall become effective immediately upon being filed in the Office ofSecretary of State.




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Y:\2016 RESOLUTIONS\02.17.16\113a - TA - 101-3stopsignGrummanBurman ph.doc

02.17.2016160113

TOWN OF RIVERHEAD

Resolution # 113

AUTHORIZES TOWN CLERK TO PUBLISH AND POST PUBLIC NOTICE OFPUBLIC HEARING TO CONSIDER A PROPOSED LOCAL LAW FOR AN

AMENDMENT OF CHAPTER 101 ENTITLED “ VEHICLES & TRAFFIC” OF THERIVERHEAD TOWN CODE

(§101-3. Stop and yield intersections; railroad crossings; parking fields.

(Burman Blvd. intersecting w ith Grumman Blvd., Calverton)



RESOLVED, that the Town Clerk is hereby authorized to publish and post theattached public notice to consider a proposed local law to amend Chapter 101 entitled“Vehicles & Traffic" of the Riverhead Town Code, once in the February 25th, 2016 issue ofthe News-

February 17, 2016 - Packet

Documents

Transcript of February 17, 2016 - Packet