FRESH FRUIT AND VEGETABLE ANNUAL TRAINING 2014-2015

K E N T U C K Y D E P A R T M E N T O F E D U C A T I O N

S C H O O L A N D C O M M U N I T Y N U T R I T I O N

Welcome2014-15

Participants

Ruth Ann Nethery, Administrator Fresh Fruit and Vegetable

Program

Contact: Email – ruthann.nethery@education.ky.gov

or by phone – 502-564-5625 Ext. 4927

PURPOSE

The purpose is to introduce children to new and different fresh fruits and vegetables.

Increase fresh fruit and vegetable consumption by elementary school children.

Ensure the FFVP benefits low-income children that generally have fewer opportunities to consume fresh fruits and vegetables on a regular basis.

THINGS TO REMEMBER

Serve a variety of fresh fruits and vegetables in their natural state without additives.

Check packaging.

Ascorbic acid is acceptable.

When purchasing exotic fruits or vegetables that are not available locally or are not domestically grown, always follow proper procurement procedures.

DISPERSING OF FUNDS

Funds for the FFVP are dispersed two time during the Grant period.

July1st-st Allotment must be obligated by September 30th.

October-2nd Allotment must be obligated by June 30th.

This is in accordance with the Federal Fiscal Year.

EXPENSES

Make sure your expenses are reasonable and support the Program’s goals.

Program costs are broken out into two categories: Operating and Administrative.

Labor costs in either the “operating” or “administrative” category must be minimal.

Most of a school’s funds must go toward purchasing fresh fruits and vegetables.

OPERATING EXPENSES

Costs of running your FFVP service.

Documented expenses for:

acquiring,

delivering,

preparing,

and serving fruits and vegetables.

OPERATING COSTS

Fruits and vegetables.Low-fat or non-fat dip for

vegetables only.Fruits and vegetables with

no additives (Ascorbic acid is acceptable).

Small supplies and other.Salaries and fringe benefits.

SMALL SUPPLIES AND OTHER

Low-fat or non-fat dip for vegetables only

Nonfood items like napkins, paper plates, plastic bags, serving bowls, trays, cleaning supplies, trash bags, etc.

Value added services such as pre-cut, ready-made.

Delivery charges.

Small serving carts, etc. (Need permission if one item is over $200.)

SALARIES AND FRINGE BENEFITS (OPERATIONAL COSTS)

Employees that have anything to do with the preparation, distribution, and cleaning up afterwards.

Employees who do such tasks as washing and chopping produce, preparing trays, distributing produce, cleaning up.

Optional as to whether you claim operational labor cost.

ADMINISTRATIVE COSTS

Limited to 10% of your school’s total FFVP grant.

May all be spent at the same time.

Purchasing or leasing larger items; refrigerators, coolers, portable kiosks, etc.

(Must be pro-rated.)

Permission for anything over $200.

SALARIES AND FRINGE BENEFITS(ADMINISTRATIVE COSTS)

Salaries and fringe benefits related to the compilation and maintenance of claims for reimbursement and other financial reports.

Plan and write menus.

Track inventory.

Order produce.

Coordinate nutrition promotion activities.

Keep to a minimum.

WHO MAY PARTICIPATE?

All children who normally attend and are enrolled in your school.

Children attending a Child Care Center, Head Start program or a split-session kindergarten class located in a FFVP school may participate.

Only teachers who are directly responsible for serving the fruit and vegetables to their students in a classroom setting. Teachers participating with their students are strongly encouraged to include a nutrition education component.

WHO MAY NOT PARTICIPATE?

Adults.

Adults attending school functions.

General teacher population.

BEST TIMES TO SERVE

Only during the school day.

Multiple times during the day.

During classroom time to incorporate service with a lesson plan.

Morning or afternoon break.

MAY NOT SERVE

Before school.

During afterschool functions.

During the National School Lunch or School Breakfast Programs’ reimbursable meal service periods.

As part of summer school sessions.

ALLOWABLE FRUITS AND VEGETABLES

What is allowed:

Fresh fruits and vegetables that are

normally eaten raw.

Introduce children to new and different fruits and vegetables

New: Kiwi, star fruit, pomegranate

Different: apples-Granny Smith, Red

Delicious, McIntosh…

LIMITATIONS

Dips for vegetables (serving size-1-2 tablespoons).

Opt for low-fat, non-fat, or yogurt-based dips.

Salad dressing (low-fat) when taste testing lettuce greens.

Cooked vegetables that are not normally eaten raw; limited to once a week and must be part of a nutrition education lesson.

Processed or preserved produce

Dip for fruit

Fruit leather

Jellied fruit

Trail mix

Nuts

Cottage cheeseFruit or

vegetable pizzaSmoothiesMost non-food

items, except those allowed under administrative or operation costs

WHAT IS NOT ALLOWED

CLAIMING COSTS

Costs to be claimed for reimbursement must be claimed at the time of purchase, not the time of use. (Items may be purchased the last of one month and used the first of the next month.)

PURCHASING

All purchasing of fresh produce follows the same procurement requirements as any other Child Nutrition program.

All purchases must be competitively bid.

If a purchase falls under the small purchase threshold, documentation of price quotes from more than one vendor must be obtained.

PURCHASING LOCAL

USDA and NHS encourage local purchasing by schools.

Local purchasing is encouraged as part of the FFVP.

Farms do not need any special licensing to sell whole produce to schools (Farm to School Bill).

School Nutrition Directors decide who is an approved vendor.

Handle local whole produce the same way you handle whole produce from regular distributors.

NUTRITION EDUCATION

Education plans should fit your students.

Use free resources from Team Nutrition and other programs.

Create partnerships to obtain no-cost promotional items or services.

Adapt lesson plans in classrooms to incorporate the serving of the fresh fruits and vegetables.

WHAT IS NOT REIMBURSABLE

Nutrition Education Materials (Take advantage of free resources).

Promotion Costs (Recruit volunteers to help create promotion items, posters, etc. Have children create posters as part of a nutrition education lesson and display them around the school.).

Travel.

FFVP FILE

Monthly expenditure documentation (invoices, receipts, etc.)

Purchasing/Procurement information

Production records

Report of activities

Financial tracking of grant funds

Documentation of staff training on the FFVP

FFVP Handbook

Questions ?