FREMONT UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION … · 2018-09-04 · make approximately $30.6...

FREMONT UNIFIED SCHOOL DISTRICT Information

BOARD OF EDUCATION x Action

AGENDA ITEM Presentation Date of Board Meeting: June 6, 2012 TITLE: Approve Additional Recommendations for Revenue Enhancements,

Budget Reductions and Fund Transfers

Background: While the District hopes for the best, it is proceeding with passing a budget that assumes the Governor’s tax initiative fails. Assuming the Governor’s November tax initiative fails, the District estimates it must make approximately $30.6 million in revenue enhancements, budget reductions, and fund transfers, through 2013-14. As a result, on May 9, 2012, the Administration recommended a list of Revenue Enhancements, Budget Reductions, and Fund transfers from January 2012 through June 2014 that totaled $10.2 million, which the Board approved. As presented on May 9, 2012, the Administration stated they would continue to investigate additional reductions and funding sources to reach the targets. On May 23, 2012, the Administration presented and the Board approved the following actions: Section A: Additional Expenditure and Fund Transfers $1.1 million through June 2014 Section B: Senior Management Work Year Reduction $4,266 Section E: Additional Classified CSEA Reductions To be presented on June 6 The additional transfers and cuts that were presented on May 23, 2012 are estimated at $1.1 million. A summary of the budget actions taken on May 9 and May 23 are noted below:

2011‐12 Budget

Reductions &

Revenue

Enhancements*

2012‐13

Budget

Reductions &

Revenue

Enhancements

2013‐14 Budget

Reductions &

Revenue

Enhancements

Total Budget

Reductions and

Revenue

Enhancements

(2011‐12 through

2013‐14)

2,883,691 3,670,428 3,670,530 10,224,649

868,266 250,000 0 1,118,266

3,751,957 3,920,428 3,670,530 11,342,915

Action Taken By Board Meeting Dates

Total Board Approved, May 9 and 23

Board Approved, May 9, 2012


*Amounts reflect actions taken after the March 2012 Second Interim which will reduce deficit spending and also increase

the ending fund balance (as noted).

B&F 22 of 13

As stated on May 23, 2012, the Administration would provide the final list of budget reductions and fund transfers on June 6 – in order for the items to be included in the June 27, 2012 budget document. Current Status: The attached list provides an additional $1.796 million of additional recommended reductions and fund transfers that will be presented on June 6, 2012. When combining the approved items from May 9 and 23 with the recommendations being made on June 6, the total amount of enhancements, reductions, and fund transfers through June 2014 is $13.1 million. The following table summarizes the enhancements, reductions and fund transfers approved on May 9th and 23rd , with the recommended actions for June 6.

As reported previously, transportation services are being reviewed to determine potential savings. It is estimated that approximately $400,000 to $500,000 in savings could be realized. The Administration will incorporate the savings into the budget as they are realized. Budget Impact: As noted. Policy Implication: Supports Board Policy 3000.

2011‐12 Budget

Reductions &

Revenue

Enhancements*

2012‐13

Budget

Reductions &

Revenue

Enhancements

2013‐14 Budget

Reductions &

Revenue

Enhancements

Total Budget

Reductions and

Revenue

Enhancements

(2011‐12 through

2013‐14)

2,883,691 3,670,428 3,670,530 10,224,649

868,266 250,000 0 1,118,266

1,219,655 576,809 1,796,464

3,751,957 5,140,083 4,247,339 13,139,379

Recommended, June 6, 2012



Total

*Amounts reflect actions taken after the March 2012 Second Interim which will reduce deficit spending and also increase

the ending fund balance (as noted).

Estimated Reductions, Enhancements, Fund

Transfers

B&F 22 of 13

Recommendation: Approve additional recommendations for revenue enhancements, budget reductions and fund transfers. Approved: Approved: ______________________________________ _________________________________ James Morris, Superintendent Micaela Ochoa, Assistant Superintendent Prepared and Presented by: Micaela Ochoa /659-2572 Business James Morris, Ed.D. Name/Phone # Division Superintendent Staff Contact Person

B&F 22 of 13

Fremont Unified School District

Additional Recommended Unrestricted General Fund Revenue Enhancements and Expenditure Reductions to Address the Projected Deficit

Item # Program Name Budget Action

2011‐12

Recommended

Budget

Reductions &

Revenue

Enhancements

2012‐13

Recommended

Budget

Reductions &

Revenue

Enhancements

Recommended

2012‐13 FTE

Reductions

2013‐14

Recommended

Budget Reductions

& Revenue

Enhancements

Recommended

2013‐14 FTE

Reductions

Total Recommended

Budget Reductions

and Revenue

Enhancements (2011‐

12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Recommended

Enhancements

and Reductions

to Implement

A‐11

Tier III Restricted

Program Flexibility.

Ending Balances and

2012‐13 Allocations

Per B&F 10 from May 23, redirect additional $624,984 from Instructional Materials Funding Realignment

Program (IMFRP) and $17,862 from Oral Health to help balance the Unrestricted General Fund (UGF). The

total amount to be redirected from IMFRF in 2012‐13 will be $800,000. The Oral Health Program will be

closed and all funds redirected to the UGF

$ 642,846 642,846 Yes. 642,846

0 642,846 0 0 0 642,846 642,846

B‐8

Certificated

Management, Vice‐

Principals

Standardize celandars for Vice‐Principals to be consistent with Principal calendars. Currently, Vice‐Principals

are paid for 220.5 days. Principals are paid for 220 days. Recommend that the District implement consistent

caledars and pay days for Vice‐Principals and reduce the Vice‐principal calendar and pay by .5 days.

$ (1,809) $ (1,809.00) (3,618) Yes. (3,618)

0 (1,809) 0 (1,809) 0 (3,618) (3,618)

E‐11

CSEA Classified Staff,

Para Educators, Reduce

UGF Encroachment

Eliminate twenty‐one (21) Para Educator IIs and six (6) Para Educators Is for lack of work. Eliminate one (1)

Office Assistant I for lack of funds. Education Code 45117 provides that classified employees shall have 45

days notice of layoff/reduction in hours for lack of work or lack of funds. It has been determined that certain

classified positions should be reduced or eliminated for lack of work or lack of funds. Per ECL 2 from May 23,

2012, reduce the special education encroachment associated with the elimination of the positions. The

estimated reduction in the encroachment is $575,000

(575,000)As noted in ECL 2,

May 29, 2012(575,000)

As noted in ECL

2, May 29, 2012(1,150,000)

Yes. ECL 2 approved on

May 29, 2012(1,150,000)

E‐12

CSEA Classified Staff,

School Office Staff

Support Calendars

Standardize the allocation of Elementary Secretaries, Registrars, Attendance Clerks, Office Assistant 2's, Office

Assistant 1's, and Account Clerks. Currently, there are various schedules and inconsistencies with the

allocations and schedules of office staff at the various schools. Potential savings are estimated at $23,000

annually.

0 0 0 To be negotiated. 0

0 (575,000) 0 (575,000) 0 (1,150,000) (1,150,000)

0 (1,219,655) 0 (576,809) 0 (1,796,464) (1,796,464)

Summary of Ideas

Total Estimated Approved Revenue Enhancements, Expenditure and Fund Transfers, and Budget Reductions

E. Classified Non‐Management Personnel (CSEA ONLY). This section highlights CSEA reductions in the expenditure budget.

E. Classified Non‐Negotiable Non‐Management Personnel (SEIU & CSEA).

A. Revenue Enhancements, and Fund and Expenditure Transfers. This section highlights increases to the unrestricted revenue budget.

A. Subtotal Revenue Enhancements, and Fund and Expenditures Transfers.

B. District‐wide Management/Administration. This section highlights reductions in the unrestricted expenditure budget.

B. Subtotal District‐wide Management/Administration

Board Meeting: June 6, 2012RECOMMENDATIONS

1 of 1B&F 22 of 13


Approved Unrestricted General Fund Revenue Enhancements and Expenditure Reductions to Address the Projected Deficit


2011‐12

Approved

Budget

Reductions &

Revenue

Enhancements

2012‐13

Approved Budget

Reductions &

Revenue

Enhancements

Approved 2012‐13

FTE Reductions

2013‐14 Approved

Budget Reductions

& Revenue

Enhancements

Approved 2013‐

14 FTE

Reductions

Total Approved

Budget Reductions

and Revenue


12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Board Approved

Enhancements

and Reductions

to Implement

A‐1

Business Services. Fund

Change, Facility Use

Fees

Currently, 1.25 FTE provides the administrative support function to schools and facility users. While this 1.25

FTE's sole function is to provide administrative support for facility use, they're fully charged to the

unrestricted general fund (UGF). Currently, only custodial support is charged to the facility use budget. If the

District charges this 1.25 FTE to facility use, it will save the UGF about $55,000 ‐ $75,000 annually. This

action would result in $70,000 less being distributed between the DO and district‐wide schools.

70,000 70,000 0 70,000 0 210,000 Ongoing Yes 210,000

A‐2

Business Services. Fund

Change, Child Nutrition

Services (CNS)

Warehouse Operations

The Warehouse Supervisor currently oversees mail delivery, warehouse receiving and delivery, and CNS

delivery, and is paid 100% from the Unrestricted General Fund (UGF). This position can be partially charged

to CNS because it oversees CNS warehouse functions. The CNS and Warehouse management team estimate

that 30% of this position is dedicated to direct CNS oversight. Therefore, charging 30% of this position to CNS

will relieve the UGF by this amount. CNS's budget can absorb this additional expenditure. This action would

result in CNS absorbing direct costs that are directly attributable to CNS.

36,393 0 36,393 0 72,786 Ongoing Yes 72,786

A‐3

Tier III Restricted


Ending Balances and

2012‐13 Allocations

Redirect additional 2011‐12 Tier III funds to the UGF. In the April 2 meeting with Instructional Services

Administration, an additional $300,000 was estimated as a preliminary amount to be redirected from Tier III

to the UGF in 2011‐12. Following the April 2nd meeting, an additional $100,000 was identified. Following the

April 16 PO cutoff date, additional amounts were confirmed. In an April 30 meeting with Instructional

Services and Business Services, the Administration estimated $850,000 of additional Tier III amounts that

could be swept. This action would result in significantly fewer funds being available for Tier III programs. This

$850,000 amount includes SLIBG balances being swept from schools and DO programs. This is still an

estimated amount and will adjusted as we get closer to year‐end.

850,000 0 0 850,000 One‐Time

Yes. This amount may be

adjusted as we get closer

to year‐end.

850,000

A‐3a

Tier III Restricted


Adult Education

In 2010‐11, Adult Education spent about $3.3 million from all funds ($2.35 million from Tier III

Adult Education budget). As follow‐up to the May 9, 2012 Board meeting, the Administration

met with Adult Education and both recommend an additional $369,000 redirection from Adult

Education in 2011‐12, and an additional $250,000 in 2012‐13.

369,000 250,000 619,000 Through 2012‐

13Yes. 619,000

A‐4

Discretionary Accounts.

Current year District

Office and School Site

Discretionary Accounts

under examination

The District plans to sweep unspent discretionary balances from the schools and DO. This action has been

done in the past. Schools and programs will still get their annual allocations. Current estimates are $1

million, however this amount may be adjusted at year end.

1,000,000 0 0 1,000,000 One‐Time

Yes. This amount may be

adjusted as we get closer

to year‐end.

1,000,000

A‐5Instructional Services.

MAA

Currently, the District collects approximately $400,000 in Medical Administrative Administration (MAA) funds,

and 50% of this amount goes directly to programs and schools that complete the paperwork which helps

generate the revenue. Reduce the distribution to schools to 25% ($100,000) and use $100,000 to help fund

the positions that generate the revenue. Distribute $100,000 to programs and schools. In 2009‐10, total

MAA expenditures were $129,522. In 2010‐11, MAA expenditures were $75,675 and 68.5% of this amount

was for materials and supplies, and 31.5% was for travel and conferences.

$ 100,000 0 100,000 0 200,000 Ongoing Yes 200,000

A. Revenue Enhancements, and Fund and Expenditure Transfers. This section highlights increases to the unrestricted revenue budget.

Board Meeting: June 6, 2012APPROVED

1 of 9B&F 22 of 13




2011‐12

Approved

Budget

Reductions &

Revenue

Enhancements

2012‐13

Approved Budget

Reductions &

Revenue

Enhancements

Approved 2012‐13

FTE Reductions

2013‐14 Approved

Budget Reductions

& Revenue

Enhancements

Approved 2013‐

14 FTE

Reductions

Total Approved

Budget Reductions

and Revenue


12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Board Approved

Enhancements

and Reductions

to Implement

A‐6

Restricted Routine

Maintenance (RRM)

Flexibility

RRM became a "flexible" program when the fiscal crisis began. Annually, since RRM became flexible, the

District has reduced RRM and used RRM revenue to help cover UGF expenditures. The ongoing reductions

continue to impact the repairs and maintenance provided to schools. The Administration examined the RRM

budget and estimates that an additional sweep of $125,000 is feasible. This sweep would further reduce

services provided to schools by RRM.

125,000 0 0 125,000 One‐Time Yes 125,000

A‐7Increase Average Daily

Attendance (ADA)

Increasing ADA by 0.5% would generate approximately $800,000. Administration will review and assess

monthly ADA and discuss incentives for schools who increase ADA over prior months/years. However, our

District's ADA % is high and to include an increase in the revenue budget at this point is not recommended

until we confirm that we can actually increase our ADA to 97.5%.

0 0 0 Ongoing

Not recommended to

include additional

revenue in budget.

0

A‐8

MAA. Additional MAA

revenue still under

examination.

Maximize MAA reimbursements. Currently, the District generates approximately $400K/year for MAA. The

District has the potential to generate $1.5 M ‐ $2 M. However, for this to happen, active participation from

specific positions is required. Further updates on this item will be provided.

0 0 0 Ongoing

Yes for 2012‐13 and

ongoing. Detail to

follow.

0

A‐9 AdvertisementsAdvertise at schools in exchange for revenue from companies, etc. This idea requires a policy discussion with

the Board and Superintendent. 0 TBD

TBD by Board and

Superintendent0

A‐10 Title II‐A

The District continues to review and analyze restricted funds to identify additional expenses that can be

redirected from the UGF to restricted funds. The District can use Title II‐A funds to help fund Kindergarten

CSR. The administration recommends using $495,000 of Title II‐A funds to help fund Kindergarten teachers.

495,000 495,000 Yes 495,000

2,909,000 456,393 0 206,393 0 3,571,786 3,571,786 A. Subtotal Revenue Enhancements, and Fund and Expenditures Transfers.


2 of 9B&F 22 of 13




2011‐12

Approved

Budget

Reductions &

Revenue

Enhancements

2012‐13

Approved Budget

Reductions &

Revenue

Enhancements

Approved 2012‐13

FTE Reductions

2013‐14 Approved

Budget Reductions

& Revenue

Enhancements

Approved 2013‐

14 FTE

Reductions

Total Approved

Budget Reductions

and Revenue


12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Board Approved

Enhancements

and Reductions

to Implement

B‐1

Work Year Reduction.

Implement Furlough

Days.

2011 MOU with FUDTA, CSEA, and SEIU requires 1 furlough day in 2011‐12, saving approximately $62,000 in

management salaries and benefits.

One Furlough Day Savings: $62,019

Five Furlough Day Savings: $310,095

Ten Furlough Day Savings: $620,190

(62,019) 0.0 0.0 (62,019) One‐Time

Ongoing WYR would

need to be discussed

with FSMA

(62,019)

B‐2

Business Services

Position. Eliminate

Budget Analyst Position.

Eliminate the vacant Budget Analyst position. The elimination of the Budget Analyst position will present

additional challenges to the Budget Office. This position is critical, especially these days with the ongoing

fiscal crisis. Services to schools and departments may be slower. However, staff understands the seriousness

of the fiscal crisis as well. The elimination would result in an ongoing savings of about $122,000. To help

with the significant impact, the Administration would need about $3,000 ‐ $6,000 for some support

throughout the year.

(88,000) (116,000) (1.0) (116,000) (1.0) (320,000) Ongoing Yes (320,000)

B‐3

Negotiations Stipends.

Eliminate Negotiations

Stipends for

Management.

Eliminate 5% stipend for negotiations. The management team that participates in negotiations would no

longer be compensated for their time spent preparing for and participating in negotiations. The estimated

two year savings results in about $160,000. If a work year reduction were implemented, then this cut would

be an additional reduction to the compensation of certain individuals.

0 (80,000) 0.0 (80,000) 0.0 (160,000) Ongoing Yes (160,000)

B‐4

Restructure FMOT to improve customer service, save money that can partially be used to enhance SEIU work

pool, improve efficiencies and effectiveness, and increase accountability. The net effect of this restructure

results in a savings of $150,000 over two years, and the bulk of the savings is associated with the reduction in

management. See E‐10.

0

B‐4a Eliminate the Manager of Operations and Grounds Position (will be vacant at time of elimination) (153,844) (1.0) (153,844) (1.0) (307,688) Ongoing Yes (307,688)

B‐4b Eliminate the existing 4.5 Supervisor Positions (577,453) (4.5) (577,453) (4.5) (1,154,906) Ongoing Yes (1,154,906)

B‐4cCreate 5 New Supervisor Position to support the attendance oversight requirement (vs. current oversight)

664,350 5.0 664,350 5.0 1,328,700 Ongoing Yes 1,328,700

B‐5 Pay Reduction. For every 1% salary reduction in management salaries, the District saves about $138,000. 0 ‐ 0.0 ‐ 0.0 0 Pay reduction requires

discussion with FSMA. 0

B‐6 Furlough Day. Superintendent and Assistant Superintendents one (1) furlough day savings: $4,266. (4,266.00) (4,266) (4,266)

(154,285) (262,947) (1.5) (262,947) (1.5) (680,179) (680,179)

B. District‐wide Management/Administration. This section highlights reductions in the unrestricted expenditure budget.

B. Subtotal District‐wide Management/Administration

Business Services.

Restructure FMOT, See

B&F 2 and E‐10 for SEIU

Impact


3 of 9B&F 22 of 13




2011‐12

Approved

Budget

Reductions &

Revenue

Enhancements

2012‐13

Approved Budget

Reductions &

Revenue

Enhancements

Approved 2012‐13

FTE Reductions

2013‐14 Approved

Budget Reductions

& Revenue

Enhancements

Approved 2013‐

14 FTE

Reductions

Total Approved

Budget Reductions

and Revenue


12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Board Approved

Enhancements

and Reductions

to Implement

C‐1Class Size Reduction,

Kindergarten (30:1)

Background: 2009‐10 K was staffed at 30:1. 2010‐11 and 2011‐12 K was staffed at 28:1.

Increase K to 32:1, and use Title IIA funds to buy down the ratios to 2009‐10 levels of 30:1 in 2012‐13 and

2013‐14. The net effect is equivalent to reducing the UGF expenditures by $765,000 (9 FTE). Title IIA would

fund 4 FTE for $340,000. This class size increase would also provide for some overloaded students to return

to their home schools, resulting in less transportation service needed.

0 (765,000) (5.0) (765,000) (5.0) (1,530,000) Ongoing

Yes. A follow‐up action to

reduce class size from

32:1 to 30:1 using Title II‐

A funds will follow.

(1,530,000)

C‐2

Class Size Reduction, 1st

through 3rd Grades

(30:1)

Background: 2009‐10 1st ‐ 3rd grades staffed at an average of 20:1. 2010‐11 and 2011‐12 1st ‐ 3rd grades

staffed at 28:1.

Increase 1st ‐ 3rd grade class sizes to 30:1 in 2012‐13 and 2013‐14. FTE reduction based on actual

numbers/data results in an estimated reduction of 17 FTE ($1.445 million). However, given that the students

do not enroll in exact groups of 28 or 30, the actual FTE the District would reduce is approximately 8

($680,000). This class size increase would also provide for some overloaded students to return to their home

schools, resulting in less transportation service needed.

0 (680,000) (8.0) (680,000) (8.0) (1,360,000) Ongoing Yes (1,360,000)

C‐3

Class Size Reduction, 7th

through 12th Grades

(28:1)

Background: 2008‐09 through 2010‐11 7th ‐ 12th grade staffing ratios at 28:1. 2011‐12 7th ‐ 12th grades

staffing ratios at 27.5:1. Return 7th ‐ 12th grade class size ratios to levels from prior 3 years at 28:1. 0 (725,050) (8.5) (725,050) (8.5) (1,450,100) Ongoing Yes (1,450,100)

0 (2,170,050) (21.5) (2,170,050) (21.5) (4,340,100) (4,340,100)

C. Certificated Non‐Management Personnel. This section highlights NON‐NEGOTIABLE reductions in the expenditure budget.

C. Subtotal Certificated Non‐Negotiable Non‐Management Personnel


4 of 9B&F 22 of 13




2011‐12

Approved

Budget

Reductions &

Revenue

Enhancements

2012‐13

Approved Budget

Reductions &

Revenue

Enhancements

Approved 2012‐13

FTE Reductions

2013‐14 Approved

Budget Reductions

& Revenue

Enhancements

Approved 2013‐

14 FTE

Reductions

Total Approved

Budget Reductions

and Revenue


12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Board Approved

Enhancements

and Reductions

to Implement

D‐1

Specialty

Teachers/Elementary

Preparation

Currently, part of the Elementary Prep teachers are paid for by restricted Federal Education Jobs Fund which

will be depleted before June 30, 2012. Eliminate part of all Elementary Preparation Teachers: PE

Specialty/Prep.

0 (2,872,968) (34.8) (2,872,968) (34.8) (5,745,935) Ongoing Need to Negotiate 0

D‐2

Specialty

Teachers/Elementary

Preparation


will be depleted before June 30, 2012. Eliminate part or all Elementary Preparation Teachers: Science

Specialty/Prep.


D‐3

Specialty

Teachers/Elementary

Preparation


will be depleted before June 30, 2012. Eliminate part or all Elementary Preparation Teachers: Music

Specialty/Prep.

0 (523,550) (6.2) (523,550) (6.2) (1,047,100) Ongoing Need to Negotiate 0

D‐4

Specialty

Teachers/Elementary

Preparation


will be depleted before June 30, 2012. Eliminate part or all Elementary Preparation Teachers: Computer

Specialty/Prep which are funded with Measure K funds. If this cut were implemented, it would relieve

approximately $1 million of Measure K funds to be used for other purposes specified in the ballot.


D‐5Work Year Reduction

(WYR). Furlough Days.

2011 MOU with FUDTA, CSEA, and SEIU requires 1 furlough day in 2011‐12 saving the District approximately

$597,000 in certificated salaries and benefits.


Five Furlough Day Savings: $2,983,140

Ten Furlough Day Savings: $5,966,280

(596,628) 0.0 0.0 (596,628) One‐time

Ongoing WYR would

need to be negotiated

with FUDTA.

(596,628)

D‐6 Pay ReductionFor every 1% certificated non‐management pay reduction, the District saves about $1.1 million from the UGF

($1.4 million total with restricted). 0 0 0.0 0 0.00 0 Need to Negotiate

D‐7 Secondary PreparationReduce or eliminate Secondary Preparation periods for secondary schools. The estimated savings is $6 ‐ $7

million.(6,000,000) (82.0) (6,000,000) (82.0) (12,000,000) Ongoing Need to Negotiate 0

D‐8 Stipends Eliminate Master's Stipend (1,500,000) (1,500,000) (3,000,000) Ongoing Need to Negotiate 0

(596,628) (14,330,018) (166.4) (14,330,018) (166.4) (29,256,663) (596,628)

D. Certificated Non‐Management Personnel. This section highlights NEGOTIABLE reductions in the expenditure budget.

D. Subtotal Certificated Negotiable Non‐Management Personnel


5 of 9B&F 22 of 13




2011‐12

Approved

Budget

Reductions &

Revenue

Enhancements

2012‐13

Approved Budget

Reductions &

Revenue

Enhancements

Approved 2012‐13

FTE Reductions

2013‐14 Approved

Budget Reductions

& Revenue

Enhancements

Approved 2013‐

14 FTE

Reductions

Total Approved

Budget Reductions

and Revenue


12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Board Approved

Enhancements

and Reductions

to Implement

E‐1

Instructional Services.

IMC Delivery

Driver/Warehouse

Eliminate the IMC Delivery Driver Position. There is an opportunity to provide more direct delivery of

textbooks from vendors directly to schools (also referred to as Just‐in‐Time services). In addition, currently,

there is a redundancy/duplication of duties with this warehouse support function. As the District looks for

ways in which it can increase efficiencies and reduce costs, the Administration assessed that this warehouse

function can be provided by Just in Time (JIT) services, existing warehouse staff/FTE, and mail/pony drivers ‐‐

resulting in annual savings of $68,000. The current IMC position is at a range 66 and the annual salary and

benefits is $68,000. The vacant position is at a range 65 and salary and benefits would range up to $59,500

(currently, $37K is budgeted). However, the full $68,000 (possibly more as a result of the savings in reduced

gas and vehicle usage from JIT Services) in savings would be generated because this position would now be

funded by CNS as the position into which it would bump is a CNS position.

(68,000) (1.0) (68,000) (1.0) (136,000) Ongoing

Yes. There would be no

actual elimination of a

person because there is a

vacant warehouse

position into which the

person in the IMC

position will bump.

(136,000)

E‐2


Elementary Education

Office Support

Currently, Elementary Education has a vacant Grant/Budget Administrative Assistant position. The support

provided by this position can be provided by existing staff. As a result, the Administration recommends the

elimination of the vacant Grant and Budget Administrative Assistant. Over two years, this action generates

$142,000 in savings.

(71,000) (1.0) (71,000) (1.0) (142,000) Ongoing

Yes. This position There

would be no actual

elimination of a person

because this position is

vacant.

(142,000)

E‐3


Elementary Education

Office Support

Currently, Elementary Education has an Office Assistant III position that provides support to GATE. However,

some of the GATE OA III functions have been eliminated due to program changes (testing taking place in

classrooms). The other functions can be picked up by existing staff.

(62,094) (1.0) (62,094) (1.0) (124,188) Ongoing Yes. (124,188)

E‐4Instructional Services.

IMC

Currently, Instructional Materials and Textbooks (IMC) has two (2) Office Assistant III positions (1.625 FTE),

one (1) Office Assistant II position, and one Staff Secretary 3. The office support and data analysis functions

were assessed and need to be adjusted to better support the needs of the department. The department does

not need two Office Assistant III positions. The Administration assessed that it can eliminate 1 FTE OAIII

positions. The net FTE reduction would be 1 FTE and savings of approximately $70,000.

(70,000) (1.0) (70,000) (1.0) (140,000) Ongoing Yes. (140,000)

E‐5

Business Services,

Purchasing. Property Control Technician.

Over the years, many of the functions and duties of this position have been eliminated. Currently, the

requirements of this position are primarily focused on fixed assets and personal property inventory and

control. The District has significantly reduced purchasing assets, and turnover of items. The limited

remaining functions performed by this position would be absorbed by existing staff whose workload has been

reduced as a result of the implementation of on‐line requisitions. Eliminate the Property Control Technician

position.

(47,650) (1.0) (47,650) (1.0) (95,300) Ongoing

Yes. There is no actual


because there is a vacant

position at Washington

into which the person in

the Property Control

position would bump.

(95,300)

E. Classified Non‐Management Personnel (SEIU & CSEA). This section highlights NON‐NEGOTIABLE reductions in the expenditure budget.


6 of 9B&F 22 of 13




2011‐12

Approved

Budget

Reductions &

Revenue

Enhancements

2012‐13

Approved Budget

Reductions &

Revenue

Enhancements

Approved 2012‐13

FTE Reductions

2013‐14 Approved

Budget Reductions

& Revenue

Enhancements

Approved 2013‐

14 FTE

Reductions

Total Approved

Budget Reductions

and Revenue


12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Board Approved

Enhancements

and Reductions

to Implement

E‐6District Office, Custodial

Support

Currently, the District Office has 2 FTE custodians to provide cleaning support for the District Office. The

custodians start work at 2 PM in the afternoon and end work at 10 PM. Eliminate 1 FTE custodian for the

District Office. Changes to service levels include (1) Office trash collection would be reduced. Staff would

need to remove their trash if they wanted it removed on a daily basis. (2) Bathrooms would continue to be

cleaned every day. (3) Mopping and vacuuming would be done on an A/B schedule. Set up for meetings

would need to be planned with more advanced notice so that staff could support the set‐up.

(48,296) (1.0) (48,296) (1.0) (96,592) Ongoing



because there is a vacant

position into which the

person in the DO

custodial support

position would bump.

(96,592)

E‐7

Human Resources,

Receptionist/ Personnel

Assistant I

Currently, the District Office has a front desk receptionist, and each department has at least one front desk

receptionist/staff person. The Administration recommends eliminating the vacant DO receptionist position,

and moving the current HR receptionist to the front desk. Human Resources would no longer have a

department receptionist. To help address this reduction in workforce, HR would eliminate the fingerprinting

function and would require that new employees or volunteers be fingerprinted at the County Office of

Education or with local vendors. Future employees and/or volunteers would continue to be responsible for

the payment/fees associated with fingerprinting.

(52,000) (1.0) (52,000) (1.0) (104,000) Ongoing



because this position is

vacant.

(104,000)

E‐8Business Services,

Transportation Services

Total Transportation Services revenue from the State is approximately $2.4 million. However, the State has

indicated it will eliminate the revenue. At this time, the Administration is pulling this item from the agenda

until further information is provided in the May Revise and further internal discussions take place.

0 TBD. 0

E‐9Custodial Support,

Night Custodian Subs

Currently, night custodian substitutes are provided the first day of custodians' absences. Investigate the

feasibility of providing the night sub custodian on the 2nd or 3rd night of absence. This item and amounts are

being reviewed.

TBD. Further discussions

with principals will take

place to discuss

implementation.

E‐10 Business Services,

FMOT, See B‐4

Since resources are limited, the Administration has been investigating how to provide improved customer

service without increasing the costs to do so. In order to support the proposed organizational structure

described in B‐4 of this document and B&F 2 of this Board meeting agenda, eliminate the Operations

Technician position (1 FTE at $66,918) and add an Equipment Operator position (1 FTE at $59,000). The net

effect of this restructure results in a savings of $150,000 over two years, and the bulk of the savings is

associated with the reduction in management.

(7,918) 0.0 (7,918) 0.0 (15,836) Ongoing Yes (15,836)

0 (426,958) (7.0) (426,958) (7.0) (853,916) (853,916)E. Classified Non‐Negotiable Non‐Management Personnel (SEIU & CSEA).


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2011‐12

Approved

Budget

Reductions &

Revenue

Enhancements

2012‐13

Approved Budget

Reductions &

Revenue

Enhancements

Approved 2012‐13

FTE Reductions

2013‐14 Approved

Budget Reductions

& Revenue

Enhancements

Approved 2013‐

14 FTE

Reductions

Total Approved

Budget Reductions

and Revenue


12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Board Approved

Enhancements

and Reductions

to Implement

F‐1Work Year Reduction.

Furlough Days.

2011 MOU with FUDTA, CSEA, and SEIU requires 1 furlough day in 2011‐12 saving approximately $92,000 in

non‐management classified expenditure reductions.


Five Furlough Day Savings: $460,220

Ten Furlough Day Savings: $920,440

(92,044) 0 0 (92,044) One‐time

Ongoing WYR would

need to be negotiated

with CSEA and SEIU.

(92,044)

F‐2 Pay Reduction For every 1% classified non‐management pay reduction, the District saves about $200,000 from the UGF. 0 0 0 0 0 0 Needs to be negotiated

(92,044) 0 0 0 0 (92,044) (92,044)F. Subtotal Classified Non‐Management Personnel

F. Classified Non‐Management Personnel (SEIU & CSEA). This section highlights NEGOTIABLE reductions in the expenditure budget.


8 of 9B&F 22 of 13




2011‐12

Approved

Budget

Reductions &

Revenue

Enhancements

2012‐13

Approved Budget

Reductions &

Revenue

Enhancements

Approved 2012‐13

FTE Reductions

2013‐14 Approved

Budget Reductions

& Revenue

Enhancements

Approved 2013‐

14 FTE

Reductions

Total Approved

Budget Reductions

and Revenue


12 through 2013‐14)

Ongoing or

One‐Time

Administration's

Recommendation and

Board Approved

Estimated 2 Year

Board Approved

Enhancements

and Reductions

to Implement

G‐1 Conferences

Currently, the District spends approximately $400,000 on conferences (all funds). In the unrestricted general

fund, the District spent $128,589 in 2010‐11. While some workshops and conferences may be required for

specific jobs, others are optional. Eliminate overnight and out‐of‐state conferences during the fiscal crisis and

through 2014‐15. Any overnight and/or out‐of‐state conferences would need to be reviewed and approved

at the Superintendent level with a District‐wide expenditure cap. The estimated annual savings could be

approximately $100,00 to the UGF.

(100,000) (100,000) (200,000) Ongoing Yes (200,000)

G‐2Compensation Time (CT)

and Overtime (OT)

Currently, the District spends approximately $700,000 in OT payments. Re‐evaluate how and when OT is

provided. The elimination of all OT could result in approximately $500K in annual savings if the

Administration only approves OT for emergencies. The Management team would provide a list of what

defines an emergency, and all other OT would be denied. Eliminate all CT.

(500,000) (500,000) (1,000,000) Ongoing Yes (1,000,000)

G‐3 Retiree Medical Benefits

In 2010‐11, the District paid approximately $2.9 million in retiree medical benefits (approximately $3 million

from all funds). Consider eliminating this benefit for new employees. This idea would need to be negotiated

with the bargaining groups.

Needs to be negotiated

G‐4 Cell Phones

The District provides cell phones for about 65 District employees. Historically, the District has allowed

employees to use the District cell phones for personal reasons if they pay $10 per month for this use. There

are currently about 17 employees who pay the District $10 per month for this personal use. The

Administration has discussed this, and believes a cell phone policy is overdue. In addition, the Administration

believes that $30 per month, with an annual CPI increase, is more appropriate for employees to pay should

they choose to use their District cell phone for personal use. This would generate an increase of about $4,000

annually ($20 * 12 month * 17).

(4,080) (4,182) (8,262) Yes (8,262)

0 (604,080) 0 (604,182) 0 (1,208,262) (1,208,262)

(3,751,957) (18,250,446) (196.4) (18,000,548) (196.4) (40,002,950) (11,342,915)

G. Other Non‐Personnel Items

G. Other Non‐Personnel Items

Summary of Ideas

Total Estimated Approved Revenue Enhancements, Expenditure and Fund Transfers, and Budget Reductions


9 of 9B&F 22 of 13

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