Franklin Trace HOA Meeting June 5 th, 2012. FTHOA Board of Directors Carlton Bale Rebecca Coats...
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Transcript of Franklin Trace HOA Meeting June 5 th, 2012. FTHOA Board of Directors Carlton Bale Rebecca Coats...
![Page 1: Franklin Trace HOA Meeting June 5 th, 2012. FTHOA Board of Directors Carlton Bale Rebecca Coats Barry Griffin Sharon Neal Ryan Roberson Terri Roberson.](https://reader035.fdocuments.us/reader035/viewer/2022062805/5697c00f1a28abf838cca9b0/html5/thumbnails/1.jpg)
Franklin Trace HOA Meeting
June 5th, 2012
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FTHOA Board of Directors
Carlton BaleRebecca Coats Barry Griffin Sharon Neal
Ryan Roberson Terri Roberson
www.franklintrace.com
![Page 3: Franklin Trace HOA Meeting June 5 th, 2012. FTHOA Board of Directors Carlton Bale Rebecca Coats Barry Griffin Sharon Neal Ryan Roberson Terri Roberson.](https://reader035.fdocuments.us/reader035/viewer/2022062805/5697c00f1a28abf838cca9b0/html5/thumbnails/3.jpg)
FTHOA Management
Kirkpatrick Management Companywww.ekirkpatrick.com
General ManagerJoseph Winship
(317) 558-5347
Association Property Manager Kevin Patterson
(317) 558-5341
![Page 4: Franklin Trace HOA Meeting June 5 th, 2012. FTHOA Board of Directors Carlton Bale Rebecca Coats Barry Griffin Sharon Neal Ryan Roberson Terri Roberson.](https://reader035.fdocuments.us/reader035/viewer/2022062805/5697c00f1a28abf838cca9b0/html5/thumbnails/4.jpg)
FY2012 Successes• Addressed issues with
homeowner complaints concerning the quality of work of landscape contractors
• Fixed Southport road drain pipe issue– Expected “for good”!
• Replaced broken and stolen signs• Significant progress on unified
covenant’s• Formalized architectural
approval process• Negotiated mailbox purchase
deal
• Reviewed quality of service expectations with contractors
• Board action on pond fountains– General homeowner
responsibility and the responsibility of homeowners living on the ponds
• Fixed issue with common area irrigation and water meter expense
• Addressing expected cost increases in several areas
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Mail BoxesEstes Designswww.estesdesigns.com(317) 899-2203470 S. Mitthoeffer RoadIndianapolis, IN 46229
Mailbox Solutionswww.mailboxsolutions.com(317) 460-101010999 Rutgers Lane Fishers, IN 46038
Otto’s Streetscape Solutionswww.ostreetscape.com(317) 886-44002449 E. Main Street, Greenwood, IN 46143
![Page 6: Franklin Trace HOA Meeting June 5 th, 2012. FTHOA Board of Directors Carlton Bale Rebecca Coats Barry Griffin Sharon Neal Ryan Roberson Terri Roberson.](https://reader035.fdocuments.us/reader035/viewer/2022062805/5697c00f1a28abf838cca9b0/html5/thumbnails/6.jpg)
FY2012 Homeowner Issues
• Quality of contractor/landscaping performance
• Homeowners adhering to covenants• Security• Maintenance of common areas
– Including trees, lighting, pond water, etc.
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2013 Franklin Trace Objectives• Continue improvement in overall maintenance and appearance of the community
– Common areas and Southport entrance• Finalize covenant unification with minimal spending
– Potential for one final mailing• Address Aristocrat pear tree pruning
– Potential for horrible results if homeowners take it upon themselves• Cover increases in irrigation expense and increase in electricity expense
– Electricity cost up 14.5% over the next two years (announced April 2012)– Water up 26% 2010 through 2013 (approved in February 2011)
• Ensure homeowners are protected from expected upcoming maintenance costs and unplanned/unbudgeted expense (increase reserve fund to match community needs/expectations)
– Two of three pond pumps are more than eight years old• More than $5,000 to replace not including installation
– Pond contamination issues if city is required to address– Recover HOA dues in a timely period– Address drainage issues when/if they arise– Address security issues when/if they arise
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HOA Fee Trend
•3.2% annual increase over three years•3.2% annual increase over the last eight years
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Franklin Trace Fiscal Year 2012/2013 Proposed Budget July 2012 - June 2013
Based on 94 Lot Owners
Semi Annual Fees $300 $280 $245 $330
Ending June 30 2010 2011 2012 2013EXPENSES Actual Actual Forecasted BudgetManagement Fees 3,470$ 4,800$ 4,944$ 5,100$ Professional Fees 1,429$ 1,783$ 1,060$ 1,500$ Administrative 959$ 253$ 300$ 300$ Postage 315$ 212$ 300$ 300$ Web-Site -$ 463$ 179$ 200$ Electricity 10,687$ 12,756$ 13,950$ 15,500$ Water Expense 972$ 608$ 145$ 1,200$ Snow Removal 3,446$ 2,644$ 2,400$ 2,800$ Sprinkler Maint 936$ 413$ 500$ 800$ Irrigation Repair 200$ -$ -$ Mowing & Edging 7,810$ 5,125$ 4,200$ 5,800$ Mulch 2,484$ 7,586$ 5,183$ 3,300$ Bed Maintenance -$ 1,785$ 942$ 900$ Landscape Improvements 1,500$ Fert./Grub/Weed/Aerate/Turf -$ -$ -$ 1,625$ Tree Care/Removal/Replace -$ 1,415$ -$ 2,000$ Pruning -$ 630$ 720$ 1,000$ Native Tree Pruning 5,500$ Edging -$ -$ 40$ Pond/Fountain Maint 8,869$ 4,690$ 3,683$ 4,000$ Pest Control -$ 650$ -$ 800$ Common Area Maint 176$ 1,114$ 1,000$ 1,000$ Street Signs 185$ 328$ 618$ 600$ Insurance 1,999$ 69$ 644$ 700$ Contingency -$ -$ -$ 5,643$ Total Expense 43,937$ 47,324$ 40,808$ 62,068$
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Franklin Trace- Spring Bloom
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Poorly Pruned Pear Trees- What We Want to Avoid
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Franklin Trace- Front Entrance
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HOA Board Members
• 2013 BOD (agreed to remain)– Barry Griffin- President– Ryan Roberson- Vice President– Terri Roberson- Treasurer– Rebecca Coats- Secretary– Carlton Bale- Member– Sharon Neal- Alternate
• 2013 Nominee– Jason Bell
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Back Ups
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Franklin Trace Fiscal Year 2012/2013 Proposed Budget July 2012 - June 2013 (without native tree pruning)
Based on 94 Lot Owners
Semi Annual Fees $300 $280 $245 $298
Ending June 30 2010 2011 2012 2013EXPENSES Actual Actual Forecasted BudgetManagement Fees 3,470$ 4,800$ 4,944$ 5,100$ Professional Fees 1,429$ 1,783$ 1,060$ 1,500$ Administrative 959$ 253$ 300$ 300$ Postage 315$ 212$ 300$ 300$ Web-Site -$ 463$ 179$ 200$ Electricity 10,687$ 12,756$ 13,950$ 15,500$ Water Expense 972$ 608$ 145$ 1,200$ Snow Removal 3,446$ 2,644$ 2,400$ 2,800$ Sprinkler Maint 936$ 413$ 500$ 800$ Irrigation Repair 200$ -$ -$ Mowing & Edging 7,810$ 5,125$ 4,200$ 5,800$ Mulch 2,484$ 7,586$ 5,183$ 3,300$ Bed Maintenance -$ 1,785$ 942$ 900$ Landscape Improvements 1,500$ Fert./Grub/Weed/Aerate/Turf -$ -$ -$ 1,625$ Tree Care/Removal/Replace -$ 1,415$ -$ 2,000$ Pruning -$ 630$ 720$ 1,000$ Native Tree PruningEdging -$ -$ 40$ Pond/Fountain Maint 8,869$ 4,690$ 3,683$ 4,000$ Pest Control -$ 650$ -$ 800$ Common Area Maint 176$ 1,114$ 1,000$ 1,000$ Street Signs 185$ 328$ 618$ 600$ Insurance 1,999$ 69$ 644$ 700$ Contingency -$ -$ -$ 5,093$ Total Expense 43,937$ 47,324$ 40,808$ 56,018$