Form I-9 Training for

the SCAUnderstanding and Completing the Form I-9

Purpose of Form I-9

In compliance with the Immigration Reform and Control Act of 1986, all U.S. employers must verify the identity and employment eligibility of all new employees (both citizen and noncitizen) hired after November 6, 1986.

This requirement is satisfied by having the new employees complete Form I-9.

Section 1- To be completed by the

employee/intern/member on their

FIRST DAY OF EMPLOYMENT.

Before you start, please make sure the most recent version of Form I-9 is being completed by verifying the expiration date in the top right corner (should be 08/31/2019).

Employees must provide their:

• Full legal name (including Middle initial)

• Other names used, if applicable (Maiden name)

*If no other names used, please list N/A.

• Current address, including street name and number (NO P.O. Box), city, state and zip code

*If no Apt. Number, please list N/A.

• Date of birth (IN CORRECT DATE FORMAT: MM/DD/YYYY)

• Social Security Number (required for E-Verify purposes)

• Check mark next to the appropriate box to indicate whether they are a U.S. citizen or national, lawful permanent resident of the United States, or an alien authorized to work in the United States.

• If applicable, Alien Registration/USCIS or form I-94 Admission number and the date the employment authorization expires.

• Signature and date (date employee completes Sect.1)

• NOTE: CHECK THIS DATE. You would be surprised how many employees write their date of birth. Ensure correct date format is used as well (MM/DD/YYYY)

The following are Optional to the employee (please list N/A if not completing):

• E-mail address

• Telephone number

Section 1- To be completed by the

employee/intern/member on their

FIRST DAY OF EMPLOYMENT.

The employee MUST check one of the two Preparer and/or Translator Certification boxes. Please ensure the employee DOES NOT complete the Preparer and/or Translator Certification. (Unless a preparer was used.)

This section is ONLY completed when another individual completes the form on behalf of the employee.

The employee will still need to sign Section 1 if another individual completes the form for them.

Employer’s (Supervisor or SCA Agent)

Responsibilities Before Completing

Section 2

Employer’s MUST:

• Review the information provided in Section 1

• Ensure your employee provided information in ALL

required fields.

• NOTE: While the form states Employees are not

required to provide a Social Security number,

since we participate in E-Verify, it is required to

authorize work eligibility.

• Ensure your employee signed and properly dated the

form.

• Ensure the Preparer/Translator section has been

completed, signed and dated if your employee used a

preparer/translator.

Employee’s Responsibilities

for Section 2

Employee’s must present UNEXPIRED ORIGINAL

documentation that shows the employer their identity and

employment authorization. Your employees choose which

document to present.

Employee’s MUST present:

• One selection from List A; or

• One selection from List B in combination with one

selection from List C

NOTE:

• List A contains documents that show both identity

and employment authorization

• List B documents show identity only

• List C documents show employment authorization

only

In certain circumstances, your employee may present a

receipt in lieu of list A, B, or C document. Receipts only

temporarily satisfy the document presentation requirement

for Section 2.

Employer’s Responsibilities for Section 2

THE EMPLOYER OR AUTHORIZED REPRESENTATIVE MUST:

• Ensure that any document your employee presents is on the Lists of Acceptable Documents or is an acceptable receipt.

• Physically examine each document to determine if it reasonably appears to be genuine and to relate to your employee presenting it. If you determine the document does not reasonably appear to be genuine and relate to your employee, you should allow your employee to present other documentation from the List of Acceptable Documents.

• Enter your employee’s Last Name, First Name and Middle Initial (if provided) from Section 1 as well as the Citizenship/Immigration Status.

• Enter the document title, issuing authority, number(s) and expiration date (if any) from the original document(s) your employee presented. PLEASE NOTE: If the employee provides a document from List A you do NOT need a list B or C document. Please do not fill out List B or List C if List A is completed. (Illustration shown is for sample purposes only.)

• Enter the date your employee began or will begin work for pay.

• Enter the name, signature and title of the person completing Section 2, as well as the date he or she completed Section 2.

• Enter the employer’s business name and address. If your company has multiple locations, use the most appropriate address that identifies the location of the employer with respect to the employee and his or her Form I-9 completion (e.g., the address where the Form I-9 is completed).

• Sign and date the attestation at the bottom of Section 2.

• Return the documentation presented back to your employee.

Entering Dates in Section 2

SECTION 2 INCLUDES TWO SPACES THAT REQUIRE DATES.

THESE SPACES ARE FOR:

• Your employee’s first day of employment (i.e., “date of

hire” which means the commencement of employment of

an employee for wages or other remuneration).

• The date you examined the documentation your employee

presented to show identity and employment authorization

Retaining Copies of Form

I-9 Documentation

Make copies of all

documentation provided and

attach to Form I-9.

LIST A SAMPLES LIST B SAMPLES LIST C SAMPLES

QUESTIONS?

Please contact Human Resources at

HRDocs@thesca.org