FOR PROGRAMS AT THE 2016 ALA ANNUAL CONFERENCE

IN ORLANDO

JUNE 23-28 , 2016

ACRL 2016 Program Planning

Please be sure your computer ’s sound i s on to hear the presenter.

Quest ions should be typed into the chat area .

The ACRL 2016 Program Planning session will begin in just a moment.

- Overv iew o f 2016 p lanning process

- Instruct ions on how to rev iew the program proposa l

-Discover opt ions for co l laborat ion

- Quest ions

Purposes and Outcomes

- Open to ACRL committees , sect ions , in teres t groups and indiv idua l ACRL members .

- Program planners must mainta in ACRL membersh ip throughout the p lanning cyc le .

-Proposa ls are eva luated by PDC

-Not ifi cat ions sent in ear ly October, 2015

-ACRL i s a l lowed approx imate ly 20 programs

ACRL Programs at ALA Annual Conferences

-Program must address se t cr i ter ia

-$20 ,000 for a l l programs

-12-month p lanning process

- Indiv idual program proposa ls : Se lect one person to be chai r o f program

-Al l approved programs wi l l be audio recorded . Speakers must consent to th i s requi rement and

prov ide presentat ions e lectronica l l y in advance .

ACRL Programs at ALA Annual Conferences

Now – September, 2015 : F ina l i ze program concept , inc luding any co l laborat ions ; rev iew proposa l form (PDF)

May 1 , 2015 at 11 a .m. CST: Onl ine chat to d i scuss co l laborat ions :

h t t p : / /c o n n e c t . a l a . o r g / n o d e / 2 3 8 0 9 0. September 1 , 2015: ACRL onl ine program proposa l due (no

extens ions)

September, 2015 : PDC eva luates program proposa ls and makes budget a l locat ions

October, 2015 : Program p lanners not ifi ed o f PDC act ion

Program Timeline(April 2015 – October 2015)

$20,000 for a l l programs.

ACRL funding cannot be used for l ibrar ian speaker t rave l /honorar ia

( A l i b r a r i a n i s a n y o n e w h o h o l d s a n M L S o r e q u i v a l e n t d e g r e e , o r w h o w o r k s i n t h e fi e l d o f l i b r a r y a n d i n f o r m a t i o n s c i e n c e ,

i n c l u d i n g f a c u l t y i n s c h o o l s o f l i b r a r y a n d i n f o r m a t i o n s c i e n c e . )

Program Budgets(Reference Chapter 9 of the ACRL Guide to

Policies)

- Amounts for hote l ($200 per n ight) and per d iem ($50 per day) are the ALA s tandard

- Transportat ion / trave l amount wi l l vary depending on speaker ’s locat ion

Program Budgets Cont’d (Reference: Chapter 9 of the ACRL Guide

to Policies)

Program Budgets Cont’d

- Request full amount needed in proposal.

- Sections can use basic services funding.

- Committees and Interest Groups can use yearly allocation (up to $150).

- ACRL program funding cannot be used to take speakers to lunch/dinner, unless the speaker per diem is used (non-librarian speakers only). Otherwise, outside donations must be obtained to pay for group speaker meals.

- Due September 1 a t 11 :59 p .m. CST (No except ions)

- Rev iew proposa l quest ions (PDF) ahead o f t ime (www.acr l .o rg / CONFERENCES & CONTINUING EDUCATION/ ANNUAL CONFERENCE PROGRAM FAQ)

- Actua l proposa l fo rm i s ava i lab le f rom the on l ine FAQ.

- Once you s tar t fi l l ing out the on l ine proposa l fo rm, you can re turn a t any t ime to ed i t up unt i l the September 1 dead l ine .

- S taff wi l l confi rm rece ipt o f submit ted proposa ls .

Online Program Proposal Form

- R e v i e w : C h a p t e r 9 o f t h e A C R L g u i d e ( o n l i n e ) ; p r o g r a m p l a n n i n g t i m e l i n e ( d o c u m e n t )

- R e v i e w p r o p o s a l f o r m q u e s t i o n s ( P D F )

- C o n s i d e r a j o i n t p r o g r a m : P D C e n c o u r a g e s c o l l a b o r a t i o n b e t w e e n s e c t i o n s , c o m m i t t e e s , i n d i v i d u a l s

- O p t i o n a l : A t t e n d M a y 1 o n l i n e c h a t t o d i s c u s s c o l l a b o r a t i o n , h t t p : / /c o n n e c t . a l a . o r g / n o d e / 2 3 8 0 9 0.

- Ty p e s o f c o - s p o n s o r s h i p s ( n o t r e q u i r e d )

- S u b m i t p r o p o s a l o n l i n e b y Se p t e m b e r 1 , 2 0 1 5 .

Next Steps

ALA 2016 POSTER SESSIONC a l l f o r p a r t i c i p a t i o n i n f a l l 2 0 1 5 .

ALA 2016 CONVERSATION STARTERS ( R o u n d t a b l e D i s c u s s i o n s )

Fe b . 2 0 1 6 d e a d l i n e

A L A 2 0 1 6 I g n i t e ( Pe c h a Ku c h a )

Fe b . 2 0 1 6 d e a d l i n e

C o n t a c t A L A C o n fe r e n c e Se r v i c e s s t a ff o r h t t p : / / a l a a n n u a l . o r g / f o r m o r e i n f o r m a t i o n .

Other Options at ALA Annual

ACRL s taff contact for programs:

Megan Gr iff in , mgr iff in@ala .org

Questions?