Fluke Biomedical OneQA Beta Release...efficient and sane way of managing a hectic workload, helping...

Fluke Biomedical OneQA Beta Release

Getting Started with the Workflow Automation Software

What is OneQA?

OneQA is a cloud-connected desktop application that interfaces with your Fluke Electrical Safety

Analyzer device, creates and automates test procedures, and generates traceable reports that help you

maintain your fleet of devices and meet regulatory standards. It gathers all information about the health of

your electrical equipment and lets you share results in your organization. OneQA is intended to assist

biomedical technicians, medical device manufacturers, and quality specialists conduct preventive

maintenance, acceptance testing, and quality assurance testing.

With ever-growing numbers of medical devices to build, test, and maintain, OneQA provides a more

efficient and sane way of managing a hectic workload, helping you conduct fast and accurate testing,

minimize risk, and comply with regulations and accrediting agencies.

OneQA is designed to intelligently streamline your workflow, enhance your productivity, and give you

confidence that your equipment is reliable and safe to use.

Demo Release

Congratulations on being among the first to receive this brand-new tool! This initial release can automate

all current Electrical Safety Analyzer workflows, contains cloud-enabled functionality, and will continue to

develop into the future.

Features:

• Cloud synchronization and sharing of assets, procedures, and results

• Built-in support for many common electrical safety standards

• Built-in procedure templates

• Test procedure optimization

• Automatic detection of connected test device and key information

• Asset management, importation, and maintenance status tracking

• Report generation of procedure results

Thank you for volunteering to be an early tester of OneQA Biomedical. We designed it with you in mind

and hope that you enjoy using it. After you have spent some time with the software, we will look forward

to hearing your feedback.

Fluke Biomedical OneQA Getting Started Guide

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Guide Contents

This document provides step-by-step instructions for software installation, user licensing, and tenant

configuration, as well as a walkthrough of the desktop interface and outline of the general testing

workflow:

Licensing Procedure 3

Software Installation 8

Interface Walkthrough 13

General Workflow 14

Licensing Portal Link

Licensing Portal

Minimum System Requirements

• Operating system: Windows 7, Windows 8.1, or Windows 10

• At least 4 GB RAM

• At least 1 GB free disk space

• At least one USB port available

• Recommended screen resolution at least 1024 x 768 pixels

• Internet connection

• Test equipment: Fluke Biomedical ESA612, ESA615, or ESA620

• Web browser: Google Chrome, Mozilla Firefox, Microsoft Edge, or Internet Explorer 11

https://uat.softwarelicensing.oneqa.flukebiomedical.com/


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Setting Up Your License

1. Open the Licensing

Portal webpage in a

browser and click Create

Account.

The Licensing Portal is

a website where you can

create an account to

become a user,

manage licenses,

manage “tenants”, and

invite and assign roles to

other users.

2. In the browser’s

Licensing Portal

webpage, create a new

User Account by

completing the form.

https://uat.softwarelicensing.oneqa.flukebiomedical.com/https://uat.softwarelicensing.oneqa.flukebiomedical.com/


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3. Upon creating a user

account, an account

activation email will be

sent to the specified

email address.

4. In the inbox of the specified email address,

open the message titled Welcome to OneQA

and click the link to Activate Account. This

will open another Licensing Portal webpage

in a browser.


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5. On the Licensing Portal login

page, input the new user’s

credentials and click Sign In.

6. At the License Options page,

select Start your trial period

for Fluke Biomedical

OneQA.

Important: As you go through the following tenant setup and software installation, please think

about what you like and dislike about the process and record your thoughts as feedback.


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7. Complete the following

Create Tenant form by

specifying a Tenant

Name, Location, and

other Tenant Settings,

then click Create

Tenant.

What is a tenant?

A tenant is a container for a team, department, or location that shares data such as procedures, assets,

test reports, and other information. For example, if a hospital has several locations and one team that

serves these locations, it may want to have only one tenant—because it probably wants to share

procedures and test data. However, if a service engineer serves hospitals that are not related, they may

want to keep the data separate, and thus create separate tenants.

• Tenant names should be familiar to intended members of that tenant, as they could be authoring or

executing procedures associated with that tenant in the application.

• There is an option to Allow editing test results after procedure completion, which enables re-

running finished tests or sections of tests and overwriting the previous result.

• Asset status reminders specify when, if ever, an asset’s maintenance status indicator will change

from green to yellow before its next test due date.

Creating a tenant now makes you Tenant Admin. Roles are explained a little farther down.


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8. Once signed in, you will land on the following Tenant Dashboard page:

A. See and edit your tenant information and settings.

B. Invite more users to join the tenant.

When writing a tenant member invitation, an email

address must be specified as a destination for the

invitation, and roles must be assigned, which

provide privileges within the licensing portal and

workflow automation software.

• Tenant Admins can purchase licenses, remove

members, change member roles, invite

members, and create tenants.

• Application Admins can change member roles.

• Authors can create/edit workflow procedures.

• Users can run workflow procedures.

C. Manage tenant members. Here, you can click to see a member’s details, alter their roles, or

remove them from the tenant.

D. Download the Fluke Biomedical OneQA installer.

Alright! Now that your tenant is set up, you’re ready to install the OneQA application.


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Installing the Software

1. Login to the tenant dashboard through the Licensing Portal.

This process was covered in the previous section.

2. Download the Fluke Biomedical OneQA installer

from the download link (highlighted as item D on

the previous page of this guide).

3. Wait for the download to complete,

then execute the OneQA installer.

4. Select English as the preferred

language, then click OK.

5. To begin the OneQA Workflow

Automation Software Setup Wizard,

click Next.

https://uat.softwarelicensing.oneqa.flukebiomedical.com/


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6. Read and accept the OneQA Software

and Services Agreement and Privacy

Policy, then click Next.

7. Select a preferred installation scope,

then click Next. The default setting is to

install OneQA for all the machine’s users.


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8. Select a preferred shortcut

configuration, then click Next.

9. To install the OneQA Workflow

Automation Software, click Install.


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10. If prompted, input credentials for a user

with local administrator privileges, then

click Yes.

11. Allow the installation script to complete.


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12. Enable Launch Application and then

click Finish to complete the Setup

Wizard and launch the OneQA

application.

13. Once launched, login to

the OneQA software

application by entering

the same credentials

used to access the

Licensing Portal, then

click Sign In.

Congratulations! Now that you’ve installed and logged into OneQA, you’re ready to begin

automating workflows.


13

Exploring the Interface

After logging in, you will land on the Home: Assets screen. This screen is where your tenant’s assets will

be listed (once they have been added), along with navigation options along the upper banner.

A. The primary navigation bar contains options for switching between the major areas Home, Run, and

Data.

B. The tabs underneath the navigation bar allow you to view screens within those areas:

• Home contains the Assets and Procedures tabs. Under Home: Assets, you can see and manage

the fleet of medical electrical equipment that you maintain. Under Home: Procedures, you can

see, create, and launch test procedures. You will find template test procedures here.

• Run contains one tab: In Progress, where you can view a list of test procedures that were saved

mid-execution and can be continued where they were left off.

• Data contains one tab: Results, where you can view a list of results from executed procedures.

C. The test device drop-down menu displays information about the detected Fluke Biomedical

Electrical Safety Analyzer device, if any is connected via USB.

D. The main drop-down menu displays options for switching between tenants (if your user is a member

of multiple); manually synchronizing data with the cloud; configuring system, tenant, or user settings;

opening the user manual; and logging your user out.

E. The actions bar contains functions specific to the current screen. For example, on this Home:

Assets screen, there are functions for showing/hiding archived assets and creating, importing, or

searching assets.

F. The help button links to the User Manual section related to the current screen. You will find this

very useful for learning the software—use this for finding more detailed information!


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Running Your First Test

The User Manual will give you detailed instructions on using the software, but here is a general outline of

the workflow for executing an electrical safety test:

1. Log in to the application and select the appropriate tenant.

2. Create an asset or import assets by downloading and editing the following template:

3. If none of the default test procedures are appropriate, create a test procedure.

4. Link an asset to an appropriate

test procedure:

5. Connect your Electrical Safety Analyzer to the PC.

6. Plug your Asset into the equipment outlet of the Electrical Safety Analyzer.

7. Run the test procedure on the appropriate linked asset.

8. Export the test results or print a test report.

You should now be set up with a user license, have OneQA installed, and be familiar with the software

interface and workflow for executing tests. For further information please refer to the User Manual, which

you can access through the application.

Thanks again for trying OneQA!

AssetId,ManufacturerName,Model,FirmwareVersion,SerialNumber,LastCalibrationDate,NextCalibrationDate,Interval,IntervalValue,MedicalDeviceCategory,DescriptionSample Asset 1,Manufacturer 1,Model 1,v1.0,SN0001,1/1/2000,1/1/2001,months,12,Defibrillator,Edit or remove this sample asset entry before importing it to OneQA.Sample Asset 2,Manufacturer 2,Model 2,v1.0,SN0002,1/1/2000,3/31/2000,days,90,Patient Monitor,Edit or remove this sample asset entry before importing it to OneQA.Sample Asset 3,Manufacturer 3,Model 3,v1.1,SN0003,1/1/2000,1/1/2002,years,2,Sphygmomanometer,Edit or remove this sample asset entry before importing it to OneQA.

File Attachmentassets_import_template.csv

Fluke Biomedical OneQA Beta Release...efficient and sane way of managing a hectic workload, helping...

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