Staying Sane
-
Upload
kitra-miranda -
Category
Documents
-
view
40 -
download
0
description
Transcript of Staying Sane
Staying Sane
… in the World of the
One- or Two-Person Office
NAFSA Region VII
Raleigh, NCOctober 28,
2013
Personal Reflection
Introduce yourself to your neighbor &
share your responses to these
questions
Why are you here today?
What drew you to this session?
What do you hope to gain from this session?
What can you add to this session?
Who are we?
Helen R. Dolive : Birmingham-Southern College
Eileen Hamme : Embry-Riddle Aeronautical University
Paige Ramsey-Hamacher : Saint Leo University
Presenter Introductions
Informal Poll How many years in field? Main focus? Institution size? Institution type? Public or private?
What is the OPO SIG?
One-Person (& Small) Office
Special Interest Group
Find out more information about the group at www.nafsa.org. Go to Connect & Network tab. Click on Engage with a Community, then click on Learn More in the Interest box. Find OPO link under list of groups …
Mission of the OPO
SIG
- Encourage the recycling and comparison of documents & resources
- Cooperate so we can share the knowledge & workload
- Collaborate to reduce burden
Goals of the OPO
SIG
1) to help small and one-person offices develop & sustain their own international programs
2) to provide a support network of sympathetic colleagues to serve as resources
3) to serve as a clearinghouse of ideas and materials that can be implemented and utilized by small offices with little financial investment or human capital
Time Management Planning Scheduling Saying “no” Interruptions & “emergencies” Organization
Paperwork E-mail
Try to avoid e-mail for the first hour of your day – use that time to do the most crucial, substantive task of the day
Only check e-mail at designated times during the day (i.e., every 2 hours)
Say exactly what you need to say in the subject line
Create stock responses for routine requests
Use folders to store & archive for reference
Avoid the e-mail time suck!
How do you deal with e-mail?
Perfectionism Practice “selective perfectionism”
Procrastination Avoid unfocused wandering
Interruptions Need a delicate balance to deal with sudden requests & demands. Consider the best ratio for you … Is it a true emergency?
Meetings Get the most out of each meeting
Control the nibblers
What is your greatest “nibbler”?How do you control your “nibblers”?How do you plan for meetings?
Delegation is about development - it’s believing employees can do it
Delegation is NOT passing the buck, giving up control, refusing to make decisions, or shirking responsibility
Explain larger goals before giving smaller delegation tasks
Learn the art of delegation
No-one is an island, even in an OPO! We accomplish a lot
more with help Who can help you?
Match tasks to employee/helper skill set
Make work meaningful & allow for employee/helper ownership
Give them the tools they need, e.g., proper training, a work philosophy, clearly articulated goals, good communication, specific conditions for satisfactory completion
Learn the art of leadership
How can you be a better leader?
A humorous look at leadership …
As defined by a second grader: Someone who leads.
As defined by a senior: Someone who assumes responsibility in a kind and compelling manner.
As defined by a teacher (Louis “Bob” Turansky): The aim of a leader should be the abolition of her raison d’etre through the development of cooperative, autonomous individuals who can lead themselves to a more egalitarian, cooperative and verdant future. And, oh yeah, one more thing: anyone who actually enjoys meetings should not be a leader.
(The Seven Hills School, Cincinnati, OH)
Reduce your burden … recycle knowledge and resources, share and compare
Learn to balance Utilize your
students Collaborate
internally & externally
Make technology work for you
Find resources
Improving life in an OPO
How can you reduce your burden?With whom can you share & compare?
Resources Networking
Websites
NAFSA Manual
Conferences & workshops
Webinars, live chats
State representatives, state organizations, NAFSA Knowledge Community representatives
Small Group DiscussionExchange cards/contact info with your group
What are your tricks of the trade? Admitting students? Recruiting students? Travel forms? Advising students? Workshops? Orientation? Transfer processes? Health insurance?
With thanks to the following for slide content:
Suzanne Hegland – New England Conservatory
Beth Engwall – Bryant University Jennifer Armentrout – Wingate
University Paige Ramsey-Hamacher – Saint Leo
University Aaron-Felicia Perfetti-Nance – Carson-
Newman College
Thanks for coming!This PowerPoint will be posted in OPO Resources on the NAFSA site
http://www.nafsa.org/groups/home.aspx?groupid=30
ContactsHelen R. Dolive [email protected] Hamme [email protected] Ramsey-Hamacher [email protected]