Florida ChapterAmerican Public Works Association

Preparedness PlanningA Key to Your Success in Disaster

Response/Recovery

Painting the Picture

Painting the Picture

Painting the Picture• Impaired ability to provide service

– Fire stations damaged/destroyed– Police stations damaged/destroyed– Equipment yards and offices damaged/destroyed

• Extraordinary demands placed on government service– Sheltering– Pre-hospital medical care (EMS)– Medical care– Search and Rescue– Basic needs – food, water, etc

• Infrastructure damaged/destroyed/inoperable– Roadways/transportation routes– Communications systems– Water/wastewater systems– Storm water systems

Why Plan• A plan enables you to apply the strengths, abilities, skills and

interests to the fullest. It will also identify those areas which need shoring up.

• A plan saves time, work and stress by avoiding wasted action, mistakes and added costs.

• By properly delegating the workload and anticipating problems, you can actually take advantage of changes before they become real problems that hit you hard.

• A plan helps you set priorities so that the really important things happen when they’re supposed to.

• Can we really afford not to plan?

Everyday Planning• Budgets• Capital Improvement Plans• Project Plans• Daily Work Plans• Land-Use Plan and

supporting documents• Processes– Administration Strategic Plan– City Council; Committee Process

Disaster Day Planning• Comprehensive Emergency Management Plan

– Hazard Specific Plans– Interagency Coordinating

Procedures– Standard Operating Guides– Functions within the

National IncidentManagement System• Multi-Agency Coordination

System• Incident Command System

• Local Mitigation Strategy• Recovery Plan• Post Disaster

Redevelopment Plan• Supporting Documents

– SMAA– Contracts– Memorandum of Understanding/Letters of Agreement

Why Disaster Plan• Disaster planning provides an opportunity to address future

complexity in an environment where analysis can occur.

• Disaster environments create unique community challenges that require solutions not in our common work experience.

• Damage to infrastructure, debris removal, etc. can create projects that run into the millions.

• Can we really afford not to plan?

THOUGHTS ON PLANS TO BE EXECUTED UNDER DURESS

• “In preparing for battle I have always found that plans are useless, but planning is indispensable.”

» Dwight D. Eisenhower

• “Organizing is what you do before you do something, so that when you do it, it is not all mixed up.”

» A.A. Milne

• “Unless commitment is made, there are only promises and hopes; but no plans.”

» Peter F. Drucker

• “Let our advance worrying become advance thinking and planning.”» Winston Churchill

• “To be prepared is half the victory.”» Miguel de Cervantes Saavedra

FEMA’S Comprehensive Preparedness Guide (CPG) 101 – Developing and Maintaining

Emergency Operations Plans• “The NRF emphasizes the concept of

resilient communities. Resiliency begins with prepared individuals and depends on the leadership and engagement of local government, civic leaders, and private sector businesses and organizations.”

• “… relationships established between the FEMA Region and all Federal, state, and local partners ensure effective collaboration before, during, and after emergency operations. The integrated plans resulting from these relationships clarify the roles and responsibilities at all levels and result in more effective operations.”

Disaster Planning Construct

• Emergency Operations Plans

• Hazard Specific Plans

• Interagency Coordinating Procedures

• Standard Operating Guides

• Checklists

Disaster Planning Construct

• Emergency Operations Plans

• Hazard Specific Plans

• Interagency Coordinating Procedures

• Standard Operating Guides

• Checklists

• Comprehensive Emergency Management Plan

• Debris Management Plan

• Truck Certification Checklist

• TDRS Checklist

Disaster Planning Construct

• Comprehensive Emergency Management Plan

• Debris Management Plan

• Truck Certification Checklist

• TDRS Checklist

• Department Emergency Operations Plan

• Water/Wastewater Utility Plans

• Break Isolation Procedures

• Public Information Checklist

Disaster Planning Construct

• Department Emergency Operations Plan

• Water/Wastewater Utility Plans

• Break Isolation Procedures

• Comprehensive Emergency Management Plan

• Damage Assessment Procedures

• Public Buildings DA Checklist

• Infrastructure DA Checklist

Planning Process• Establish the core planning team and

identify stakeholders • Determine goals and objectives • Determine roles and responsibilities • Plan training and exercise opportunities • Evaluate risks and vulnerabilities,

especially to critical infrastructure • Determine resource needs and plan for

their management • Develop the plan and gain management

approval • Disseminate the plan

Plan Templates

• Are plan templates useful? Do they detract from the planning process?

• CPG 101 – • FEMA’s – PA Pilot

Program for Debris Removal

• USACE’s Debris Management Plan Outline

• Neighboring Jurisdiction’s Plan

Resources

• FEMA’s Emergency Management Institute Independent Study Program

– IS-552 The Public Works Role in Emergency Management

– IS-554 Emergency Planning for Public Works

– IS-556 Damage Assessment for Public Works

– IS-558 Public Works and Disaster Recovery

– IS-632 Introduction to Debris Operations

– IS-634 Introduction to FEMA’s PA Program

– http://training.fema.gov/is/

Begin With the End in Mind: The Financial Audit

• FEMA 321 Public Assistance Policy Digest• FEMA 322 Public Assistance Guide• FEMA 325 Public Assistance Debris

Management Guide• FEMA 329 Debris Management Brochure• FEMA Stafford Act Sections 403 & 407• FEMA Stafford Act Section 316• 44 CFR 10.8(d)(2)Determination of

requirement for environmental reviews• 44 CFR 206.44 Implementing CoBRA• National Environmental Protection Act

(NEPA)• USACOE EM 385-1-1 Safety

Guidance/Accident Prevention Plan• FHWA/ER Program - 23 CFR 668 Subpart A

• FEMA Disaster Assistance PolicyDAP 9523.11: Hazardous Stump Extraction and Removal EligibilityDAP 9523.12: Debris Operations; Hand loaded trucks and trailersDAP 9523.13: Debris Removal from Private PropertyDAP 9523.4: Demolition of Private Structures

• FEMA Fact Sheets9580.1 Public Assistance Debris Operations Job Aid9580.4 Debris Operations9580.201 Debris Removal – Applicant’s Contracting Checklist9580.203 – Debris Monitoring

Some Underlying Principles to Debris Management Planning and Operations

OPENING THE ROADWAY (DEBRIS CLEARANCE) IS AN EMERGENCY

Access to Critical/Vital Facilities such as Hospitals; Nursing Homes, Shelters, etc.

Access for emergency responders to conduct Search and Rescue

DEBRIS REMOVAL IS THE FIRST, DEMONSTRABLE SIGN COMMUNITIES SEE OF DISASTER RECOVERY

Roadway restoration Psychological affectSupports restoration of the community’s economy

Some Underlying Principles to Debris Management

• Efficiency/Effectiveness Matter– Volumes removed Rapidly– Work moves at a predictable rate– Work accomplished in predictable locations

• Federal Reimbursement is an important aspect of the financing and organizes operations– FHWA/FEMA, etc.

One Last Planning Concept

• Incident Action Planning

• Similar to daily work planning

• Aligns your resources actions with priorities and goals within the response/recovery

• Very useful for large, complex operations

Concept of OperationsResponse

• Planning Cycle– Tactics Meeting– Planning Meeting– Operational

Period Meeting

Florida ChapterAmerican Public Works Association

Preparedness PlanningA Key to Your Success in Disaster

Response/Recovery