Find It With Share Point Search
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FIND IT WITH SHAREPOINT SEARCH
MOSS 2007 Shared Service Provider – Search
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Google’s Promise
Plug it in, Turn it on and Find it!
Google's mission: to organize the world's information - make it universally accessible and useful
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Microsoft Enterprise Search
Windows Desktop Search (XP) – Win7/Vista Runs on Desktop “User Driven”/GPO Configure To Integrate with MOSS /
Servers MOSS 2007 –
WSS/Standard/Enterprise WSS Leverages SQL Full Text Indexing –
Free! Focus on STANDARD – Enterprise Adds
FAST, Business Data Catalog (Needs an Entire Deck!)
SharePoint 2010 Coming in June Replaces SSP – Adds Tagging / Metadata
Into SharePoint Out Of Box
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Today’s Presentation… SSP: MOSS Search Overview
Finding The Right Information With Search How It Works – How To Tune It What Process / Procedures are Needed What Users and Administrators Need To
Do…
People – Process – Technology Points…
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SSP Connects To Sites
Technology
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Shared Services Provider (W/O Search)
Technology
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Search (SSP) and Web Application
Technology
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TechnologySP Farm/Central Admin Function
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Search Service Architecture
SP Farm/Central Admin
Operations - Procedures
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Improving usability of the search interface and results
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BIG 3 Metadata – HUGE Benefits! Title – Any Document, Web Page, etc.
Descriptive, “Plain English” WITH_SPACES_!
Content Author – WHO Prepared the Actual Document (Not the Template!) Lots of Cross Links (MySites / colleagues, etc.)
File Name – Required – But USE ENGLISH!
More on METADATA / Tagging Later
End Users / Site Owners
PEOPLE / Training
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Adding a title to document properties affects search results
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Filename only:
Filename and Title:
PEOPLE / TrainingEnd Users / Site Owners
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Search Scopes Direct Users To Content
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Global search box Tabs in Search Center
SP Farm/Central Admin Function
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Combine Scope + Managed Properties Set Up A “Managed Property” Or Use
One That Comes Out Of Box Link to Scope via Rule – Expose in
Search Easier Than “Advanced Search”?
SP Farm/Central Admin Function
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‘Simple’ XML/XSL customizations can change the look and feel of Search Results
18Site Owner / Web Designer
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Training Point! Global search results vs. Contextual search results
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Home
Departments
Projects Committees Training Reports
Sales & Marketing
Global
Contextual
People – Training!
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Global search results are different than Contextual search results
Global Contextual
20 People – Training!
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Behind-the-scenes usability improvements
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Site structure impacts relevancy
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Home
Departments
Projects Committees Training Reports
Sales & Marketing
1st level
2nd level
Authoritative Pages
SP Farm/Central Admin Function
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Leverage Best Bets to bring most relevant content to the top of results.
23Web Site Administrator Function!
Procedures – Regular Review Process?
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Measure results and make adjustments periodically
24SP Farm/Central Admin AND Web Site Admin Should Review Together…
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Advanced Search
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Users don’t tend to use Advanced Search.
26Web Site Administrator Function!
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Training! Advanced Search works differently from Global Search
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You can use custom managed properties in Advanced Search.
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Managed Properties!
SP Farm/Central Admin Function
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Advanced Search: Properties
Restriction Explanation
Property Name
Scope
File Type
Site
ANY metadata property City:Charlotte
Any Configured Scope Scope:SharedFolders
Any Configured File Type Filetype:docx OR Filetype:PDF
Filter by Site / URL from Index Site:http://teams
http://www.sharepoint911.com/blogs/john/archive/2009/02/03/richer-search-results-through-the-use-of-property-restrictions-with-sharepoint.aspx
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Make It SIMPLE – Embed Search Create a Web Page With “Prebuilt
Advanced Search” On It – Set the options – Easier Results!
Place Search Web Parts on Page
MANY Third Party Add Ons For This Too! (Entire Presentation on it’s own!)
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Tag It So You Can Find It…? Properly Filed Information Is Easier To
Find! “Findability” Goes Up BUT
“Putability” Goes Down! (Apologies To Bill English / Mindsharp)
Tag With Custom Column or Content Type Add Organizing Data As Content is
Saved Custom Views in Web Interface –
Managed Properties in Search SSP Use Data to Enhance Search AND Web
Site MANY THIRD PARTY OPTIONS!!
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Columns = Metadata
There are many types of columns: e.g.
DateNumberFree form Text
Column values can also be chosen from a list of controlled vocabulary terms
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Content Types
Reusable collection of settings to describes a specific kind of content
• Metadata fields (columns)
Content Types can contain custom properties like:
• Retention Policy• Workflows• Business processes
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Standard Properties – “Putability?”
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Document Information Panel Standard in Office 2007 Honors Content Types and Columns
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Creating A Managed Property Add column to the Search Index Exposes the column in advanced search Enables showing the column in search
results views
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Advanced Search Uses Properties
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Full text keywords
Extended metadata properties
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Metadata Mapping
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Resources
TechNet and MSDN top the list Books / People
Wrox/Tom Rizzo
MS Press “Best Pratices” Ben Curry and Bill English