Financial Planning and Analysis Team

→Management Reporting and Analysis

→S25 Finance

→Finance Strategy and Planning

Increased

competition!

Population

growth

rates and

mobility

Changes in

Government

funding to

teaching and

research

Student

Behaviour!!!

This Photo by Unknown Author is licensed under CC BY-SA-NC

This Photo by Unknown Author is licensed under CC BY-SA-NC

This Photo by Unknown Author is licensed under CC BY-NC-ND

This Photo by Unknown Author is licensed under CC BY-NC

Increased transparency on the Risks&Opps as well as levers via monthly reporting

Quarterly forecasts introduced to align with new UNSW 3+ semester

Finance forums improved transparency and communication around financials

Financial Management Principles refreshed

Approved Financial Plan for next triennium

Established a fact-base of costing methodologies and tools in Australian universities

Enhanced support to the fee-setting process with the creation of a PowerBI pack

Support to delivery of outputs from the Financial Plan 2020-2022

Critical support to UNSW Precinct working groups, Uniforum exercise, and EM

Revamping S25 Finance Reporting to support SPARC and Portfolio Boards

S25 Forecast→ Input tool (via Calumo) launched to Finance Staff

Complementary reports and tools which improved quality of forecast submissions

Improvement in reliability and speed of access of underlying data

https://www.jibjab.com/view/make/Elf_office_party/c888b59b-7f0b-4b23-b21c-c1bbc436178c

• No monetary misstatement

• Approved with compliments

Accounting Standards

• Interest free loan advances

• Useful life on fully depreciated

assets

• Tender process / PPE valuation

methodology

Accounting Papers

Audited Financial

Statements

• AASB 15 Revenue from

Contracts with

Customers

• AASB 16 Leases

Statutory Reporting

Risk & Compliance

• Improved purchasing compliance

o Continuous Monitoring

o BEP Best Practice Guide

• Escalation process

• ICQ interim validations

• Internal Audit issues – 44 out of 47

issues resolved/closed

Tax

• NSW Payroll Tax Audit – finalised

with no adjustments

• FBT, GST, Payroll Tax Training for

FST

• Tax & Accounting Advice for:

o Concur & Travel system

o Serko decommissioning

Controlled Entities

Australia – 10 Subsidiaries, 11 Associates

China/HK – 5 Subsidiaries, 1 Joint Venture

Singapore – 1 Subsidiary

India – 1 Subsidiary

UK – 1 Subsidiary, 1 Joint Venture

US – 1 Subsidiary

11 Associates

2 Joint Ventures

19 Subsidiaries

• Power BI reporting for EIP

capital projects

• Zero-based budgeting for in-

house R&M

• Internal recovery process re-

engineered

• New parking revenue model

• Financial modelling for

giving campaigns $200m

• Rebuilding restricted

budget to align with

campaign priorities

• Migrating 4 controlled

entities to PeopleSoft in

2019

• Transition of

accounting work to new

team opened a pathway

for career development

• Payroll Allocation (FSD

9/10) processes

improvement underway

• Innovation for

Research Projects

(Budgets, Indexation,

ICR) through use of

Robotics

• Actioned more than

7000 requests to date

EM Finance Philanthropy Accounting Support Team

f2$

• Reporting to Sponsors

• UNSW R&D income submission

• Support Medical Research

Institutes

• Times Higher Education

ranking submission

• Embedding a learn & lead

culture through knowledge

sharing with Onefinance

• Aligning Team structure to

RGC & business needs

• Research Audits

completed - unqualified

• Introducing level 2

controls on research

income & expenses

• Robotics to reduce

project opening effort

and improve accuracy

• Tracking reporting

workflow through MS

Dynamics

• Mapping end to end

UNSW research

support activities -

underway

Service DeliveryGovernance

Compliance & Risk Process Improvements

“Great things in business are never done by one person. They are done by a team of people.” – Steve Jobs

Finance

Primary Benefit

Customer

Primary Benefit

Legend ReportingBudgeting &

ForecastingFoundation Customer facing

operational processesAutomation &

Robotics

Q1 2019 – Forecast input

tool

Mar 19

PPT enhancements

Jun 19

Central Finance web

reporting tools

Feb 19

Contractor data; input

mechanism

Jun19

Billing Request form

May 19

PR1 audit requirements

Jun 19Robotics budget journals

Mar 19

Robotics budget indirect

cost

Jun 19

Calumo upgrade

Jun 19

Q1 2019 Q2 2019

Online Catalogue Look and

Feel

Jan 19

Reporting Expenses in

Calumo for EMS

Jun 19

FX Hedge PO form

May 19

EMS

Mar 19 ‘out of pocket’ ~ July ‘Credit Cards’

Reporting Travel Expenses

in Calumo

Mar 19

Jaegger to NSF

Enhancements

Apr 19

Q3 2019 Q4 2019

Jaegger – status

notifications

Sep 19

Jaegger – process

enhancements

Nov 19

EMS – simplification of

reminder emails

Dec 19

EMS – on-line dashboard

Nov 19

Enhanced FTE reporting

linking PIMS with Finance

Oct 19

Simplified landing page for

users

Nov 19

Project Listing Online

Dec 19

Reporting webinars

Sep 19

Split Pay removal

Dec 19

2020 Planned

PO improvements via

Mobile and Tablet

Q1

Online Purchase Request

form improvements

Q2

Enhancements to Project

Financials

Q2

New GL cube for efficiency

and future flexibility

Q1

Power BI with Calumo

cubes

Q1

Accounts Receivable

• Payments for Child Care Centres can be made online via the new web links created for each

centres (Previously manually EFT processed)

• Australia Post student payment file upload automated.

• Overseas student fee refunds are now processed through WU portal, eliminating refunds via

EFT. (AP – Eliminating double handling)

• Bank fees & charges are pre coded & processed via OneStop. (Eliminating manual journals)

• Faculties and divisions can now setup their own events and conferences via OneStop system

and manage bookings(similar to Eventbrite). (Previously managed by AR)

Finance Help Desk

• Processing over 30,000 tickets during the year

• First level of insurance queries transitioned into Helpdesk.

• Support for Concur EMS system queries on a daily basis

Accounts Payable

• Processed 100,000 invoices during the year

• PR1 - Improved control – type of spend & automated approval workflow.

• Transitioning (ADFA)Canberra invoices / vendor creation into AP

• Improved controls – Duplicate Payments and Security of ANZ Payment File

Finance Services Team

• Processing approx. 120,000 tickets during 2019.

• Reduction of outstanding NSF credit card debt > 60 days from $1.3 m in August

2019 to only $126K. (Target = Clear by end of December 2019)

• Rollout of Customer Invoice Request – Self Service billing portal feeding directly

into NSF.

• Supporting Concur rollout through face-to-face support and training sessions.

FTE Reporting

2019 Achievements

FTE Reporting-Davina developed & rolled out the Budget Tracker and supporting FTE reports

with involvement from some FAs on testing and feedback.

Simplified & moved various stakeholder reports (student

tracking, knowledge exchange, staff profile) to Power BI across

various divisions/faculties.

Provided strategic support to the budgeting/forecasting process in specific faculties/divisions.

Developed the SMART Microfactories/Short

Courses profitability model enabling

project sponsor to make strategic decisions.

Developed divisions-

specific Power BI

financial reporting used

by various depts.

Successfully rolled out non-

research Knowledge Exchange

process and new MECR rates

across the uni.

Special Projects

Budgeting/

Forecasting

Power BI

2020 Planned

Develop and release the position

management, workforce movement and

executive dashboard.

Continue to develop competency as team using

Power BI to deliver more insightful reporting in

2020 (e.g. Workforce Planning, Financial Model

for new Bcom programs, School Budget Review).

Increase impact by focusing on delivering

projects that add value across the cluster.

Continue to provide strategic support to the

budgeting/forecasting process in specific

faculties/divisions.

Director – Andrew Fellowes

Treasury Manager – Theresa Romanos

Treasury Analyst – Shadman Ali

2019 – A Year of Change

Changes within our team (cute baby pictures ahead – please do not leave)

Challenging market conditions

Push towards greener initiatives

$3B in intrabank transfers placed

$1.5B in term deposits placed

❖ Weighted return of 2.08% (benchmark 1.47%)

$100M (AUD equivalent) of foreign currency directed through our banks

$680M in UNSW investment pools

❖ $55m growth in market value since Dec-2018

AA+ rating maintained after annual S&P Review

Inception of new donation pathways

❖ UNSW Philanthropy can now accept donated shares, and ‘tap & go’ donations

Engaging with Grants Management Office (GMO) and Finance Service Team (FST)

❖ Improved foreign currency income/expenditure processes

$50M placed into new green investments

BABY PHOTOS HERE

Drive simplification and standardisation of Finance services.

Seek opportunities to automate existing processes and migrate core transaction

activities to ‘shared services’.

Implement information and planning systems based on agreed business drivers

and simplify the provision of information.

Engage with internal customers to understand their needs and gain insight into how

Finance can better support deliver of UNSW strategy.

Integration of Fac/Div MR&A into Finance Business Partnering team

Better alignment between teams and customers

Talent development

Working groups

❖ Process improvements

❖ Operating efficiencies / synergies

❖ Linkages with other functions in Finance

Building more and deeper and relationships with our customers

Low

turnover