Finance, Facilities, Fundraising and Forms Tuesday 6 th May 2013.
20
For F’s Sake Finance, Facilities, Fundraising and Forms Tuesday 6 th May 2013
-
Upload
nia-quiett -
Category
Documents
-
view
214 -
download
1
Transcript of Finance, Facilities, Fundraising and Forms Tuesday 6 th May 2013.
For F’s SakeFinance, Facilities, Fundraising and Forms
Tuesday 6th May 2013
Introduction to FormsRoom Bookings
FinanceFundraisingCED Grants
Do’s & Don’tsQ&A with Panel
Workshop Plan
Your Forms
Event/Trip Planner Purchase Order (for >£50) Committee Lists Room Booking (Union & University Facilities) Grant Application Transport/Travel Booking Earn Your Stripes
This is to be filled out for any event or trip you plan
Complete the relevant sections as fully as you can
When submitting by email, please send from your University student email address for identity verification purposes.
E-mail to [email protected]
Event/Trip Planner
stirlingstudentsunion.com/clubssocieties/forms/
To be completed for any purchase over £50
Purchases for less than £50 can be processed with receipts
Always make sure you ask for and keep receipts for all club purchases!
Purchase Orders
stirlingstudentsunion.com/clubssocieties/forms/
Please submit your committee list after your AGM and after any changes
Download the template online and fill out all contact details◦ Name◦ Position◦ Student Number◦ E-mail◦ Phone Number
Committee Lists
stirlingstudentsunion.com/clubssocieties/forms/
Online submission form (Google Docs)
MUST select “Non-Sports Club” from drop-down menu
If hiring a vehicle, check with Union to ensure you have eligible drivers!◦ For 9-seaters – Over 21 & 2 years experience◦ For 15-seaters – MIDAS certificate, Over 21 & 2 years experience
Try and travel by the cheapest possible means (This will save your club the money!)
Transport Booking
stirlingstudentsunion.com/clubssocieties/forms/
There are plenty free options available for your booking!
Remember to complete the room booking form first
You may be limited to what you can use your booking for. ◦ For example, you cannot sell raffle tickets or consume alcohol
Unusual event? Complete an Event Planner first!
Room Booking
stirlingstudentsunion.com/clubssocieties/forms/
Suitable for meetings, seminars, debates and more
Rooms & Lecture Theatres – only outside teaching time (all day on weekends and after 6.30pm Mon-Fri)
Atrium can be booked all day every day
Send room booking form to [email protected] with at least 3 days (72 hours) notice.
FacilitiesUniversity Venues
Ideal for AGMs & general meetings
Send an email to [email protected] with details and times or visit the front desk in the Union Office.
Max capacity of 20 people
Once you receive confirmation, you hold a booking
FacilitiesUnion – Ian King Meeting Room
Ideal for socials, fundraisers, organised activities
Speak to Frances Slorance – Commercial Manager ◦ 01786 467183 or [email protected]
Once you receive confirmation, you hold a booking!
FacilitiesUnion – Studio/Underground/Envy
Opportunity to have your club’s achievements recognised
If a society demonstrates a significant contribution towards its members, the Union, University, local community or the public, it will be rewarded with a ‘Club and Society Stripe’
Speak to your VP Communities for more info!◦Or e-mail [email protected]
Earn Your StripesClub Accreditation Programme
stirlingstudentsunion.com/clubssocieties/forms/
Inclusion, Sustainability, Development, Community categories
Finances & Fundraising How do I put on a fundraiser?
Where do I take my money afterwards?
How do I access my club account?
What happens if I have a successful grant?
Fundraising
Key to the sustainability of your club!
Sponsorship◦Bars and Nightclubs◦Remember to be safe and use a contract!
Events◦ Tournaments/Performances & Other Key Activities◦Bake Sales, Toastie Nights & Quizzes◦Bag-Packing and Sponsored Activites
Fundraising
Chaplaincy◦ Perfect for bake-sales & toastie nights – reliable
fundraisers!◦ E-mail [email protected]
Atrium◦ Can be used for sponsored event (eg. 24-hour Dance)
Think Creatively!◦What has been done before, what works and what is new?
If you are needing some extra capital to develop your club then apply for a grant!
The grant scheme is designed to help you go that little bit further than your funds allow
Favourable grants include; new events, new equipment, special trips.
Please ensure you complete the grant form correctly! Plan ahead and apply for money before the event
happens (retrospective events are less likely to succeed)
CED Grants
Common problems with grants:◦ Form not completed correctly (check the example online)◦ Applying for an event which has already happened◦ Already have the money available to run the event◦ Not enough fundraising
Once submitted, your grant with be brought to the next CED meeting and considered by the panel.
If successful, you will be notified and funds transferred to your account
If unsuccessful, you will receive feedback for next time
CED Grants
Ask for details (financial or membership) if you aren’t the president or treasurer
Spend money without consulting your committee!
Buy alcohol Buy something over £50
without a purchase order Spend more than you have…If you become overdrawn, your
club will be suspended!
Do’s & (please) Don’ts
Bring your fundraising money in separate bags if possible!
Always check with your committee before making transactions
Submit a trip/event planner before any events
Be polite to staff! Check your balance regularly
Aye Naw
Come into the Union office and ask for advice if you are uncertain
about anything!
Always…
Do
Now, we go over to our experts!
Maria Ristimaki – PolSoc David Devereux - SUDS Imogen Mould – Charities Officer Wendy Forbes – Oracle of Knowledge
Q&A Panel
