Final Stotesbury Cup Regatta Orientation 8 May 2013

Final Stotesbury Cup Regatta Orientation

8 May 2013

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Away Regatta Planning Events

1 May (Wed): First Away Regatta Orientation Meeting– 7:30 pm, Woodbridge Sr High School (WSHS) Lower Cafeteria

8 May (Wed): Stotesbury Away Regatta Meeting– 7:30 pm, WSHS Lower Cafeteria

• 13 May (Mon): Scholastic Rowing Association of America (SRAA) Nationals Away Regatta Meeting #1– 7:30 pm, WSHS Lower Cafeteria

• 16-18 May: Stotesbury Regatta, Philadelphia, PA• 20 May (Mon): Scholastic Rowing Association of

America (SRAA) Nationals Away Regatta Meeting #2– 7:30 pm, WSHS Lower Cafeteria

• 23-25 May: SRAA National Regatta, Cooper River, NJ2

87th Annual Stotesbury Cup Regatta (16-18 May 13)

• Oldest and Largest High School Regatta in US• One of the most memorable events of the rowers high

school years – by parents and rowers• RECORD-BREAKING participation this year! (976

boats/195 schools/5600+ athletes)

Schuylkill River, Philadelphia, PA 3

Highlights• 16 May: Bus athletes to regatta site• Wyndham Hotel, Mt Laurel NJ• WSHS Regatta Site• Food, rest, observe

• 17 May: Time Trials / Pasta Dinner• 18 May: Head-to-head races• Depart after regatta• 19 May: Recovery Operations

Who is going?

• Boats:– 11 (5 x 8 boats; 3 x 4 boats; 1 quad; 2 doubles)

• Athletes: 72 (37 boys; 35 girls)• Coaches: 9

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GPS Address: 1 Boathouse Row, Philadelphia 191305

Stotesbury Cup

Woodbridge Regatta Site

Woodbridge Boat Trailer

Stotesbury Cup Logistics• Lodging: Wyndham Hotel, Mt. Laurel, NJ

– Rooms reserved for Rowers & Coaches– Parent block closed; please call

• 856-234-7000 to see about general availability• Check-in: Thursday, 16 May (after 3 p.m.)• Check-out: Saturday, 18 May before going to

regatta site• Seats on buses available to parents for $100

per seat

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Stotesbury Cup Logistics• Parents signed up to go on the buses:

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Dora MorrisseyJo FloodJulie HyzyMaria Cook

• Seats still available• Cost = $100 / seat

• Cost per rower: $300• Checks or Credit Cards Accepted• Charge includes:

– Transportation (2 x 56-passenger buses)– Breakfasts and lunches during regatta– Sandwich dinner (Thursday)– Pasta dinner (Friday)– Hotel accommodation (two nights)– Regatta registration fees– Trailer transportation costs– Tent rental

Stotesbury Costs

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Away RegattasWhat to Pack?

• Previous Stotesbury regattas… – Friday: 80 degrees and sunny– Saturday: 45 degrees with a cold, driving rain

• We are outside for 10-12 hours per day• Pack for both extremes• Bring extra socks/sun screen/rain gear• Put athlete’s name on everything they bring• Difficult to leave and return by car

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What does everyone need to do?

• Keep eye on weather; pack accordingly, use sun screen, stay hydrated (athletes & parents)

• Watch bus, trailer and car traffic on Kelly Drive (very busy and congested)

• Be careful during set-up/tear-down, and moving on/off buses & vehicles (avoid injury)

• If you feel ill or get injured (athletes or parent), tell someone immediately

10Be Safe

Standards of Behaviorfor Away Regattas

• Be courteous, no drugs/alcohol, no cursing, good manners• Respect adult chaperones (comply with directions,

promptly / courteously)• Travel in groups when away from Woodbridge’s regatta site • Need escort outside area between the boat trailer & regatta site• No "staking out" floor space in tent area. When you leave,

gather up personal items and set them to the side of the tent area• At the hotel, be respectful of other hotel guests. Control volume

of conversations in common areas, elevators, hallways• Wear appropriate clothing at all times• No switching rooms• No one needs to go into the stairwells at the hotel• No “Purple” (ask your coach to explain)

11More in “Away Regatta Rules”

• Can only be accomplished with everyone’s help• Volunteers needed for… Non-Travelers Traveler

– Shoppers - Kitchen Operations/Cooks

– Trailer Loaders - Advance Party– Bag Checkers - Chaperones (bus & hotel)– Propane tanks– Recovery Ops (Sun)

Volunteers are Essential

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• Benefits to parents to join us in Philadelphia- Watch all the races with the team under tentage- On site breakfasts & lunches- Great camaraderie

Volunteers Still Needed!• Good to go:

– Sandwich purchase– Shoppers– Bus chaperones– Bag Checkers– Advance Party

• Additional volunteers needed for:– Propane Tanks (10 of 12)– Room Chaperones (need 2 more)– Recovery Operations (1 of 10)– Kitchen operations – okay, but the more the merrier– Truck Upload (3 of 6)

Stotesbury Away RegattasVolunteers

• Shoppers– Who: Three (3)

Volunteers needed– What: Purchase food &

supplies – Where / When:

• See Heather Applegate

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Dora MorriseyEstela RamirezJanet Conrad


• Loaders– Who: Four (4) Volunteers needed– What: Fill coolers with ice at

school then load trailer with tents, food, water and supplies

– Where: WSHS Loading Dock, then to Cindy/RicThomas’ house: 3232 Manitoba Drive

– When: 15 May, Wednesday, 2:30 – 5:30 PM

– POC: Gary Tallman 15

Melodie Feather

Tony Wilks


• Bag Checkers– Who: Six (6) Volunteers Needed– What: Check rower bags for

medications, glass bottles, dangerous items, etc.

– Where: Woodbridge High School

– When: 17 May (Thur), 7:30 – 9:30 AM

– POC: Julie Hyzy16

Julie HyzyMaria CookeMorgan CookeDora MorrisseyJo FloodDon Squyres


• Bus Chaperones– Who: Two Volunteers– What: Ride with rowers

to/from events, answer questions, help kids as needed

– POC: Julie Hyzy

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Melodie Feather

Jeff Resko

• Room Chaperones– Who: Eight (8) Volunteers– What / Where:

• Issue/collect keys, patrol corridors, head counts, help rowers as needed

• Inspect rooms– When:

• Thursday 7:00 – 10:00 PM• Friday 8:00 – 10:00 PM

– POC: Julie Hyzy


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Lisa LaChanceBruce LaChanceJulie HyzyDavid KempNicole Largen

Fred Miller

• Advance Party – Who: Four (4) Volunteers– What: Set up at Regatta Site

• Thur - Unload trailer and set up Regatta Site

• Fri & Sat 5:30 AM - Set up Kitchen Ops

– When: Depart Woodbridge at NLT 5:30 AM, 16 May (Thur) to secure Regatta Site

– POC: Gary Tallman


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Jessie Gomez

Mike Griffith

Fred Miller


• Kitchen Operations– Who: 6-8 Volunteers / Shift– What:

• Food preparation• Servers – buffet line • Dish washers/”KP” team• Site clean-up

– When:• 17-18 May• 5:30 AM to 2:00 PM each day

– POC: Gary Tallman20

Paul HundTrinity HansonPaula Pena-PolLaura PassosDora MorriseyMaria CookeMorgan CookePam BeloteJo FloodBruce La Chance


• Propane Tanks– Who: 12 Volunteers– What:

• Drop them off full to the Thomas’ house: 3232 Manitoba Drive

• We will return them empty (or full if not used)

• Put your name on them– When:

• 3:30 - 6:00 PM, 15 May– POC: Gary Tallman

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Doug Radoye (2)Jeff ReskoLaChance family (2)Belote family (2)Tony WilksDennis JohnsonJanet Conrad


• Recovery Operations– Who: 8-10+ Volunteers– What:

• Unload and Reconstitute equipment– When:

• Sunday, 19 May; Time: 10:30 AM– POC: Gary Tallman

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Tony Wilks

What do Parents need to do?• Pay Regatta Fee: $300 / athlete• (Interested) Parents sign up for the bus for

$100 / seat• Fill out Permission slips and rules statement• Volunteer!• Ensure athletes are prepared (pack

appropriately, extra money, medications, sun screen, etc)

• Carpooling?23

Away Regatta LogisticsContact Information

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Who What Phone E-mailGary Tallman Logistics

Coordinator703-794-9502

703-819-5783(c)

[email protected]

Heather Applegate ShopperGary Tallman Loader /

Advanced Party / Kitchen Ops

703-794-9502703-819-5783(c)

[email protected]

Julie Hyzy Bag Checker 703-491-6323 [email protected] Hyzy Lead Chaperone

(Bus & Hotel)703-491-6323 [email protected]

Gary Tallman Recovery Ops 703-794-9502703-819-5783(c)

[email protected]

SRAA Nationals(23-25 May 13)

• 78th Annual Scholastic Rowing Association of America (SRAA) National Regatta

• Cooper River, Camden NJ– Stay at the same hotel as Stotesbury

• Expect ~12-40 WSHS rowers to compete• 13 May – First planning meeting• 20 May – Final planning meeting

• http://www.sraa.net

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Final Stotesbury Cup Regatta Orientation 8 May 2013

Documents

Transcript of Final Stotesbury Cup Regatta Orientation 8 May 2013