MIS

Submitted ByTanmay Kumar Mishra

What is MIS ???

MIS is defined as……

"a system that collects and processes data(information) and provides it to managers at all levels who use it for decision making, planning, program implementation, and control."

Why MIS ??

History of MIS• MAINFRAME AND MINICOMPUTER ERA, was ruled by IBM and their

mainframe computers.

• PERSONAL COMPUTER ERA, began in 1965 as microprocessors started to compete with mainframes and minicomputers and accelerated the process of decentralizing computing power from large data centers to smaller offices.

• CLIENT/SERVER ERA, in which computers on a common network were able to access shared information on a server. This allowed for large amounts of data to be accessed by thousands and even millions of people simultaneously.

• ENTERPRISE ERA, enabled by high speed networks, tied all aspects of the business enterprise together offering rich information access encompassing the complete management structure.

• CLOUD COMPUTING ERA, employs networking technology to deliver applications as well as data storage independent of the configuration, location or nature of the hardware.

Elements Of MIS

The Activities

Types of Information Systems

• Machine control• Plant scheduling• Material movement

• Securities trading• Cash management

• Payroll• Accounts payable• Accounts recievable

• Profit planning• Manpower planning

• Pricing/ profitability analysis• Relocation analysis• Contract cost analysis

• Annual budgeting• Cost analysis• Capital investment analysis

• Managerial • Electronic calendars

• Graphics workstations• Document imaging

Operational-level Systems

Knowledge-level Systems

Management-level Systems

Strategic-level Systems

Data v/s Information in MISData vs. Information

◦ Data A “given” fact; a number, a statement, or a picture Represents something in the real world The raw materials in the production of information

◦ Information Data when processed and organized meaningfully Data that has meaning within a context Data after manipulation

Information Systems

• Why Do People Need Information?

• Individuals - Knowledge, entertainment and enlightenment

• Businesses - Decision making, problem solving and control

• Corporates - Sales and Profit Maximization

Data, Information and SystemsWhat Is a System?

◦ System: A set of components that work together to achieve a common goal

◦ Subsystem: One part of a system where the products of more than one system are combined to reach an ultimate goal

◦ Closed system: Stand-alone system that has no contact with other systems

◦ Open system: System that interfaces with other systems

Accounting System

Figure 1.3 Several subsystems make up this corporate accounting system.

MIS In FinanceList of Financial Statements

• Profit and Loss statement• Balance sheet • Cash flow statement • Funds flow statement • Debtors flow statement • Creditors flow statement • Change/Variance statement

MIS In Marketing• Market Research• Product Pricing• Promotion and Advertising• New technology for product development• Competitor’s Strategy• Diversification and Modernization• Customer Feedback

MIS In Human Resources

• Job Applicants Profiles for Recruitments and Selection Process• Complete information imparted during Induction Process• Complete Payroll/ salary administration• Personnel Information of employees• Training and skills inventory• Appraisal and Growth of employees

MIS IN POWER SECTOR IN

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IMPROVED PROFITSImproved revenue collectionand more revenue

IMPROVEDOPERATIONALEFFICINCYReduction in losses andoutages

IMPROVED CUSTOMER SATISFACTIONQuick complaint redressal

INFORMATION LEVEL OF MIS • Relevant information at

various decision-making levels.

• Information for grid management and control, for monitoring agencies like regulatory commission

• Real-time information flow requires networking

REQUIREMENTS OF MIS

MIS-GENERATION

MIS in Power Transmission • Energy Import/Export

from one state to other.

• Feasibility studies for setting up new Sub Station/Transmission line & Generating Stations.

• Reliability Index of each EHT line and Sub Station

• Load flow studies

• Gap between demand and supply

MIS IN DISTRIBUTION SECTOR • Periodically collect,

collate and convert data into a standard format

• Store and analyze the collated data

• Identify deficiencies in the existing system by analyzing the data

• Strategic planning for bringing improvements in the system

BENEFITS OF MIS • Availability of accurate and timely information

• Effective mechanism for decision Support

• Enables pro-active decision making (Such as load planning and demand management)

• Identifies possible areas of energy loss (through analysis of consumption and billing

patterns)

• Target based monitoring mechanism for increased accountability

• Transparency in administration

• Aids strategic planning in areas Such as tariff structuring management

• Develops what if Scenarios Such as analyzing the impacts in tariff plans on the

revenue and financial health of the organization

An Organization in the Industry

Tata Power Delhi Distribution Limited

• TPDDL is a Joint Venture between Tata Power Company Ltd. and Govt. of NCT of Delhi as a result of the privatization of electricity distribution in Delhi.

• Tata Power Company Ltd. – 49 %, Tata Sons – 2 %, Government of NCT of Delhi – 49 %

• Distributing power to 510 Sq. Kms. area of Delhi since July’2002

• Covers a population of 5 Million and 12 lakh consumer base

• Having a Annual Load Growth of 7-10%

Components of MIS in TPDDL

MIS in TPDDL• DMS (Distribution Management System)

Analysis of system becomes easy.• Minimized outage time.• Less breakdowns.• Abnormal conditions are detected quickly.

• DA (Distribution Automation)Status of RMU’s installed and operations up-to 11 KV are done by person in control room.

• Helps in fault isolation and quick analysis.• Load shedding becomes easy.• Customer Satisfaction

AMR(Automatic Meter Reading)

•All the connections above 11 KW are enabled with AMR.•Modem is installed with meter.•No manual Reading.•High Accuracy.•Less processing time.•Tamper detection.•Billing cycle reduced.•Revenue is assured.

SCADA

•Chances of manual error has been minimized as Grid stations are unmanned and centrally control.•As data is available for analysis of every event to Operator, Restoration of supply takes less time.•Better monitoring of load shedding feeders.•Application of Tagging ( control inhibit) ensures all safety precondition before start of Maintenance Work . •Energy Audit available for further Analysis of losses.•Operation Monitoring reports( Bkr counter, OLTC counter etc.) available for Better maintenance Planning .•Limit Violation alarms for DC system , overloading etc help in prevention of occurrence of any event .•ABT interface with load forecasting and load shedding.

Geographical Information SystemGIS used primarily for the following 3 purposes:• New Connection Management and other consumer services.

• Immediate Redressal of No Supply Complaints

• Network Planning & Management• All Utility network assets including

Grids, Substations, Feeder Networks are mapped.

• Global Positioning System is used for accurate positioning of assets which is critical from operational point of view.

• Consumer’s LV network feeding points (poles/pillars) are marked on the map.

Technology & IT

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

5

SEBs

Best SEB

Asian Countries

Developed Countries

TPDDL

Legend

Level of adoption

1 - Absent

2 - Initial Stage

3 - Intermediate stage

4 - Advanced

5 - Very advanced

Source : Government of India I T Task Force Report

• Workforce Satisfaction Implemented in-house developed workflow based

Employee Help Desk Software for handling all requests and grievances related to IT, Admin, Finance etc.

Library Management Software

• Total IT enablement of HR and administrative functions including Payroll Organizational Management Training & event Management Performance Measurement System SAP SEM – Balanced Scorecard SAP – Employee Portal