FINAL MINUTES - mackay.qld.gov.au · FINAL MINUTES WEDNESDAY 27 AUGUST 2014 MIN/27.08.2014 FOLIO...

FINAL MINUTES

27 August 2014

FINAL MINUTES WEDNESDAY 27 AUGUST 2014

MIN/27.08.2014 FOLIO 34537

Table of Contents

Folio Date Particulars

34538 27.08.2014 Ordinary Meeting Minutes

34560 31.07.2014 Organisational Services Monthly Report - July 2014

34578 31.07.2014 Strategic Financial Monthly Report - July 2014

34594 27.08.2014 Policy - Debt Recovery Policy

34603 05.08.2014 Minutes - Natural Environment Advisory Committee Meeting

34608 04.08.2014 Minutes - Sustainable Futures Advisory Committee Meeting

Declaration of Potential Conflict of Interest

Nil.


MIN/27.08.2014 FOLIO 34538

ORDINARY MEETING

MINUTES

1. ATTENDANCE:

Her Worship the Mayor, Cr D T Comerford (Chairperson), Crs K J Casey, C J Bonanno, L G

Bonaventura, F A Gilbert, A N Jones, G J Martin, D J Perkins and R D Walker were in

attendance at the commencement of the meeting. Also present was Mr B Omundson (Chief

Executive Officer) and Mrs M Iliffe (Minute Secretary).

The meeting commenced at 10.00 am.

2. ABSENT ON COUNCIL BUSINESS:

Crs T A Morgan and P F Steindl who are attending the 17th

Parks and Leisure Australia

National Conference in Cairns.

3. APOLOGIES:

Nil

4. CONDOLENCES:

Nil

5. CONFIRMATION OF MINUTES:

5.1 ORDINARY MEETING MINUTES - 20 AUGUST 2014

THAT the Ordinary Meeting Minutes held on 20 August 2014 be confirmed.

Moved Cr Casey Seconded Cr Gilbert

CARRIED


MIN/27.08.2014 FOLIO 34539

6. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

7. MAYORAL MINUTES:

Nil

8. CORRESPONDENCE AND OFFICERS’ REPORTS:

8.1 ORGANISATIONAL SERVICES MONTHLY REPORT - JULY 2014

Author Director Organisational Services

Purpose

To review the attached Organisational Services Monthly Review Report for July 2014.

Officer's Recommendation

THAT the Organisational Services Monthly Review Report for July 2014 be received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Walker Seconded Cr Martin

CARRIED

8.2 STRATEGIC FINANCIAL REPORT FOR THE MONTH OF JULY 2014


Purpose

To adopt Council’s Strategic Financial Report for the month of July 2014.

Background/Discussion

Under Part 9 Section 204 of the Local Government Regulation 2012, Council is required to

present the financial report at a meeting of the local government once a month.


MIN/27.08.2014 FOLIO 34540

The financial report must state the progress that has been made in relation to the local

government’s budget for the period of the financial year up to a day as near as practicable to the

end of the month before the meeting is held.

Following a review by Queensland Treasury Corporation, a new template has been developed

to provide a strategic overview of the financial results for the month. July is the first month the

new reporting template is being used.

Consultation and Communication

Council, Chief Executive Officer, Directors, Executive Manager Governance and Finance,

Manager Financial Services

Resource Implications

Nil.

Risk Management Implications

Nil.

Conclusion

Being the first month of the financial year, any existing budget variances will most likely be

corrected through the course of the financial year, or be assessed and adjusted in the September

2014 budget review.

Council is cognisant of the current economic climate and will be paying particular attention to

how the various revenue streams are tracking throughout the year. Expenditure items will also

be monitored to ensure that the budgeted efficiency dividends are achieved.


THAT the attached Strategic Financial Report for the month of July 2014 be adopted.

Council Resolution


Moved Cr Walker Seconded Cr Perkins

CARRIED


MIN/27.08.2014 FOLIO 34541

8.3 DEBT RECOVERY POLICY


Purpose

To adopt Council’s Debt Recovery Policy.


The key objectives of the Debt Recovery Policy are to:

Ensure a fair, consistent and accountable approach to council’s debt management and

collection practices;

Recognise the importance that debt recovery has on the capacity of council to deliver

services to the community;

Maximise the collection of outstanding debts;

Establish timelines of communications and debt collection itself which will deliver

consistency of service;

Maximise the cost effectiveness of collection processes.

Council needs to carefully monitor the level of overdue rates and other amounts due to it, and

be vigilant in the recovery function, as outstanding amounts can cause disruption to the

provision of services and facilities. Rather than letting the level of overdue rates and other

amounts escalate over time, it is preferable to constantly and consistently apply a fair,

appropriate and vigilant recovery process.

It is sound administrative practice to adopt a policy that provides a uniform approach and not

only assists staff in responding to enquiries but also demonstrates transparency by making clear

the obligations of ratepayers and processes used by Council in assisting them meet their

financial obligations.


Chief Executive Officer, Directors, Executive Manager Governance and Finance, Manager

Financial Services, Revenue Coordinator, Senior Legal Counsel, Internal Auditor.


The Debt Recovery Policy clearly sets out the timings and actions to be followed for the

recovery of outstanding debts owing to council.


The review of the Debt Recovery Policy is undertaken to ensure that risk around outstanding

debtors is mitigated as much as possible.


MIN/27.08.2014 FOLIO 34542

Conclusion

Council has a responsibility to recover monies owing to it in a timely and efficient manner to

finance its operations and ensure effective cash management. The attached Debt Recovery

Policy sets out a uniform approach, making it clear the obligations of debtors and the processes

used by council in assisting them to meet their financial obligations.


THAT the attached Debt Recovery Policy be adopted.

Council Resolution


Moved Cr Walker Seconded Cr Jones

CARRIED

8.4 CARBON TAX REMISSION


Purpose

To account for the effect of the repeal of the Carbon Tax Legislation by the Federal

Government.


On 17 July 2014, The Australian Parliament passed the Clean Energy Legislation (Carbon Tax

Repeal) Act 2014. The repeal of the Clean Energy Act, which took effect from 1 July 2014, has

the effect of removing any Carbon Tax Liability from that date. Any Carbon Tax Liability

arising prior to 1 July 2014 is unaffected by the repeal of the Legislation.

In order to meet the additional costs associated with paying the Carbon Tax, Council previously

increased its Waste Facilities Operations Levy, levied pursuant to Section 94(1)(b)(ii) of the

Local Government Act 2009, on rateable land to fund some of the costs associated with

operating waste facilities.

Council is under no legal obligation to refund or remit any component of the Waste Facilities

Operations Levy charged for the 2014/2015 financial year. This charge was set, in good faith

at Council’s budget meeting in the reasonable expectation that the Carbon Tax Liability would

continue. Once Council has adopted the budget for the financial year, there is no power to

amend or alter the Rating Resolutions as set out in Section 94(2) of the Local Government Act.


MIN/27.08.2014 FOLIO 34543

Under Section 9 of the Local Government Act, Council can make an ‘ex gratia’ payment to

ratepayers to refund monies which had been intended to be collected through the Waste

Facilities Operations Levy to meet Carbon Tax Liabilities.

It is therefore proposed, that a credit of $18.46 be included on the second half yearly Rates

Notices, to be issued in February 2015, for all rateable assessments.


Chief Executive Officer and Directors, Manager Waste Services, Executive Manager

Governance and Finance


This money had been levied to meet Carbon Tax Liabilities which are no longer applicable.


Nil

Conclusion

The Carbon Tax Legislation, which had previously imposed a liability on Council, has been

repealed. As a result, funds levied to offset some of the cost of this liability are no longer

required. Council is unable to amend its Rating Resolutions adopted at the Special Budget

Meeting on 25 June 2014, however, a proposed ‘ex gratia’ payment of $18.46 is to be included

as a credit for all rateable assessments on the second half yearly Rates Notice to be issued in

February 2015.


THAT an ‘ex gratia’ payment of $18.46 be included as a credit for all rateable

assessments on the second half yearly Rates Notice to be issued in February 2015. This

is to remit funds levied for Carbon Tax Liabilities which are no longer applicable.

Council Resolution


Moved Cr Bonaventura Seconded Cr Bonanno

CARRIED


MIN/27.08.2014 FOLIO 34544

8.5 AMENDMENT TO MACKAY WASTE SERVICES' COMMERCIAL FEES

AND CHARGES DUE TO CARBON PRICE REPEAL

Author Manager Waste Services

Purpose

To seek Council's approval to amend relevant 2014/2015 Waste Services' Commercial Fees and

Charges in relation to the repeal of the Clean Energy Act 2011.


In 2011, the Australian Government introduced the Clean Energy Act 2011 along with its

subordinate Legislation. This Legislation introduced the Carbon Pricing Mechanism (CPM) as

a financial instrument to manage the nation’s carbon emissions.

The Legislation placed a price for each CO2-e tonne emitted. The price was initially set at fixed

rates for the first three years, followed by a market based pricing scheme. The Legislation

included landfills as liable facilities, if they triggered a nominated threshold. The threshold for

landfills was set at 25,000 CO2-e tonnes per annum. Modelling was undertaken that

demonstrated Hogan’s Pocket Landfill would in fact generate emissions that triggered the

liability threshold.

Further modelling was undertaken to estimate the potential Carbon Price Liability to Council so

that costs created by this liability could be recovered when waste is presented for disposal.

Council strategy to recover costs for the liability was for Municipal Solid Waste (MSW)

liabilities to be recovered through the Waste Facilities Operations Levy and Commercial &

Industrial (C&I) Waste and Construction & Demolition (C&D) Waste would be recovered via

the commercial gate charges at the time of disposal. Accordingly, those fees were adjusted to

recover the potential liability of the CPM.

On 17 July 2014, the Australian Parliament passed the Clean Energy Legislation (Carbon Tax

Repeal) Act 2014. The repeal of the Clean Energy Act, which took effect from 1 July 2014, has

the effect of removing any Carbon Tax Liability from that date. Any Carbon Tax Liability

arising prior to 1 July 2014 is unaffected by the repeal of the Legislation.

Council adopted its Commercial Fees and Charges on 11 June 2014 prior to the repeal of the

Legislation. These fees and charges were set in good faith by Council in the reasonable

expectation that the CPM liability would continue. With the subsequent repeal, Council can act

to amend the Commercial Fees and Charges commensurately with the removal of the CPM

liabilities, however, it must be noted that Council has no obligation to refund or remit any

component of the fees that relate to the CPM liabilities.

The table below contains the relevant fees and charges that contained a carbon price

component, the current adopted charge and the modelled carbon price component for that

specific fee. For clarity, no Municipal Solid Waste (MSW) charges contained a CPM recovery

component, as this waste stream had the CPM component recovered through the Waste

Facilities Operations Levy and, consequently, there are no adjustments to the gate charges in

relation to the residential self-haul charges.


MIN/27.08.2014 FOLIO 34545

The following table specifies the Waste Services' Commercial Fees and Charges that included a

carbon component. For each adopted Waste fee, the table demonstrates the carbon component

of that fee and the fee when it is rounded with the carbon component removed. All fees include

G.S.T.

PAGET WASTE STATION - Commercial

Waste Stream

Adopted 2014/201

5 Fee

2014/2015 Carbon

Component

Adjusted 2014/2015 Fee (Less Carbon

Component)

Adjusted 2014/2015 Fee (Less Carbon) Rounded

% Change from

Adopted to

Rounded

Commercial

General Commercial (per tonne)

CI $160.00 $15.28 $144.72 $145.00 -9.6%

Paget Construction & Demolition Waste (per tonne)

CD $140.00 $1.98 $138.02 $138.00 -1.4%

Asbestos Disposed of at Paget (per tonne) Maximum Amount of 250 kg)

CD $424.00 $1.95 $422.05 $422.00 -0.5%

HOGAN'S POCKET Commercial

Hogan's Pocket Gate Charge (per tonne)

CI $130.00 $15.28 $114.72 $115.00 -11.8%

Hogan's Pocket Construction & Demolition Waste (per tonne)

CD $110.00 $1.99 $108.01 $108.00 -1.8%

Special

Putrescible/Offensive/ Noxious Wastes (per tonne)

CI $232.00 $15.11 $216.89 $217.00 -6.5%

Requested Deep Burial, e.g. Legal Records, Insurance Claims (per tonne)

CI $232.00 $15.11 $216.89 $217.00 -6.5%

Approved Contaminated Soil (per tonne)

CD $250.00 $1.98 $248.02 $248.00 -0.8%

Asbestos Disposed of at Hogan's Pocket (per tonne)

CD $250.00 $1.98 $248.02 $248.00 -0.8%

Other Approved Contaminated Materials (per tonne)

CI $270.00 $15.27 $254.73 $255.00 -5.7%

OTHER WASTE FACILITIES

General Commercial - Uncompacted (per m3)

CI $65.00 $10.81 $54.19 $54.00 -16.6%

General Commercial - Compacted (per m3)

CI $75.00 $10.60 $64.40 $64.00 -14.1%

The changes to the fees are varied as it reflects the modelled carbon emission for the specific

charge as carbon emissions are not uniform across all Waste streams.


MIN/27.08.2014 FOLIO 34546

To enable the systems change, it is recommended that the effective date of any amendment

occurs on a Monday and it is recommended that the amendments are effective from Monday, 1

September 2014.

In relation to the fees paid since 1 July 2014, it is recommended to Council to proceed with

remitting a refund to all payers of the CPM component. However, it should be noted, it may be

challenging to identify all clients that have paid the respective charges. The difficulty occurs

when the client pays by cash or card as their identification is not recorded.

In summary, Council has the following three options available for the treatment of the CMP

component that has been paid since 1 July 2014:

1. Provide no refunds.

2. Provide a credit of the carbon component of the relevant Commercial Waste Fees and

Charges to all account holders only.

3. Provide a credit of the carbon component of the relevant Commercial Waste Fees and

Charges to all account holders and provide a refund to non-account holders that make a

claim within the 2014-2015 financial year where they can provide supporting

information of the transaction.

In terms of transparency and community expectation, it is recommended that Option 3 should

be offered. Remaining funds will be managed in accordance with accounting standards that

apply to Council.


Waste, Health & Regulatory Portfolio Councillor, Director Engineering and Commercial

Infrastructure, Director Organisational Services, Manager Financial Services, Executive

Manager Governance and Finance, Manager Business Services and Project Accountant.

LGAQ legal opinion (Number: TFC:JPH:aa:AA3968) dated 28 July 2014.

For awareness, Council has been contacted by some clients about its position on the repeal of

the Legislation and its charges. A media release was issued on the matter on 18 July 2014

informing the community of Council’s intentions on how this matter will be managed.


If the Waste Services Commercial Fees and Charges are amended to remove the CPM

component, there will be an impact in terms of achieving the revenue forecast for the

2014/2015 budget as this was included in the 2014/2015 operational budget. However, this will

be offset by the abolition of the CPM liability that Council would have incurred for the

2014/2015 financial year.


The Australian Consumer and Competition Commission (ACCC) will monitor, and enforce

reasonably, expected price reductions on behalf of the Australian Government. Council by

acting in a transparent manner will demonstrate that it has acted in good faith to manage this

matter.


MIN/27.08.2014 FOLIO 34547

Conclusion

Amending the Commercial Fees and Charges by removing the CPM component will ensure

that Council complies with the amended Legislation and will continue Council’s transparency

on the management of the CPM. In addition to this action, refunding and providing credit of the

CPM component paid to the relevant clients should occur.


THAT the following specific Waste Services' Commercial Fees and Charges be amended

for the 2014/2015 financial year commencing on Monday 1 September 2014:

PAGET WASTE STATION - Commercial

Current Adopted

2014/2015 Fee

Amended

2014/2015 Fee

Commercial

General Commercial (per tonne) $160.00 $145.00

Paget Construction & Demolition Waste (per tonne) $140.00 $138.00

Asbestos Disposed of at Paget (per tonne) Maximum Amount of 250 kg)

$424.00 $422.00

HOGAN'S POCKET

Commercial

Hogan's Pocket Gate Charge (per tonne) $130.00 $115.00

Hogan's Pocket Construction & Demolition Waste (per tonne)

$110.00 $108.00

Special

Putrescible/Offensive/Noxious Wastes (per tonne) $232.00 $217.00

Requested Deep Burial, e.g. Legal Records, Insurance Claims (per tonne)

$232.00 $217.00

Approved Contaminated Soil (per tonne) $250.00 $248.00

Asbestos Disposed of at Hogan's Pocket (per tonne) $250.00 $248.00

Other Approved Contaminated Materials (per tonne) $270.00 $255.00

OTHER WASTE FACILITIES

General Commercial - Uncompacted (per m3) $65.00 $54.00

General Commercial - Compacted (per m3) $75.00 $64.00

AND THAT a credit of the Carbon Price Mechanism Component of the relevant

Commercial Waste Fees and Charges is provided to all account holders and a refund be

provided to non-account holders that make a claim within the 2014/2015 financial year

where they can provide supporting information of the transaction.

Council Resolution


Moved Cr Bonaventura Seconded Cr Gilbert

CARRIED


MIN/27.08.2014 FOLIO 34548

8.6 ATTENDANCE AT 2014 CONFERENCES

Author Chief Executive Officer

Purpose

This report is to request that Council nominate its delegates to attend forthcoming conferences

between August and October 2014.


Council is required to nominate its delegates to attend a range of LGAQ and State Government

conferences/events throughout the year. These conferences are attended by Councillors as part

of their professional development and as an opportunity to gain insight into initiatives and

projects which could then be implemented to the benefit of the region. The conferences to

which it is proposed to send Councillors are in line with their portfolios.


Mayor and Councillors.


Cost of attendance is catered for in the current budget.


Nil.

Conclusion

Attendance at these conferences is recommended.


THAT Council approve attendance of the Councillors as listed at the various conferences

as follows:

Date of

Event Organisation Event and Where Crs to Attend

15-17

September

DestinationQ DestinationQ Forum, Sunshine Coast Cr Greg Martin

27-30

October

LGAQ 118th

LGAQ Annual Conference, Mackay

Entertainment & Conference Centre, Mackay

Cr Deirdre

Comerford &

Cr Kevin Casey as

Delegates.

All other Councillors

as Observers.


MIN/27.08.2014 FOLIO 34549

Council Resolution


Moved Cr Casey Seconded Cr Gilbert

CARRIED

9. CONSIDERATION OF COMMITTEE REPORTS:

9.1 DRAFT MINUTES NATURAL ENVIRONMENT ADVISORY

COMMITTEE

File No NEAC Minutes

Author Acting Manager Parks and Environment

Purpose

Attached is a copy of the draft Natural Environment Advisory Committee Meeting Minutes

dated 5 August 2014, for consideration of committee recommendations.


MIN/27.08.2014 FOLIO 34550


THAT the draft Minutes for the Natural Environment Advisory Committee meeting

dated 5 August 2014 be received.

AND THAT

1) Council allocate $29,000 for Community Environmental Grants as follows:

Queensland Wader Study Group - $2,000 for Shorebird monitoring in the

Mackay region

Mackay and District Turtlewatch Association - $22,000 for Flatback Turtle

monitoring/research project in association with JCU

Mackay Conservation Group – $5,000 for a series of 6 guided walks of

ecologically or socially significant sites around Mackay.

Total funding allocation recommended $29,000

2) That Council notes the Committee's request that all future expenditure from the

levy is discussed with the committee prior to adoption of the Council budget.

FURTHER THAT Council notes the NEAC recommendations 3), 4), and 5) as

below and refers these to the CEO for appropriate action.

3) That an induction process be developed for new committee members.

4) That a process be developed for considering whether significant trees should be

removed. This process should include an assessment by Council’s aborist and

the matter should be referred to the NEAC.

5) That a Council report/briefing be prepared outlining the process to be followed

to declare local weeds and the cost implications, and that Council seriously

consider a local declaration of the 5 weeds recommended in the MWRPMG

report.

Council Resolution


Moved Cr Jones Seconded Cr Gilbert

CARRIED


MIN/27.08.2014 FOLIO 34551

9.2 DRAFT SUSTAINABLE FUTURES ADVISORY COMMITTEE MEETING

MINUTES - 4 AUGUST 2014

Author Executive Officer Sustainability and Collaboration

Purpose

To present to Council the draft Sustainable Futures Advisory Committee Meeting Minutes

dated 4 August 2014 for information purposes.


THAT the draft Minutes for the Sustainable Futures Advisory Committee Meeting of 4

August 2014 be received.

Council Resolution


Moved Cr Gilbert Seconded Cr Jones

CARRIED

10. RECEIPT OF PETITIONS:

Nil

11. TENDERS:

11.1 PREFERRED SUPPLIER ARRANGEMENT - SUPPLY AND DELIVERY

OF PLUMBING FITTINGS

Author Manager Procurement and Plant

Purpose

To present to Council tenders submitted for MRC 2014-056 Preferred Supplier Arrangement –

Supply and Delivery of Plumbing Fittings.


Preferred Supplier Arrangements have proven to be a cost-effective means of supplying high

usage items utilised by council’s operation departments whilst satisfying legislative

requirements.


MIN/27.08.2014 FOLIO 34552

Considerable delays to operational activities would be incurred if tenders were to be obtained in

each instance, as stipulated under section 226 Local Government Regulation 2012. In order to

gain cost efficiencies and competitive market rates due to the economies of scale achieved by

aggregating demand, council issued the Request for Tender MRC 2014-056 Preferred Supplier

Arrangement – Supply and Delivery of Plumbing Fittings.

Prior to the release of this tender a review was completed of all of Councils preferred supplier

arrangements to establish where these may be combined to gain greater efficiencies. Previously

Council issued seven tenders for a variety of water and sewerage components with the same

suppliers tendering separately to each one. By combining these seven tenders Council reduces

tender and contract management requirements as well as reducing the impact on suppliers by

only having to submit one tender rather than seven times.

The proposed commencement date for this contract is 1 September 2014, for a twenty-four (24)

month period, with a clause for rise and fall after each twelve (12) months and a twelve month

extension period.

Tenders were invited on the 12 April 2014, via council’s website and advertised locally in the

Daily Mercury seeking submissions for the Supply and Delivery of Plumbing Fittings.

The following responses were received by the closing date of 6 May 2014 at 10.00am:

Cadia Group Pty Ltd - NSW Based

DEKS Industries - Victoria Based

Dowdens Pumping and Water Treatment - Mackay Based

Elster Metering Pty Ltd - Queensland Based

HydroMet Pty Ltd - Queensland Based

Iplex Pipelines Australia Pty Ltd - Queensland Based

NQ Water Services Pty Ltd - Mackay Based

Pentair Water Solutions Pty Ltd - Queensland Based

QLD Plumbers Supplies Pty Ltd - Mackay Based

Rapid Clamps Pty Ltd - Queensland Based

Tradelink Plumbing - Mackay Based

Vinidex Pty Ltd - Queensland Based

An initial compliance check was conducted on 20 May 2014 to identify submissions that were

non-conforming with the requirements of the Request for Tender (RFT). This includes

compliance with the contractual requirements and provision of requested information.

The evaluation panel held further evaluations on the 13, 18 & 24 June 2014. Following these

evaluations Tender Information Requests (TIR) were issued to the following respondents:

Cadia Group Pty Ltd requesting further information on three items.

DEKS Industries requesting price clarification on five items

Dowdens Pumping & Water Treatment requesting pricing on two items

Elster Metering Pty Ltd regarding Contractual Terms and Conditions of the Agreement.

HydroMet Pty Ltd requesting pricing on two items

Iplex Pipelines Australia Pty Ltd regarding Contractual Terms and Conditions of the

Agreement.

NQ Water Services Pty Ltd requesting pricing on two items

Pentair Water Solutions Pty Ltd regarding Contractual Terms and Conditions of the Agreement


MIN/27.08.2014 FOLIO 34553

QLD Plumbers Supplier Pty Ltd requesting pricing on two items

Rapid Clamps Pty Ltd requesting samples of 2 items

Tradelink Plumbing requesting clarification and samples of 4 items

Vinidex Pty Ltd requesting clarification on pricing for 3 items.

All replies were received. Follow up meetings were held with the evaluation panel on the 9 &

23 July to discuss TIR responses and review samples.

In evaluating the conforming submission received, the evaluation panel considered:

Value for Money - 90%

Local Content - 10%

Following the review of the submissions and TIR’s, the evaluation panel acknowledged that all

respondents were capable of supplying the items tendered for to Council specifications and that

all respondents will be awarded items on this tender.

The evaluation of the tender was conducted by:

Water Maintenance Team Leader - Water Network

Civil Services Coordinator - Water Network

Manager Business Services - Business Services

Warehouse Supervisor - Procurement and Plant

Contracts Officer - Procurement and Plant


Prior to releasing the Request for Tender, all operational branches were consulted to ensure all

requirements were specified in the tender documentation


The Preferred Suppliers Arrangement – Supply and Delivery of Plumbing Fittings contract is a

schedule of rates contract, which is utilised on an as required basis, and funding is to be

provided from relevant department budgets.

Based on the usage as detailed in the tender documents and utilising the rates of the

recommended providers, the contract has the potential total value of approximately

$3,394,259.69 excluding GST for the 24 month period.

The comparison of rates between the current seven contract suppliers and the recommended

suppliers tendered schedule of rates, indicates the following increases and/or decreases over the

term of twenty-four months:

Preferred

Supplier

Arrangement

Current contract

totals (Excl GST)

New contract

totals (Excl GST)

Difference (Excl

GST)

Percentage

Increase /

Decrease

Valves (Ball,

Check, Gate and

Sluice)

$396,406.00 $365,166.58 $31,239.42 8% decrease

Gunmetal Bands, $295,608.00 $302,981.36 ($7,373.36) 2% increase


MIN/27.08.2014 FOLIO 34554

Preferred

Supplier

Arrangement

Current contract

totals (Excl GST)

New contract

totals (Excl GST)

Difference (Excl

GST)

Percentage

Increase /

Decrease

Cock TPFNR’s,

Ferrule Bends and

Repair Clamps

Polythene Pipe

and Fittings

$93,338.59 $84,358.37 $8,980.22 10% decrease

Water Meters and

Fittings

$982,193.76 $1,013,572.50 ($31,378.74) 3% increase

Plumbing Fittings $169,873.36 $153,752.38 $16,120.98 9% decrease

PVC Pipe and

Fittings

$249,736.69 $249,261.22 $475.47 Nil change

Ductile Iron Pipe

and Fittings

$1,248,322.52 $1,225,167.28 $23,155.24 2% decrease

CONTRACT

TOTAL

$3,435,481.92 $3,394,259.69 $41,219.23


The conditions of contract provide sufficient remedies and warranties to council based on the

risk profile of the goods being provided.

The recommended respondents are required to provide all relevant insurance and compliances

prior to the executing of their contracts. This includes:

Product Liability - $20,000,000.00

Public Liability - $20,000,000.00

Workcover - As required by law

Technical Information Sheets - As requested

Conclusion

It is recommended that MRC 2014-056 Preferred Supplier Arrangement – Supply and Delivery

of Plumbing Fittings for a twenty-four month period and a twelve month extension period, with

the availability for the provision of rise and fall after each twelve months period be awarded to:

Cadia Group Pty Ltd - 31 Items

DEK Industries - 5 Items

Dowdens Pumping and Water Treatment- 58 Items

Elster Metering Pty Ltd - 22 Items

HydroMet Pty Ltd - 9 Items

Iplex Pipelines Australia Pty Ltd - 145 Items

NQ Water Services Pty Ltd - 19 Items

Pentair Water Solutions Pty Ltd - 107 Items

QLD Plumbers Suppliers Pty Ltd - 21 Items

Rapid Clamps Pty Ltd - 7 Items

Tradelink Plumbing - 43 Items

Vinidex Pty Ltd - 108 Items


MIN/27.08.2014 FOLIO 34555


THAT Council award tender MRC 2014-056 Preferred Supplier Arrangement – Supply

and Delivery of Plumbing Fittings for a twenty-four month period and a twelve month

extension period with the availability for the provision of rise and fall after each twelve

months period to:

Cadia Group Pty Ltd 31 Items

DEK Industries 5 Items

Dowdens Pumping and Water Treatment 58 Items

Elster Metering Pty Ltd 22 Items

HydroMet Pty Ltd 9 Items

Iplex Pipelines Australia Pty Ltd 145 Items

NQ Water Services Pty Ltd 19 Items

Pentair Water Solutions Pty Ltd 107 Items

QLD Plumbers Suppliers Pty Ltd 21 Items

Rapid Clamps Pty Ltd 7 Items

Tradelink Plumbing 43 Items

Vinidex Pty Ltd 108 Items

Council Resolution


Moved Cr Gilbert Seconded Cr Bonaventura

CARRIED

12. CONSIDERATION OF NOTIFIED MOTIONS

Nil

13. LATE BUSINESS:

13.1 MOTOR NEURON DISEASE (ALS) ICE BUCKET CHALLENGE

The Mayor thanked Jay and Dave from Sea FM for their Ice Bucket Challenge nomination and

showed a video of her completing the Ice Bucket Challenge this morning. The Mayor advised

she knows people who face the daily challenges of Motor Neuron Disease and was happy to

accept the nomination and make her donation to this worthwhile cause. The Mayor nominated

Crs Kevin Casey, Ross Walker and Greg Martin to complete the Ice Bucket Challenge with the

next 24 hours.


MIN/27.08.2014 FOLIO 34556

13.2 BROKEN RIVER PLATYPUS WALK

Cr Casey attended on behalf of the Mayor the official opening of the Broken River Platypus

Walk - Stage 1 at Eungella National Park on Saturday 23 August 2014. Queensland Parks and

Wildlife Services have installed a 2 metre wide timber track with a viewing platform at the end

which will be accessible by most visitors and in future stages the two tracks will be joined.

13.3 TWILIGHT CITY IMAGINE MORE STREET PARTY

Cr Martin thanked and congratulated all involved in the City Centre Imagine More Street Party

held in Wood Street on Saturday 23 August 2014. With over 10,000 residents attending, it was

an event catered to the community and showcasing the City Centre businesses.

Cr Bonanno advised that Council were considering hold similar events throughout the City

Centre Revitalisation Project.

The Mayor commented that it was good to see such a large number of families enjoying the

activities and entertainment provided.

14. PUBLIC PARTICIPATION:

Nil

15. CONFIDENTIAL REPORTS:

Nil

16. MEETING CLOSURE

The meeting closed at 10.26 am.

17. FOR INFORMATION ONLY

17.1 DEVELOPMENT APPLICATION INFORMATION - 11.08.14 TO 17.08.14

For Council Information Only - No Decision Required.


MIN/27.08.2014 FOLIO 34557

Development Applications Received.

App No. Code /

Impact Address Applicant Description Officer

CON-2014-125

169 Whitehaven Drive, BLACKS BEACH

GMA Certification Group Pty Ltd - Mackay

Building Work - Boundary Setback for Dwelling

Andrea McPherson

CON-2014-126

7 Esperance Avenue, BLACKS BEACH

GMA Certification Group Pty Ltd - Mackay

Building Work - Site Coverage Relaxation for Dwelling House

Kathryn Goodman

CON-2014-127

82 Melba Street, ARMSTRONG BEACH

Anthony R Mansfield and Lorette V Mansfield

Building Work - Boundary Setback for Residential Storage Shed

Helle Jorgensen Smith

CON-2014-128

70 Ocean Avenue, SLADE POINT

Peter Town Homes Building Works - Side & Front Boundary Relaxation & >50% Site Coverage

Andrea McPherson

CON-2014-130

22 Bachelor Court, MARIAN

The Shed Company Mackay


Kathryn Goodman

CON-2014-131

19 Benarid Drive, OORALEA

Development Planning & Approvals


Darryl Bibay

MCUC-2013-372

Code 9 Finch Street, SLADE POINT

Powercat Holdings Pty Ltd

Health Care Centre Josephine McCann

MCUC-2014-170

Code 28 Adrian Street, WEST MACKAY

Jon P Waters and Helen T Chiconi

Dwelling House (Vicinity of Mackay Airport Overlay)

Andrea McPherson

MCUC-2014-171

Code 1 Billabong Crescent, BAKERS CREEK

Sandsky Developments

Dual Occupancy Andrea McPherson

MCUCD-2008-229

Code 35 Leichhardt Road, MIRANI

Pioneer Lakes Pty Ltd

Permissible Change - Extension of Relevant Period - Material Change of Use - 173 multiple dwelling units and associated community facilities

Kathryn Goodman

ROLC-2014-163

Code 923 Stockroute Road, GREENMOUNT

Darren J North 1 x Rural Lot into 2 Lots Darryl Bibay

ROLC-2014-169

Code 4 Azure Drive, RURAL VIEW

Ignite Homes 1 Urban Residential Lot into 2 Lots Brogan Jones

Development Applications Entering Decision Making Period

App No. Code /


MCUC-2013-406

Code 27 Paradise Street SOUTH MACKAY


Material Change of Use - Multiple Dwelling Units (4)

Brogan Jones

MCUCD-2008-229C

Code 35 Leichhardt Road MIRANI

Pioneer Lakes Pty Ltd

Permissible Change - Extension of Relevant Period - Material Change of Use - 173 multiple dwelling units and associated community facilities

Kathryn Goodman

MCUI-2014-134

Impact 18 North Eton Road NORTH ETON

Gerard P De Thomasis

Dwelling House (4) Darryl Bibay

Development Applications Finalised

App No. Code /


Approved Subject to Conditions

CA-IDAS-2009/311B

L 57 Flaherty Street ETON QLD 4741

Sunwater Limited

Request for Permissible Change - Change of Conditions -Material Change of Use - Public Utility (Extension to office and carparking area) AND Operational Works - Construction of Carparking area

Darryl Bibay


MIN/27.08.2014 FOLIO 34558

App No. Code / Impact

Address Applicant Description Officer

CON-ASPA-2014/123

356 Slade Point Road SLADE POINT QLD 4740

Total Building Consultants and Sandsky Developments

Building Work - Boundary Setback for Dwelling Helle Jorgensen Smith

CON-ASPA-2014/124

2 Matthews Street ANDERGROVE QLD 4740

Colin W Neaton Building Work - Boundary Setback for Residential Storage Shed

Kathryn Goodman

CON-ASPA-2014/127

82 Melba Street ARMSTRONG BEACH QLD 4737

Anthony R Mansfield and Lorette V Mansfield



MCUC-ASPA-2014/154

Code 57 Phoenix Crescent RURAL VIEW QLD 4740

Ignite Homes Dual Occupancy Josephine McCann

MCUC-ASPA-2014/158

Code 12 Wisteria Avenue BAKERS CREEK QLD 4740

Murphy Builders QLD Pty Ltd

Dual Occupancy Darryl Bibay

MCUC-ASPA-2014/161

Code 30 Hoffman Drive MARIAN QLD 4753

Tiffany J Keegan Home Based Business (Hair and Beauty Salon) Darryl Bibay

MCUC-ASPA-2014/167

Code 52 Conder Parade MIDGE POINT QLD 4799

Barry G Mortimer

Residential Storage Shed >85m2 on Rural Res Lot.

Josephine McCann

MCUC-ASPA-2014/85

Code 56 Horsburgh Road HAY POINT QLD 4740

NBN Co Limited Telecommunications Facility (NBN). Josephine McCann

MCUCD-IDAS-2007/515C

Code 50 Carlyle Street MACKAY QLD 4740

iPlan Town Planning Pty Ltd

Request for Permissible Change - Change of Conditions & Extension of Relevant Period - FROM: Motel (144 Rooms and Caretaker's/Managers Residence, Function Room and Restaurant) AND Catering Shop/Shop/Commercial PremisesTO: Motel/Multiple Dwelling Units (56 units comprising 112 keys) including ancillary facilities AND Catering Shop/Shop/Commercial Premises (227m2)

Shane Kleve

MCUI-ASPA-2014/113

Impact 52 Perry Street WEST MACKAY QLD 4740

Tempus Design Studio

Dwelling House (Airport Noise Exposure & Flood and Inundation)


MCUI-ASPA-2014/22

Impact 39 Pacific Avenue SARINA QLD 4737


Multiple Dwelling Units (8) Helle Jorgensen Smith

ROLC-ASPA-2014/67

Code L 967 Rosewood Drive RURAL VIEW QLD 4740

Plantation Palms Properties Pty Ltd

1 Urban Expansion & Open Space Lot Into 3 Lots

Matthew Ingram

Negotiated Decision

MCUC-ASPA-2013/436

Code 440 Bridge Road WEST MACKAY QLD 4740

Michael C Harris Preliminary Approval for Multiple Dwelling Units (12)

Kathryn Goodman

Negotiated Decision Refused

ROLC-ASPA-2013/428

Code 33 Hans Christian Street SARINA QLD 4737

Focus Pty Ltd 1 Rural Residential Lot into 9 Lots Josephine McCann

Confirmed on Wednesday 3 September 2014

………………………………………

MAYOR


MIN/27.08.2014 FOLIO 34559

APPENDIX / ATTACHMENTS


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