Features Of Web Timesheet Multi-User

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How To Enter Hours On A Timesheet

Click on the Timesheet Menu

Select Edit Timesheets

Select Pay Point The timesheet is broken down by Pay Frequency and Pay Point. Click on the Pay Point to open the timesheet. When you open a ‘Not Initialised’ timesheet, you will download the latest information from Payline.

Update Hours On Timesheet Update the employee hours for the Pay Point. Save as you work. A time out warning appears to remind you to save after 10 minutes.

Cancel employees who are not being paid in the current pay period. Correct any Errors which appear under ‘Warnings and Errors’.

Click on Review to display a summary for the Pay Point. Employees are listed showing total hours, additions and deductions. Total hours can also be seen for the Pay Point. Once the hours for the Pay Point have been confirmed, click on the Complete button at the bottom of the Timesheet Summary page.

Features of Web Timesheet Multi User

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On the Timesheet Frequency page, the status for the Pay Point is now ‘Pay Point Completed’ .

Complete All Pay Points For Frequency When all Pay Points for the Frequency have been completed, you will be able to finalise the timesheet. To submit the timesheet to ADP Payline for processing

Click on Submit Timesheet To Payline Review total hours paid for all employees. Click on Submit to send the timesheet to ADP for processing. Click on OK to continue. The timesheet has now been sent to Payline for processing. Your consultant will contact you shortly.

Features Of The Web Timesheet

Click to save the Timesheet. It is recommended that you regularly save your changes.

Undo any changes made since the last save

Features of Web Timesheet Multi User

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Make the timesheet wider, allow more columns on the screen

Display help

Correct any ‘Errors’ displayed in red before submitting your timesheet

Sort the timesheet in order of column. Click to sort from lowest value to highest value Click to sort from highest value to lowest value

Will allow you to select timesheet columns to hide on the Timesheet

Review the total hours entered by employee for the Pay Point.

Return to the Timesheet Administration

Return to the Timesheet Frequency Page

Pay Periods – Enter the number of pay periods used to calculate the employee’s pay for this process. The number of pay periods entered will reflect the number of periods the employee is taxed over. E.g. If a weekly employee is going on 2 week’s leave and paid in advance, change the pay periods to 2, so that the employee is taxed over 2 weeks

Deduction Periods – Enter the number of deduction periods used to calculate the employee’s pay for this process. The number of deduction periods entered will multiple any bank splits with a dollar amount.

Time Out Warning – Turns red as a prompt to save timesheet

Cancelling An Employee’s Pay For The Period

To submit the timesheet successfully to Payline, all employees must have payments.

To stop an employee from being paid in a period, select the “Cancel” check box for the employee.

Employees will only be cancelled for the current payroll process. To permanently remove an employee from the payroll, contact Payline to calculate a termination payment.

Paying An Employee For Multiple Pay Periods

If an employee takes leave and asks to be paid in advance, or if they are being paid more than a pay period’s worth of wages, you can alter the number of Pay Periods that the tax is calculated over. If the employee is paid into more than one bank account, you can also multiply the split amounts by updating the Deduction Periods.

Tips • The number entered in Pay Period (PP) will be used to calculate the tax on employee payments • The number entered in Deduction Periods (DP) will be used to multiply employee bank splits

Features of Web Timesheet Multi User

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Employee Cost Account Splitting

If an employee is set-up with cost account splits, the Web Timesheet will automatically split their pay according to the percentage splits.

To manually override an employee’s cost account splitting for the current payroll process, click on “Split”.

To add an additional cost account split, click on

Click on the new cost account cell, select the required cost account from the drop box

Tips • To add an additional Cost Account, contact Payline. You will need to start your timesheet again for changes to be

updated on the timesheet • If your payroll is set-up with Costing, all employees must be allocated to a Cost Centre

• Cost account splits which are not applicable for the current process, can be removed by clicking on