1. Microsoft Word

1. CREATE AND EDIT A COVER LETTER

2. CREATE A FACT SHEET ABOUT WORD 2013

3. USE A FLIER TO GENERATE PUBLICITY

4. DESIGN A REGISTRATION FORM

INTRODUCTION

This project involves a case study based on a fictional firm.

Youll assume the role of a director of training (Jo Bill)

responsible for creating promotional literature for the firm,

named Learn-2-Compute, Inc. The promotional documents

will be mailed to a potential customer of the firm. The customer

is being personally invited to a training seminar on the

new features of Word 2013.

For this project, youll complete four sections of the promotional

literature package. The sections consist of a cover letter

introducing the firm and inviting the potential customer to

the training session, a fact sheet highlighting the new features

of Word 2013, a flier promoting the training, and a

registration form. Detailed instructions for completing and

editing the promotional items follow.

CREATE AND EDIT

A COVER LETTER

1. Open a new document and save it with a new name.

Open Word and start a new document. The goal of

this project is to make you thoroughly familiar with

how to plan and format a letter from scratch. Note,

however, that various templates are available in

Word for generating already formatted business

documents. After completing the project, feel free to

explore the templates.

Save the new document as cover letter.

Remember to save the document periodically as you

work on it. You can set Words AutoRecover feature

for a short cycle. This doesnt take the place of

saving the document yourself, so consider also

getting into the habit of pressing Ctrl + S to save

your work whenever you pause while typing.

2. Click on the Show/Hide button on the main toolbar

to display the hard returns in your document.

3. Set the paragraph style (font), line spacing, and margins

for the entire document, as follows:

From the Font group, select Times New Roman

font. If you dont have this font, you may

choose a similar font. Select Automatic (black)

for the Font color. Select a 12-point size.

From the Paragraph group, click the Line

Spacing button and select 1.0.

From the Page Layout tab, click Margins and

select Normal for 1" margins (Figure 1).

4. Now type the text in Figure 2 as the

promotional packages cover letter.

5. Insert the current date at the top on the left

edge of the page.

Youll insert the date as a field that will update

automatically. First highlight and delete the

current date of the letter. From the Insert tab,

click Date and Time. Choose the Month,

Date, Year format, the third selection. Make

sure Update Automatically is checked

(Figure 3). Click OK. The Date and Time dialog

box will reflect your systems current date.

6. Emphasize key text with special formatting.

Convert the list of new features into a bulleted

list. Place a hard return after the colon

following the word features in the first

paragraph. Delete the space and the colon.

Also place a hard return after each item separated

by a comma. Delete the commas, the

word and, the period after Web,and any

extra spaces

.

(current date)

Jane Loomis

Director, Human Resources

Smith, Jones & Brown, Inc.

346 Parkway Drive

Blue Smoke, ID 83300

Dear Ms. Loomis:

Whether your employees are novices or seasoned professionals at word processing,

the new Word 2013 offers features to improve productivity, professionalism, and performance

in your organization. Here are a few of these new or improved features:

Reading mode designed for tablet users, bookmarks for tracking where you last read,

the ability to edit PDFs in Word, simpler markups for tracking changes, and inserting

pictures from the Web.

For more details on the features of Word 2013, refer to the enclosed fact sheet.

LEARN-2-COMPUTE, INC., a training company in Idaho with a ten-year track record,

offers one-day seminars in the new features of Word 2013. A series of these training

sessions will be held in the conference room at the Blue Smoke Shilo Inn the week of

November 10. Now is the time to start planning for your employees to attend.

To alert your employees to the new features of Word 2013 and to this unique handson

training, I am enclosing fifteen copies of a flier that you can distribute. I have also

enclosed fifteen registration forms so you can pre-register anyone who is interested.

Space is limited to fifteen people in each daylong session, so get your registrations in

early! The cost is only $175 per participant.

If I can provide you with more details or information, please call me at our LEARN-2-

COMPUTE, INC. main office: 1-888-555-3467, ext. 4471.

Sincerely,

Jo Bill

Director of Training

FIGURE 2Cover Letter

FIGURE 3Select how

the date will appear in

your document.

Capitalize the first word of every bullet item. Then

highlight the listbeginning with Reading and

ending with Weband click on the Bullet button

on the Home tab. Select the option for round, black

bullets (Figure 4) from the Bullet drop-down list

arrow, if its not already selected.

FIGURE 4Select the bullet type.

Make every mention of the company name, LEARN-

2-COMPUTE, Inc., into bold and italic. Try using

Words Navigation feature to search for the phrase

throughout the document.

When reformatted, the bulleted list in the letter should look

like Figure 5.

FIGURE 5The

Formatted Bullet List

Adjust wording.

After reviewing your on-screen document, you decide

that you prefer the word seminar to session or

sessions. Use Words Find/Replace feature to

search for every instance of session or sessions,

and replace with the word seminar or seminars

8. Adjust the closing to leave more room for the signature.

You should have three hard returns after the word

Sincerely.

9. Check the spelling and grammar, and make any

appropriate corrections.

10. After some time has passed, proofread the entire document.

Inspect the overall layout, and try to spot and

correct any errors that Words grammar checker may

have missed.

5

FIGURE 6Words

Find and Replace

Feature

FIGURE 5The

Formatted Bullet List

Note: If the signture

runs over to a second

page, check the spacing

on the inside address.

Highlight the address

and click on the down

arrow in the paragraph

panel. Change the

Before and After spacing

to 0 pts.

CREATE A FACT SHEET

ABOUT WORD 2013

1. Create a new document and name the document fact

sheet.

2. Type the text from Figure 7. Note that each system is

different, so your document may appear slightly different.

Type the entire document in Times New Roman, 12 point,

double-spaced. Be sure to save your work frequently.

New in Word 2013

Fact Sheet

Reading Mode

This view allows users to flip through documents like a book, without Word toolbars

as distractions. This is a handy tool for tablet users.

Bookmarks

Bookmarks are placed where you last read. So when you reopen a document, you

can continue where you left off.

Edit text in PDFs in Word

You can edit PDF documents directly in Word. This is a feature many have requested

in the past.

Simple Markup Tracking

If youve worked with Words Track Changes in other versions of Word, youll note

theres a new feature called Simple Markup. Its a cleaner version showing proposed

changes. The traditional view of track changes is still there if you choose to view All

Markup.

Inserting Online Pictures and Video

Besides inserting pictures from your computer, you can also search online using the

Bing search engine. You can also insert online videos directly into Word documents.

To learn these new features, attend a one-day training seminar the week of

November 10. For complete details and registration materials, call Jo Bill at 1-888-

555-3467, ext. 4471.

3. Select the first two lines and format them as the title of

the fact sheet.

Capitalize the first line of the title. Change the font

to Arial.

The first line should be italic and the second line

should be regular. Both lines should be in bold.

Center the title.

4. Add a horizontal line by pressing the Enter key after the

end of Fact Sheet, and then in the Borders and Shading

dialog box, click Horizontal Line. After setting your

title, it should appear similar to Figure 8.

FIGURE 8Your Updated Title

5. Select Shapes from the Insert tab and choose a symbol

from the Shapes collection and place it to the left of your

title. We chose the four-point star. Youll need to resize

the symbol you choose to fit between the borders.

Repeat the process to insert a matching symbol on the

other side (Figure 9).

FIGURE 9Inserting Shapes

into Your Heading

6. Apply the Heading 1 style to the following lines:

Reading Mode

Bookmarks

Edit Text in PDFs in Word

Simple Markup Tracking

Inserting Online Pictures and Video

After formatting the first line, you can use the Format

Painter feature on the other lines. Delete extra lines

between headings and normal text.

6. Format the descriptive text beneath the headings with

Normal style and then change the spacing to 1.5.

7. Format the last two lines of text as Normal style and

then change the font to Calibri (Body), 12 point, bold.

Use center alignment for these lines.

8. Check the spelling and grammar, and make any

appropriate corrections.

9. After some time has passed, proofread the entire document

so far. Inspect the overall layout, and try to spot

and correct any errors that you may have overlooked

previously (Figure 10).

FIGURE 10Your document

should look like this.

USE A FLIER TO

GENERATE PUBLICITY

1. Enter the text for the flier from Figure 11. Type the

document in Normal style, single spaced. Save the

document as flier.

Learn Whats New in Word 2013

Attend a daylong, hands-on workshop conducted by LEARN-2-COMPUTE, Inc.

Workshop covers these new features: Reading Mode, Bookmarks, editing text in

PDFs in Word, Simple Markup Tracking, and inserting online pictures and video

directly in Word.

To learn these new features, attend a one-day training seminar the week of

November 10. All workshops conducted in the conference room at the Blue

Smoke Shilo Inn.

For complete details and registration materials, call Jo Bill at 1-888-555-3467,

ext. 4471.

FIGURE 11Text for the Flier

2. Create a special heading. Insert five hard returns

between the first line of text Learn Whats New in Word

2013 and the second line Attend a daylong. . . .

Use WordArt to create the heading. First, delete the first

line of text. Then, click WordArt from the Insert tab.

Choose the WordArt style in the top row, second column

from the left (Figure 12). When the WordArt text box

appears, move the text box so that its centered and

approximately 1 inches from the top of the page. Type

the heading into the text box. Set the font as 28-point

Arial.

3. Emphasize key information with special formatting.

Format the next two lines, beginning with Attend a

daylong . . . and ending with new features, and

set the font at 18 point. Insert a hard return after

new features.

FIGURE 12Choose the

WordArt in the top row,

second from left

Convert the list of features of the workshop to a

bulleted list. In the Bullets list, choose the four-smalldiamond

design (Figure 13). Format the text of the

list at 16 point, bold. Change the spacing to 2.0.

FIGURE 13Use the Bullets feature

to enhance your bulleted list.

Insert three hard returns before the last

three lines of text on the flier.

4. Format the remaining text at 16 point, bold,

italic. Center align the text.

5. Insert text into a table format.

Place the cursor in front of the word

To in the first line. From the Insert

tab, click Table and then Insert Table.

Change the number of columns and

rows to 1 (Figure 14). A 1 1 table

should now appear above the text you

selected.

Cut and paste the lines of text inside the

table. You may need to add a hard

return to center the text.

6. Select Online Pictures from the Insert menu

and choose an appropriate image. Figure 15

shows the image we chose. Use the Picture

tools to insert, resize, and position the

image to the right of the bulleted list. Note:

Please refer back to your Microsoft Word

study unit if youre having trouble moving

the image.

7. Save your work, making sure the flier fits on

one page.

8. Check the spelling and grammar, and make any appropriate

corrections.

9. After some time has passed, proofread the entire document

so far. Inspect the overall layout, and try to spot

and correct any errors that you may have overlooked

previously.

FIGURE 14The Insert Table dialog

box allows you to customize the size

of the table.

FIGURE 15Insert an image to

the right of the bulleted list.

DESIGN A REGISTRATION FORM

1. Prepare to enter text on a new page by inserting a page

break at the end of the flier you created.

2. Create a table to organize the registration form.

On the new page, insert a table consisting of five

columns and seven rows.

Select the first row of the table. Under the Table

Tools layout tab, click on Merge Cells. The cell borders

will disappear, leaving one long row. Using

Figure 16 as your guide, continue adjusting and

merging the cells to form the remainder of the form.

3. Enter the text into the form as it appears in Figure 16.

You may need to adjust the size of the cells to create a

visually pleasing and useful form.

4. Check the spelling and grammar, and make any

appropriate corrections.

5. After some time has passed, proofread the entire

document. Inspect the overall layout, and try to spot

and correct any errors that you may have overlooked

previously.

2. Microsoft Excel

1. INTRODUCTION

2. PROJECT SCENARIO

3. CREATING THE WORKSHEET

4. GRAPHING YOUR RESULTS

INTRODUCTION

The project

requires you to use your Excel skills to create a simple worksheet

to calculate the cost of office supplies and to track

their increase or decrease in cost over a two-month period.

Throughout this project, youll input specific information in

an exact location, ensuring that the formulas and functions

reference the proper information. Youll then create a graph

to visually display the results.

You must enter all functions and formulas using cell references.

If at any point in the project you simply enter a value

into the cell instead of the proper function or formula, or use

a value rather than cell references in a formula or function,

that part of the project will be considered incorrect and

points will be deducted.

PROJECT SCENARIO

The office where you work would like to track the cost of

office supplies used for a two-month period. As office manager,

youre asked to compare two months worth of inventory

and prepare a graphical representation of the comparison to

show the increase or decrease in supply use.

Youre given the amounts by the purchasing department and

must prepare an Excel spreadsheet to be sent to the Chief

Financial Officer of your company.

CREATING THE WORKSHEET

To begin, launch Excel and create the worksheet shown in

Figure 1. Please be sure to include the shading in cell ranges

A17:F17 and H17:K17. (The color choice is yours.) Save your

file as Office Supplies.

FIGURE 1Worksheet Data

Highlight the range of cells A1:F1, merge the cells, and center

the text. Format January in Arial, 12 point, bold font.

Highlight the range of cells H1:K1, merge the cells, and center

the text. Format February in Arial, 12 point, bold font.

Click in cell A3. Format the text in Arial, 10 point, bold font.

Format all the remaining text in row 3 in Arial, 10 point, bold

font. Right align the text in the cells.

Your worksheet should now look like Figure 2.

FIGURE 2Worksheet with Data Entered

In column E (cell ranges E5:E16), use an appropriate formula

to calculate the total cost for each type of office supply.

Format the results in the Currency style. (Note: Youll need to

create your own formulas. There are several formulas you

can use, but the ones you choose must produce the correct

results and you must use cell references in your formulas.)

In cell E18, use an appropriate formula to calculate the

grand total of column E. Format the result in the Currency

style.

In column F (cell ranges F5:F16), use an appropriate formula

to calculate the percentage of the grand total for each type of

office supply. Format the results in the Percentage style. If

necessary, decrease the decimal places to round the results

to the nearest whole percent.

In cell F18, use an appropriate formula to calculate the total

percentage. Format the result in the Percentage style and

decrease the decimal places if necessary to round the result

to the nearest whole percent. (Obviously, the result should

equal 100%.)

Repeat these procedures for column J (Total Cost) and column

K (% of Grand Total) for the month of February. (Place

the grand total of column J in cell J18 and the grand total of

column K in cell K18.) Again, remember to use formulas and

cell references.

Sort the office supplies alphabetically in ascending order

(AZ). Remember: To make sure all your calculations remain

correct, you must select all information in cell ranges A5:K16

before doing the sort.

Format columns C and H in the Currency style if you havent

done so yet.

Type % Change from January to February in cell A21.

In cell D21, type the formula to calculate the % change from

January to February: =(J18-E18)/ABS(E18). Format the

result in the Percentage style and decrease the decimal

places if necessary to round the result to the nearest whole

percent.

Your worksheet will now look like Figure 3.

FIGURE 3Your Worksheet So Far

GRAPHING YOUR RESULTS

Graphing data is useful when you wish to determine a

change in data from one period of time to another, and where

a graphical representation would make those changes easier

to see.

Youll graph your results by creating the 3-D clustered column

graph shown in Figure 4. The graph includes the name of the

office supplies and the total costs for January and February.

(Hint: The labels on the horizontal axis are positioned at a

45 degree angle.) Be sure to add the correct information to

the legend and to add a title to the graph. Align the top left

corner of the graph with the top left corner of cell A23 when

positioning the graph in the worksheet. Adjust the width and

height of the graph as necessary to show all of the content.

FIGURE 4Office Supplies Graph

3. Computer Applications

INTRODUCTION

SCENARIO

YOUR TASK

Part 1: Creating Your Memo

Part 2: Creating Your Chart

Part 3: Creating Your PowerPoint Presentation

INTRODUCTION

Now that youve worked with Microsoft Word, Excel, and

PowerPoint, youre going to use your skills

project using all three of these applications. This will give

you another chance to practice your skills. Youll use many

of the concepts and techniques youve learned to complete

this project

Your project is divided into three parts:

Creating a memo with Microsoft Word

Creating a chart with Microsoft Excel

Creating a presentation with Microsoft PowerPoint,

which includes data from your Excel chart

SCENARIO

Your boss has asked you to create a presentation summarizing

the companys sales for the previous year. She also wants

you to send out a memo to employees inviting them to a

company meeting presenting these figures.

YOUR TASK

For this project, youll create a memo, using Microsoft Word,

inviting employees to an annual meeting. Then, youll create

a graph, in Excel, showing sales figures. Lastly, youll create

a PowerPoint presentation, into which youll import your

Excel graph, that will be shown at the meeting.

Part 1: Creating Your Memo

1. Open Microsoft Word and create a new document.

2. Save your document as Rockway Memo.

3. Insert the current date at the top of the page in Times

New Roman, 12 pt. Make sure you select the Update

Automatically option when inserting the date.

4. Type and format the rest of your letter as shown in

Figure 1. Be sure to use the following formats and fonts:

The title Rockway Gifts in Arial, 16 pt, blue color,

and boldface font

TO:, FROM:, and RE: lines in boldface black Times

New Roman, 12 pt font, and double-spaced

The body of the letter in Times New Roman, 12 pt,

black color font, and single-spaced

12-point spacing after paragraphs

May 30, 20XX

Rockway Gifts

TO: All Employees

FROM: Susan Smith, President

RE: Annual Company Meeting and Barbeque

On June 20, at 2:00 P.M., all employees of Rockway Gifts are

invited to attend the annual company meeting summarizing

our sales efforts for the past year. The meeting will take place

in the large conference room on the second floor.

Following the meeting will be our annual barbeque in the

courtyard. Feel free to invite your family to the event, which

is expected to begin around 4:00 P.M.

On behalf of all of us here at Rockway Gifts, thank you for a

great year.

FIGURE 1Your memo

should appear similar to

the one shown here.

Part 2: Creating Your Chart

1. Open Microsoft Excel and create a new worksheet.

2. Save your document as Rockway Chart.

3. Enter the data into your worksheet as shown in

Figure 2. Be sure to use the following formats and fonts:

Type the title Rockway Gifts Sales 20XX in Arial,

16 pt, and boldface font. Use Calibri 11 pt for the

rest of the information.

Format the title to merge into cells A1D1.

Enter the figures in column B as accounting.

Decrease the decimals by two spaces in column B

so that only full dollar amounts appear (no cents).

Adjust column width to fit content.

FIGURE 2Your worksheet

should appear similar to the

one shown here.

4. Below the data you just entered, create a chart using the

data from the worksheet.

Be sure to choose a columnar chart.

Enter the title as Rockway Gifts Sales 20XX.

Enter the X axis as Months.

Enter the Y axis as Sales Figures.

Dont include a legend with the char

5. Move the chart below the worksheet as shown in

Figure 3.

FIGURE 3Your chart

should appear similar

to the one shown here.

6. Return to the data in cells B2B13. Use whichever

formula or tool you wish to sum up the total sales

in cell B14.

7. Type Total in bold font in cell A14.

8. Underline the text in cell B13.

Your worksheet should now appear as in Figure 4.

FIGURE 4Your Excel

Worksheet

Part 3: Creating Your

PowerPoint Presentation

1. Open Microsoft PowerPoint and create a new presentation.

2. Save your document as Rockway Presentation.

3. Apply the Slice design template to all your slides as seen

in Figure 5. If you dont have the Slice design

template, choose another suitable design template.

FIGURE 5Apply a design template to your slides as in this figure.

4. On your first slide, type Rockway Gifts, Annual Sales

Meeting, as in Figure 6.

FIGURE 7Enter the data into Slide 2 as seen here.

6. On your third slide, type Sales by Month as the title,

and then copy and paste your Rockway Chart from your

Excel worksheet as seen in Figure 8. Be sure to select

the Use Destination theme and Embed Workbook as

the paste option.

FIGURE 8Create your third slide as seen here.

7. Create your fourth slide with the text as seen in

Figure 9. Be sure to add clip art or a photo of a

party or celebration to the slide.

FIGURE 9In Slide 4, we included clip art of fireworks to celebrate a new client, a party goods store

8. Create your fifth slide with the text as seen in Figure 10.

FIGURE 10Type Slide 5 with the text you see here.

9. Create your sixth slide with the text as seen in Figure 11.

FIGURE 11Type Slide 6 with the text you see here.

10. Create your last slide (Slide 7) with the text as seen in

Figure 12. Be sure to add an appropriate media clip to

the slide.

FIGURE 12In Slide 7, include appropriate clip art to welcome employees to the party following

the meeting.

11. Add a slide transition to all slides in your presentation.

12. In Slide 6, add an animation scheme so that the bulleted

text swivels in as you move through the presentation.

13. Add a multimedia sound indicating applause that

automatically plays when you reach the last slide in

your presentation, Slide 7. Drag the sound icon off

your screen so its not visible in your presentation.