Expenses management: Avoiding the scandal that has rocked parliament
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Expenses Management
Avoiding the scandal that rocked Parliament
Agenda
� Introduction� Why do we need Expenses Management?� Policies/Procedures/Rules� Compliance/Authorisation� Reporting/Fraud� Benefits� In House v Outsourced� Summary
Why do we needExpenses Management?
� Compliance
� Cost Reduction (up to 15%)
� Productivity
Policies/Procedures
� High Costs
� Robust and Complete
� Published and Understood
� Monitored
� Reviewed
Rules
� In/Out of Policy
� Correct Categories
� Appropriate limits
� Timescales
Compliance
� HMRC
� VAT
� Company Rules
Authorisation
� Process
� Who and When
� Sign off limits
Reporting
� Allows Measurement
� High Claimers
� Duplicates
� Out of Timescales
Fraud
� Claims outside Policy
� Excessive Mileage
� Expenses not Incurred
� Duplicate Claims
Benefits of an automated solution:
� Finance
� HR
� Employees
In House v Outsourced
� Control
� Independence
� Cost
� Productivity
Summary
� Don’t allow yourself to be next
� Create Policies and Procedures
� Create Rigour
� Continual Review
So if you don’t want:
You need to be sure your current arrangements are rigourous and fully compliant