EXHIBITOR INFORMATION12th-13th November 2016 Design Center Linz TRADE FAIR+EVENT for Photography,...

12th - 13th November 2016Design Center Linzwww.photoadventure.at

TRADE FAIR+EVENT for Photography, Travel and the Outdoors

• Linz Austria •

EXHIBITOR INFORMATION

BOLCH & WILTNER OG . Richard Gebhardt Gasse 18 . A-3423 St. Andrä-Wördern . Phone: +43(0)2242 38855 . Fax: +43(0)1 2533 033 2030 . Mail: [email protected] Erste Bank, BLZ: 20111, KtoNr: 29348970400, BIC: GIBAATWWXXX, IBAN: AT462011129348970400 . VAT: ATU62501929 . Company register: FN 276476h

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Date

Dispatch of registration forms now

End of the early bird bookingSecure your early bird discount until 1st April 2016 at the latest.

1st April 2016

Registration main exhibitorForm A – pages 5+6Deadline 4th July 2016.

4th July 2016

Registration co-exhibitorForm B – page 7One registration form for each co-exhibitor.

4th July 2016

Dispatch of the first partial billPayable on receipt of invoice.

after registration

Registration for supporting programmeForm C – page 8Product presentations and presentations of tour operators.

4th July 2016

Order form for system booth constructionForm D – page 9

4th July 2016

Dispatch of the second partial billPayable until 13th October 2016

from September 2016

Event schedule entryPlease list the date of Photo+Adventure into theevent schedule of your website.

from September 2016

Start of booth allocationPlease inform us about any wishes for place-ment of your booth until 4th July.

19th September 2016

Newsletter / Social MediaAccompanying promotional activities by theexhibitors via Newsletter and social media.Invite your customers actively to the exhibition.

from October 2016

Order form for rental furnitureForm E – pages 10-12As from this date rental furniture will becharged with a handling surcharge of 30%.

3rd October 2016

Checklist & ScheduleDate

Order period for exhibitor passesExhibitor passes can be ordered online fromSeptember on at www.photoadventure.at/ausstellerDetails see page 3 or page 6.

19th October 2016

Reservation with our Partner HotelBook by 23rd October 2016 to receive the dis-counted group rate! Details see page 3.

23rd October 2016

Order form for advertising opportunitiesTake advantage of the sponsorship and advertising opportunities!

27th October 2016

Dispatch of exhibitor passesOrdered passes will be dispatched by mail. Details see page 3.

27th October 2016

Additional orders For details on exhibitor insurance, booth security service, booth cleaning, forwarding, internet. Details see pages 3+4.

28th October 2016

Booth activities / Live shootingsPlease inform us about a participation at thesupporting programme (booth activities / Liveshootings) until 28th October 2016.

28th October 2016

Assembly and deliverypage 14Assembly time 8:00 a.m. until 10:00 p.m..Details for delivery see attached informationsheet on page 14.Please note the deposit regulations!

11th November 2016

Trade fair weekendOpening hoursfor Exhibitors: 08:00 a.m. until 07:00 p.m..for Visitors: 09:00 a.m. until 06:00 p.m.

12th - 13th November 2016

DisassemblyDisassembly will be directly after the end of thetrade fair from 6:00 p.m. until 12:00 midnight.Dispatch of goods for the day after disassemb-ley are possible by prior arrangement only.

13th November 2016


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VenueDesign Center LinzEuropaplatz 14020 LinzAustria

Opening hoursFor Visitors:Saturday, 12th November 2016, from 09:00 a.m. until 06:00 p.m.Sunday, 13th November 2016, from 09:00 a.m. until 06:00 p.m.For Exhibitors:Friday, 11th November 2016, from 08:00 a.m. until 10:00 p.m.Saturday, 12th November 2016, from 08:00 a.m. until 07:00 p.m.Sunday, 13th November 2016, from 08:00 a.m. until 12:00 midnight.

Assembly and disassemblyAssembly will take place on Friday, 11th November 2016, from 8:00 a.m.10:00 p.m..Disassembly will be directly after the end of the fair on Sunday, 13th November 2016 from 6:00 p.m. 12:00 midnight. For details on delivery please refer to the attached sheet (see page 14).Please note the deposit regulations!

ForwardingIf you need assistance with delivery and removal and / or storage of goods prior to or during the event, please contact directly Spedition Leopold Schöffel (Mr. Stefan Karlinger, +43 (0)732 65 42 1112, +43 (0)660 148 2940, [email protected]).

Exhibitor parkingThe tickets are sold locally.Park tickets rate EUR 11.00 per day (excl. 20% VAT).

Exhibitor passesThe number depends on the booth size: up to 15 m2: 3 passes; up to35 m2: 5 passes; as from 36 m2: 7 passes.1 pass per additional 10 m2. 2 exhibitors-passes are sent for each co-exhibitors. Additional exhibitor passes can be purchased at extra cost (EUR 7.50 each).Announcement of the required passes with name and company please not later than 19th October 2016 using the order form at the exhibitor pages at www.photoadventure.at/aussteller.Passes which are ordered by then will be sent by mail. More passes (with no imprint) can be picked up at the assembly days at the information desk. The passes are valid for the entire duration of theevent.During the assembly no exhibitor passes are required.

Co-exhibitors and represented brandsThe organizer has to be informed on the registration form about brands represented by the exhibitor or a co-exhibitor company. Coexhibitors and / or represented brands have to pay an extra fee.Co-exhibitors and represented brands will be advertised to the same extent as the main exhibitors; this includes also an entry in the list of exhibitors. Co-exhibitors are provided with 2 exhibitor passes.

Booth design / Booth constructionWhen registering, the exhibitor has to inform the organizer immediately about which company has been entrusted with the booth constrution. Exhibitors are requested to keep their own constructions at a maximum height of 250 cm. Any exceptions to this rule must beapproved by the organizer. All materials which are used, must comply with the fire safety regulations B1, Q1, Tr1 (Ö-Norm EN13501-1 formerly Ö-Norm 3800-1) and be highly flame resistant. The organizer reserves the right to stipulate further instructions regarding booth design.

Booth construction For individual booth constructions we recommend Messe-management Linz GmbH (+43 (0)732/611 100, [email protected]).

HotelAfter the positive experiences, regarding room and service quality with the Courtyard by Marriott in the past years we continue our cooperation with an attractive exhibition price: single and double room incl. breakfast EUR 99.00 / room.Booking link and details at the exhibitor pages: www.photoadventure.at/ausstellerThe special rate is valid until 23rd 10.2016! After that registrations at exhibition price is possible only with direct inquiry and availability.

InternetThe Design Center has a fee-based Wi-Fi access. Internet tickets can be paid and collected at the information. Cost: 2 hours ticket is EUR 6.00 and EUR 36.00 one-day ticket (excl. 20% VAT).

Booth cleaningThe organizer arranges the cleaning of the exhibition hall and hallways. If you ordered booth construction via us, the booth will be handed over in a cleaned condition (one-time basic cleaning). A booth cleaning service can be ordered separately.Kosten per m² and implementation: EUR 3.50 (excl. 20% VAT).Please order by 28th October 2016 at [email protected]

Important Notes & additional orders


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Booth security serviceThe organizer is responsible for guarding the entire exhibition space. If exhibitors require booth guards during and / or outside theopening hours, this service has to be ordered separately EUR 28.00 (excl. 20% VAT).Please order by 28th October 2016 at [email protected]

Booth cateringFor your catering needs directly at your booth you can contact the catering of the Design Center Linz. Spitz Event Catering (+43 (0)732/73 64 410, [email protected]).

Merchandise sales and tastingsIt is possible to sell goods directly, with an existing business license.Tastings of food and / or beverages must be approved by the organizer. You find more details in the general terms and conditions.

PressPlease direct requests regarding press work and transmission of newsreleases about new products and product presentations directly to thepress office, Monika Wildner ([email protected]).

Exhibitor insuranceInsured riskExhibits (cameras, tools and equipment) which are displayed in the scope of the trade fair Photo + Adventure, organized by Bolch & Wiltner OG in Austria. Insured are those goods for which an insurance was requested before the commencement of the risk. Eachexhibitor has to submit a list of the respective objects.Basis of contractSpecial conditions for trade fairs and exhibitions (TMA1) – Article 2b Full coverage including transport risks.Excess payment per theft: EUR 245.00Insurance premiums: from EUR 120.00 (incl. insurance tax)If interested in an exhibitor insurance coverage, please contact directly: Ursula Kerschbaum (Mail: [email protected], Phone: 01/21175 3883)Bolch & Wiltner OG does not accept any liability for loss off or damage to the goods exhibited or other valuables.A general liability insurance is not included in the exhibitor registration.

WebsiteFor our website, we would ask for speedy transfer of your logo data(*.jpg or *.png, at least 250px width) and a brief description of your company per mail to [email protected]. We would also recommend to link your website to www.photoadventure.at. We willbe happy to send logos, banners and texts after your registration. Photos for media reporting available on request.

Promotion of the eventPlease enter the Photo+Adventure in your events calendar of your website.Invite your customers actively through newsletter and social media to get in touch with them personally.

Project management:Winfried StrudlPhoto: +43 (0)664/46 77 430Mail: [email protected]

Management and Trade Fair Management::Oliver Bolch Mag. Thomas WiltnerPhoto: +43 (0)676/660 50 08 Photo: +43 (0)676/636 50 56Mail: [email protected] Mail: [email protected]

Important Notes & additional orders


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Please fax the completed form to +43 1 2533 033 2030




Deadline: 4th July 2016Form A

Address

Company name (please indicate legal structure)

VAT number (compulsory information for all companies from EU countries)

Street

ZIP, city, country

General email address (will not be published)

Internet

Billing address (if different from above)



Street

ZIP, city, country

Contact person - exhibition coordinator

Salutation, title, first-/surname

Telephone number

Email address

Mr. Mrs.

Contact person - marketing (if different from above)


Telephone number

Email address

Mr. Mrs.

Registration Main Exhibitor

Alphabetical list

Company name

Street

ZIP, city, country

Telephone number (if desired)

Internet (if desired)

Facebook (if desired)

Entry in the list of exhibitorsAlphabetical

listing to letter:

We represent the following brands

Company/Brandname

Company/Brandname

Company/Brandname

Company/Brandname

Company/Brandname

Brand represented by own staff

(tick if applicable)





Attention: Please fill out completely!The terms and conditions are accepted as a whole. Place of jurisdiction and execution is Tulln / Austria. Unsigned or incomplete registrations can unfortunately not be processed! All prices are plus 20% VAT gross amount.

Business directory

Camera, LensEquipmentSpecialized tradeSoftware, specialized lite-rature, publisher, platformImage output, presentationAdvanced trainingAgency, gallery, Photo studioStudio equipmentInsurance, service

(Adventure) travel agencyAdventure Austria, international tourism regionsTourist officeAction + adventure agenciesAlpine associations, information, institutionsMountaineering, hiking, trekkingSpecialized literature + publisherNature / national parkOutdoor equipment + clothingTravel, tropical and high altitude medicine

Adventure winter sportsOn wheels (bike, off-road)Digital workflowFilm and VideoMobile ImagingUnderwater / wassersportsSustainable tourism, environment and conservation

KeytopicsAdventurePhotography

Media and partners

Other

Travel +Outdoor Industry


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Desired booth size:

Width m Depth m Total m²

Booth typeprices valid to 1st April ´16 to 4th July ´16

Row (at least 9 m²)

one side openEUR 86.00/m² EUR 93.00/m²

Corner (at least 12 m²)

two sides openEUR 93.00/m² EUR 99.00/m²

Peninsula (at least 24 m²)

three sides openEUR 99.00/m² EUR 107.00/m²

Island (at least 54 m²)

four sides openEUR 100.00/m² EUR 108.00/m²

Electricity connection incl. equipotential bonding

2,2 kW - 230V incl. power consumption(Connection to the exhibition stand, 1 circuit incl. triple shock-proof socket)

EUR 159.00

10 kW - CEE 16A/400V excl. power consumption*

(Connection to the exhibition stand; electricity consumption will be char-ged by kWh* all connections 3-phase 400/230 V; incl. distribution board)

EUR 312.00

20 kW - CEE 32A/400V on request

* Electricity invoice according to consumption - EUR 0,82/kWh

If yes, by which construction company, address, contact person.

Booth constructionOwn ooth construction available?

Yes No

Place, date Company stamp / signature

Notes (If available, please indicate offer number.)

Depending on what areas are available, registrations after the 4th of July will be charged with a handling surcharge of 20%.

Deadline: 4th July 2016Form A

Registration main exhibitorRegistration fee:Mini (for stands up to 15 m²) : EUR 156.00includes the entry in the exhibitor list on our website, in the magazine andin our daily schedule. Advertising material, 3 exhibitor passes and 5 customer tickets will be sent by mail.

Midi (for stands up to 35 m²) : EUR 192.00includes the entry in the exhibitor list on our website, in the magazine andin our daily schedule. Advertising material, 5 exhibitor passes and 10 customer tickets will be sent by mail.

Maxi (for stands from 36 m²) : EUR 235.00includes the entry in the exhibitor list on our website, in the magazine andin our daily schedule. Advertising material, 7 exhibitor passes and 20 customer tickets will be sent by mail.

Fee for represented brands: EUR 156.00(uo to 35 m² max. 3 brands, from 36 m² max. 5 brands)includes the entry in the exhibitor list on our website, in the magazine and in our daily schedule.

Co-exhibitor fee: EUR 156.00includes the entry in the exhibitor list on our website, in the magazine andin our daily schedule. Advertising material, 2 exhibitor passes and 5 customer tickets will be sent by mail.

Environment fee / operating costs: EUR 3.90 / m²The environmental contribution is a proportional flat-rate fee for waste disposal, heating, ventilation, night security service, and cleaning of common areas and hallways.

Attention: Please fill out completely!The terms and conditions are accepted as a whole. Place of jurisdictionand execution is Tulln / Austria. Unsigned or incomplete registrations canunfortunately not be processed! All prices are plus 20% VAT gross amount.

Booth dividingIt is recommended to booth dividing walls. These can be ordered to EUR 28.00 / meter.

Yes, we order booth dividing walls.


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Co-exhibitor fee: EUR 156.00includes the entry in the exhibitor list on our website, in the magazine andin our daily schedule. Advertising material, 2 exhibitor passes and 5 customer tickets will be sent by mail.

Deadline: 4th July 2016Form B



Address



Street

ZIP, city, country

General email address (will not be published)

Internet

Registration Co-exhibitor

Main exhibitor (in case the registration does not take place simultaneous)

Company name

Standnummer (falls bereits vorhanden)



Telephone number

Email address

Mr.

Alphabetical list

Company name

Street

ZIP, city, country

Telephone number (if desired)

Internet (if desired)

Facebook (if desired)

Entry in the list of exhibitorsAlphabetical

listing to letter:

Mrs.

Contact person - marketing (if different from above)


Telephone number

Email address

Mr. Mrs.

Business directory

Camera, LensEquipmentSpecialized tradeSoftware, specialized lite-rature, publisher, platformImage output, presentationAdvanced trainingAgency, gallery, Photo studioStudio equipmentInsurance, service

Adventure winter sportsOn wheels (bike, off-road)Digital workflowFilm and VideoMobile ImagingUnderwater / wassersportsSustainable tourism, environment and conservation

KeytopicsAdventurePhotography

Media and partners

Other

Travel +Outdoor Industry

(Adventure) travel agencyAdventure Austria, international tourism regionsTourist officeAction + adventure agenciesAlpine associations, information, institutionsMountaineering, hiking, trekkingSpecialized literature + publisherNature / national parkOutdoor equipment + clothingTravel, tropical and high altitude medicine


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The cost of a lecture (plus 20% VAT) is a proportional fee for room hire including costs for technology and audio-visual equipment, advertising as well as the option to display your own advertising materiall.* Max. 1 lecture per day, lecture time max. 30 min., Lecture allocation after receipt of the applications!Upon receipt of an order the talks are allocated to the time slots available. In order to guarantee a well-balanced program the selection and arrangement of topics rests within the responsibility of the organizer.Please forward desired material, like text and images until 4th July 2016 to [email protected]

Presentation / social program

Deadline: 4th July 2016Form C

presentation room(Seating for 80 people) EUR 129.00

Topic: Speaker: Desired time:

lecture hall(Seating for 160 people) EUR 159.00


congress hall(Seating for 600 people) EUR 199.00


Lecture Saturday*

presentation room(Seating for 80 people) EUR 129.00


lecture hall(Seating for 160 people) EUR 159.00


congress hall(Seating for 600 people) EUR 199.00


Lecture Sunday*




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Booth construction order6 - 11 m² ab 12 m²

Type „BASIC“ EUR 74.50 / m² EUR 63.10 / m²

red blue anthracite

Carpet color(Standard is gray, other colors against surcharge) EUR 1.80 / m²

Stand lable XL(Indication board on all fronts in full width) EUR 58.00 / m.

Yes, we order stand label XL.

Optional additional orders

Deadline: 4th July 2016Form D

Included: carpet gray (other flooring against surcharge), wall H = 250 cm white, ledge with poly label (40 x 150 cm; 4c printing), 300 watt spotlights (number depends on booth size), one-time basic cleaning;

Not included: electricity connection, additional orders, rental furniture.

model stand 3 x 3 m

Cubicle lockableCubicle 1 m², lockable, positioned in a corner of the stand) EUR 146.00

Yes, we order Cubicle lockable.

Booth construction description





Telephone number

Email address

Adresse



Street

ZIP, city, country

Mr. Mrs.

Orderform for booth construction


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Tables

Orderform rental furniture (Tables/Chairs)

Table, 80x80 - white (SBTI1) legs black L x W x H = 80 x 80 x 75 cm

EUR 24.00pcs.

Table, 80x140 - white (SBTI3) legs black L x W x H = 140 x 80 x 75 cm

EUR 36.00pcs.

Table, 80x160 - grey (SBTI5) legs chrome L x W x H = 160 x 80 x 75 cm

EUR 36.00pcs.

Table, ø80 - white (SBTI2) legs black ø = 80 cm, H = 75 cm

EUR 24.00pcs.

Table, 80x80 - grey (SBTI4) legs chrome L x W x H = 80 x 80 x 75 cm

EUR 24.00pcs.

Table, ø70 - Alu (SBTI8) legs aluminum ø = 70 cm, H = 75 cm

EUR 31.00pcs.

High table, ø60 - white (SBTS3) legs black ø = 60 cm, H = 110 cm

EUR 28.00pcs.

High table, ø60 - Alu (SBTS4) legs aluminum ø = 60 cm, H = 110 cm

EUR 35.00pcs.

Chairs

Barstool Zeta - black (SBSB1) Seat: black, Frame: chrome

EUR 24.00pcs.

Barstool Zeta - white (SBSB2) Seat: white, Frame: chrome

EUR 31.00pcs.

Molded chair (SBSE1) Seat: PVC - black, Frame: chrome

EUR 11.00pcs.

Upholstered chair (SBSE9) Seat and back: paddeddark gray, Frame: chrome

EUR 19.00pcs.

Lounge chair (SBSE10) black leather

EUR 46.00pcs.

Lounge chair 2-seater (SBSE11) black leather

EUR 72.00pcs.

Deadline: 3rd October 2016Form E


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Desks

Orderform rental furniture (desks-shelving-accessories)

Desk white lockable (SBPU3) of system components, with clipboardW x D x H = 103 x 53 x 97 cm

EUR 124.00pcs.

Glass desk lockable(SBPU5) of system components, with clipboardW x D x H = 103 x 53 x 97 cm

EUR 168.00pcs.

Glass shelf for display cabinet (SBVI3) suitable with display cabinet

EUR 23.00pcs.

Wall shelf (SBRE3) height variableW x D = 97 x 30 cm

EUR 32.00pcs.

Desk white (SBPU2) of system components, with clipboardW x D x H = 103 x 53 x 97 cm

EUR 94.00pcs.

Round desk white (SBPU4) of system components, with clipboardD x H = 53 x 97 cm; 100 cm radius

EUR 172.00pcs.

Display cabinet lockable (SBVI2) with NV lightingW x D x H = 70 x 70 x 200 cm

EUR 198.00pcs.

Shelf with 4 compartments (SBRE1) W x D x H = 86 x 42,5 x 200 cm

EUR 49.00pcs.

Round bar white (SBBA3) D x H = 53 x 112 cm; 100 cm radius;radian measure 90°

EUR 193.00pcs.

Bar element white (SBBA1) W x D x H = 103 x 53 x 112 cm

EUR 124.00pcs.

Accessories

Wall coat rack (SBKA2) with 5 hooks

EUR 18.00pcs.

Waste container (SBDI1) 50 liter, plastic

EUR 13.00pcs.

brochure display stand white (SBPR1) A4 for 8 varieties, rotatable

EUR 54.00pcs.

Clothes rack (SBKA1) alu/silver gray

EUR 23.00pcs.

Undercounter refrigerator (SBKUE5)

EUR 64.00pcs.

Brochure display stand Niro (SBPR1) A4 for 4 varieties

EUR 62.00pcs.



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Carpet (SBTE*V-2)Broadloom, 2 m wide, including cover

Attention: Please fill out completely!The terms and conditions are accepted as a whole. Place of jurisdiction and execution is Tulln / Austria. Unsigned or incomplete registrations can unfortunately not be processed! All prices are plus 20% VAT gross amount. Orders placed after the 3rd October 2016 a manipulation surcharge of 30% will be charged!

NotesOrders placed after the 3rd October 2016 a manipulation surcharge of 30% will be charged.If you cancel your order starting from 3 days before the fair 100% will be charged.After the end of the exhibition the booth and the leased chattels must be left clean. Specifically, stickers, and adhesive residue on the leasedchattels must be removed completely! Failure to comply with proper return or disorder, will be charged the time and cost of cleaning.

Layout fittingIf necessary, please also send us a layout fitting (see page 13).

For further questions please send them to us via email: [email protected]

Wall complete 100including wall plate coated white, poles and beams; W x H = 100 x 250 cmEUR 29.00

Wall complete 50including wall plate coated white, poles and beams; W x H = 50 x 250 cmEUR 26.00

Slide in fascia length 100cmwhite coated, for letter heights max. 18 cm;Height: 40 cmEUR 24.00

m. m.

Aluminum frame 50L x W x H = 47 x 3 x 10 cm

EUR 8.00

Alumium beamL x W x H = 3 x 3 x 250 cm

EUR 9.00

Aluminum frame 100L x W x H = 97 x 3 x 10 cm

EUR 16.00

Booth construction (without pictures)

Orderform rental furniture (Booth construction)

EUR 7.50red blue

anthracitegray



pcs.

pcs.

pcs.

pcs.

pcs.



Telephone number

Email address

Address



Street

ZIP, city, country

Mr. Mrs.


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please indicate exactly: Maßstab / scale 1:100 (1 cm = 1 m)Please draw the floor plan and additional constructions according to scale.

Booth sketch1 meter=̂

Company Name

Name


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VenueDesign Center Linz, Europaplatz 1, 4020 Linz, Austria

Assembly and disassemblyAssembly will take place on Friday, 11th November 2016, from 8:00 a.m.10:00 p.m.. Disassembly will be directly after the end of the fair on Sunday, 13th November 2016 from 6:00 p.m. 12:00 midnight.The delivery area of the exhibition center is accessed via Goethestraße.

Deposit schemeTo ensure a smooth and unhindered delivery process all exhibitors will be charged a deposit of EUR 100.00 in cash

at delivery. Of course this will be refunded when leaving the area in time. Please make sure that your deposit slip is clearly visible behind the windshield. Please inform also your suppliers of this scheme!Max. residence time trucks: 4 hoursMax. residence time cars: 1 hour

Exhibitor parkingThe nearest car park for exhibitors is the underground parking (max. entrance height 230 cm) and the outside parking space. The tickets are sold locally. Park tickets special rate for exhibitors 11.00 Euro per day (excl. 20% VAT).

- rot = Anlieferung


Details on delivery and assembly

From the motorway A7,exit 10 Prinz-Eugen-Straße


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1. Supplement to admission ticketYour supplement will be handed out at the ticket office together with the admission ticket, so you canreach all visitors. A maximum of 3 supplements will be issued per day. Exclusive supplements are alsoavailable.Quantity required: 5.000 pcs / dayFormat: max. 210 x 105 mmPrice: EUR 315.00 / day / supplement Exclusiv price exklusiv: EUR 940.00 / day

3. CatalogcirculationCirculate your catalogs and advertising brochures from our catalog racks at highly frequented places.Each shelf provides room for stacks of A4 brochures, four in portrait format or three in landscapeformat. The entire front page is visible. The organizer makes sure the racks are regularly checked andyour catalogs refilled.Quantity required: approx. 500 pcs/stack approx. 750 pcs/row approx. 1,000 pcs/rackPrice: EUR 150.00/stack EUR 330.00/row EUR 570.00/rack

4. Distribution of advertising materialDistribute your brochures and / or product samples at any time at any place in the exhibition area(including forecourt; except car park, in front of competitors’ booths, in the entrance and checkoutarea). The number of promoters must be indicated on your registration.Quantity required: at your discretionPrice: EUR 415.00/promoter (entire duration of the event excluding evening events)

2. Back of admission ticket (orders by 8th August 2016 at the latest please)Advertise exclusively on the back of the admission ticket, thus making sure to reach all visitors of the tradefair. Use the ticket e.g. for coupons or promotions.New: Includes advertising space (approx. 1/6 A4 page) on print@home ticketsFormat: W 147 mm x H 70 mmPrice: EUR 1,450.00 / backNote on the front: EUR 220.00 (reference to promotion / coupon on the back)

5. BillboardsImpressive mobile advertising space. To be placed wherever the visitors are. Ideal at the main entrance - right in the influx area. Can be used outdoors as well. There are two sides to each bill-board offering advertising space of DIN A1 each.Price: EUR 209.00 (per billboard, incl. production costs)

Advertising opportunities

6. Logo on floor planThe convenient floor plan is the visitors’ starting point to find their way through the exhibition hall.Highlight your booth with your logo in order to be found faster and easier.Size: approx. 30 x 20 mm; graphics in jpg or vector formatPrice: EUR 206.00

CON

GRESS CEN

TERH

ALLEN

PLAN

HA

LLE BC14

C14

E04

E04

A12

A12

A21

A21

C04

C04

B06

B06

B14

B14

C17

C17

A06

A06

B15

B15

D18

D18

E32 E36

E32E36

A37

A37

D02

D02

A16

A16

B31

B31

A15

A15

D42

D42

C16

C16

D15

D15

B20

B20

Saal SaalVortragssall Strauss4 3

12

67


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7. Transparent to the passageThe passage between the fair premises offers the ideal space for your advertisement. The banner ishung from the ceiling.Dimensions:: W 400 cm x H 300 cm (400 x 400 on request)Production costs: on requestPrice: EUR 840.00 (including assembly and disassembly)

8. LightdisplayLight displays offer over 3 m² for your advertising. The displays are placed in a prominent place in theexhibition space.Dimensions: 2 areas á W 594 cm x H 1682 cmPrice: EUR 369.00 (including production costs)

10. Special advertisingYou have a 3-dimensional promotional item which you would like to place prominently in or outsidethe building? We will be pleased to advise you on the optimal placement.Price: e.g. EUR 225.00 / beach flag, roll up ab EUR 480.00 / inflatable (depending on size) EUR 615.00 / car (Prices excl. possibly required electricity connection)

9. Advertising flags on the forecourtAdvertise visibly for all visitors with a flag on the forecourt in front of the main entrance.Dimensions: W 120 cm x H 600 cm (with extension)Price: EUR 214.00 (including assembly and disassembly)

Other forms of advertisingOn request, e.g. welcome carpet, floor graphics at the ticket offices, etc. as well as branding opportunity for lanyards, bracelets(used for access control) and similar giveaways. Send your request to [email protected].

Deadlines (unless stated otherwise) by 10th October 2016 to [email protected]

11. Mega-screen displayThe mega-screens placed in the Design Center are recorded with the current social program, thenecessary attention is therefore safe.Details: max. 15 sec. animation, alternating with the social programPrice: EUR 840.00


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General terms and conditions1. RegistrationOnly fully completed and lawfully signed registrations can be accepted. The registration is deemed a contract and can be rejected without giving reasons, if the exhibitor or the exhibitor‘s products do not correspond to the exhibition profile or if liquidity can not be guaranteed. Deletions, additions and amendments to the registration form or the general terms and conditions are invalid. With his legal signature on the registration the exhibitor undertakes to comply with the present general terms and conditions and with the organizer’s decisions based upon them. The terms apply mutatis mutandis also to ancillary services and additional orders.

2. Opening timesThe exhibitor undertakes to set up his booth and staff it with qualified personnel during the scheduled opening times for the entire duration of the trade fair. Before the end of the event, no exhibition booth may be completely or partially cleared. In case of non-compliance exhibitors must pay a contractual penalty amounting to 20% of the booth fee.

3. Booth allocationPlacement requests will be considered if possible, but not accepted as a condition. Registrations after the deadline cause the forfeiture of all reservations regarding booth size and / or placement previously made verbally or in writing. Booths are allocated with a view to the overall arrangement of the trade fair. Objections can be raised within 5 working days from the day of sending the finished allocation plan. Otherwise the allocation is deemed accepted. Notwithstanding an already existing confirmation, the organizer is, if necessary, entitled to allocate a different place at a different location, to change the size and dimensions of the booth, to move or close entrances and exits of the halls and open spaces or to make other structural changes. The organizer is not liable to the exhibitor for any consequences arising from the location or the area surrounding the booth.

4. Cancellation of the registrationExhibitors with legally binding registrations can not be dismissed of the contract without compensation. If an exhibitor chooses not to take part in the trade fair, the registration fee will accrue as well as a cancellation fee of 50% of the space rent until 8 weeks before the fair, and 100% of the space rent after that. This will be exclusive of taxes, fees and other charges. These provisions also apply if the booth area can be hired later.

5. Invoicing and terms of paymentThe rent prices stated on the registration form are valid for the duration of the event. All prices are quoted exclusive of VAT and other taxes, fees and charges. With the acceptance of the application, the exhibitor receives an invoice for the first half of the rent. The payment period is 14 days. The second half of the rent as well as additional services are payable until 13th October 2016. If the organizer has not received the invoiced amount by the due date, he is free to dispose of the allocated booth without prior notice. In this case, point 4 of the present terms and conditions will apply correspondingly. Objections against the invoice must be raised within 8 days of receipt. After that moment the invoice will be deemed approved. Late payment will be charged EUR 5.50 per reminder. The exhibitor is not entitled to withhold, refuse or offset the payment of an invoice on the basis of any counterclaims whatsoever.

6. Registration feeThe exhibitor is obliged to pay the registration fee plus VAT. This also includes the following services: entry in the online exhibitor directory on the event website with company name, address, website link, logo, booth number and industry sector. The data for the entries are taken from the registration form. The organizer does not assume any responsibility for the correctness and completeness of the entry. Also included (number depending on the booth size) are: exhibitor passes and free tickets for customers.

7. Co-exhibitors and represented brandsRepresented brands or co-exhibiting companies have to be reported to the organizer on the registration form. Co-exhibitors and / or represented brands have to pay a corresponding extra fee. The debtor of this extra fee is always the main exhibitor of the booth. The co- exhibitor is subject to the same conditions as the main exhibitor. The co-exhibitor is entitled to the same media-services as the main exhibitor (see point 6). In addition, each co-exhibitor gets 2 exhibitor passes and 5 free tickets for customers.

8. Force majeure and important reasonsIf the event can not take place due to force majeure, strikes, political events or other important reasons, damage claims of any kind whatsoever of the exhibitor against the organizer are excluded. In a case the trade fair does not take place the organizer has to notify the exhibitor immediately. In case the event is cancelled by the organizer, the exhibitor receives no – a partial – or a full refund of the effected payments depending on the organizer’s assessment of the situation.

9. Assembly, disassembly and design of the boothsThe exhibitor is obliged to assemble and disassemble the booth within the set deadlines. The assembly has to start on 11th November 2016 by 3:00 p.m.. If the rented space is not occupied by that time or if the organizer has not been notified of this matter, the organizer reserves the right to dispose otherwise of the space, without further notice. However the full booth rent will be payable by the exhibitor. The assembly work must be completed not later than 11th November 2016 22:00 p.m.. Costs resulting from overrunning assembly and disassembly times are charged to the exhibitor. If the disassembly time is exceeded, the organizer is entitled to carry out the clearing of the booth and store the goods at the expense and risk of the exhibitor. After disassembly the original condition of the exhibition space is to be restored. During the entire period of the event the name of the exhibitor has to be attached to the booth in a generally

visible way. The exhibition space is offered without booth walls and furnishings. The booth of the exhibitors must not exceed a height of 250 cm. Exceptions require special written permission from the organizer. Exceeding the booth limits is not allowed. For safety reasons glass structures may only be erected at a distance of 50 cm off the booth limits. Safety glass is exempt from this rule. If your booth is built by the organizer’s booth builders, it is prohibited to nail or to drill into the PVC coated walls. All materials which are used must comply with the fire safety regulations B1, Q1, Tr1 (Ö-Norm EN13501-1 formerly ÖNORM 3800-1) and be flame resistant. An appropriate certificate or a material sample (about 2x3 cm) has to be given to the organizer not later than on the assembly day. If you build your booth on your own, you have to state this explicitly on the registration form. In this case the organizer also has to be informed about the company which was entrusted with the design and assembly. The organizer reserves the right to set further conditions regarding booth design. During assembly and disassembly times exhibitors have the duty to take increased care of the safety and security of their goods.

10. Security service and insuranceOutside the opening times the organizer has the exhibition hall guarded by a security company without assuming any liability for loss and damage. Own booth guarding during and / or outside the opening times of the exhibition is to be requested separately by the exhibitor and is also charged separately. The booth rent does not include any insurance for the objects in the booth, the booth itself or any other pieces of equipment. Exhibitors are advised to insure their exhibition items and third party liability at their own expense.

11. CleaningThe organizer is responsible for the cleaning of the exhibition hall and the corridors in the halls. The exhibitor has to take care of cleaning the booth. On order and on expense of the exhibitor a cleaning firm, contracted by the organizer, will clean the booth.

12. AdvertisingAdvertising of any kind, in particular the distribution of printed material and the addressing of visitors, is permitted only inside the booth. The affixing of advertising signs, posters or other advertising material or the distribution of advertising material outside the booth is only permitted if separately agreed with the organizer and separately paid for.

13. Musical performancesThe use of loudspeaker systems, musical and audio-visual media of any kind by the exhibitor – also for advertising purposes - requires the organizer’s approval and has to be announced in time. Free lotteries and contests of any kind first need to be approved by the organizer. The exhibitor is obliged to notify the music performance at the AKM. Detailed information is provided to exhibitors by the AKM Linz, State approved Society of Authors, Composers and Publishers. The prescribed noise level must not be exceeded.

14. Merchandise sales and tastingsIt is possible to sell goods directly with an existing business license. The sale of goods must be reported to the trade fair management in advance and has to be approved separately. The exhibitor agrees not to conduct the sale in a loud manner. The sale of food and beverages to be consumed directly at the fair (catering or catering services) is not permitted due to (exclusive) catering rights. Tasting of food and / or beverages at the booth is subject to special conditions. Therefore any tasting of food and / or beverages has to be approved by the organizer. Even in case of a mere tasting the provisions of the Ordinance on Foodstuffs have to be complied with.

15. DisclaimerThe organizer accepts no responsibility for damage to persons, trade fair-items, exhibits and the booth equipment or for consequential damage. Furthermore, the organizer is not liable for information or actions based on a mistake. As far as any fault on the organizer’s part can be proved the liability is limited to intent and gross negligence. The organizer observes in all showrooms and on the entire exhibition grounds the house rules of the Design Center Linz .

16. Violation of the terms and conditions, violation of lawThe terms and conditions and the relevant statutory provisions must be strictly observed. All fire safety and event regulations are also to be observed. Non-compliance and / or violation of the present terms and conditions or of contractual agreements as well as the infringement of legal provisions entitle the organizer to close the assigned booth at the exhibitor‘s expense and to effect the eviction without a trial. The orders and instructions of the organizer and those appointed by him must be followed by the exhibitor, his staff and agents. This applies in particular to the exhibition grounds’ car park and associated delivery area.

17. Consent pursuant to the Telecommunications ActThe exhibitor agrees to be informed about exhibitions and other events of the Bolch & Wiltner OG via email or mail. This consent may be cancelled at any time.

18. Forfeiture clauseExhibitors‘ claims against the organizer which are not made in writing within 2 weeks after the end of the trade fair are forfeited.

19. Jurisdiction and place of executionThe German version of the general terms and conditions is the original and, in any case of doubt, will prevail over the English translation. The present terms and conditions are exclusively governed by Austrian law. Jurisdiction and place of execution is the seat of the organizer.

20. Final provisionsThe invalidity of individual provisions will not affect the validity of the remaining provisions.

EXHIBITOR INFORMATION12th-13th November 2016 Design Center Linz TRADE FAIR+EVENT for Photography,...

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Transcript of EXHIBITOR INFORMATION12th-13th November 2016 Design Center Linz TRADE FAIR+EVENT for Photography,...