Executive Summary - Print Audit
19
Current Volumes Total Number of Days 341 Total Number of B/W Pages 5247222 Total Number of Jobs 438273 Total Number of Color Pages 1017613 Total Number of Users 1380 Total Number of Pages 6264835 Current Assets Total Number of Devices 289 Number of Network Printers 11 Total Number of Models 21 Number of Local Printers 147 Total Number of Computers 734 Number of Direct IP Printers 131 Current Costs Average Cost per Page $0.011 Total B/W Printing Cost $41,048.665 Average Cost per User $50.207 Total Color Printing Cost $28,237.456 Average Cost per Printer $239.744 Total Printing Cost $69,286.121 Extrapolated Values Average Cost per User per Day $0.147 Average B/W Pages per Day 15387 Average Cost per Printer per Day $0.703 Average Color Pages per Day 2984 Average Total Cost per Day $203.185 Average Total Pages per Day 18371 Projected Values Cost per Month $6,095.553 Pages per Month 551130 Cost per Quarter $18,286.659 Pages per Quarter 1653390 Cost per Year $74,162.564 Pages per Year 6705415 Cost Over 3 Years $222,487.691 Pages Over 3 Years 20116245 Executive Summary For 2017 with All Users and All Printers
Transcript of Executive Summary - Print Audit
Current VolumesTotal Number of Days 341 Total Number of B/W Pages 5247222Total Number of Jobs 438273 Total Number of Color Pages 1017613Total Number of Users 1380 Total Number of Pages 6264835
Current AssetsTotal Number of Devices 289 Number of Network Printers 11Total Number of Models 21 Number of Local Printers 147Total Number of Computers 734 Number of Direct IP Printers 131
Current CostsAverage Cost per Page $0.011 Total B/W Printing Cost $41,048.665Average Cost per User $50.207 Total Color Printing Cost $28,237.456Average Cost per Printer $239.744 Total Printing Cost $69,286.121
Extrapolated ValuesAverage Cost per User per Day $0.147 Average B/W Pages per Day 15387Average Cost per Printer per Day $0.703 Average Color Pages per Day 2984Average Total Cost per Day $203.185 Average Total Pages per Day 18371
Projected ValuesCost per Month $6,095.553 Pages per Month 551130Cost per Quarter $18,286.659 Pages per Quarter 1653390Cost per Year $74,162.564 Pages per Year 6705415Cost Over 3 Years $222,487.691 Pages Over 3 Years 20116245
Executive SummaryFor 2017 with All Users and All Printers
1 - 3 pages: 93741 Job(s) (70.85%) 4 - 25 pages: 30114 Job(s) (22.76%)26 - 50 pages: 4596 Job(s) (3.47%)50+ pages: 3860 Job(s) (2.92%)
1 - 3 pages: 125940 Page(s) (12.38%) 4 - 25 pages: 255402 Page(s) (25.10%)26 - 50 pages: 143384 Page(s) (14.09%)50+ pages: 492887 Page(s) (48.44%)
Total Pages: 1181783
Total Jobs: 132311
Color Printing BreakdownFor 2017 with All Users and All Printers
1 - 3 pages: 287448 Job(s) (65.59%) 4 - 25 pages: 104855 Job(s) (23.92%)26 - 50 pages: 22666 Job(s) (5.17%)50+ pages: 23304 Job(s) (5.32%)
1 - 3 pages: 286004 Page(s) (5.45%) 4 - 25 pages: 857513 Page(s) (16.34%)26 - 50 pages: 677619 Page(s) (12.91%)50+ pages: 3426086 Page(s) (65.29%)
Total Pages: 6264835
Total Jobs: 438273
For 2017 with All Users and All PrintersBlack and White Printing Breakdown
Rule Message Jobs Cancelled Mono Pages Color Pages Estimated Savings2 2 0 $0.20
20 30 10 $5.0012 11 32 $7.5010 12 10 $3.20
Job cancelled due to Thursday MaintenanceThis printer can only be used Monday through Friday Printing from Outlook cannot be in colorPrinting is not allowed after 6PMJobs over 5 pages can't be sent to this printerPrinting from Internet Explorer must be duplexedPrint job is over 100 pagesPrint job was not duplexedThis document may contain sensitive information we recomend you use the Secure QueueRecipies should not be printed at workPrinter is out of service
4 1 $0.30
232 847 533 $191.30
Rule StatisticsFor All Time with All Users and All Printers
123-01-2018 11:34:14
145 66 78 $22.2021 508 332 $117.2055 109 26 $16.10
12 12 $2.0018 1 $4.202633 32 $13.4070
4
Jan, 2017
Feb, 2017
Mar, 2017
Apr, 2017
May, 2017
Jun, 2017
Jul, 2017
Aug, 2017
Sep, 2017
Oct, 2017
Nov, 2017
Dec, 2017
0
80,000
160,000
240,000
320,000
400,000
480,000
Kyocera TASKalfa 4551ci KXHP LaserJet 4/4M PSHP LaserJet 5/5M PostScriptCanon iR-ADV C5235/5240 PCL6
Monthly Printer Volume TrendFor All Time with All Users and All Printers
Jan, 2017
Feb, 2017
Mar, 2017
Apr, 2017
May, 2017
Jun, 2017
Jul, 2017
Aug, 2017
Sep, 2017
Oct, 2017
Nov, 2017
Dec, 2017
Jan, 2018
0
80,000
160,000
240,000
320,000
Pag
es JJonesBSmithCMurrayJCarsonMBaker
Monthly User Volume TrendFor All Time with All Users and All Printers
Q1 2017 Q2 2017 Q3 2017 Q4 20170
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
Pag
es Kyocera TASKalfa 4551ci KXHP LaserJet 4/4M PSHP LaserJet 5/5M PostScriptCanon iR-ADV C5235/5240 PCL6
Quarterly Printer Volume TrendFor All Time with All Users and All Printers
Q1 2017 Q2 2017 Q3 2017 Q4 20170
100,000
200,000
300,000
400,000
500,000
600,000
700,000
Pag
es
PSeiglerJJohnsonNBernardBSmithSJones
Quarterly User Volume TrendFor All Time with All Users and All Printers
Username Documents Secured
Documents Released
Documents Cancelled/
ExpiredPending Release
Pages Printed
Pages Cancelled/
Expired73 50 20 0 125 565 2 1 0 5 261 45 23 0 113 5160 51 17 0 128 57
Kim.CheckShaina.FriedtPaul SeiglerCaren.NovakWilliams.GarstRutha.HuiArdelle.DeckerDani.SwintonMiguelina.AllredJulia.EgbertKarly.MaeTeressa.KalinaSu.SaylerElvina.CraysVanita.TablerLottie.StoverAna.HollowOuida.MooneyhamKimbra.Wilkerson Aliza.Husbands
Totals: 918 632 233 0 1580 711
Secured Document SummaryFor All Time with All Users and All Printers
31 27 4 0 68 3050 23 9 0 58 2659 58 21 0 145 6580 64 18 0 160 7214 10 6 0 25 1132 19 3 0 48 21
11 5 0 28 1283 47 16 0 118 5357 38 13 0 95 4336 33 17 0 83 3747 31 2 0 78 3589 52 33 0 130 59
1 052 34 15 0 85 3864 34 9 0 85 3833 15 9 0 38 17
16
9 3 8 3
By Cost
Name Network Name % Of Total Total CostKarly Mae 3.08 $2,134.494
Teressa Kalina 2.85 $1,971.890
Su Sayler 2.70 $1,869.616
Elvina Crays 2.19 $1,517.205
Vanita Tabler 1.84 $1,276.233
Lottie Stover 1.75 $1,213.535
Ana Hollow 1.74 $1,204.799
Ouida Mooneyham 1.43 $989.472
Kimbra Wilkerson 1.36 $940.027
Aliza Husbands 1.34 $925.876
20.27 $14,043.147
79.73 $55,242.974
CN=Karly Mae,OU=Staff,OU=TSDTukwila,OU=TSD,D C=tsd,DC=intCN=Teressa Kalina,OU=Staff,OU=TSDAdmin,OU=TSD,DC=ts d,DC=intCN=Su Sayler,OU=Staff,OU=TSDTukwila,OU=TSD,D C=tsd,DC=intCN=Elvina Crays,OU=Staff,OU=TSDTukwila,OU=TSD,DC=t sd,DC=intCN=Vanita Tabler,OU=Staff,OU=TSDTukwila,OU=TSD,DC=t sd,DC=intCN=Lottie Stover,OU=Staff,OU=TSDCascadeView,OU=TS D,DC=tsd,DC=intCN=Ana Hollow,OU=Staff,OU=TSDFoster,OU=TSD,D C=tsd,DC=intCN=Ouida Moonneyham,OU=Staff,OU=TSDAdmin,OU=TSD,DC=tsd, DC=intCN=Kimbra Wilkerson,OU=Staff,OU=TSDTukwila,OU=TSD,DC=t sd,DC=intCN=Aliza Husbands,OU=Staff,OU=TSDCascadeView,OU= TSD,DC=tsd,DC=intSub Total
Others Total
Grand Total 100.00 $69,286.121 0
20
40
60
80
100Top Users All Others
Top User Cost and VolumeFor 2017 with All Users and All Printers
By Pages
Name Network Name % Of Total Total PagesKim Check 1.73 108525.00
Shaina Friedt 1.60 100355.00
Paul Seigler 1.48 92910.00
Caren Novak 1.42 89216.00
Williams Garst 1.34 83798.00
Rutha Hui 1.17 73317.00
Ardelle Decker 1.04 64900.00
Dani Swinton 1.02 64198.00
Miguelina Allred 0.97 60873.00
Julia Egbert 0.96 59974.00
12.74 798066.00
87.26 5466769.00
CN=KimCheck,OU=Staff,OU=TSDFoster,OU=TSD,DC=tsd, DC=intCN=Shaina Fariedt,OU=Staff,OU=TSDAdmin,OU=TSD,DC=t sd,DC=intCN=Paul Seigler,OU=Staff,OU=TSDCascadeView,OU=TS D,DC=tsd,DC=intCN=Caren Novak,OU=Staff,OU=TSDFoster,OU=TSD,DC=ts d,DC=intCN=Williams Garst,OU=Staff,OU=TSDFoster,OU=TSD,DC= tsd,DC=intCN=Rutha Hui,OU=Staff,OU=TSDCascadeView,OU =TSD,DC=tsd,DC=intCN=Ardelle Decker,OU=Staff,OU=TSDFoster,OU=TSD,D C=tsd,DC=intCN=Dani Swinton,OU=Staff,OU=TSDTukwila,OU=TSD,DC=ts d,DC=intCN=Miguelina Allred,OU=Staff,OU=TSDCascadeView,OU=TSD, DC=tsd,DC=intCN=Julia Egbert,OU=Staff,OU=TSDThorndyke,OU=T SD,DC=tsd,DC=intSub Total
Others Total
Grand Total 100.00 6264835.00 0
20
40
60
80
100Top Users All Others
Top User Cost and VolumeFor 2017 with All Users and All Printers
57
Breakdown for Job Size: 1 - 3 pages
Kyocera TASKalfa 3501i KX Direct IP 10.30.120.7 1 2 $0.010Kyocera TASKalfa 6501i KX Direct IP 10.30.20.1 5472 7755 $41.113Kyocera TASKalfa 6551ci KX Direct IP 10.30.20.3 6987 9801 $90.866Kyocera ECOSYS P6130cdn KX Direct IP 10.30.20.25 721 1049 $5.245Kyocera ECOSYS P6130cdn KX Direct IP 10.30.20.23 813 1241 $9.030Kyocera TASKalfa 4551ci XPS Direct IP 10.30.20.6 1478 1859 $66.259Kyocera TASKalfa 3501i XPS Direct IP 10.30.20.5 669 842 $3.368Kyocera TASKalfa 4551ci KX Direct IP 10.40.20.7 1094 1572 $7.865Kyocera TASKalfa 4551ci KX Direct IP 10.40.20.5 12946 17724 $194.139Kyocera TASKalfa 4551ci KX Direct IP 10.20.20.10 95 133 $0.620Kyocera TASKalfa 4551ci KX Direct IP 10.40.20.8 12272 17757 $146.756Kyocera ECOSYS M6526cidn KX Direct IP 10.20.20.3 1459 2160 $16.615Kyocera ECOSYS M6526cidn KX Direct IP 10.20.20.2 1741 2290 $16.705Kyocera TASKalfa 4551ci KX Direct IP 10.60.20.9 7020 9660 $63.026Kyocera ECOSYS P6130cdn KX Direct IP 10.20.20.35 424 565 $6.770Kyocera TASKalfa 4551ci KX Direct IP 10.20.20.5 3969 5335 $38.194Kyocera TASKalfa 6501i KX Direct IP 10.20.20.6 5034 7144 $38.308Kyocera TASKalfa 4551ci KX Direct IP 10.20.20.7 3540 4844 $35.312Kyocera ECOSYS P6130cdn KX Direct IP 10.20.20.29 3570 5176 $43.210Kyocera ECOSYS P2135dn KX Direct IP 10.20.20.31 1524 1986 $9.995Kyocera FS-C2626MFP KX Direct IP 10.20.20.4 2359 3695 $30.350Kyocera TASKalfa 6501i KX Direct IP 10.50.20.1 1250 1494 $44.612Kyocera TASKalfa 4551ci KX Direct IP 10.40.20.3 6887 9956 $67.532Kyocera TASKalfa 2551ci KX Direct IP 10.30.20.38 1117 1813 $12.255Kyocera TASKalfa 2551ci KX Direct IP 10.50.20.2 4918 6698 $60.065Kyocera TASKalfa 4551ci KX Direct IP 10.50.20.4 8541 12656 $344.134Kyocera TASKalfa 4551ci KX Direct IP 10.50.20.3 5290 7525 $63.396Kyocera TASKalfa 4551ci KX Direct IP 10.30.20.7 9744 14124 $192.915Kyocera TASKalfa 4551ci KX Direct IP 10.50.20.7 8947 13304 $130.854
Job Size To Printer BreakdownFor 2017 with All Users and All Printers
Port / HostConnectionModel Total Jobs Total Pages Costs
\\PServ1\AA - BLK - Office Copier TE-LAP-25066 29 0 29 4 7.25
\\PServ1\ADM-BusinessOffice-CLR-Copier AD-LAP-25028 570 534 1104 130 8.49
\\PServ1\ADM-Dep Supt-CLR-Printer AD-LAP-25000 3428 6136 9564 2127 4.50
\\PServ1\ADM-Finance-CLR-Printer AD-LAP-25003 5761 4967 10728 3564 3.01
\\PServ1\ADM-RecordsRm-CLR-Copier AD-LAP-25005 8217 0 8217 1264 6.50
\\PServ1\ANX-Reception-CLR-Copier TR-OF-01-13971 11035 4768 15803 821 19.25
\\PServ1\CAS-A113-CLR-Copier TSD-AIO-20368 4908 3664 8572 1534 5.59
\\PServ1\CAS-A113-CLR-Copier TSD-LAP-25352 16175 7457 23632 5764 4.10
\\PServ1\CAS-C103-CLR-Copier TSD-LAP-20118 199893 19792 219685 13072 16.81
\\PServ1\CAS-C103-CLR-Copier CAE133-01-20336 12779 2613 15392 1855 8.30
\\PServ1\CAS-C103-CLR-Copier TSD-LAP-25195 74664 11041 85705 9944 8.62
\\PServ1\CAS-D107-CLR-Copier TSD-AIO-20321 219693 37112 256805 20793 12.35
\\PServ1\CAS-D107-CLR-Copier TSD-AIO-20312 807 14 821 171 4.80
\\PServ1\CAS-E128-CLR-Copier TSD-LAP-20187 3605 7795 11400 2502 4.56
\\PServ1\CAS-E128-CLR-Copier TSD-AIO-20236 106235 25691 131926 10050 13.13
\\PServ1\CAS-E128-CLR-Copier TSD-LAP-25056 4170 1 4171 1257 3.32
\\PServ1\CAS-E128-CLR-Copier TSD-LAP-25048 135767 39424 175191 19765 8.86
\\PServ1\CAS-E131-BLK-Printer TSD-LAP-25524 19 0 19 8 2.38
\\PServ1\CAS-E131-BLK-Printer CAE133-01-20336 31 0 31 9 3.44
\\PServ1\CAS-E131-BLK-Printer TSD-LAP-25254 45 0 45 5 9.00
\\PServ1\CAS-E131-BLK-Printer TSD-LAP-25042 3195 0 3195 519 6.16
\\PServ1\CAS-E131-BLK-Printer TSD-LAP-25550 83 0 83 8 10.38
\\PServ1\CAS-E131-BLK-Printer TSD-LAP-25412 2 0 2 1 2.00
\\PServ1\CAS-E131-BLK-Printer TSD-LAP-25569 4 0 4 2 2.00
\\PServ1\CAS-E131-BLK-Printer TSD-AIO-20322 2 0 2 1 2.00
Printer VolumesFor 2017 with All Users and All Printers
Total JobsMono PagesHost Color PagesPrinterAvg. Job Size
Total Pages
37
SMS Office Copier Kyocera TASKalfa 6501i KX 10.20.120.1 314 0 314 22 14.27TA - Office Copier - Kyocera ECOSYS M6526cidn KX 10.30.120.6 3818 7316 11134 5169 2.15
TASKalfa 4551ci TSD-LAP-25458 4 0 4 2 2.00
TASKalfa 6501i TSD-LAP-25458 1700 0 1700 187 9.09TH - Office Color Copier - Kyocera TASKalfa 2551ci KX 10.60.21.3 1 2 3 1 3.00
THO-111-BLK-Printer TSD-AIO-21096 5011 0 5011 976 5.13
THO-124-BLK-Copier 10.60.20.2 898 0 898 413 2.17
THO-126A-BLK-Printer 10.60.20.22 1 0 1 1 1.00
Transportation ECOSYS M6526cidn TSD-LAP-25377 377 857 1234 558 2.21TU - Workroom BW Copier - Kyocera TASKalfa 6501i KX 10.50.21.1 7 0 7 4 1.75
TUK - Office Copier - Kyocera ECOSYS M6526cidn KX 10.50.21.2 4 7 11 5 2.20
TUK Nurse Printer 10.50.20.44 36 0 36 2 18.00
TUK-B105-BLK-Printer 10.60.20.42 368 0 368 124 2.97
TUK-B219-BLK-Copier 10.50.20.1 100754 0 100754 2827 35.64
Total Printers:289 5247222 1017613 6264835 438273 14.29
Printer VolumesFor 2017 with All Users and All Printers
Total JobsMono PagesHost Color PagesPrinterAvg. Job Size
Total Pages
Application Mono Pages Color Pages Total Jobs Total CostsCHROME.EXE 897702 283639 175672 $8,897.855WINWORD.EXE 524079 141432 67629 $4,696.025ACROBAT.EXE 211691 122728 19275 $2,473.950ACRORD32.EXE 41645 41117 5502 $698.105EXCEL.EXE 30296 14199 15485 $372.925IEXPLORE.EXE 28637 22584 11116 $422.530POWERPNT.EXE 21384 16200 2709 $288.030MSPUB.EXE 20234 16659 5102 $332.410FIREFOX.EXE 5727 3281 3935 $62.575DLLHOST.EXE 4782 4825 5135 $85.225
Sub Total 1786177 666664 311560 $18,329.630Others Total 17964 7652 5763 $281.633Grand Total 1804141 674316 317323 $18,611.263 0
500000
1000000
1500000
2000000All Others Top Applications
Top ApplicationsFor 2017 with All Users and All Printers
By Cost
Model Port / Host % Of Total Total CostKyocera TASKalfa 7551ci KX 10.30.20.61 20.20 $13,996.470
Kyocera TASKalfa 4551ci KX 10.50.20.4 15.81 $10,952.429
Kyocera TASKalfa 6551ci KX 10.30.20.3 4.54 $3,146.152
Kyocera TASKalfa 6501i KX 10.50.20.1 4.36 $3,022.412
Kyocera TASKalfa 6501i KX 10.30.20.1 4.11 $2,848.174
Kyocera TASKalfa 4551ci XPS 10.30.20.6 3.52 $2,440.147
Kyocera TASKalfa 8001i KX 10.20.20.12 2.90 $2,012.040
Kyocera TASKalfa 4551ci KX 10.50.20.7 2.90 $2,011.873
Kyocera TASKalfa 4551ci KX 10.10.20.2 2.61 $1,810.916
Kyocera ECOSYS P2135dn KX 10.60.20.6 2.58 $1,787.990
Sub Total 63.55 $44,028.603
Others Total 36.45 $25,257.518
Grand Total 100.00 $69,286.1210
20
40
60
80
100All Others Top Printers
By Pages
Model Port / Host % Of Total Total PagesKyocera TASKalfa 6501i KX 10.30.20.1 10.27 643508.0000
Kyocera TASKalfa 7551ci KX 10.30.20.61 6.85 429319.0000
Kyocera TASKalfa 6551ci KX 10.30.20.3 6.37 399170.0000
Kyocera TASKalfa 6501i KX 10.20.20.6 4.36 273020.0000
Kyocera TASKalfa 4551ci KX 10.40.20.8 4.10 256805.0000
Kyocera TASKalfa 4551ci KX 10.50.20.7 3.92 245535.0000
Kyocera TASKalfa 4551ci KX 10.50.20.4 3.82 239532.0000
Kyocera ECOSYS P2135dn KX 10.60.20.6 3.67 229682.0000
Kyocera TASKalfa 4551ci KX 10.40.20.3 3.51 219685.0000
Kyocera TASKalfa 4551ci KX 10.10.20.2 3.31 207254.0000
Sub Total 50.18 3143510.0000
Others Total 49.82 3121325.0000
Grand Total 100.00 6264835.00000
20
40
60
80
100Others Total Top Printers
Top Printer Cost and VolumeFor 2017 with All Users and All Printers
Model Port / Host JobsKyocera TASKalfa 4551ci KX 10.40.20.8 20793Kyocera TASKalfa 4551ci KX 10.40.20.5 19765Kyocera TASKalfa 4551ci KX 10.10.20.2 19604Kyocera ECOSYS P2135dn KX 10.60.20.6 15907Kyocera TASKalfa 4551ci KX 10.50.20.7 15120Kyocera TASKalfa 4551ci KX 10.50.20.4 15093Kyocera ECOSYS M6526cidn Type B KX 10.10.20.1 13451Kyocera TASKalfa 4551ci KX 10.40.20.3 13072Kyocera TASKalfa 4551ci KX 10.30.20.7 12884Kyocera TASKalfa 6551ci KX 10.30.20.3 12407 Sub Total 158096 Others Total 280177 Grand Total 438273 0
90000
180000
270000
360000
450000Top Printers All Others
Top Printers By JobsFor 2017 with All Users and All Printers
25.00 10.00 $7.250 595.00 38.00 $27.550 19
123456123457 123458123459123460123461123462123463123464123465123466123467123468123469123470123471123472123473123474123475123476123477123478123479123480
115.00 46.00 $33.350 23
Grand Totals 1425.00 570.00 $413.250 255
Bill Back ReportClient Number Total Color Units Total B/W Units Total Cost Total Jobs
105.00 42.00 $30.450 2165.00 26.00 $18.850 1340.00 16.00 $11.600 840.00 16.00 $11.600 830.00 12.00 $8.700 6
5.00 2.00 $1.450 145.00 18.00 $13.050 930.00 12.00 $8.700 6
100.00 40.00 $29.000 2060.00 24.00 $17.400 1225.00 10.00 $7.250 560.00 24.00 $17.400 1270.00 28.00 $20.300 14
140.00 56.00 $40.600 2845.00 18.00 $13.050 9
130.00 52.00 $37.700 2650.00 20.00 $14.500 10
5.00 2.00 $1.450 130.00 12.00 $8.700 655.00 22.00 $15.950 1115.00 6.00 $4.350 345.00 18.00 $13.050 9
