Executive Committee Meeting June 13, 2018 Noon – 2 pm

Meeting Location: City of Richfield, City Hall, Bartholomew Room

6700 Portland Avenue Richfield, MN 55423

AGENDA

I. CALL TO ORDER – Kristin Asher

II. TREASURER’S REPORT - Russ Matthys, Secretary/Treasurer; Lee Gustafson, Deputy TreasurerA. Financial Report (Gustafson) (attached)

1. Account Details2. Chapter Financial Report (April and May 2018 reports)3. Merrill Lynch Report (May 2018 report)

B. Review and approve draft 2018-2019 budget

III. MN2050 COMMUNICATIONS PLAN – Kristin Asher

IV. PRESIDENT’S REPORT – Kristin AsherA. Deputy Treasurer Term B. Volunteer Coordinator Term

V. SECRETARY’S REPORT – Russ Matthys A. Minutes from March 9, April 13, May 4, 2018 Officers’ Conference Calls (attached) B. Minutes from April 11, 2018 Executive Committee Meeting (attached)

VI. VICE PRESIDENT’S REPORT – Amy GrothausA. Financial Subcommittee Update B. 2018 PWX Young Professional Stipend C. 2018 PWX Chapter Dinner

VII. PAST PRESIDENT’S REPORT – Chris PetreeA. Nominating Committee

VIII. COUNCIL OF CHAPTERS REPORT – Jeannine ClancyA. Delegate’s Report B. History Committee (Dave Hutton, Chair, Jennifer Levitt, Vice Chair)

IX. DIRECTOR/COMMITTEE CHAIR REPORTS A. Director of Public Works/City Engineer Director: Nick Egger

1. Membership Committee (Jason Sprague, Chair; Nick Egger, Co-chair) a) Committee Report

B. Outstate Director: John Olson

2. Outstate Committee (Reid Wronski, Chair) a) Committee Report

3. Awards Committee (Sarah Lloyd, Chair; Richard McCoy, Vice Chair)

b) Committee Report

C. Vendor/Contractor Director: Heidi Hamilton 1. Communications Committee (Lydia Ener, Chair)

a) Committee Report (attached)

D. Manager/Engineer Director: Tim Plath 1. Education & Training Committee (Monica Heil, Chair; Tim Plath, Vice Chair)

a) Committee Report (attached)

E. Superintendent Director; Dan Curley 1. Environment & Sustainability Committee (Michael Thompson, Chair, Sherri Buss, Vice Chair)

a) Committee Report

F. Consultant Director: Monica Heil 1. Diversity Committee (Alyson Fauske, Chair)

a) Committee Report

G. State/County/Regional Director: Chris Sagsveen 1. Public Awareness Committee (PAC) (Chuck Schwartz, Chair; April Crockett, Vice Chair)

a) Committee Report

H. Young Professionals Director: Emily Lueth 1. Young Professionals Committee (Chris LaBounty, Chair; Alex Jordan, Co-chair)

a) Committee Report (attached) b) Student Chapter

I. Conference Planning (Jupe Hale, Chair, Amy Grothaus, Co-chair)

J. Volunteer Coordinator Report (Beth Engum) K. MN2050 (Greg Stonehouse, Chair)

X. OLD BUSINESS

XI. NEW BUSINESS

XII. ADJOURNMENT

Minnesota Chapter APWAStatement of Financial Position

For the Months Ending Monday, April 30, 2018

2018ACTUAL

Current Assets Cash: 101-200-000-MN0 Cash-MN Chapter $161,925 Operating Investments: 101-800-000-MN0 Operating Investments-Merrill Lynch $568 Receivables (Net): 121-000-000-MN0 Receivables (Net) Prepaid Expenses 140-000-000-MN0 $843 Total Current Assets $163,336

Long-Term Investment Account 160-000-000-MN0 Long-Term Investments-Merrill Lynch $134,549

Total Assets $297,885

Accounts Payable (Net): 201-001-000-MN0 Accounts Payable (Net) $53 Total Liabilities $53

Total Net Assets $297,832

Beginning of Year Net Assets

Unrestricted Funds: 303-000-000-MN0 Unrestricted Funds $284,654Total Unrestricted Funds $284,654Total Liabilities and Net Assets $284,654

Year to Date Change in Net Assets $13,178

Assets

Liabilities

II.A.2

Minnesota Chapter APWAStatement of Activities

Month/Year to Date Ending Monday, April 30, 2018

ANNUAL April 2018 Y-T-D 2018 PERCENTACCOUNT # DESCRIPTION BUDGET ACTUAL ACTUAL BUDGET BALANCE AVAILABLE

REVENUE

405-200-191-MN0 191 - Registration Fees Tech Tours $500 $500 100%405-200-471-MN0 471 - Registration Fees UUIS $14,000 $848 $19,125 ($5,125) -37%435-200-230-MN0 230 - Membership Dues, Chapter $40,300 $0 $30,876 $9,424 23%465-200-100-MN0 100 - Miscellaneous $1,000 $0 $2,031 ($1,031) -103%480-200-501-MN0 501 - Exp Reimbursement-Chapter Dinner $2,400 $0 $2,040 $360 15%490-200-100-MN0 100 - Sponsorship Fees, Events $18,000 $9,225 $19,000 ($1,000) -6%491-200-230-MN0 230 - Membership Rebates from National $7,000 $0 $7,271 ($271) -4%491-200-232-MN0 232 - Membership Rebates -Chapter Leadership Training $0 $500 ($500) 0%491-200-235-MN0 235 - Delgate Stipend from National $600 $0 $500 $100 17%492-200-182-MN0 182 - Royalties Spring Conference $10,000 $0 $9,076 $924 9%492-200-184-MN0 184 - Royalties Fall Conference $36,000 $29,112 $47,418 ($11,418) -32%

TOTAL REVENUE $129,800 $39,184 $137,838 ($8,038) -6%

EXPENSES

552-200-232-MN0 232 - Board/Delegate Travel, Chapter Officer Mileage $1,500 $0 $758 $742 49%552-200-235-MN0 235 - Board/Delgate Travel, HOD $1,100 $0 $1,011 $89 8%552-200-501-MN0 501 - Board/Delgate Travel, President to Congress553-200-501-MN0 501 - Board Travel $3,000 $0 $320 $2,680 89%575-200-103-MN0 103 - Insurance600-200-108-MN0 108 - Facility Cost C/SC Fees Website Mgmt $1,000 $0 $618 $382 38%600-200-188-MN0 188 - Facility Costs-State Fair/STEM Day $400 $400 100%615-200-100-MN0 100 - Food & Bev-G&A $2,080 $0 $129 $1,951 94%615-200-121-MN0 121 - Food & Bev-Board Orientation/YE Recpt $1,000 $0 $799 $201 20%615-200-136-MN0 136 - Food & Bev-Membership Committee $1,700 $164 $707 $993 58%615-200-137-MN0 137 - Food & Bev-Communications Committee $600 $96 $241 $359 60%615-200-139-MN0 139 - Food & Bev-Audit Committee $100 $100 100%615-200-145-MN0 145 - Food & Bev-Awards Committee $250 $0 $71 $179 72%615-200-146-MN0 146 - Food & Bev-Education & Training Committee $900 $0 $738 $162 18%615-200-147-MN0 147 - Food & Bev-Environmental Committee $500 $235 $445 $55 11%615-200-148-MN0 148 - Food & Bev-Executive Committee $2,000 ($28) $2,170 ($170) -8%615-200-149-MN0 149 - Food & Bev-Planning Committee $600 $600 100%615-200-237-MN0 237 - Food & Bev - U of MN Student Chapter $2,000 $143 $866 $1,134 57%615-200-350-MN0 350 - Food & Bev - Young Prof $1,500 $500 $1,357 $143 10%615-200-471-MN0 471 - Food & Bev-UUCIS615-200-501-MN0 501 - Food & Bev-Chapter Dinner at Congress $7,000 $0 $7,105 ($105) -1%615-200-711-MN0 711 - Food & Bev-Public Awareness $1,000 $0 $261 $739 74%670-200-100-MN0 100 - C/SC Fees - Sponsor Signage $70 $70 100%670-200-103-MN0 103 - C/SC Fees-Bookkeeper/Scan Doc $6,000 $0 $3,000 $3,000 50%670-200-108-MN0 108 - C/SC Fees-Website Mgmt $2,000 $0 $575 $1,425 71%670-200-192-MN0 192 - C/SC Fees-Education Events/Misc $6,000 $6,000 100%670-200-230-MN0 230 - C/SC Fees - Chapter Services $40,000 $5,826 $59,113 ($19,113) -48%670-200-471-MN0 471 - C/SC Fees-UUIS $15,000 $7,500 $15,000 $0 0%670-200-601-MN0 601 - C/SC Fees-Chalkline/Comm $1,500 $1,500 100%675-200-148-MN0 148 - Committee Facilitation-Executive $800 $800 100%700-200-100-MN0 100 - Office Supplies - G&A $300 ($129) $1,603 ($1,303) -434%700-200-471-MN0 471 - Office Supplies - UUCIS $200 $200 100%705-200-237-MN0 237 - Student Membership-U of MN Student Chapter $300 $0 $25 $275 92%730-200-100-MN0 100 - Postage - G&A838-200-100-MN0 100 - Printing & Production-G&A $1,200 $0 $1,897 ($697) -58%838-200-183-MN0 183 - Printing & Production-Summer Golf Event $300 $300 100%861-200-183-MN0 183 - Award & Door Prizes-Summer Golf Event $1,600 $0 $1,887 ($287) -18%861-200-231-MN0 231 - Award & Door Prizes-Chapter Awards/Recg Plaques $1,000 $0 $1,609 ($609) -61%863-200-100-MN0 100 - Scholarship to Non Students863-200-471-MN0 471 - Scholarship to NS - UUIS $1,000 $0 $445 $555 56%863-200-501-MN0 501 - Stipend NS-Young Mem/Hugo Erickson Award to Congr $1,500 $1,500 100%864-200-100-MN0 100 - Scholarship to Students-Educational Scholorships $15,000 $0 $15,000 $0 0%890-200-103-MN0 103 - Bank Service Charges - Finance $800 $68 $650 $151 19%898-200-100-MN0 100 - Misc Expenses - G&A $4,000 $64 $4,261 ($261) -7%898-200-182-MN0 182 - Misc Expenses - Spring Conf898-200-191-MN0 191 - Misc Expenses - Technical Tours $1,000 $1,000 100%899-200-100-MN0 899 - Sponsorship/Contr Educ Grants $2,000 $0 $2,000 $0 0%

TOTAL EXPENSES $129,800 $14,438 $124,660 $5,140 4%REVENUE OVER EXPENSES $0 $24,746 $13,178 ($13,178) 0%

2018ACTUAL

Assets

Current AssetsCash:101-200-000-MN0 Cash-MN Chapter $182,996Operating Investments:

101-800-000-MN0 Operating Investments-Merrill Lynch $568

Receivables (Net):121-000-000-MN0 Receivables (Net)Prepaid Expenses140-000-000-MN0 $656

Total Current Assets $184,220

Long-Term Investment Account 160-000-000-MN0 Long-Term Investments-Merrill Lynch $134,549

Total Assets $318,769

Liabilities

Accounts Payable (Net):201-001-000-MN0 Accounts Payable (Net) $0

Total Liabilities $0

Total Net Assets $318,769

Beginning of Year Net Assets

Unrestricted Funds:303-000-000-MN0 Unrestricted Funds $284,654

Total Unrestricted Funds $284,654Total Liabilities and Net Assets $284,654

Year to Date Change in Net Assets $34,114

Minnesota Chapter APWAStatement of Financial Position

For the Months Ending Thursday, May 31, 2018

2018ACTUAL

Assets

Current AssetsCash:

101-200-000-MN0 Cash-MN Chapter:101-200-000-MN0 Cash - MN Chapter $182,996

Total 101-200-000-MN0 Cash-MN Chapter $182,996Operating Investments:

101-800-000-MN0 Operating Investments-Merrill Lynch:101-800-000-MN0 Operating Investments-Merrill Lynch $568

Total 101-800-000-MN0 Operating Investments-Merrill Lynch $568Receivables (Net):121-000-000-MN0 Receivables (Net)Prepaid Expenses

140-000-000-MN0:140-000-000-MN0 Prepaid Expenses- - - $656

Total 140-000-000-MN0 $656Total Current Assets $184,220

Long-Term Investment Account

160-000-000-MN0 Long-Term Investments-Merrill Lynch:160-000-000-MN0 Long-Term Investments-Merrill Lynch $134,549

Total 160-000-000-MN0 Long-Term Investments-Merrill Lynch $134,549

Total Assets $318,769

Liabilities

Accounts Payable (Net):

201-001-000-MN0 Accounts Payable (Net):201-001-000-MN0 Accounts Payable $0

Total 201-001-000-MN0 Accounts Payable (Net) $0Total Liabilities $0

Total Net Assets $318,769

Beginning of Year Net Assets

Unrestricted Funds:

303-000-000-MN0 Unrestricted Funds:303-000-000-MN0 Unrestricted Net Assets $284,654

Minnesota Chapter APWAStatement of Financial Position

For the Months Ending Thursday, May 31, 2018

2018ACTUAL

Total 303-000-000-MN0 Unrestricted Funds $284,654Total Unrestricted Funds $284,654Total Liabilities and Net Assets $284,654

Year to Date Change in Net Assets $34,114

Minnesota Chapter APWAStatement of Financial Position

For the Months Ending Thursday, May 31, 2018

Minnesota Chapter APWAStatement of Activities

Month/Year to Date Ending Thursday, May 31, 2018

ANNUAL May 2018 Y-T-D 2018 PERCENTACCOUNT # DESCRIPTION BUDGET ACTUAL ACTUAL BUDGET BALANCE AVAILABLE

REVENUE

405-200-191-MN0 191 - Registration Fees Tech Tours $500 $500 100%405-200-471-MN0 471 - Registration Fees UUIS $14,000 $0 $19,125 ($5,125) -37%435-200-230-MN0 230 - Membership Dues, Chapter $40,300 $15,332 $46,208 ($5,908) -15%465-200-100-MN0 100 - Miscellaneous $1,000 $0 $2,031 ($1,031) -103%480-200-501-MN0 501 - Exp Reimbursement-Chapter Dinner $2,400 $0 $2,040 $360 15%490-200-100-MN0 100 - Sponsorship Fees, Events $18,000 $6,800 $25,800 ($7,800) -43%491-200-230-MN0 230 - Membership Rebates from National $7,000 $5,302 $12,573 ($5,573) -80%491-200-232-MN0 232 - Membership Rebates -Chapter Leadership Training $0 $500 ($500) 0%491-200-235-MN0 235 - Delgate Stipend from National $600 $0 $500 $100 17%492-200-182-MN0 182 - Royalties Spring Conference $10,000 $0 $9,076 $924 9%492-200-184-MN0 184 - Royalties Fall Conference $36,000 $1,020 $48,438 ($12,438) -35%

TOTAL REVENUE $129,800 $28,454 $166,292 ($36,492) -28%

EXPENSES

552-200-232-MN0 232 - Board/Delegate Travel, Chapter Officer Mileage $1,500 $0 $758 $742 49%552-200-235-MN0 235 - Board/Delgate Travel, HOD $1,100 $0 $1,011 $89 8%552-200-501-MN0 501 - Board/Delgate Travel, President to Congress553-200-501-MN0 501 - Board Travel $3,000 $0 $320 $2,680 89%575-200-103-MN0 103 - Insurance600-200-108-MN0 108 - Facility Cost C/SC Fees Website Mgmt $1,000 $65 $683 $317 32%600-200-188-MN0 188 - Facility Costs-State Fair/STEM Day $400 $400 100%615-200-100-MN0 100 - Food & Bev-G&A $2,080 $122 $251 $1,829 88%615-200-121-MN0 121 - Food & Bev-Board Orientation/YE Recpt $1,000 $0 $799 $201 20%615-200-136-MN0 136 - Food & Bev-Membership Committee $1,700 $0 $707 $993 58%615-200-137-MN0 137 - Food & Bev-Communications Committee $600 $0 $241 $359 60%615-200-139-MN0 139 - Food & Bev-Audit Committee $100 $100 100%615-200-145-MN0 145 - Food & Bev-Awards Committee $250 $0 $71 $179 72%615-200-146-MN0 146 - Food & Bev-Education & Training Committee $900 $109 $848 $52 6%615-200-147-MN0 147 - Food & Bev-Environmental Committee $500 $0 $445 $55 11%615-200-148-MN0 148 - Food & Bev-Executive Committee $2,000 $103 $2,272 ($272) -14%615-200-149-MN0 149 - Food & Bev-Planning Committee $600 $600 100%615-200-237-MN0 237 - Food & Bev - U of MN Student Chapter $2,000 $0 $866 $1,134 57%615-200-350-MN0 350 - Food & Bev - Young Prof $1,500 $318 $1,676 ($176) -12%615-200-471-MN0 471 - Food & Bev-UUCIS615-200-501-MN0 501 - Food & Bev-Chapter Dinner at Congress $7,000 $0 $7,105 ($105) -1%615-200-711-MN0 711 - Food & Bev-Public Awareness $1,000 ($53) $208 $792 79%670-200-100-MN0 100 - C/SC Fees - Sponsor Signage $70 $70 100%670-200-103-MN0 103 - C/SC Fees-Bookkeeper/Scan Doc $6,000 $0 $3,000 $3,000 50%670-200-108-MN0 108 - C/SC Fees-Website Mgmt $2,000 $0 $575 $1,425 71%670-200-192-MN0 192 - C/SC Fees-Education Events/Misc $6,000 $6,000 100%670-200-230-MN0 230 - C/SC Fees - Chapter Services $40,000 $5,764 $64,877 ($24,877) -62%670-200-471-MN0 471 - C/SC Fees-UUIS $15,000 $0 $15,000 $0 0%670-200-601-MN0 601 - C/SC Fees-Chalkline/Comm $1,500 $1,500 100%675-200-148-MN0 148 - Committee Facilitation-Executive $800 $800 100%700-200-100-MN0 100 - Office Supplies - G&A $300 $489 $2,092 ($1,792) -597%700-200-471-MN0 471 - Office Supplies - UUCIS $200 $200 100%705-200-237-MN0 237 - Student Membership-U of MN Student Chapter $300 $50 $75 $225 75%730-200-100-MN0 100 - Postage - G&A838-200-100-MN0 100 - Printing & Production-G&A $1,200 $0 $1,897 ($697) -58%838-200-183-MN0 183 - Printing & Production-Summer Golf Event $300 $300 100%861-200-183-MN0 183 - Award & Door Prizes-Summer Golf Event $1,600 $0 $1,887 ($287) -18%861-200-231-MN0 231 - Award & Door Prizes-Chapter Awards/Recg Plaques $1,000 $0 $1,609 ($609) -61%863-200-100-MN0 100 - Scholarship to Non Students863-200-471-MN0 471 - Scholarship to NS - UUIS $1,000 $145 $590 $410 41%863-200-501-MN0 501 - Stipend NS-Young Mem/Hugo Erickson Award to $1,500 $1,500 100%864-200-100-MN0 100 - Scholarship to Students-Educational Scholorships $15,000 $0 $15,000 $0 0%890-200-103-MN0 103 - Bank Service Charges - Finance $800 $68 $717 $83 10%898-200-100-MN0 100 - Misc Expenses - G&A $4,000 $337 $4,598 ($598) -15%898-200-182-MN0 182 - Misc Expenses - Spring Conf898-200-191-MN0 191 - Misc Expenses - Technical Tours $1,000 $1,000 100%899-200-100-MN0 899 - Sponsorship/Contr Educ Grants $2,000 $0 $2,000 $0 0%

TOTAL EXPENSES $129,800 $7,518 $132,177 ($2,377) -2%REVENUE OVER EXPENSES $0 $20,936 $34,114 ($34,114) 0%

II.A.3

APWA- Minnesota ChapterBudget: JULY 1, 2018 - JUNE 30, 2019 (DRAFT)

2014 2015 2016 7/1/17-6/30/18 7/1/18-6/30/19Account Program Revenue/Expense Account Program Description Actual Actual Actual Estimated Budget

REVENUES:400-200-103-MN0 103 Unrealized Gains (Losses) Finance - from National ($2,408) $1,375 $5,065 $0 $0405-200-191-MN0 191 Registration Fees Technical Tours ($915) ($40) $1,462 $0 $500405-200-192-MN0 192 Registration Fees Education Events/ MISC. $0 $0 $0 $0405-200-471-MN0 471 Registration Fees Underground Utility Inspection School ($21,128) ($14,070) $14,843 $19,125 $14,000435-200-230-MN0 230 Membership Dues Chapter Services ($38,066) ($40,333) $46,115 $46,208 $46,000465-200-100-MN0 100 Miscellaneous General & Administrative ($9,426) ($10,850) ($896) $2,031 $2,000480-200-501-MN0 501 Expense Reimbursement Congress Chapter Dinner ($6,080) ($2,555) $5,250 $2,040 $5,000490-200-100-MN0 100 Sponsorship Fees Event Sponsorships ($19,750) ($16,692) $17,594 $25,800 $25,000491-200-230-MN0 230 Chapter Rebate Income Membership Rebates from National ($8,610) ($11,556) $0 $12,573 $12,000491-200-232-MN0 232 Chapter Rebate Income Chapter Leader Stipend from National ($1,000) $0 $500 $0491-200-235-MN0 235 Chapter Rebate Income Delegate stipend from National ($1,100) ($500) $1,000 $500 $500492-200-182-MN0 182 Royalties Spring conference ($10,492) ($6,165) $11,583 $9,076 $9,000492-200-184-MN0 184 Royalties Fall conference ($29,034) ($38,118) $32,498 $48,438 $30,000499-200-103-MN0 103 Contributions from Reserves Finance $2 $1 $16,870

TOTAL REVENUE ($147,007) ($140,504) $134,514 $166,292 $160,870

EXPENSES:

552-200-232-MN0 232 Board/Delegate Travel Chapter Leadership Training $0 $1,370 $1,651 $758 $1,500552-200-235-MN0 235 Board/Delegate Travel HOD: Delegate and Alternate Travel $1,821 $813 $1,047 $1,011 $1,500552-200-501-MNO 501 Board Travel Board/President to PWX $1,500553-200-501-MNO 501 Board Travel Committee Chair, YP, HGE to PWX $1,921 $3,348 $3,099 $320 $3,000575-200-103-MN0 103 Insurance General & Administrative $0 $0 $0 $0 $0600-200-108-MNO 108 Facility Costs C/SC Fees Web site Annual hosting fees $1,096 $750 $1,000600-200-188-MN0 188 Facility Costs STEM State Fair / Fall Maint Expo $479 $392 $55 $0 $1,600615-200-100-MN0 100 Food & Beverage General & Administrative $532 $709 $686 $251 $800615-200-121-MN0 121 Food & Beverage Board Orientation/ YE Reception $1,094 $991 $35 $799 $1,000615-200-136-MN0 136 Food & Beverage Membership Committee $2,059 $1,206 $1,699 $900 $1,100615-200-137-MN0 137 Food & Beverage Communications Committee $784 $812 $194 $350 $400615-200-139-MN0 139 Food & Beverage Audit Committee $58 $0 $82 $0 $100615-200-145-MN0 145 Food & Beverage Awards Committee $27 $0 $0 $71 $150615-200-146-MN0 146 Food & Beverage Education & Training Committee $611 $813 $946 $1,000 $1,000615-200-147-MN0 147 Food & Beverage Environmental Committee $502 $310 $417 $550 $550615-200-148-MN0 148 Food & Beverage Executive Committee $1,734 $2,173 $1,813 $2,550 $2,500615-200-149-MN0 149 Food & Beverage Conference Planning Committee $578 $0 $0 $0 $600615-200-237-MNO 237 Food & Beverage U of MN Student Chapter $962 $373 $3,224 $866 $1,000615-200-350-MNO 350 Food & Beverage Young Professionals $0 $536 $697 $1,676 $1,500615-200-471-MN0 471 Food & Beverage UUCIS $0 $0 $0 $0 $0615-200-501-MNO 501 Food & Beverage Chapter Dinner at Congress $9,430 $5,292 $13,885 $7,105 $9,100615-200-711-MN0 711 Food & Beverage Public Awareness $361 $307 $198 $208 $500670-200-100-MN0 100 Consultants/Subcontractors Fees Sponsor Signage $0 $0 $69 $0 $70670-200-103-MN0 103 Consultants/Subcontractors Fees Accountant - National $6,444 $6,000 $3,000 $3,000 $3,000670-200-150-MN0 150 Consultants/Subcontractor Fees MN 2050 Documentary and Misc $0 $0670-200-108-MN0 108 Consultants/Subcontractors Fees Website Management $1,305 $1,591 $6,891 $700 $1,500670-200-192-MN0 192 Consultants/Subcontractors Fees Education Events $2,289 $0 $0 $0 $0670-200-230-MN0 230 Consultants/Subcontractors Fees Chapter Services $27,851 $32,986 $49,631 $70,000 $70,000670-200-471-MN0 471 Consultants/Subcontractors Fees UUCIS $11,000 $12,000 $14,000 $15,000 $16,000670-200-601-MN0 601 Consultants/Subcontractors Fees Web editor $13,291 $1,294 $3,470 $0 $1,500

June 5, 2018

II.B

675-200-148-MN0 148 Speakers & Trainers Fees Executive Committee $750 $0 $0 $0 $800700-200-100-MNO 100 Office Supplies General & Administrative $0 $345 $236 $2,092 $500700-200-471-MN0 471 Office Supplies UUCIS $0 $0 $0 $200705-200-237-MNO 237 Student Memberships U of MN Student Chapter $395 $646 $25 $75 $200838-200-100-MN0 100 Printing & Production General & Administrative $585 $1,425 $5,020 $1,897 $1,500838-200-183-MN0 183 Printing & Production Summer Golf Event $260 $320 $284 $0 $300861-200-183-MN0 183 Award & Door Prizes Summer Golf Event $1,800 $1,600 $1,600 $1,887 $1,600861-200-231-MN0 231 Award & Door Prizes Chapter Awards/ Recognition plaques $440 $503 $378 $1,609 $1,000863-200-100-MNO 100 Scholarship to Non Students Cert. Pub. Fleet Prof. Scholarships $1,150 $0 $0 $1,500863-200-471-MN0 471 Scholarship to Non Students 2 UUCIS Scholarships (CPII exam) $985 $1,190 $145 $590 $1,000863-200-501-MN0 501 Scholarship to Non Students Emerging Leaders Academy $1,500 $0 $0 $0 $1,500864-200-100-MN0 100 Scholarships to Students Educational Scholarships $12,500 $12,500 $15,000 $15,000 $20,000890-200-103-MN0 103 Bank Service Charges Finance $1,277 $834 $717 $800 $800898-200-100-MN0 100 Miscellaneous Expenses General & Administrative $3,155 $7,482 $4,055 $5,000 $5,000898-200-191-MN0 191 Misc Expense - Technical Tours $50 $0 $1,694 $0 $500899-200-100-MNO 100 Sponsorships/Contributions Educational Grants $250 $2,000 $2,000900-200-103-MN0 103 ML Investment Transfers Finance $1 $0

Adjustment to balance with Ntl ($2) ($1) $2,000TOTAL EXPENDITURES $109,981 $100,409 $137,038 $140,815 $160,870

2014 2015 2016 1/1/17-6/30/17 7/1/18-6/30/19Budget Budget Budget Budget Budget

Net Surplus (Deficit) $37,026 $40,095 ($2,524) $25,477 $0

Net Assets, Beginning of Year $208,040 $245,066 $277,470 $284,654 $293,261Plus Net Surplus (Minus Net Deficits) $37,026 $40,095 ($2,524) $25,477 $0Carry Forward to Next Year $16,870National adjustment - balance books $7,691Net Assets, End of Year $245,066 $277,470 $274,946 $293,261 $293,261

MEMORANDUM

07 JUNE, 2018

TO: KRISTIN ASHER

FROM: SCOTT BARSUHN

RE: MN 2050 / APWA - ADVOCACY FOR INFRASTRUCTURE COMMUNICATION PLAN BUDGET

MN 2050: Everybody’s Minnesota

The people of Minnesota have a general sense that infrastructure investment has lagged. Our state is unique in

that the failure of the 35W bridge is a painful and pivotal memory, commemorated on news reports each year.

But no one has put a plan into place to tap Minnesotans’ shared commitment to infrastructure investment or

leveraged the outrage over that event to make positive and long-lasting change.

A coordinated effort and communication plan among APWA-MN members can influence – inspire – sway –

mobilize – and ignite Minnesota’s diverse population.

Participants / Sponsors

- APWA-MN

- Other public works professionals across the state

Audience / Stakeholders

- General public, including adults, students, and children

- Legislators

- Community leaders (including rural leaders)

- Individual cities and municipalities

Goals

- Harness the power of people who already value infrastructure investment and engage the public to be advocates

- Educate the people who don’t yet prioritize the need for infrastructure spending

- Persuade those people who were opposed to expenditure

- Create a groundswell of demand

- Move legislators to action (by generating excitement and expectations)

- Educate/inform

Drivers—private vehicles, transit, and freight

MTC

Business owners

Farmers

Parents and grandparents

Teachers and students – elementary, middle, high schools

Universities (engineering, journalism, etc.)

Trade schools

continued —

BARSUHN 527 MARQUETTE AVENUESUITE 1300MINNEAPOLIS, MINNESOTA 55402

612-339-2146

barsuhn.com

III

- Make infrastructure a conversation in diverse media (including social media)

- Develop strategies and a campaign that is creative, eye-catching, and irresistible

- Tap into networks of stakeholders (who can involve their contacts in the work)

Messages

- Importance and urgency of investment now and over time

- The consequences of inaction

- Quality of life is tied to healthy infrastructure

- We all benefit

- History of infrastructure development in MN (“it’s time”)

- Infrastructure renewal brings jobs to our state (during construction/repair and after)

Tone

- Nonpolitical and nonpartisan

- State proud

- Inclusive (speak to diverse audiences)

- Warm and conversational

- Exciting, positive, fun

- Transparent and authentic

Engagement Tools & Strategies

Public: Adults

- Stories (How are lives positively/negatively affected by our state’s infrastructure?)

- Increase followers: Instagram, Linkedin, Twitter, Facebook

- Postcards alerting advocates to upcoming deadlines, opportunities to encourage legislators

- Articles (Linkedin, etc.) for sharing (involve APWA-MN members)

- Neighborhood events

- Involve community leaders

- Reach out to neighborhood block clubs

- Create an online quiz for Facebook (“How important is state infrastructure in your life?”)

- Post photos of local disasters or improvements for sharing (Facebook, Instagram, Twitter)

- Originate online petitions or calling campaigns that can be used to communicate with legislators

- Campaign pins (encourage solidarity among stakeholders)

- State Fair booth/activities

- Pop up booths at local events, fairs, etc.

- Sponsorship of events

- Podcasts

- Blogs

Public: Children/Students

- Mascot

- Presentations in schools

- Partnership experiences between students and APWA-MN or other public works offices

continued —

BARSUHNMEMORANDUM / 07 JUNE, 2018

MN 2050 / APWA - ADVOCACY FOR INFRASTRUCTURE COMMUNICATION / PAGE 2

- Opportunities for high school and university students to apply their unique gifts to the problem of

communicating Minnesota’s infrastructure opportunity. Engage them in sharing their concerns with

their networks.

- Children’s picture book (ebook or printed)

- Children’s coloring book or pages

- Teaching curriculum

- Animated short (also appealing to adults) for multiple use: fairs, online, in-schools

Legislators

- White papers

- Printed brochures

- Email letters forms from constituents

Measurable Outcome

- By 2050, move Minnesota from a D to a B average on report card

Next Steps (by August)

- 1 page infographic for officials and the public

- Completed communication plan ready for rollout of the campaign and individual projects

Communication Plan Budget Range (estimated): $13,000 - $18,000

This plan would communicate and demonstrate, with examples, the goals, messages, tone, tools and

strategies outlined in this memorandum. A percentage of the actual creative messaging that would be needed

for campaign implementation would be included. Actual implementation (production design of final, individual

projects, copywriting, printing, programming, fabrication, etc., would be additional, but can meet overall

budget goals. Campaign budget goals could be set during this planning phase.

Individual sheet infographic (use and scope to be determined, estimated): $2000 - $2500

Thank you. Happy to discuss details, make adjustments, fill in blanks, and keep the conversation going!

BARSUHNMEMORANDUM / 07 JUNE, 2018

MN 2050 / APWA - ADVOCACY FOR INFRASTRUCTURE COMMUNICATION / PAGE 3

1

APWA-MN Executive Committee Officers Conference Call Minutes

Friday, March 9, 2018

Attendees Kristin Asher, President Russ Matthys, Secretary/Treasurer Chris Petree, Past President Jeannine Clancy, Delegate Lee Gustafson, Deputy Treasurer Pat Schutrop, Chapter Assistant

Absent: Amy Grothaus, Vice President

Conference call convened at 8:32 a.m.

1. Feb. 9, 2018 Officers Conference Call Minutes (Asher)The minutes of the Feb. 9, 2018 officers conference call were received as presented. As follow-up tothe minutes, Kristin talked to Sarah Lloyd about how recognition is handled for life members. Sarahsaid the life members are recognized by calling them to the front during the Awards portion of theFall Conference. APWA sends the pins directly to the life members.

2. Financial Statements (Matthys/Gustafson)a. Account Details

Lee reminded Russ to review the account details in preparation for his report to theExecutive Committee at each meeting confirming the details are accurate.

b. Chapter Statements

For months ending: February 28, 2018

Financial Statements ($15,231.00)

Merrill Lynch $154,206.17

The Chapter has about $10,000 in revenue coming in that will show on the next financial statement. The 2018 sponsorship program generally begins in late March and revenues from that campaign will start coming in by April/May.

Lee also noted not all Fall Conference royalties have been received yet. The first amount received was about $18,000 and the outstanding amount is only about $2,000. Kristin thought Jupe Hale would give an update at the March 14 Executive Committee meeting regarding the U of M staffing changes and tasks that affect the revenues.

The officers agreed it would be beneficial to have a clear understanding of the overall services provided by the U of M. Jeannine suggested talking through the Chapter revenue expectations for the spring and fall conferences with Jupe.

Lee also noted the royalties from the 2018 Spring Conference will appear about when the new budget cycle starts.

V.A

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ACTION: Kristin will follow up with Jupe about services provided by the U of M and ask him to give a summary at the March 14 meeting.

3. Accounting Subcommittee Update (Grothaus)

Chris and Pat had a conference call with APWA financial staff, Justina Cox and Christina Carter on Friday, March 2. They learned that National decided not to include all the Region VI chapters in the new accounting pilot program but have three chapters testing the software. However, the testing chapters have not started using the software. During the conversation, it was also learned that all chapters will be required to use the new software. Once National gets feedback from the test group, they will make a report to the Board of Directors at PWX this summer, with the goal to get approval to roll out the software to a few of the chapters by December 2018. Minnesota is included in that rollout group. The officers are skeptical the December rollout will occur as projected. The Executive Committee approved a motion to open an account at Wings Financial and close out the account with Hiway Credit Union. Since that time, the subcommittee met with Wings and learned at that meeting that the Chapter is too large and Wings does not have the staff needed to oversee the account. Lee made a preliminary call to Wells Fargo to see if they would be able to service the Chapter’s account and was told they could. The thought was to get the information confirmed so that Amy or Russ could present a motion to the Executive Committee on April 11 requesting approval to open the account with Wells Fargo. Lee recommends Jeannine get in touch with Scott Grayson to get clarity as to the software rollout to help the Chapter decide next steps. Jeannine will talk to Scott first and then request a conference call with Lee, Russ, Amy, Kristin, Chris, Jeannine and Pat. The plan was to discontinue accounting services with National by June 1 and all agree that should not change. The officers would like this resolved prior to the Spring Conference. ACTION: Jeannine talk to Scott first and tell him the group wants to discuss the chapter financial services. Pat will then coordinate a meeting that includes National, Lee, Amy, Kristin, Chris, Jeannine, Russ and Pat. The group will have agenda topics ready when the call is scheduled. POST MEETING ACTION: Scott asked to have Mary Knollmeyer, APWA Director of Finances, as the representative for APWA and Pat will coordinate the meeting with her and the group.

4. Strategic Plan (Asher) Kristin asked for comments from the officers regarding the tracking document attached to the Strategic Plan. Instead of discussing the plan at all Executive Committee meetings, Kristin proposes three check-in dates for discussion at Executive Committee meetings: June 13, September 12, and December 6. Russ suggested adding a #5, under Goal #1, “Partner with peer professional organizations and STEM-support organizations to fully utilize shared resources.” Russ is having conversations with AWWA and developing relationships with other organizations for the purpose of sharing resources. Jeannine added MCES has hired a communications consultant to develop wastewater infrastructure education material that she is willing to share with APWA once it is completed. Kristin said Beth Engum volunteered to help coordinate the strategic plan by connecting and supporting the champions assigned to each task. Kristin would like Beth to give the Strategic Plan updates at the check-in meetings. ACTION: Russ will forward the content he wants added to Goal #1 to Kristin. ACTION: Kristin will create a one-page document that includes the goals and outcomes listing only the bulleted items, so it can be put on the website.

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5. Diversity Grant (Asher) The Diversity Committee received one application from the University of St. Thomas (UST) for the Diversity Grant. Kristin pointed out the UST application states the students receiving the award will work closely with faculty and be engaged in local APWA programs and activities as well as help establish an APWA student chapter at UST. The Diversity Committee will be asking for approval of the applicant at the March 14 Executive Committee meeting. Lee reminded the officers the diversity grant process must be open and inclusive with a definitive scoring system for processing the grants, like the scholarship program.

6. MN2050 White Paper (Asher) Kristin, Russ and Amy attended the MN2050 partner meeting. MN2050 has written a White Paper and is asking the Chapter to approve it. The white paper is a call to action for its partners and the local industry to start advocating for infrastructure improvements. MN2050 is looking for comments and Kristin has some specific recommendations to forward to the group. They also want to have a one-page paper to distribute to legislators. The officers agreed sending the document to a communications expert would be beneficial. ACTION: Kristin will draft her comments and send out to the officers before sending to the MN2050.

7. Government Affairs Committee Update (Petree) The first committee meeting took place last week. The group thought it would be beneficial to meet with the League of Minnesota Cities and Metro Cities. Steve contacted them and they agreed to meet with the committee. Zach talked to the CEAM legislative group and they are also in favor of meeting with the committee. A next meeting is scheduled in April for follow up. The committee discussed in general terms what the charge of the committee will be but looking for more clarity after the meetings with LMC, Metro Cities and the CEAM legislative group. ACTION: Include the Government Affairs Committee update on the Spring Conference agenda.

8. Review Task List (Asher)* a. March

1) Chapter liaisons to National committees (Asher) - COMPLETED 2) Review Chapter bylaws for compliance (Matthys) 3) Summary of Chapter accomplishments for 2016 for website (Matthys) –

COMPLETED 4) Poll committees for input for new budget cycle (Matthys)

b. April

1) Meet with Secretary/Treasurer, Vice President, Chapter Delegate, Deputy Treasurer and Past President to prepare 2018-19 budget (Asher)

2) Work with Volunteer Coordinator to schedule new members’ meet and greet (Matthys)

9. Next Executive Committee Meeting: March 14, 2018 (Asher)

• Civil Engineering Day, April 28 (Matthys)

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10. Civil Engineering Day at the Science Museum, April 28 (Matthys) The Public Awareness Committee (PAC) will request the Executive Committee to consider participating in the event by becoming a 2nd level sponsor in the amount of $2,500. That includes 25 passes for the day. The PAC will be looking for about eight volunteers for the event. Russ asked what the officers thought about purchasing volunteer shirts like what was purchased for the PWX. He thinks it would be good for the volunteers have some identifier with APWA. The PAC will also want to purchase pens/pencils, and color books for the event. Should the group order through National or a separate vendor? Kristin recommended purchasing the trinkets where ever the best value is. Sue Mason purchased the PWX shirts. The officers are in favor of the volunteers wearing APWA shirts, but recommend the volunteers purchase the shirts on their own. ACTION: Russ will contact Sue Mason about where she purchased the shirts.

11. Upcoming Website Articles* a. March

1) Feed My Starving Children (Membership Committee) 2) Student Chapter article (Lauren Hagen) 3) Member Spotlight 4) Young Professional Spotlight (Eric Seaburg)

b. April

1) National Public Works Week Forecasting Article (Lydia Ener) 2) Feed My Starving Children Recap (Membership Committee) 3) Conference Committee and Directors report (Jupe Hale/Amy Grothaus) 4) Idea Center - Innovation and Technology (Lydia Ener) 5) Earth Day Environmental Services Event (Michael Thompson)

Social Media Send social media content to Lydia Ener at socialmedia@apwa-mn.org email.

12. Other

• 2018 Sponsorship Program. The officers briefly discussed the 2018 sponsor program. The Membership & Special Events Committee coordinates the program but is waiting for direction from the Executive Committee. ACTION: Kristin will reach out to Jason Sprague and Nick Egger about the sponsorship program in preparation for discussion at the March 14 Executive Committee meeting. ACTION: Pat will add it to the Executive Committee meeting agenda.

• Transportation Day at the Capitol. Kristin, Lydia Ener, Tom Eggum and Zach Johnson represented the Chapter at the event. Kristin said the Chapter needs to reach out to Representative Rick Nolan and invite him to the Spring Conference to give a short update. He lives in Nisswa. She thinks it is beneficial for the Chapter to continue to participate in future events.

13. Adjourn

The conference call adjourned at 9:44 a.m.

1

APWA-MN Executive Committee Officers Conference Call Minutes

Friday, April 13, 2018

Attendees Kristin Asher, President Amy Grothaus, Vice President Russ Matthys, Secretary/Treasurer Chris Petree, Past President Jeannine Clancy, Delegate Lee Gustafson, Deputy Treasurer Pat Schutrop, Chapter Assistant Conference call convened at 8:31 a.m. 1. March 9, 2018 Officers Conference Call Minutes (Asher)

No comments. Minutes were accepted as presented.

2. Financial Statements (Matthys/Gustafson) No financial statements presented. The March 31, 2018 financials were approved at the April 11, 2018 Executive Committee meeting.

3. Accounting Subcommittee Update (Grothaus)

Chris sent an email to APWA letting them know the Chapter would like APWA to continue processing the Chapter’s accounting for now. Lee noted changes were made to the Chapter Admin contract increasing the monthly base amount and adding a base for accounting services to reflect the new accounting responsibilities added to her role. Normally, anything over the base amounts are billed as special projects. However, this last month’s invoice was below her monthly base and Lee modified her timesheet to reflect the credit owed to the Chapter. The timesheet will carry forward the credit to the Chapter and applied to the next month. Going forward regarding the accounting process, Pat is essentially doing a lot of the day-to-day work that Lee has been doing. She sends coded receipts, invoices, etc. to Lee and he sends on to National. Chapter members have been copying both Lee and Pat to process receipts. ACTION: Kristin will formally announce to the Executive Committee to copy both Lee and Pat when submitting receipts for reimbursement.

4. Chapter Bylaws (Matthys) Russ reviewed the bylaws and had the following questions and recommended amendments:

• Article I, Section 1 – “…The territory included within the jurisdiction of this Chapter shall be within the boundaries of the State of Minnesota.” Discussion: The Chapter does have members from neighboring states and the bylaws include language allowing members from other areas to select the chapter they want to be a member of, but they cannot be a member of more than one. ACTION: Officers agreed with the change.

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• Article II, Section 1 – “The mission of the Minnesota Chapter is to advance the theory and practice of the design, construction, maintenance, administration and operation of public works facilities and services while facilitating public advocacy, enabling a viable workforce, and advocating for public works safety.” Discussion: Clancy is supportive of the advocacy addition but recommended finding out what APWA’s mission statement says and how it lines up with the suggested language. Kristin favors the addition. ACTION: Russ will check with APWA first before recommending the amendment.

• Article V, Section 1 – Where does the Deputy Treasurer fit? Discussion: Lee said the Deputy Treasurer is not a voting member. The position is to provide a supportive and consistent role to the Executive Committee with a three-year term with the possibility of being reappointed for one additional term. Lee has not formally been reappointed for another term. ACTION: Add Deputy Treasurer term to the June 13 Executive Committee meeting agenda.

• Article VI, Section 7 - Why do we have 5 directors elected in odd years and only 3 in even years? Is there any reason to balance out 4 and 4? Discussion: Clancy suggested leaving the terms as is to avoid asking one of the directors to serve an extra year and making the decision as to which director that would be. ACTION: No change.

• Article VII, Section 1 - Should we list additional committees? Discussion. The Audit and Nominating committees are required by APWA’s bylaws to be appointed. Other committees are established at the discretion of the chapters. ACTION: No change.

• Article XIV, Section 1 – “The Nominating Committee shall report the names of its nominees for each office standing election to the Executive Committee by September 15 or a minimum of 60 days prior to the date of the election or distribution of ballots by the Executive Committee.” – Are we meeting this requirement with our recent past practice? Discussion: Annually, the Nominating Committee meets by August 1 to determine nominees and report the slate of nominees to the Executive Committee by its September meeting. ACTION: The election timeline is noted on the Task List and the officers will continue to be cognizant of the timing to comply with the bylaws.

• Lee will recommend additional amendments to the bylaws to reflect the Chapter’s financial practices including some of the language in APWA’s rules governing chapters and updating the secretary/treasurer description of duties to reflect the position oversees may of the Chapter Assistant duties. He recommends adding a new Article V – Financial Management and renumber remaining articles. ACTION: Lee and Russ will work on drafting the amendments.

5. 2022 and 2023 Snow Conference (Petree)

Minneapolis is being considered for the 2022 Snow Conference. National did not think another site visit was necessary. ACTION: Chris will continue to keep the officers informed as information is received.

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6. 2018 PWX APWA National Equipment Roadeo APWA is again promoting its PWX National Equipment Roadeo for 2018 and Pat asked if the officers wanted to include the information in the upcoming Latest News. Last year, was the first time APWA included the equipment roadeo in its PWX program and encouraged Chapters to participate by paying the entrance free for chapter operators. This year, APWA is not offering that same opportunity. ACTION: Include the PWX National Equipment Roadeo as an upcoming event in the Latest News.

7. Review Task List (Asher)* a. April

1) Meet with Secretary/Treasurer, Vice President, Chapter Delegate, Deputy Treasurer and Past President to prepare 2018-19 budget (Asher) ACTION: Lee, Russ and Pat will work on preparing the budget. Several comments have been received. Travel costs for the Delegate and Alternate Delegate need to be revisited. The budget for conferences will be proposed as it has been historically with no expectation on the Conference Planning Committee to go over or under spend the amount. Once the draft budget is prepared, it will be discussed with the Executive Committee. ACTION: When the Executive Committee discusses the budget, make a point to notify Jupe Hale so he can plan to attend the meeting if possible.

2) Work with Volunteer Coordinator to schedule new members’ meet and greet (Matthys) Russ and Beth Engum have planned the meet and greet lunch for April 27 at Pizza Luce in Roseville. ACTION: Send the October-December 2017 and January-April 2018 new members list to Russ.

b. May 1) Review and update, as necessary, annual contracts for services approval by

Executive Committee’s July meeting (Asher) 2) Attend Spring Conference and provide annual update (Asher) 3) Volunteer Coordinator update at Spring Conference (Asher to coordinate with Beth) 4) Attend Spring Conference and present financial report during General Business

meeting (Matthys)

8. Next Executive Committee Meeting: Spring Conference Business Meeting, May 10, 2018 (Asher)

• MN2050 update. Greg Stonehouse will be giving the update. At the April 11 Executive Committee meeting, Jeannine offered to help coordinate a meeting with the officers and MN2050 and asked if the officers would approve Pat helping set up the meeting in early June. More collaboration between the Chapter and MN2050 is needed to help MN2050 figure out what their next steps are and help them to effectively utilize what they have already done. ACTION: Pat will help set up the meeting with Jeannine.

• Remove the 2018-19 budget item. The budget will not be ready for review.

• Government Affairs Committee update – Steve Albrecht is unable to attend, Chris Petree will give the update.

• Public Awareness Committee update – Chuck Schwartz will not be attending the conference. Russ will give the update.

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9. Upcoming Website Articles* a. April

1) National Public Works Week Forecasting Article (Lydia Ener) 2) Feed My Starving Children Recap (Membership Committee) 3) Conference Committee and Directors report (Jupe Hale/Amy Grothaus) 4) Idea Center - Innovation and Technology (Lydia Ener) 5) Earth Day Environmental Services Event (Michael Thompson)

b. May

1) National Public Works Week (Lydia Ener) 2) Spring Conference write-up (Chad Isakson) 3) Sponsor article (Heidi Hamilton)

Social Media Send social media content to Lydia Ener at socialmedia@apwa-mn.org email.

10. Other

• National guests attending Spring Conference include Scott Grayson, Chuck Williams, Ron Calkins, and Mary Joyce Ivers. They are planning to arrive around 4 pm on Wednesday. Jeannine encouraged them to participate in the service activity. In the past, the Chapter treated spouses to the spa at Grand View. All agreed not to offer the spa to the spouses this year. ACTION: Pat will confirm with Kady Hagberg that APWA National guests are registered at the Lodge and let Jeannine know.

• Kristin forwarded an email received from Construction Specifications Institute (CSI) requesting permission to promote one of its events. ACTION: The officers agreed to not promote the event and Pat will inform the CSI contact.

11. Adjourn

The conference call adjourned at 9:27 a.m.

1

APWA-MN Executive Committee Officers Conference Call Minutes

Friday, May 4, 2018

Attendees Kristin Asher, President Amy Grothaus, Vice President Russ Matthys, Secretary/Treasurer Chris Petree, Past President Pat Schutrop, Chapter Assistant Absent: Jeannine Clancy, Delegate; Lee Gustafson, Deputy Treasurer Conference call convened at 8:42 a.m. (technical difficulties delayed the call) 1. April 13, 2018 Officers Conference Call Minutes (Asher)

No comments. Minutes were accepted as presented.

2. Financial Statements (Matthys/Gustafson) a. Account Details

No account details were received.

b. Financial Statements

For months ending: April 30, 2018

Chapter Financial Statements $13,178.00

Merrill Lynch $153,211.33

POST MEETING NOTE: Lee reported he will be making three additional deposits which will result in a surplus by the accounting year-end of June 30.

3. Deputy Treasurer Term of Office (Asher)

The Deputy Treasurer position is for a three-year term with the option of reappointment by the officers for one additional term. Lee has completed one term and has continued to serve his second three-year term unofficially. The officers ratified the reappointment of Lee as the Deputy Treasurer for another three-year term effective Jan. 1, 2018. ACTION: Pat will update the task list so that the appointment/reappointment of the Deputy Treasurer will occur at the December officers’ conference call prior to when term ends.

4. Accounting Subcommittee Update (Grothaus) Amy contacted with HiWay Credit Union to get information regarding what is necessary to close out the account. To close the account, the authorized signers for the account (Jeannine Clancy and Angela Popenhagen) will need to submit in writing a letter requesting the account be closed. The Chapter will be in a position to open a new account at US Bank once the Executive Committee approves the April 11, 2018 meeting minutes stating who the signers of the account will be. The US Bank requires a copy of the approved meeting minutes with a motion listing the signers of the account.

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ACTION: After the Executive Committee approves the April 11, 2018 meeting minutes, Pat will forward the approved minutes to the US Bank. ACTION: Pat will work with Amy in composing a letter for Jeannine and Angela to sign closing out the HiWay Credit Union account.

5. Chapter Credit Cards (Asher) In the past, new credit cards are requested from APWA annually. Since the Chapter is looking to open a bank account with US Bank, the officers decided to not request new credit cards from National and wait until the new account is set up with US Bank and request the cards through them. Currently, credit cards are held by Kristin and Chris in the amount of $5,000 each.

6. PWX Chapter Dinner (Grothaus) Amy has finalized details with Tom’s Town Distilling Co. The cost for the space, food, and drink tickets comes to $100 per person. The Chapter has a budget amount of about $7,500 for both the Chapter Dinner and the Awards Reception. If the Chapter subsidizes $5,000 to the total cost for the dinner, that would bring the cost per person to $50 for 50 people. Russ added, although the dinner is important for the members to celebrate together, his preference would be to put more money toward the awards recognition reception. Last year, members paid $40 for the Chapter Dinner. Chris recalls paying as high as $75 for the dinner in the past. It depends on the venue and location where the PWX is held. ACTION: Amy will work with Pat in gathering information and look at lowering the per person cost. Amy will have the cost finalized by the June 8 conference call.

7. Review Task List (Asher)* a. May

1) Review and update, as necessary, annual contracts for services approval by Executive Committee’s July meeting (Asher)

2) Attend Spring Conference and provide annual update (Asher) 3) Volunteer Coordinator update at Spring Conference (Asher to coordinate with Beth) 4) Attend Spring Conference and present financial report during General Business

meeting (Matthys) ACTION: Russ is planning to give the financial update.

b. June

1) Microsoft Office 365 Personal auto renews June 30, 2018. (Pat) 2) Coordinate PACE Award nomination with Awards Committee (Pat) 3) Register for PWX (Officers) 4) E&T submits scholarship award summary (June/July) 5) Emerging Leaders Academy (solicit applications late May/June) (Asher)

Kristin said APWA’s website already has up-to-date information on the ELA. ACTION: Since the information is updated, Kristin will proceed with soliciting Chapter members meeting the criteria to submit letters of interest.

6) PWX Chapter Dinner Invitation (Grothaus/Pat) 7) Notify YP PWX stipend recipient (June/July) (Grothaus)

No letters of interest have been received. The deadline is May 31. Jeannine mentioned she had someone in mind. ACTION: Amy will reach out to Jeannine to see if there is still interest.

8) Notify HGE award recipient of PWX stipend (June/July) (Grothaus) ACTION: Amy will notify Dave Hutton, 2017 HGE award recipient, a stipend is available for him to use if he chooses to use it.

9) Prepare article for website soliciting nominations 2019 director and secretary/treasurer positions to be received by August 1 (Petree)

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NOTE: Volunteer coordinator’s 2nd term ends 12/31/18.

8. Next Executive Committee Meeting: June 13, 2018 (Asher)

• Amended Bylaws discussion (Russ and Lee)

9. Upcoming Website Articles* a. May

1) National Public Works Week (Lydia Ener) 2) Spring Conference write-up (Chad Isakson) 3) Sponsor article (Heidi Hamilton)

b. June

1) Sponsor article (Nate Will) 2) President’s Message (Kristin) 3) Public Works Week Article and photos (Paul Coone)

Social Media Send social media content to Lydia Ener at socialmedia@apwa-mn.org email.

10. Other

• The new members lunch was a success with eight new members attending. The officers agreed it is worthwhile to continue planning new member meet and greets.

• The contract is now finalized with the University of Minnesota to facilitate the Public Works Certificate Program. APWA has reviewed the contract and their suggestions have been negotiated with the U of M. The Education & Training Committee will announce the program changes at the Spring Conference.

• Kristin received a box with miscellaneous items from APWA. It included a flash drive with instructions of what to do with the items.

• Russ is working with Lee to set up a budget meeting. Kristin added that Jupe Hale would like to participate in the budget discussion.

• The April 28th Civil Engineering Day at the Science Museum was a success. The intent was to buy trinkets from the APWA national website. Russ said the items they were interested in purchasing were $1.50 for members and $5 for non-members; however, they were not allowed to purchase more than one at $1.50 and the site wanted to charge them $5 for each additional item purchased. They ended up not purchasing from APWA and went through a different supplier. ACTION: Kristin suggested talking to national staff, perhaps talking to Scot Grayson at the Spring Conference.

• Public Works Week press release. Kristin asked the officers for feedback and Russ recommended a minor addition. ACTION: Kristin will work with Governor Dayton’s office. She will push the release out to members and mention it at the Spring Conference.

• The Public Awareness Committee is interested in getting some new banners for outreach. ACTION: Russ will talk about what they are thinking for banner design with Chuck Schwartz.

11. Adjourn

The conference call adjourned at 9:26 a.m.

Page 1

EXECUTIVE COMMITTEE MEETING April 11, 2018

MINUTES

In attendance: Kristin Asher, Jeannine Clancy, Dan Curley, Nick Egger, Beth Engum, Lydia Ener, Amy Grothaus, Lee Gustafson, Monica Heil, Dave Hutton, Alex Jordan, Emily Lueth, Russ Matthys, Richard McCoy, John Olson, Chris Petree, and Tim Plath

Guests: Tom Zabinski, President, Fall Expo; and Grant Reimer, Past President, Fall Expo

Pat Schutrop, Chapter Assistant and Recorder

CALL TO ORDER President Asher called the meeting to order at 12:16 p.m.

1. PRESIDENT’S REPORT (Kristin Asher)A. Spring Conference Business Meeting Agenda

The following items were added to the Spring Conference business meeting agenda:

• 2018-19 Budget – tentative

• Public Awareness Committee Update – the committee will highlight its outreach efforts. Either Russ Matthysor Chuck Schwartz will give the update.

• MN2050 Update – Greg Stonehouse will give the update.

B. 2022 or 2023 Snow Conference Minneapolis is on the short-list along with two other cities under consideration for the 2022 or 2023 Snow Conference.

C. National Public Works Week Governor Dayton has declared May 20-26 as Public Works Week. President Asher will prepare a news release for members to share with local communities. She will also let the Governor’s office know the Chapter is interested in participating in a state-level press release and will share the Chapter’s press release with them.

2. 2018-2020 STRATEGIC PLAN (Beth Engum)Beth Engum will be working through the committees in managing the tasks and developing the timelines. The first official check-in date is the June Executive Committee meeting. She will contact all the committees for tasks to add and discuss the tasksindividuals/committees have volunteered to take on.

3. SECRETARY/TREASURER’S REPORT (Russ Matthys, Secretary/Treasurer; and Lee Gustafson, Deputy Treasurer)A. Minutes from March 14, 2018 Executive Committee Meeting

MOVED by Chris Petree and seconded by Tim Plath to approve the minutes of the March 14, 2018 Executive Committee. Motion carried.

B. Financial Report (Gustafson) 1. Account Details

Nothing unusual to report.

V.B

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2. Financial Statements The balance shown on the financial statements does not include conference royalties which will show a positive balance of $18,000. Also noted is the sponsorship letters were sent out and sponsor commitments will be reflected in later statements.

For months ending: March 31, 2018

Financial Statements ($11,568.00)

Merrill Lynch $153,211.33

MOVED by Tom Curley and seconded by Nick Egger to approve the financial statements for months ending March 31, 2018. Motion carried.

4. VICE PRESIDENT’S REPORT (Amy Grothaus)

A. Financial Subcommittee Report 1. Authorize Account with US Bank, Authorize Account Signatories, and Proposed Bylaws Amendment

On March 23, 2018, the subcommittee had a conference call with APWA national finance staff to discuss the accounting software APWA is piloting. Once the software has been approved by APWA’s board, all chapters will be required to use it for accounting purposes. One of the primary reasons APWA developed the software is for timely IRS reporting. The software is a Microsoft-based product. APWA can tweak the software to meet particular needs of the chapters. It was learned that the Minnesota Chapter is on the schedule to get the software in December 2018. Deputy Treasurer Gustafson and the Chapter Assistant had a conference call with Kansas City Metro to discuss the software. Kansas City Metro is one of the chapters piloting the program called D365. They are continuing to use Quicken alongside the D365 because they are finding the software cumbersome to generate reports and reconcile reports. Kansas City Metro was scheduled to have a meeting with National staff to discuss some bugs in the software and were hoping that meeting would occur prior to the conference call. However, that meeting did not take place because National needed to make updates to D365 and those were not complete, and the meeting was postponed. Kansas City Metro did not promote the software but were optimistic it would work out once the bugs were fixed. They are willing to talk again once the updates are made and they have met with National staff. That call will most likely occur in June and they also thought they would have a better idea if the software will be ready to roll out in December. Gustafson recommends the Chapter continue to have National do the Chapter’s accounting for now until more is learned about how the software is working and if the December roll-out schedule will occur. In the meantime, the Chapter will need to close out the Hiway Credit Union account, authorize a new account with US Bank and link the PayPal account with the new US Bank account. To comply with National’s Rules for Governing Chapters, the Chapter will need to approve three signatories (President, Vice President and Secretary/Treasurer). APWA’s rules also state checks over $5,000 require two signatures. The Chapter Bylaws only require the Secretary/Treasurer sign all vouchers. This action will set in motion an amendment to the Bylaws to comply with National’s rules and to allow for flexibility. Past President Petree will communicate with APWA that the Chapter would like to have them continue to provide the accounting services to the Chapter for now. MOVED by Jeannine Clancy and seconded by Russ Matthys to authorize the Chapter President (Kristin Asher), Vice President (Amy Grothaus) and Secretary/Treasurer (Russ Matthys) to open an account with US Bank and recognized as approved signers on the account; close out Hiway Credit Union account and transfer any remaining monies to the US Bank account; and transfer PayPal account to the US Bank account. Motion carried. In addition to amending the bylaws to include the President and Vice President as authorized signers, the officers will review the bylaws in detail for additional amendments to be recommended later.

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5. PAST PRESIDENT’S REPORT (Chris Petree) A. Fall Expo

Last year, Grant Reimer, President of the Fall Expo, approached the chapter about helping to send two winners of the local Fall Expo Roadeo competition to the national winter roadeo in Colorado. The general consensus was that contributing to this opportunity would encourage maintenance folks to participate. Tom Zabinski, Fall Expo President, and Grant Reimer, Fall Expo Past President, attended today’s meeting to discuss the possibility of partnering with the Fall Expo again and contribute toward funding a local winner to attend the national winter roadeo. The national winter roadeo happens prior to the Fall Expo so the request is to help fund the 2018 winner to attend the 2019 National Snow Roadeo. It is a two-member team event and the Fall Expo committee is asking for support of one of those team members in the amount of $1,200 to be used for travel expenses, lodging, food, etc. The Executive Committee supports the idea and, in return for the contribution, asks for a report or a video of the competition to share with members. Russ Matthys added the Public Awareness Committee has talked about having a booth at the Fall Expo and Matthys will talk to Zabinski again before the Fall Expo registration opens. MOVED by Chris Petree and seconded by Jeannine Clancy to contribute $1,200 to the Fall Expo in support of sending one maintenance operator to the 2019 National Winter Roadeo matching Fall Expo’s $1,200 contribution; and adding a line item for $1,200 in the 2018-19 budget. Motion carried.

6. COUNCIL OF CHAPTERS REPORT (Jeannine Clancy) A. Delegate’s Report

• The April 2018 Talking Points have been received and will be forwarded to the Executive Committee.

• The Council of Chapters meet the day before the PWX and both Clancy and Petree will be attending.

B. History Committee (Dave Hutton, Chair; Jennifer Levitt, Vice Chair)

• The committee is working on quarterly articles. One of the articles ready to be published is about how airmail service was delivered in the 1920s and ‘30s.

• Historic community tidbits to share with the Chapter can be forwarded to the committee. 7. DIRECTOR/COMMITTEE CHAIR REPORTS

a. Director of Public Works/City Engineer Director: Nick Egger i. Membership Committee (Jason Sprague, Chair; Nick Egger, Co-chair)

• The Feed My Starving Children event on March 22 was well attended.

• St. Anthony Village Water Treatment Plant technical tour is scheduled for April 12. Egger will follow up with an article summarizing the event.

• Sponsorship letters were sent out on April 4. The committee will start following up in a few weeks.

b. Outstate Director: John Olson i. Outstate Committee (Reid Wronski, Chair)

• The committee is focusing on organizing a gathering in July.

ii. Awards Committee (Sarah Lloyd, Chair; Richard McCoy, Vice Chair)

• The committee is waiting for the results for the national award submittals. Historically, results are received sometime in April.

c. Vendor/Contractor Director: Heidi Hamilton

i. Communications Committee (Lydia Ener, Chair)

• The committee will meet on April 20 and focus on public works week. Communities can forward public works events to Ener for posting on Twitter. Ideas shared included the City of Eagan will have the largest traffic cone in the Twin Cities and the City of Richfield is hosting a Public Works Open House.

d. Manager/Engineer Director: Tim Plath

i. Education & Training (E&T) Committee (Monica Heil, Chair; Tim Plath, Vice Chair)

• The committee has been re-evaluating the Public Works Certificate Program. The University of Minnesota has submitted a proposal now acceptable to the committee and ready for approval by the Executive Committee. The U of M proposes to provide facilitation services for the program. The new certification program will be a

Page 4

150-hour noncredit-earning program (APWA requires 90 hours) with classes meeting weekly for three hours. Total cost of the program will be $3,200 and all classes will be held at the Continuing Education and Conference Center, U of M – St. Paul campus. The first course will be offered in Fall 2018. The committee proposes to make a formal announcement to the Chapter members at the Spring Conference and notify North Hennepin Community College at the end of the school year. Petree extended appreciation to Heil for working through the obstacles in getting the Public Works Certificate Program relocated and restructured. The contract has not been reviewed by APWA national staff and that needs to be completed before the contract is formally accepted. MOVED by Jeannine Clancy and seconded by Chris Petree to approve the University of Minnesota’s Conference Planning Services Agreement to provide facilitation services for the Public Works Certificate Program with the term of the agreement expiring on June 30, 2020; subject to review by APWA. Motion carried.

• UUCIS subcommittee started a curriculum evaluation of the UUCIS course with the goal to roll out updated curriculum for the 2019-2020 school year. The curriculum has not been updated since 2014.

• Fall Workshop planning continues with a good line up of interesting topics. The committee decided to rotate the writing workshop every other year and it will be offered in 2018.

e. Superintendent Director; Dan Curley

i. Environment & Sustainability Committee (Michael Thompson, Chair, Sherri Buss, Vice Chair)

• May 2 – first Adopt-a-Highway cleanup event

• October 3 – second Adopt-a-Highway cleanup event

f. Consultant Director: Monica Heil – No report i. Diversity Committee (Alyson Fauske, Chair)

g. State/County/Regional Director: Chris Sagsveen

i. Public Awareness Committee (PAC) (Chuck Schwartz, Chair; April Crockett, Vice Chair)

• April 28 (Noon to 4 pm) – Civil Engineering Day at the Science Museum. There is still opportunity for volunteers. As a co-sponsor of the event, the Chapter received 25 tickets. People wanting to attend, can contact Chuck Schwartz.

• Participating with STEMLink where 5 and 6th graders are invited to local community colleges to spend a day as a college student. Dunwoody was added this year. Intersections and interchanges is the topic the PAC will be teaching at the event. The first day of the event is at Normandale and is also during the Spring Conference. The PAC is looking for some folks to cover the event on Friday, May 11.

h. Young Professions Director: Emily Lueth

i. Young Professionals Committee (Chris LaBounty, Chair; Alex Jordan, Co-chair)

• YPs will send out an email to its email list reminding eligible YPs to consider submitting a letter of interest for the YP Stipend to the 2018 PWX and APWA’s YP membership opportunity that ends April 30.

• YPs had its first ping-pong networking event.

• YP upcoming events: o May 3 – Kickball event. The Chapter Assistant will forward the waiver information to Lueth for the

event. o May 15 – Annual Graduation Party

i. Conference Planning (Jupe Hale, Chair; Amy Grothaus, Co-chair)

• The Spring Conference registration link went out.

• After the last Executive Committee meeting, Jupe Hale organized a meeting with the U of M conference planning staff and Grothaus reported they were able to work through unresolved issues and are moving forward with the Fall Conference planning.

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j. Volunteer Coordinator Report (Beth Engum)

• Immediate need is volunteers for the April 28th Civil Engineering Day.

• Contact Beth Engum for volunteer needs.

k. MN2050 (Greg Stonehouse, Chair)

• The MN2050 steering committee met and finalized its white paper. The goal is to have a one-page handout included in the Spring Conference packet. Greg Stonehouse will give an update at the Spring Conference.

• Advocacy and its social media outreach program. Discussed how to use the content already developed using social media tools and updating the MN2050 website.

• MN2050 is requesting the Chapter to consider funding mobilization of its initiatives through updating its website in 2018 and pushing out developed content through its social media outreach in 2019. In support of the MN2050, Clancy added the Executive Committee would benefit from embracing the group. She offered to set up a meeting with them to discuss next steps and determine how APWA and MN2050 can partner in advancing its initiatives. Alex Jordan asked how the MN2050 will fit with the Chapter’s Government Affairs Committee. Clancy, Stonehouse, and Jordan will set up an outline to structure the meeting.

8. OLD BUSINESS

No old business.

9. NEW BUSINESS No new business.

10. ADJOURNMENT President Asher adjourned the meeting at 1:42 p.m.

APWA-MN Chapter’s Mission: To advance the theory and practice of the design, construction, maintenance, administration, and operation of public works facilities and services. Dated: June 13, 2018 Respectfully submitted, Russ Matthys APWA-MN Chapter Secretary/Treasurer

Executive Committee Update Sarah Lloyd, Chair

Awards Committee Date: June 13, 2018

Committee Discussion Items and Updates

National Awards Results

CATEGORY OWNER CONSULTANT / CONTRACTOR

PROJECT / NOMINEE

Exceptional Performance Award (Journalism - non-Chapter)

LRRB Responding to Public with Traffic Safety Requests

Public Works Project of the Year (Structures > $75 million)

Mortenson US Bank Stadium

Public Works Project of the Year (Transportation $25 - $75 million)

City of Minneapolis

S E H Nicollet Mall Redesign & Reconstruction

Public Works Project of the Year (Transportation > $75 million)

MnDOT HDR St Croix Crossing

Public Works Project of the Year (Historical Restoration > $75 million)

HGA MN State Capitol Rehabilitation

Public Works Project of the Year for Small Cities/Rural Communities

City of Hastings Bolton & Menk Riverfront Renaissance

Harry S. Swearingen Award (Individual)

Jeannine Clancy

Harry S. Swearingen Award (Corporate)

WSB

Award recipients will be presented their award at PWX in Kansas City

IX.B.3

Awaiting results of the PACE Award, a big thanks to Mark Hansen, Jessa Trboyevich, and Pat Schutrop for helping prepare and submit the PACE nomination.

Committee Membership

Chair: Sarah Lloyd Vice Chair: Richard McCoy Members: Brian Simmons, Chad Millner, Dan Curley, Jack Griffin, Jenn Solseth, Jessa Trboyevich,

Mark Hansen EC Liaison: John Olson

Mission The Awards Committee solicits and administers the Chapter’s annual awards program recognizing outstanding public works personnel and projects.

IX.C

Executive Committee Update Monica Heil, Chair and Tim Plath, Vice Chair

Education and Training Committee Date: June 13, 2018

Executive Committee Action Items

1. 2018-2019 Scholarship Recommendationsa. The Education and Training Committee met on June 6, 2018 to discuss the applications

received for the Chapter’s 2018-2019 scholarship program, and has provided awardrecommendations that will award a total of $14,995 in scholarships. The Education andTraining Committee is seeking the Executive Committee’s approval of the recommendedawards, a complete listing of which is attached.

2. Public Works Certificate Programa. E&T Committee members, instructors and the U of M have conducted a kick-off meeting

for the 2018-2019 offering of the Public Works Certificate Program.b. The E&T Committee and course instructors will be working with the U of M to develop a

webpage for the program.a. Students will access the U of M registration page for the program from the

APWA-MN website.b. Registration is expected to be open before the 4th of July holiday.c. APWA-MN will send an email out once the registration site is live announcing as

such.d. The U of M will also be sending out an email blast regarding registration to

email lists they have (CEAM, County Engineers, U of M CCAPS, etc.)c. There has been one request from an agency to earn college credit for program

participation at the U of M. That agency’s tuition reimbursement policy requiresemployees to earn credit and a pass/fail designation to send them to programs such asthis. The E&T committee is working to define what this will look like with the U of M.

d. NHCC has been notified of the departure. NHCC has requested a formal letter fromAPWA-MN that NHCC can submit to the Higher Learning Commission documenting thatAPWA is moving the certificate program to the U of M.

a. The E&T is seeking approval from the Executive Committee to submit this letteron behalf of the Chapter.

Committee Discussion Items and Updates

• UUCIS Subcommittee members have begun a curriculum evaluation of the Chapter’s UUCIS offering.The curriculum was last updated in 2014. Course content and volunteer speaker assignments will beupdated as a part of this evaluation. The intent is to roll out an updated curriculum for the 2019-2020school year.

• Wally Wysopal joined the E&T Committee at our June 6th meeting to gather feedback on theLeadership Academy and Advanced HR for Public Works Programs offered at Hamline University.

IX.D

Wally indicated he/Hamline University were interested in opportunities to bring those programs to greater Minnesota.

a. The E&T Committee will be reaching out to out-state members to investigate the possibility of such opportunities for future school years.

• The E & T Committee has finalized the Fall Workshop agenda and confirmed speakers for the event. The tentative schedule and session topics are as follows:

a. 8:00 – 11:00/11:15 i. Erik Therwanger, Think Great

ii. Leadership and Motivation b. 11:00/11:15 – 12:00

i. Rebecca Forman, U of M ii. Maintenance and Inspection of BMPs

c. 12:45 – 1:45 i. WBL Township Attorney Chad Lemmons and Julie Eckman from the DNR

ii. While Bear Lake DNR lawsuit – Impacts to PW d. 2:00 – 3:00

i. Ken Johnson, MnDOT ii. Traffic Control Manual Updates

e. 3:00 – 3:30 i. Brian Barott, MnDOT

ii. CDL Requirements

Committee Membership Chairs: Monica Heil, Chair and Tim Plath, Vice Chair Members: Jeff Adolphson, Sue Borowitz, Anna Breland, Andy Brotzler, Mindy Carlson, Dan Fick,

Adam Gadbois, Steve Groen, Dave Hutton, Zach Johnson, Steve Klein, Steve Love, Chris McKenzie, Chris Petree, Sue Polka, Mike Purdy, Jeff Radick, Dale Reed, Kevin Schlangen, Rick Shomion, Bert Tracy, Mike Waltman, Joe Wiita, Deb Williams

EC Liaison: Tim Plath

Mission The APWA-MN Chapter Education & Training Committee will identify, develop and support the implementation of quality and timely educational opportunities.

2018-2019 Awards Summary per June 6, 2018 E&T Committee Meeting

College Scholarship Winners Technical School Scholarship Winners Kyle Muncy Christopher Rossi

15037 128th Avenue 2355 260th Street

Little Falls, MN 56345 New Prague, MN 56071

kyle.muncy@ndus.edu Christopher.rossi@mnsu.edu

$2,500 $1,785

Patrick Glynn Alec Strandberg

41380 North Marion Dr. 1143 Garden Brook Dr.

Perham, MN 56573 Sauk Rapids, MN 56379

patrick.glynn@ndsu.edu

$1,785

astrandberg.alec@gmail.com

$1,785

Katherine Raab

2145 150th Lane NW

Andover, MN 55304

raab.katherine@gmail.com

$1,785

Joshua Nelson

2150 Osprey Ave N

Stillwater, MN 55082

joshua.nelson820@jacks.sdstate.edu

$1,785

Alexandra Frye

684 Montana Street

St. Paul, MN 55106

alex.frye98@gmail.com

$1,785

James Houth

1770 5th Street

White Bear Lake, MN 55110

jim.houth@gmail.com

$1,785

`

Young Professional Committee May 23, 2018

In attendance: YPs: Chris LaBounty, Alex Jordan, Emily Lueth, Eric Seaburg, Lauren Letsche; Student Liaisons: Sarah Schweiger, Cody Mathisen, Christina Orlowsky

Minutes taken by: Chris LaBounty

Young Professional Meeting Minutes

1. Committee Member Updates:a. Emily L. got engaged over the past month.b. Cody M. proposed over the past month and is now engaged.

2. Event Updatea. Student Chapter’s bean bag tournament was very well attended at the new location.

Approximately 45 students attended. There was good discussion on improvements for next year,but will plan a similar event. Need more food and more APWA boards/banners.

b. YP Committee hosted the 3rd annual graduation event at Boom Island Park in Minneapolis.Approximately 17 people attended, ate, and played games. There was good discussion onimprovements for next year on not being so close to student chapter event and springconference.

3. Student Chapter Update & Scheduled Eventsa. Student Chapter is on hold until August when student presidents start prepping for next school

year.b. Student Liaisons may look into being committee liaisons for upcoming year.

4. YP Update & Scheduled Eventsa. Alex J. is planning a Saints Game and/or Green Line Tour for June 16.b. Christina O. is planning the 4th annual YP golf (mini) outing for July 18th. Will look into new

location in Richfield for the event this year.c. Chris L. will reach out to AWWA to look at a joint networking event for Sept.d. Emily L. and Chris L. working on apparel options for YPs

5. Executive Committee Goalsa. Alex J. went over programs and scholarships for YPs and encouraged participation.

6. Committee Liaisonsa. No Updates from other Committees

• Chris L.: Conference Planning, Diversity, Outstate

• Alex J.: MN2050, Public Awareness

• Eric S.: Awards, Communications,

• Darin R.: History, Government Affairs

• Lauren L.: Education and Training, Environmental Sustainability

• Jake G.: Membership

IX.H

7. Budget and Membership a. We are on-track to be on-budget for this cycle.

Next meeting will be on July 25, 2018 at Original Pancake House – Edina, at 6:30 am. THERE IS NO JUNE MEETING Attached: