EXCELLENTSERVICEDELIVERY FINANCIALMANAGEMENT ...
Transcript of EXCELLENTSERVICEDELIVERY FINANCIALMANAGEMENT ...
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EXCELLENT�SERVICE�DELIVERY
FINA
NCIAL�M
ANAG
EMEN
T
COMMUN
ITY�PA
RTICIPAT
ION
CORP
ORAT
E�GO
VERN
ANCE
YOUT
HLO
CAL�E
CONO
MIC�DEV
ELOP
MEN
T
AGRICULTURE
uPHO
NGOL
O�LO
CAL�M
UNICIPAL
ITY
TRANSFORMATION
TOURISM
P L A N N I N G
REPO
RT
ANNU
AL
2008
/200
9
PERF
ORMAN
CE�M
ANAG
EMEN
T
GIS
TRAN
SPAR
ENCY
� ���
�Page�2�
�
CONTENTS�
INDEX
��
��
��
�Pa
ge�
CHAPT
ER�1:�
INTR
ODUCT
ION���
�3�
MAYO
RAL�FO
REWORD
�AND�OVE
RVIEW�
��
3�FO
REWORD
�BY�TH
E�MUNICIPAL�MANAGER
��
�4�7�
OVE
RVIEW�OF�TH
E�MUNICIPALITY��
��
8�MISSION��
��
��
�8�
VISION��
��
��
�8�
COUNCIL�OF�uP
HONGOLO
�MUNICIPALITY�
��
9�10�
VALU
ES�OF�TH
E�uP
HONGOLO
�LOCA
L�MUNICIPALITY��
10�
FINANCIAL�VIABILITY�
��
��
10�
MANAGEM
ENT�OF�uP
HONGOLO
�LOCA
L�MUNICIPALITY�
11�
CHAPT
ER�2:�
COUNCIL’S�PERF
ORM
ANCE
��MEA
SURE
D�AGAINST�THE�FIVE�(5)�K
EY��
PERF
ORM
ANCE�ARE
AS�(KPA
’S)�
��
12�
KPA�1:�
SERV
ICE�DELIVER
Y�AND�IN
FRASTRU
CTURE
��DEV
ELOPM
ENT�
��
��
12�
1.1�uP
hongolo�Mun
icipality
�–�Com
mun
ications�Office��
12�
1.2�uP
hongolo�Mun
icipality
�–�Tou
rism
��
�13
�14�
1.3�uP
hongolo�Mun
icipality
�–�M
IG�Rep
ort�
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15�31�
1.4�uP
hongolo�Mun
icipality
�–�Techn
ical�Departm
ent��
32�46�
1.5�uP
hongolo�Mun
icipality
�–�Inform
ation�Techno
logy�
46��
1.6�uP
hongolo�Mun
icipality
�–�Com
mun
ity�Facilitie
s���
��������and
�Libraries��
��
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46��5
1�1.7�uP
hongolo�Mun
icipality
�–�Traffic�and
�Licen
cing�
�51
�57�
1.8�uP
hongolo�Mun
icipality
�–�Hou
sing�
��
57�
KPA�2:��
LOCA
L�EC
ONOMIC�DEV
ELOPM
ENT��
58�
2.1�
Local�Econo
mic�Develop
men
t��
�58
��
Ward�Upliftmen
t��
��
�58
��
Empo
wermen
t�for�fo
od�Security
�Program
��
58�
�To
tal�num
ber�of�Projects�
��
�58
�61�
�To
tal�num
ber�of�peo
ple�em
ployed
���
61�
2.2�
Pongolapoo
rt�Dam
�Develop
men
t��
�61
�62�
2.3�
Progress�Rep
ort�o
n�Gum
bi�Com
mun
ity��
�Form
ulation�Project�
��
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KPA�3:��
MUNICIPAL�FINANCIAL�VIABILITY�IN
DEX
�64
�3.1�
ANNEXURE
�A�Ann
ual�Financial�Statemen
ts��
for�the�year�end
ing�30�Ju
ne�2009�
��
176�
3.2�
uPho
ngolo�Mun
icipality
�Gen
eral�Inform
ation�
65�
3.3�
Repo
rt�of�the
�Aud
itor�G
eneral�
��
66�72�
�
� � INDEX
��
��
��
�Pa
ge�
� 3.4�
Aud
it�Que
ries�Action�Plan��
��
73�76�
3.5�
Governance�Table�
��
�77�
3.6�
Gen
eral�Statistics��
��
�78
�3.7�
Repo
rt�by�Aud
it�and�Risk�M
anagem
ent�C
ommittee�
79�
3.8�
Aud
it�Co
mmittee��
��
�80
�3.9�
Free�Basic�Electricity�
��
�80�
3.10�
Alte
rnative�Electricity
��
��
80�
3.11�
Awarding�of�T
ende
rs�
��
�80�81�
KPA�4:��
MUNICIPAL�TR
ANSFORM
ATION�&�IN
STITUTIONAL��
DEV
ELOPM
ENT�
��
���82�
4.1�
Organizational�D
esign�
��
���82�
4.2�
Functio
ns�and
�pow
ers�of�dignitaries�
���82�
4.3�
Adm
inistration���
��
���83�
4.4�
Employmen
t�Equ
ity�
��
���83�90�
�4.4.1�
Organogram�Cou
ncil�
��
��91�
�4.4.2�
Organogram�Staff�
��
��92�99�
4.5�
Skills�Develop
men
t��
��
��100
�4.6�
Performance�M
anagem
ent�
�������������������10
1�11
7�4.7�
Organizational�Perform
ance�M
anagem
ent�
��
KPA’s�and
�KPI’s�2008/2009�
��
�118���124�
4.8�
Organizational�Perform
ance�M
anagem
ent��
�Targets�reache
d�for�2008/2009�
��
125���1
26�
4.9�
Success�in�reaching�SD
BIP�Targets�2008/2009�
127���1
44�
4.10�
SDBIP�Projectio
ns�fo
r�2009/201
0��
����������������145���164�
��
KPA�5:�
GOOD�GOVER
NANCE�
��
�165�
5.1�
Public�participation,�Accou
ntability�and
��Transparen
cy�
��
��
165�
5.2�
Youth�Develop
men
t��
��
165�
�5.3�
Grants�in�Aid�Fun
d��
��
165���1
72�
5.4�
Corporate�Governance�
��
�172���1
74�
� CHAPT
ER�3:�
MEA
SURE
S�TA
KEN�TO�ENHANCE
��PE
RFORM
ANCE��
��
174�
CHAPT
ER�4:�
CHALLEN
GES�AND�PRIORITIES�
�174�
CHAPT
ER�5:�
CONCLUSION�
��
�175�
�
� ���
�Page�3�
�
MAYO
RS�FORE
WORD
�AND�OVER
VIEW�
�
The�task�th
at�th
e�mun
icipality
�has�to
�con
tend
�with
�is�so�hu
ge�th
at�one
�cann
ot�boast�of�b
eing�equ
al�to
�the�task.�The
se�days�whe
n�it�comes�to
�effective�service�de
livery,�th
e�loom
ing�failure�to
�deliver�services�is�as�a�
result�of�non
��paymen
t�for�services�by�our�electorate.�
The�un
becoming�fin
ancial�situ
ation�is�aggravated�by�th
e�coun
try�wide�
and�worldwide�econ
omic�recession
.�The
�deterioratio
n�of�living�
cond
ition
s�of�our�peo
ple�is�a�cause�of�con
cern.�O
ur�M
unicipality
�cann
ot�be�an�excep
tion�am
ong�the�mun
icipalities�th
at�are�ill�a
ffording�
to�have�these�estim
ates�of�incom
e�in�th
eir�bu
dget�m
aterializing.�
Deb
t�collection�from
�indigent�con
sumers�is�a�nightmare.�The
�num
ber�
of�child�heade
d�families�from
�the�black�section�of�our�com
mun
ity�is�
increasing�by�day,�so�is�th
e�list�o
f�ind
igen
t�con
sumers.�
Hop
efully�th
e�situation�might�im
prove�with
�new
�rating�of�our�
commercial�fa
rming�commun
ities.�Tho
ugh�it�might�be�a�tip
�of�a
n�iceb
erg�considering�the�varsen
ess�of�our�und
evelop
ed�areas�with
in�
our�Mun
icipal�area.�That�this�mun
icipality
�is�still�on�its�fe
et�is�due
�to�
the�commitm
ent�o
f�our�employees�un
der�the�leadership�of�o
ur�
mun
icipal�m
anager�and
�her�ded
icated
�staff.�
Und
er�such�circum
stances�I�believe�it�is�prude
nt�to
�call�for�strict�a
nd�
stringen
t�measures�on
�the�expe
nditu
re�with
in�th
e�en
tire�organizatio
n.�
We�have�to
�practice�strict�con
trols�on
�our�creditors.�O
n�the�othe
r�hand
�we�cann
ot�com
prom
ise�service�de
livery�to�our�com
mun
ities.�W
�e�
can�ill�afford�to�have�protest�m
arches�against�poo
r�service�de
livery�
from
�our�com
mun
ities.�
From
�the�meetin
gs�th
at�are�held�on
ce�in�a�m
onth�at�least�in�each�
ward,�th
e�common
�outcry�is�basic�service�delivery�which�includ
es�
inter�alia�water,�sanita
tion,�electricity�and
�goo
d�roads.�It�is�m
y�be
lief�
that�com
mun
ity�participation�in�th
e�prevailing�circum
stances�is�even�
more�crucial.�It�is�necessary�to
�alleviate�the�anger�an
d�frustration�on
�po
or�service�delivery.�Our�peo
ple�shou
ld�be�in�th
e�know
�of�w
hat�
transpires�with
�regard�to�service�delivery.�Our�cou
ncillors�shou
ld�not�
be�afraid�to�go�ou
t�the
re�and
�make�ou
r�pe
ople�aware�of�th
e�curren
t�econ
omic�situ
ation�which�is�not�in�favour�of�e
ffectiv
e�service�de
livery.�
The�plans�and�mechanism
s�to�im
prove�service�de
livery�shou
ld�be�
made�clear�to�our�peo
ple�ou
t�the
re.�O
ur�peo
ple�shou
ld�be�made�part�
of�th
e�solutio
n�to�our�challenges.�
�In�con
clusion�I�w
ish�to�invite�our�farm
er’s�both�in�large�scale�and�
small�farmers�as�well�as�ou
r�bu
sine
ss�to
�do,�as�they�have�be
en�doing�in�
the�past�by�creatin
g�jobs�fo
r�ou
r�local�peo
ple.�
I�believe�th
at�to
gether�we�can�fix�it.�Let�us�fix�it�to
gether.�U
nity�is�
strength.�Son
qoba�sim
unye.�Self�h
elp�and�self��reliance�shou
ld�be�the�
name�of�our�gam
e.�
�� CLLR�B�J�MNCW
ANGO�
HONOURA
BLE�MAYO
R�
� ���
�Page�4�
�
FORE
WORD
�BY�MUNICIPAL�MANAGER
:�
�
��������M
RS�M
�F�F�JA
RDIM
�
As�the�Accou
nting�Officer�of�the
�Mun
icipality
,�the
�Mayor,�Cllr�B�J�
Mncwango�and
�I,�present�th
e�Ann
ual�Rep
ort�o
f�the
�uPh
ongolo�
Mun
icipality
�for�the�20
08/200
9�fin
ancial�year.��The
�rep
ort�h
as�been�
compiled�in�line
�with
�the�Mun
icipal�Systems�Act�No.�32�of�200
0,�and
�the�Mun
icipal�Finance�M
anagem
ent�A
ct,�A
ct�no.�56�of�200
3,�to
gether�
with
�National�Treasury�Circular�No.�11.�
� This�rep
ort�records�th
e�progress�m
ade�by�th
e�Mun
icipality
�in�fu
lfilling�
its�objectiv
es�legislatively�and�also�reflects�challenges�and
�priorities�fo
r�future�financial�years.��Like�m
ost�M
unicipalities,�the
�emph
asis�is�on�
service�de
livery�and�the�im
provem
ent�o
f�lives�fo
r�ou
r�commun
ities,�
but�the
�biggest�challenge�be
ing�that�of�h
aving�the�fund
s�in�order�to
�make�a�differen
ce�to
�the�living�standards�of�th
e�pe
ople.��Even
�thou
gh�
many�at�times�we�are�constraine
d�bo
th�financially�and
�through�hu
man�
resources,�we�have�tried�ou
r�utmost�to�make�a�differen
ce�to
�the�
peop
le�we�are�committed
�to�serve.�
� I�thank�m
y�Speaker,�Executiv
e�Co
mmittee,�Cou
ncillors,�Heads�of�
Dep
artm
ent,�and
�Staff�m
embe
rs�who
�have�be
en�part,�and
�assisted�
greatly
�in�enabling�this�M
unicipality
�to�achieve�progress�and�overcome�
challenges.�
� �
I�wou
ld�like�to
�highlight�som
e�of�our�achievemen
ts�as�follows:�
� GRA
NTS:�
� For�the�20
08/200
9�fin
ancial�year�a�Spatial�Plann
ing�grant�o
f�R10
0�00
0.00
�was�received�which�was�com
mitted
�to�be�utilized�for�the�LU
MS�
and�Spatial�D
evelop
men
t�Framew
ork�Projects�of�w
hich�Cou
ncil�op
ted��
to�und
ertake�a�Develop
men
t�Framew
ork�for�Be
lgrade
.��� uP
hongolo�Mun
icipality
�also�rene
wed
��a�Fun
ding�Agreemen
t�with
�Eskom�fo
r�the�rend
ering�of�free�basic�electricity�fo
r�a�three�year�
period
,�end
ing�30
th�Ju
ne�201
2,�in�order�fo
r�eligible�customers�to�
receive�50
kWh�of�electricity�via�Eskom
�on�a�mon
thly�basis,�w
hich�is�
then
�paid�via�the�Mun
icipality
’s�Equ
ity�Share�com
pone
nt�fo
r�free�basic�
electricity
.�� Through�grant�fun
ding�from
�the�Dep
artm
ent�o
f�Hou
sing,�Cou
ncil�
appo
inted�a�Service�Provider�and
�drafted
�a�Hou
sing�Plan �which�
amon
gst�o
ther,�ide
ntifies�backlogs�and�projects�to
�eradicate�said�
backlogs�nam
ely:�
��
10�Rural�Settle
men
t�Hou
sing�Projects�in�W
ards�5,�1,�7,�11,�
9�4,�3�6�and
�8,�for�th
e�years�20
09�–�201
4�totalling�an�
amou
nt�of������������R27
3�25
0�00
0.00
�–�350
0�ho
uses�
�1�Urban�hou
sing�project�–�500
�hou
ses�=�R2
7�32
5�00
0.00
�� A�M
emorandu
m�of�A
greemen
t�was�also�signed
�in�Sep
tembe
r�20
08,�for�th
e�roll�ou
t�of�W
ard�Co
mmittee�indu
ction/orientation�
training�program
me�for�Ward�Co
mmittees�totaling�R1
28�700
.00.�A�
busine
ss�plan�in�th
is�regard�was�sub
mitted
.�� Through�the�MAP�fund
ing�of�R50
0�00
0.00
,�the
� fund
s�have�been�
committed
�to�Data�Cleansing�project�a
nd�professional�and
�spe
cial�
services�to
�und
ertake�backlog�to
�ensure�prop
er�con
version�into�
GRA
P,�since�uPh
ongolo�M
unicipality
�opted
�to�con
vert�into�GRA
P�on
e�year�earlier.���
�
� ���
�Page�5�
�
�As�a�low�capacity
�mun
icipality
,�and
�in�te
rms�of�Governm
ent�G
azette�
3001
3,�uPh
ongolo�M
unicipality
�has�been�exem
pted
�from
�com
plying�
with
�Sectio
n�12
2�of�th
e�MFM
A,�how
ever,�the
�Mun
icipality
�by�be
ing�
proactive,�opted
�to�ado
pt�GRA
P�standards�early�and�KP
MG�was�
appo
inted�to�assist�the
�mun
icipality
�with
�its�conversion
�in�th
e�20
08/200
9.�
�RE
DS:�
� During�Novem
ber�20
08,�C
ouncil�approved
�the�signing�of�th
e�Accession
�Agreemen
t�and
�com
mitted
�to�th
e�im
plem
entatio
n�of�th
e�restructuring�
of�th
e�Electricity
�Distribution�Indu
stry�and
�furthe
r�resolved
�to�
participate�in�th
e�Engagemen
t�Forum
�and
�to�com
men
ce�with
�MSA
’s�
section�78
�investigation�and�the�ringfencing�of�Electricity.�
� Coun
cil�also�form
ally�app
lied�for�fund
ing�for�the�abovem
entio
ned.���
EDI�H
oldings�approved
�our�fu
nding�application�and�appo
inted�SA
HA�&�
Gob
odo�Co
nsortiu
m�to
�com
men
ce�with
�the�ringfencing.��The
�total�
fund
ing�allocatio
n�for�the�ringfencing�and�Section�78
�investigation�was���
R1�460
�000
.00�and�the�process�is�ongoing.��
� The�Grants�in�Aid�Fun
d�totaling�an�amou
nt�of�R
1�23
0�00
0.00
�was�
approved
�which�includ
ed�an�am
ount�of�R
330�00
0.00
�for�Ward�
Upliftmen
t�Projects.�
� DONATION�OF�LA
ND:�
� 4�he
ctares�of�land�in�Ext�7,�(Po
rtion�66
0)�was�don
ated
�to�Dep
artm
ent�
of��Edu
catio
n,�fo
r�Mthashana�FET�College�to
�develop
�a�cam
pus�in�
Pongola.�
� The�Zululand
�district �m
unicipality
�app
roache
d�ou
r�Co
uncil�for�th
e�allocatio
n�of�Portio
n�18
�of�E
rf�665
�in�Ext�7�to
�erect�m
unicipal�offices.��
Coun
cil�the
refore�app
roved�the�do
natio
n�of�said�land
�to�ZDM�as�pe
r�Land
�Dispo
sal�Policy�and�to�promote�co�ope
rativ
e�governance.�
� SHARE
D�SER
VICES:�
�
The�shared
�service�fo
r�the�im
plem
entatio
n�of�th
e�Mun
icipal�Prope
rty�
Rates�Act�con
tinue
d�for�its�im
plem
entatio
n�in�Ju
ly�200
9�and�wen
t�furthe
r�to�opt�to
�participate�in�th
e�METVA
L�system
,�which�is�a�
compu
terized�Mun
icipal�Prope
rty�Va
luation�Managem
ent�system,�
designed
�spe
cifically�fo
r�use�by�M
unicipalities�to
�assist�the
m�in�th
e�compilatio
n,�adm
inistration�and�mainten
ance�of�the
�Valuatio
n �Ro
lls.�
� An�initiative�was�ta
ken�by�ZDM�and
�local�M
unicipalities�with
�Dep
artm
ent�o
f�Local�Governm
ent�a
nd�Traditio
nal�A
ffairs�to
�establish�a�
Develop
men
t�Plann
ing�Shared
�Services.��The
�need�for�this�was�linked
�to�th
e�following�factors:�
��
impe
nding�changes�in�develop
men
t�plann
ing�legislation�in�
the�province�involving�de
volutio
n�of�plann
ing�po
wers�and�
functio
ns�to
�local�governm
ent�level;�
�lim
itatio
ns�on�capacity�in�Local�Governm
ent�to�pe
rform�
planning�and
�develop
men
t�fun
ctions;�
�lim
itatio
ns�on�fund
ing�in�m
unicipalities�to
�engage�
qualified
�and
�suitably�expe
rien
ce�plann
ing�staff;�
�the�ne
ed�to
�exten
d�all�develop
men
t�plann
ing�functio
ns�
across�th
e�full�area�of�jurisdiction�of�local�m
unicipalities;�
and�
�to�stren
gthe
n�the�co�ordination�functio
n�to�be�pe
rformed
�by�District�M
unicipalities.�
� The�staff�req
uiremen
ts�are:�
��
Chief�p
lann
er�to
�be�appo
inted�who
�will�be�shared
�by�the�
involved
�mun
icipalities;�
�Snr�planne
r�to�be�appo
inted,�located�at�Pon
gola�and
�shared
�with
�eDum
be�M
unicipality
;��
Develop
men
t�Adm
inistrator�to
�be�appo
inted,�located�at�
Pongola�and�shared
�with
�eDum
be�M
unicipality
;��
GIS�spe
cialist�w
ill�be�shared
�by�involved
�mun
icipalities�but�
statione
d�at�ZDM�
�GIS�te
chnician�will�be�shared
�by�involved
�mun
icipalities�
but�statio
ned�at�ZDM.�
� ���
�Page�6�
�
PERF
ORM
ANCE
:�� In�200
8/20
09,�it�w
as�th
e�first�time�that�Cou
ncil�cond
ucted�a�Mid�year�
performance�assessm
ent�a
s�requ
ired
�by�Section�72
�(1)�o
f�the
�Mun
icipal�Finance�M
anagem
ent�A
ct,�for�all�its�dep
artm
ents�and
�explanations�were�given�pe
rtaining�to
�variances�with
in�th
e�Service�
Delivery�Bu
dget�Im
plem
entatio
n�Plan.�
� I�am�also�prou
d�to�rep
ort�that�for�th
is�financial�year,�Cou
ncil�received
�an�unq
ualified�repo
rt�with
�emph
asis�on�matters�which�needs�to
�be�
attend
ed�to
.��Managem
ent�h
as�been�requ
ested�to�draft�an�Action�
Plan/M
atrix�whe
re�it�is�clearly�spe
lt�ou
t�how
�the�em
phasis�of�m
atters�
will�be�rectified
�and
�improved
�on�with
�deadline�dates.�
� uPho
ngolo�Mun
icipality
�has�com
mitted
�itself�to�eradicate�poverty�and
�to�accelerate�service�de
livery�and�this�can�be�achieved
�through�the�
Mun
icipal�Infrastructure�Grant.��The�aim�hereo
f�is�to�provide
�the�
commun
ity�with
�uPh
ongolo�with
�at�least�a�basic�level�of�service�by�the�
year�201
2�through�the�provision�of�grant� finance�to�cover�th
e�capital�
cost�of�b
asic�infrastructure�to
�the�po
or.���
� The�MIG�allocatio
n�for�20
08/200
9�was�increased�to�R8�63
8�83
4.15
�due
�to�Cou
ncil’s�pe
rformance�in�th
e�previous�year.�(A
n�increase�of����������������������
R3�360
�261
.84).��The�following�projects�were�fin
alized
�in�th
is�financial�
year:�
��
Upgrading�of�M
r �Magwinsi�Street�–
�Ncotshane
�–�R4�68
4�59
8.83
�(inclusive�of�V
AT,�cou
nterfund
ing�and�retention).�
�Po
ngola�Stormwater�–�Phase�1�–�R3�03
5�51
8.56
�� New
�projects�un
dertaken
�were:�
��
Upgrading�of�D
e�Waal�Street�–
�Pon
gola�–�R4�04
3�27
9.07
�(in
clusive�of�Vat,�reten
tion�and�coun
terfun
ding).�
�Sealing�of�Pon
gola�Roads�–�R1�02
6�00
0.00
��
Ext�4
�–�Pon
gola�–�Roads�and
�Storm
water�–�R3�03
5�51
8.56
�(ongoing)�
�Ncotshane
�Storm
water�Phase�3�–�R2�73
6�00
0.00
�
I�am�proud
�to�state�th
at�th
e�following�Projects�were�approved
�by�
DPLG�fo
r�fund
ing�namely:�
��
Ncotshane
�Taxi�Rank�–�R1
4�04
8�93
4.61
��
Upgrading�of�e
xisting�cemeteries�in�Pon
gola,�M
agud
u,�
Ncotshane
�and
�Belgrade�–�R1
0�79
9�91
7.00
��
Upgrading�of�spo
rts�facilities�–�R1
8�32
8�46
4.00
.�� These�projects�will�be�im
plem
ented�on
ce�fu
nding�is�transferred�by�
Dep
artm
ent�o
r�ou
r�MIG�allocatio
n�increased.�
� LOCA
L�EC
ONOMIC�DEV
ELOPM
ENT:�
� During�Dec�200
8,�Cou
ncil�also�app
roved�a�LED�Strategic�Plan�which�
was�sub
mitted
�to�Dep
t�of�E
cono
mic�Develop
men
t�for�fu
nding.��A
�respon
se�is�awaited.�
� Prop
osals�were�also�req
uested
�from
�Develop
ers�for�the�de
velopm
ent�
of�a�sho
pping�centre�in�Ext�4�(B
usiness�Ce
ntre)�w
hich�will�be�be
neficial�
for�the�Po
ngola’s�econ
omy�and�create�job�op
portun
ities. ��
� The�following�Bu
sine
ss�Plans�were�subm
itted
�in�order�to
�access�
fund
ing�for�the�im
plem
entatio
n�of�ID
P�Projects,�nam
ely:�
��
Develop
men
t�of�a�flea�m
arket�–
�R3�58
4�23
2.08
��
5�Bu
sine
ss�Plans�fo
r�the�rehabilitation�of�existing�
Commun
ity�Garde
ns�in�W
ards�2,�4,7�and
�10;�
�4�Bu
sine
ss�Plans�fo
r�ne
w�Com
mun
ity�Garde
ns�in�W
ards�1,�
3,�6�and
�10.�–�Total�of�the
�9�Business�Plans=�R8�66
5�10
7.00
�� uP
hongolo�Mun
icipality
�also�iden
tified�as�a�project,�access�roads�to�be�
upgraded
�in�W
ards�1,3,4,5,7,8�and
�9�which�has�been�approved
.��SA
NRA
L�approached
�Cou
ncil,�to
�have�a�joint�co�ope
ratio
n�in�th
e�de
velopm
ent�o
f�access�roads�since�du
e�to�th
e�fact�th
at�th
ey�were�
upgrading�the�N2,�th
ey�had�iden
tified�also�access�roads�off�the
�N2�that�
could�be
�upgrade
d.��The
�project�duration�is�30�mon
ths�and�SA
NRA
L�set�a
side
�an�am
ount�in�excess�of�R15
�million�to�ben
efit�the�commun
ity�
in�th
e�form
�of�con
tractor�de
velopm
ent�a
nd�job�creatio
n.�
� ���
�Page�7�
�
The�Em
powermen
t�for�Foo
d�Security�Program
me�team
�in�uPh
ongolo�
led�by�Thu
lani�Dlamini,�is�working�hand�in�hand�with
�the�LED�Officer�to
�fund
�various�fo
od�security
�projects�via�fund
ing�received
�from
�the�
Flem
ish�Governm
ent.��The
�following�food
�security
�projects�were�
assisted
:��
�Lethith
emba�Vegetable�Garde
n�was�awarde
d�R9
9�88
5.74
�to�erect�a�fe
nce�and�the�mun
icipality
�don
ated
�3�x�500
0l�
water�ta
nks�to�assist��
in�th
e�irrigatio
n.�
�Lethith
emba�Pou
ltry�was�awarde
d�R1
28�345
.68�for�the�
constructio
n�of�a�3�roo
m�pou
ltry�ho
use�with
�storeroom
.��
Sivuseleleni�Garde
n�was�assisted�with
�R83
�803
.68�for�an�
irrigatio
n�system
��
Sicelukukhanya�vegetable�garde
n�was�awarde
d�with
�R40
�36
7.40
�for�fencing.�
�Sukamuva�Po
ultry�was�awarde
d�with
�R18
7�25
9.57
�for�the�
constructio
n�of�a�3�roo
m�pou
ltry�ho
use�with
�storeroom
�and�fencing.�
� IMUF:�
� The�inter�mun
icipality
�forum�was�establishe
d�in�te
rms�of�th
e�Inter�
governmen
tal�Relations�Framew
ork�Act�of�2
006�and�this�was�don
e�to�
ensure�co�op
eration�be
tween�the�4�mun
icipalities�on�the�
Pongolapoo
rt�dam
�develop
men
t�project.�
� Some�of�th
e�progress�which�can�be�highlighted
�is:�
��
Implem
entatio
n�of�an�em
ergency�water�sup
ply�sche
me�to�
the�Gum
bi�settle
men
t�at�C
ando
ver�to�be�co�ope
ratio
nal�
by�Ju
ne�200
9.�
��
Planning�of�e
mergency �settlemen
t�develop
men
t�at�
Hlambanathi,�Be
thel�and
�Cotland
s�with
�local�w
ater�sup
ply�
being�im
plem
ented�with
�fund
s�made�available�by�ZDM�
�
�Develop
men
t�of�a�brand
�nam
e�for�the�dam�and
�a�
marketin
g�strategy�and
�plan�by�con
sulta
nts��
��
Ingonyam
a�Trust�B
oard,�jointly�with
�the�project,�fu
nded
�a�
stud
y�on
�a�develop
men
t�framew
ork�for�the�Gorge�area�
due�for�completion�–�February�200
9.�
��
Develop
ing�market�stalls�and
�other�facilities�at�th
e�N2�
Jozini�junctio
n�after�ob
taining�commitm
ent�o
n�the�
donatio
n�of�land
�to�th
e�Mun
icipality
.�� �
�Participated
�in�th
e�functio
ning�of�the
�Pon
gola�W
ater�Users�
Associatio
n��and
�initiation�was�ta
ken �for�the�Technical�
Dep
artm
ent�o
f�the
�IMUF�mun
icipalities�to
�embark�on�a�
joint�w
ater�sup
ply�planning�in�th
e�region
.��
�Fund
ing�was�obtaine
d�for�the�infrastructure�upgrade
�at�
Golela�and�Nkonkon
i�–�R2.5�million��
�
�
�
MRS
�F�JA
RDIM
�MUNICIPAL�MANAGER
�� � � � � �
� ���
�Page�8�
�
OVER
VIEW�OF�TH
E�MUNICIPALITY
:�� Po
ngola�is�a�small�tow
n�situated
�in�northern�Kw
aZulu�Natal�Province,�
South�Africa�on
ly�10�kilometres�from
�the
�Swaziland
�borde
r.��Po
ngola�
has�50
�km²�of�sugarcane
�and
�sub
trop
ical�fruit�plantatio
ns�surroun
ding�
it.��
During�
the�
Dep
ression�
years�of�the
�193
0’s,�d
rastic�irrigation�
system
s�were�started�in�Pon
gola.��The
�tow
n�of�Pon
gola� thrived
�as�a�
result�of�th
e�canal�system�and
�a�sugar�m
ill�th
at�was�built.�
� Considered
�as�the�jewel�of�Kw
aZulu�Natal,�uP
hongolo�or�Pon
gola�is�
now�said�to�be�“Right�at�the�Heart�of�the
�Zulu�Kingdo
m”.��R
oad�access�
to�the
�area�is�via�the
�N2�from
�Gauteng�and
�Natal�and
�the
�Golela�
Border�post�from
�Swaziland
�–�a�m
ajor�gatew
ay�to�the�area�for�foreign�
visitors�travelling�sou
th�from�the
�Kruger�Park.��D
istances�from�all�
major�cen
ters�area:�Joh
anne
sburg�42
0km,�D
urban�38
0km�and
�270
km�
south�of�th
e�southe
rn�gates�of�the
�Kruger�National�Park.�
�� The�Po
ngola�area�is�host �to�m
any�tourist�attractio
ns�in
clud
ing�Gam
e�Farm
s�and�Lodges,�the
�Pon
golapo
ort�Dam
,�fam
ed�for�its�Tiger�Fishing�
and�surrou
nding�wildlife,�cultural�h
istory�and
�much�more.��The�town�
of�Po
ngola�
is�wed
ged�
betw
een�
the�
Swaziland
�bo
rder�and�
the�
Phon
golo�River�and�
has�all�the�
mod
ern�
facilities,�Supe
rmarkets,�
Hospital,�Sm
all�Airpo
rt,�9�ho
le�G
olf�Co
urse,�Tenn
is�and
�Bow
ls.��The
�Ph
ongolo�River�rises�ju
st�east�of�W
akkerstroo
m�and
�drains�an�area�of�
nearly�800
0�km
²�in�a�narrow�gorge�in�the
�Leb
ombo
�Mou
ntains�to�form
�the�2�49
2�million�m³�Dam
�beh
ind�the�89
m�high�wall.��Pho
ngolo�is�the
�Zulu�word�for�trou
gh�because�of�the
�many�de
ep�poo
ls�with
�steep
�sides�
alon
g�its�cou
rse.�
� Pongola,�situ
ated
�at�foothills�of�the�majestic�Leb
ombo
�Mou
ntains,�is�
an�area�rich�in�Anglo�and
�Zulu�Bo
er�W
ar�history.��But�soo
n�the�vast�
herds�of�gam
e�lured�de
term
ined
�men
,�hun
ters�and
�explorers.��Hun
ters�
made�considerable�fo
rtun
es.��One
�such�hu
nter,�“Elep
hant�W
hite”�shot�
15�elep
hant�in�on
e�season
.��In�the�
plen
titud
e�that�was�Africa,�
everything�seem
ed�inexhaustib
le�un
til�the�
“ine
xhaustible”�
game�
numbe
rs�began�to�dw
indle.��In�187
4�this�area�was�proclaimed
�the
�Po
ngola�Gam
e�Re
serve�by�Preside
nt�Kruger�and�was�the
�first�ever�
reserve�in�Africa.��Po
ngola�has�an�unp
arralled �selection�of�excellent�
game�
camps�a
nd�lod
ges�in�w
hich�to�
spen
d�the�
night.��
Arrou
nd�
Pongolapoo
rt�Dam
�the
re�are�10�lodges�in
�the
�Pon
gola�Gam
e�Re
serve�
which�has�fo
ur�of�the
�Big�5.�
�
�� VISION:�
� uPho
ngolo�
Local�Mun
icipality
�will�evolve�into�a�
dynamic�socio�
econ
omically�driven
�en
vironm
ent�
through�
sustainable�
service�
delivery.�
� MISSION:�
� To�ensure�provision�of�sustainable�service�delivery�in�order�to
�improve�
the�qu
ality
�of�life
�of�the
�com
mun
ities�with
in�our�area�of�jurisdictio
n.�
� � � � � �
� ���
�Page�9�
�
COUNCIL�OF�UPH
ONGOLO
�LOCA
L�MUNICIPALITY
�IS�
WORK
ING�TOGETHER
�TO�CRE
ATE�A�BETTER�FU
TURE
�FO
R�OUR�PE
OPLE.�
�
��
CLLR�B�J�MNCW
ANGO�
�CLLR�S�W
�VAN�DER
�MER
WE�
HONOURA
BLE�MAYO
R��
HONOURA
BLE�DEPUTY�
��
��
MAYO
R�� �
��
�CLLR�S�V�DLAMINI�–�HONOURA
BLE�SPEA
KER�
�
��
CLLR�K�E�THABE
DE�
�CLLR�B�M
VELASE�
EXEC
UTIVE
�COMMITTEE�
�EXEC
UTIVE
�COMMITTEE�
�
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��
�CLLR�J�P�NGWEN
YA�
��
CLLR�J�C�TH
ERON�
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DE�
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CLLR�B�C�NHLABA
THI�
��
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AFU
LEKA
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ABA
NGU�
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AKH
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��
CLLR�M
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ATH
ABE
LA�
�CLLR�M
�J�DLAMINI�
�
��
CLLR�M
�L�SIBIYA��
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NTU
NGWA�
�
��
CLLR�N�C�M
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ABE
LA�
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SI�
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CLLR�Z�L�NXU
MALO
��
CLLR�N�P�M
AVU
SO�
� VALU
ES�OF�TH
E�uP
HONGOLO
�LOCA
L�MUNICIPALITY
��
�Exercise�rights�and�du
ties�with
in�th
e�fin
ancial�and
�administrative�capacity�of�the
�Mun
icipality
��
Foster�peo
ple’s�de
velopm
ent�b
y�be
ing�orientated
�towards�and
�respon
sive�to
�the�pe
ople’s�needs�
�Develop
�a�culture�of�p
articipatory�governance�and
�con
tribute�
to�building�the�capacity�fo
r�such�participation�
�Exercise�right�and
�duties�in� a�transparen
t�and
�accou
ntable�
fashion�
�Effective�and�efficient�adm
inistration�
� FINANCIAL�VIABILITY
�� The�Financial�p
osition
�of�the�uP
hongolo�Local�M
unicipality
�is�like�any�
othe
r�Mun
icipality
�in�South�
Africa,�de
teriorating�
due�
to�Social�
Econ
omic�Drivers�like�une
mploymen
t,�HIV/AIDS�and�the�flu
ctuatio
n�of�
the�
CPIX�shou
ld�the�
tren
d�prevail�then
�the�
uPho
ngolo�
Local�
Mun
icipality
�will�becom
e�Grant�dep
endant.�
� The�presen
t�con
sumer�pay�rate�is� calculated�at�an�average�of�79,86
%.�
� � � � �
� ���
�Page�11�
�
THE�MANAGEM
ENT�OF�UPH
ONGOLO
�LOCA
L�MUNICIPALITY
�IS�
WORK
ING�TOGETHER
�AS�A�TEA
M�TO�CRE
ATE�A�BETTER�FU
TURE
�FO
R�OUR�PE
OPLE�AND�STA
FF�
�MR�A�M
ARX
��
�MRS�A�VAN�EED
EN�
CHIEF�FINANCIAL�OFFICER
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�CORP
ORA
TE��
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ICES�
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MR�J�J�VILLET�
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ICES�AND�OPERA
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Y�AND�
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� 1.1�
uPHONGOLO
�MUNICIPALITY
�–�
COMMUNICATIONS�OFFICE�
It�is�very�impo
rtant�that�a�com
mun
ication�approach�is�de
velope
d�to�
strengthen
�and�
intensify�commun
ication�
and�
marketin
g�of�the�
uPho
ngolo�Mun
icipality
.�Po
sitiv
e�im
age�is�being�promoted
�throu
gh�
the�im
plem
entatio
n�of�the
�Com
mun
ications�strategies.�M
atters�w
ith�
regard�to�the�commun
ity’s�participation�are�be
ing�en
couraged
�and
�rights�of�the
�mem
bers�of�the
� local�com
mun
ities�are�being�exercised
.���
Advertising�can�be
�effectiv
e�whe
n�correctly
�located
�relative�to�the
�target�aud
ience.�Advertising�in�the
�new
sletter�of�a�particular�in
terest�
commun
ity�can�be�highly�effectiv
e�if�that�is�th
e�target�aud
ience.��
� Transformation�of�the
�Pub
lic�Service�D
elivery,�notice�14
59�of�19
97,�
provides�that�citizen
s�shou
ld� b
e�given�
full�inform
ation�
abou
t�the�
public�services�they�a
re�e
ntitled
�to�
receive.�T
he�C
ommun
ications�
Officer�along�w
ith�the
�Mayor�has�organized
�a�Cam
paign�whe
re�the
�commun
ity�of�uP
hongolo�was�visite
d.��During�this�cam
paign�differen
t�view
s�of�th
e�commun
ity�and
�projects�were�iden
tified.�
� The�Co
mmun
ications�Officer�com
piles�and�distribu
tes�5�00
0 �copies�of�
the�External�New
sletter�(uPh
ongolo�New
s)�to�the�commun
ity�every�3�
mon
ths,�and
�he��also�compiles�an�In
ternal�New
sletter�“Isibu
ko�Sethu
”�for�the�Mun
icipal�Employees�of�w
hich�250
�cop
ies�are�prod
uced
�on�a�
mon
thly�basis.��At�presen
t�commun
ication�with
�the
�pub
lic�has�been�
improved
�by�the�pu
blication�of�the
� external�ne
wsletter,�w
hile�the
�internal�new
sletter�is�used�to�com
mun
icate�Co
uncil�resolutio
ns�and
�gene
ral�information�related�to�staff.���
�
THE�MAYO
RAL�TA
LK/�MED
IA�RELATIONS�
� The�
Commun
ity�R
adio�is�conceived�
as�a
�relevant�source�for�the
�Co
uncils�positive�change.��Talk�sho
ws�to�uKh
ozi�F
M�and
�Maputaland�
Commun
ity�Radio�are�organized
�for�com
mun
ity�interactio
ns.�On�the�
7th �August�20
08,�five�
Mayoral�T
alk�show
s�with
�uKh
ozi�FM
�were�
organized.��On�the�8t
h �of�Novem
ber�20
08�the
�last�M
ayoral�Talk�Show
�for�20
08�was�con
ducted
.��Five�Ratio�Talk�show
s�were�he
ld�during�the�
first�half�o
f�200
9�on
�the�following�dates:�
� 17�Feb
ruary�20
09�
17�M
arch�200
9�21
�April�20
09�
19�M
ay�200
9�16
�June
�200
9�� EV
ENTS�AND�PRO
MOTIONS�
� The�following�even
ts�too
k �place�in�uPh
ongolo�from�July�to�Jun
e�20
09�
and�was�covered
�by�taking�pho
tos�and�making�vide
os�of�the�even
ts,�
namely:�
�1.
uMbe
le�W
ethu
�Local�
2.uM
bele�W
ethu
�District�F
inals�
3.Mayoral�Cup
�Local�
4.Mayoral�Cup
�District�F
inals�
5.Sasce�Music�Awards�Fun
ction�
6.Re
ed�Dance�
7.ZD
M�Ultra �Maratho
n�8.
Inniriet�Festiv
al��
9.Tiger�Fishing�Bo
nanza�
10.Disaster,�ID
P�Ro
ad�Sho
w�at�N
Tshiyangibon
e�11
.Mayoral�Soccer�To
urnamen
t�12
.Kw
analoga�Gam
es�
13.Mayoral�W
ard�Visits�and
�distribution�of�fo
od�parcels�
14.LED�Projects�Laun
ch�at�B
elgrade�Co
mmun
ity�Hall�
�
� ���
�Page�13�
�
Photograph
s�of�the
�Events�are�displayed�in�the
�main�en
trance�on�
exhibitio
n�bo
ards.��Articles�are�be
ing�compiled�and�subm
itted
�to�Local�
and�Provincial�New
spapers�for�pu
blications.�
� As�measure�to�en
sure�that�the�pu
blic�interact�with
�the
�Cou
ncillors,�
Ward�
Coun
cillors�have�mon
thly�meetin
gs�whe
re�Co
uncillors�and�
Commun
ity�M
embe
rs�discuss�m
atters,�prob
lems�and�fin
d�solutio
ns�
and�whe
re�com
mun
ities�share�th
eir�concerns�with
�the�Co
uncillors.�
� The�Co
uncils�W
ebsite�is�up
dated�on
�a�regular�basis�to�pu
blish�the�
necessary�inform
ation�as�req
uired�by�legislatio
n�Section�75
�of�the�
MFM
A�Act,�Act�56�of�2003�i.e.�Tend
er�docum
ents,�advertisem
ents,�
etc.�
SASCE�Music�Awards�Fun
ction��
SERV
ICE�PR
OVIDER
S�DATA
BASE:�
� The�Co
mmun
ication�Officer�is�also�respon
sible�for�the�up
datin
g�of�the
�Service�Providers�Database.��During�Septem
ber�20
08�an�advert�w
as�
placed
�in�the�Observer,�M
ercury�and
�Pon
gola�N
ews�invitin
g�Service�
Providers�to�register�on
�the
�Mun
icipal�D
atabase.��
Sixty�(60)�n
ew�
applications�w
ere�received
�and
�placed�on
�the
�Database.��21
�Service�
providers�were�requ
ested�to�sub
mit�ne
w�VAT�Ce
rtificates�valid�fo
r�the�
next�12�mon
ths�to�ensure�that�the
�Mun
icipality
�can�con
tinue
�to�use�
them
�as�Service�Providers.�
1.2�
uPHONGOLO
�MUNICIPALITY
�–�TOURISM
�EV
ENTS:�
BOAT�TR
IPS:�
�uPh
ongolo�Gam
e�Re
serve�is�one
�of�P
ongola’s�uniqu
e�tourist�
attractio
ns�and
�offers�a�lot�p
oten
tial�and
�is�an��eco�friend
ly�
developm
ent.��The
�Owne
r�of�th
e�Fish�Eagle�Safari�Boat�d
onated
�ten�
(10)�Boat�trips�fo
r�local�schoo
ls�th
at�are�involved
�in�Tou
rism
.��Normally�
these�trips�start�a
t� the
�beginning�of�M
ay�to
�the�en
d�of�Ju
ly.�The
�chief�
objective�of�th
ese�trips�is�to
�promote�tourism�with
in�th
e�commun
ities�
of�uPh
ongolo.��Through�this�program
�our�learne
rs�are�fu
lly�aware�that�
poaching�of�a
nimals�is�against�th
e�law,�littering�all�over�is�bad�and
�above�all�w
e�ne
ed�to
�create�a�sustainable�en
vironm
ent�w
hereby�th
e�ne
xt�gen
eration�will�enjoy�th
e�same�be
nefits�of�nature�as�we�do
�today.�
The�following�scho
ols�participated
�in�th
is�year’s�program:�
�Po
ngola�Acade
my��
�Po
ngola�Interm
ediate�
�Ba
mbanani�High�Scho
ol�
�Kh
ulum
eluzulu�High�Scho
ol�
�Ntonga�High�Scho
ol�
�S’mandla�Highe
r�Prim
ary�Scho
ol�
�Dwalen
i�High�Scho
ol�
�Ubu
cu�Obu
hle�Prim
ary�Scho
ol�
�Manzamhlop
he�High�Scho
ol�
�Sebe
nzakanzima�High�Scho
ol�
�The�
numbe
r�of�scho
ols�
that�have�participated
�in�Bo
at�trips�
in�
2008
/200
9�has�increased�compare�to�othe
r�years.�In�20
08/200
9,�w
e�have�achieved�the�target�by�taking�ten
�(10
)�scho
ols�on
�the
�boat.��All�
bookings�are�m
ade�via�the�To
urism�O
fficer�at�the�Mun
icipal�O
ffices.�
During�these�trips�scho
ol�le
arne
rs�are�transpo
rted
�and
�provide
d�with
�lunch�for�the�day.�It�is�im
portant�to�note�that�all�these�cruises�takes�
place�with
in�th
e�Po
ngola�Gam
e�Re
serve.�
� ���
�Page�14�
�
��
�uM
BELE�W
ETHU:��
uMbe
le�W
ethu
�is�an�ann
ual�even
t�that�normally�takes�place�during�
July;�it�is�coordinated�by�Indo
nsa�Arts�and�Cu
lture�Cen
tre�and�Zululand
�Mun
icipality
.�Its�m
ain�ob
jectives�are�to�explore�and�de
velop�talent�in
�the�Local�G
roup
s�in�Arts,�Culture�and
�Tou
rism
�in�all�Wards.�It�is�w
ith�
great�pleasure�to�repo
rt�that�uP
hongolo�Mun
icipality
�has�produ
ced�
magnificen
t�results�by�ob
taining�tw
o�first�prize�w
inne
rs,�tw
o�second
�prize�and�on
e�third�prize�winne
r.�uPh
ongolo�Local�M
unicipality
�cam
e�second
�with
�overall�pe
rformance�in�th
e�even
t.�
� INNIRIET�FESTIVAL:�
The�Inniriet�Festiv
al�too
k�place�on
�the
�27t
h �–29t
h �of�August�20
08�at�
Pongola�Acade
my.�This�is�an�exhibitio
n�whe
reby�Local�Business�pe
ople�
are�given�an�opp
ortunity�to�advertise�and�prom
ote�their�respectiv
e�prod
ucts.�D
ifferen
t�entertainmen
t�group
s�even
�the�local�schoo
l�group
s�are�invited�to�entertain�th
e�audien
ce.��
� TIGER
�FISHING�BONANZA
:�Other�events�are�syno
nymou
s�with
�the
ir�destin
ations�for�example�
whe
n�you�talk�of�Vo
dacom�Durban�July�peo
ple�think�of�Durban;�this�
also�app
lies�to�Tiger�Fishing�com
petition,�w
hich�is�syno
nymou
s�to�
uPho
ngolo�
area�a
nd�the
�Pon
golapo
ortdam
.�On�
the�
25th�–
27th�o
f�Septem
ber�20
08,�Po
ngola�
Angling�
Club
�ho
sted
�the�
Tiger�Fishing�
compe
tition�
at�P
ongolapo
ortdam
�and
�this�is�o
ne�o
f�the�
greatest�
compe
titions�to�be
�staged�in�the
�area,�with
�a�Boat�as�first�price.��It�has�
been
�noticed
�that�the�even
t�is�growing�every�year�and
�has�the
�ability�
to�attract�lo
cal�and
�international�tou
rists.�Only�three�hu
ndred�Anglers�
are�allowed
�to�en
ter�the�compe
tition�and�last�year�the�first�prize�
winne
r�was�from
�Swaziland
.��
Whe
n�you�are�looking�for�accommod
ation�at�uPh
ongolo�during�the�
Tiger�
Fishing�
Bonanza,�you�
will�be
�am
azed
�to�fin
d�that�all�
accommod
ation�establishm
ents�are�fu
lly�boo
ked.�
�SA
SCE�MUSIC�CO
MPE
TITION:�
One
�of�the�strategies�that�uP
hongolo�Mun
icipality
�has�embarked
�on�
through�the�To
urism�Office�and�Co
mmun
ication�Office�is�to�work�with
�local�schoo
ls�with
�an�aim�of�expo
sing�the
�Mun
icipality
�to�learne
rs�and
�commun
ities.�On�
the�
8th �–�
9th �of�May�20
09,�the�
Sasce�
Music�
Compe
tition�was�held�at�Belgrade�Co
mmun
ity�Hall�a
nd�on�the�15
th�–�
17th�of�May�200
9;�the
�District�Co
mpe
tition�was�held�at�Non
goma.�The
�To
urism�Officer�and
�Com
mun
ication�Officer�were�part�of�bo
th�events�
by�having�a�very�successful�exhibitio
n.��uP
hongolo�Mun
icipality
�has�
assisted
�local�schoo
ls�by�spon
soring�transpo
rt�to�the�learne
rs�w
ho�
won
�in�the�circuit�level�(Belgrade�Co
mmun
ity�Hall)�to�participate�at�
District�level�(N
ongoma).��
� PROJECT
�FUNDING:�
The�To
urism�Officer�has�app
lied�for�fund
ing�for�Crafters’�p
rojects�from
�the�Dep
artm
ent�of�Arts�and�Cu
lture�at�National�level.�It�is�w
ith�great�
pleasure�to�repo
rt�that�the�
application�
for�Sifatho�
Projects�was�
successful.�Sifatho�
Projects�is�a�
Crafters’�Organisation�
located�
at�
KwaLub
isi�a
rea,�W
ard�seven�(7).�The�Dep
artm
ent�of�Arts�and�Cu
lture�
has�granted�this�project�an�am
ount�of�five�hu
ndred�thou
sand
�(R5
00�
000).��� “E
XPLO
RE�OUR�ARE
A,�IT’S�AN�EXP
ERIENCE
”�� �
� ���
�Page�15�
�
1.3�
uPHONGOLO
�MUNICIPALITY
�–�M
IG�REP
ORT
�Co
ndition�gran
t�repo
rt�fo
rmat��
Introd
uction
:��� Th
is�rep
ort�is�a�guide
line�to�the
�outlook�from
�uPh
ongolo�M
unicipality
,�with
�referen
ce�to�Infrastructure.��Po
verty�eradication�is�still�one
�of�the
�biggest�challenges�facing�ou
r�coun
try.��With
in�this�context�ou
r�mun
icipality
�com
mitted
�itself�to�sum
mit�on
�Sustainable�Develop
men
t,�
Millen
nium
�Targets�to�eradicate�
poverty�
as�well�as�acceleratin
g�service�de
livery.��The �most�im
portant�step
�we�have�taken
�tow
ards�
addressing�the
se�targets�w
ithin�the
�uPh
ongolo�M
unicipality
�is�by�
means�of�the
�Mun
icipal�Infrastructure�Grant�(M
IG)�P
rogram
me.�
� The�Strategic�programme�for�MIG�over�the�ne
xt�five�(5)�years,�of�
uPho
ngolo�Local�Mun
icipality
�was�implem
ented�in�200
7/08
�and
�is�
aimed
�at�providing�the�commun
ity� w
ithin�uPh
ongolo�w
ith�at�least�a�
basic�level�o
f�service�by�the
�year�20
12�throu
gh�the
�provision
�of�grant�
finance�to
�cover�th
e�capital�cost�o
f�basic�infrastructure�fo
r�the�po
or.��It�
is�part�of�uPh
ongolo�M
unicipality
�in�line�with
�governm
ent’s�overall�
strategy�to�eradicate�
poverty�
and�
to�create�cond
ition
s�for�local�
econ
omic�de
velopm
ent.��The�
strategic�
program�will�therefore�
maxim
ize�
oppo
rtun
ities�to�create�em
ploymen
t�and�
develop�
enterprises.��T
he�M
IG�program
me�fits�with
in�the
�overall�de
velopm
ent�
fram
ework�
of�uP
hongolo�
Mun
icipality
,�which�is�bu
ilt�on
�three�
cornerston
es:��basic�services,�foo
d�security�and
�HIV/AIDS.��Whilst�the�
MIG�program
me�directly�add
resses�basic�services,�it�also�contribu
tes�
to�the�
othe
r�elem
ents�since�
access�to�basic�
services�im
proves�
oppo
rtun
ities�for�com
mun
ities�to�live�he
althier�lives�and
�to�be
�more�
prod
uctiv
e.�
� Being�on
e�of�the
�biggest�capita
l�grants,�the�MIG�is�guided
�by�clear�
policy�principles,�ob
jectives�and
�con
ditio
ns�for�use.��It�has�a�clear�
fram
ework,�which�ou
tline
s�roles �and�
respon
sibilities,�cross�sector�
linkages,�program
me�managem
ent,�and
�mechanism
s�toward�en
suring�
transparen
cy,�accou
ntability�and
�sustainability.��The�Strategic�plan�had�
been
�de
velope
d�to�commun
icate�
inform
ation�
abou
t�the�
MIG�
programme�in�a�user�friend
ly�w
ay.��It�also�aim
ed�to�en
courage�the�
Mun
icipality
,�othe
r�de
partmen
ts�and
�key�stakeho
lders�to�utilize�the�
programme�
to�pro�activ
ely�
address�
the�
basic�
service�
and�
othe
r�de
velopm
ent�n
eeds�of�o
ur�com
mun
ities.�
� The�MIG�program
me�provides�the
�framew
ork,�the
�resou
rces�and
�the
�means�to�realize�on
e�of�our�m
ost�pressing�goals�–�the
�eradicatio
n�of�
poverty.��How
ever,�the
�successful�implem
entatio
n�of�the
�program
me�
requ
ired
�peo
ple,�skills,�partne
rship,�co�op
erative�relatio
nships�and
�real�com
mitm
ent�from�all�stakeh
olde
rs.�
� The�ob
jectives�of�the
�evaluation�are:�
Laid�out�as�requ
ired
�by�DPLG�
� Backgrou
nd:��
A.�O
verall�de
scription�of�the
�program
me:��
A.1�
Prog
ramme�history��
Programme�history�for�the�total�allocatio
ns�and
�com
mitm
ents�
for�the�20
08/09�fin
ancial�M
IG�year�is�as�follows:�
� MIG�
Fina
ncial�
year�
Allo
cation
�Co
mmitmen
t�Over/Und
er�
commitmen
t�
2008
/200
9�R8
,638
,834
.15�
R11,34
6,50
7.14
�R1
1,67
4,77
4.18
�� The�cash�flows�of�the
�differen
t�projects�w
ere�spread�over�the�pe
riod
�of�two�fin
ancial�years�nam
ely,�200
7/08
�and
�200
8/09
�in�orde
r�no
t�to�
spen
d�more�or�less�th
an�th
e�allocated�am
ount�per�year.�
� A.2�
Project/prog
ramme�concep
t,�design�an
d�plan
��� Th
e�Mun
icipal�In
frastructure�Grant�(MIG)�is�run
ning�for�its�3r
d �year�in�uP
hongolo�
Mun
icipality
.��It�combine
s�all�existin
g�capital�grants�for�
mun
icipal�infrastructure�into�a�
single�
consolidated
�grant.�
�A.3�
Start�da
te�–�duration�of�the
�program
me��
�� Th
e�program�com
men
ced�in�April�20
06/07�Financial�Year.�
� ���
�Page�16�
�
A.4�
Amou
nt�allo
cated�for�the�pa
st�three�yea
rs��
�20
06/07�
�R4
,538
,150
.27�
�20
07/08�
�R5
,278
,572
.31�
Increase�
of�
R���
740,42
2.04
��
2008
/09�
�R8
,638
,834
.15�
�Increase�
of�
R3,360
,261
.84�
�Co
mmen
ts�on�the�differen
ce.�How
�was�it�spen
t�or�rolled�–
over�
There�
were�
no�rolled�
over�fun
ds�for�2
008/09
.��A
lthou
gh�
2008
/09�
allocatio
n�was�partially�used
�to�complete�
these�
projects.�
�
������
���De�Waa
l�Street,�Pon
gola�
�
The�expe
nditu
re�up�to�date�could�be
�seen�in�the
�cash�flo
w�rep
ort�sent�
to�the�
Dep
artm
ent�of�Tradition
al�and�
Local�Governm
ent�Affairs�
(DLG
TA).�
� uPho
ngolo�Local�M
unicipality
�had�a�100
�%�(pe
rcen
t)�expen
diture�for�
the�20
08/09�fin
ancial�year.�
� A.5�
Key�challeng
es�since�onset��
��
A�shift�in�
focus�with
�an�
emph
asis�n
ot�o
nly�with
�respe
ct�to�
the�
provision�of�in
frastructure�for�basic�services�bu
t�also�to�incorporate�a�
greater�role�and
�emph
asis�on�infrastructure�that�wou
ld�cater�for�lo
cal�
econ
omic�develop
men
t�as�well.�
� System
s�were�incorporated
�and
�establishe
d�to�ensure�op
erations�and
�mainten
ance�of�ne
w�as�well�as�existin
g�infrastructure�with
�an
�em
phasis,�in�additio
n,�to�preven
t�the�wastage�of�service�resources�by�
means�of�ou
r�3�Year�Capita
l�Bu
dget�w
hich�w
ill�be�am
ende
d�as�a�
ongoing�proced
ure.�
� It�is�paramou
nt�and�
critical�to�the�
survival�of�the�
uPho
ngolo�
Mun
icipality
�that�levels�of�paym
ent�for�these�services�and
�all�othe
r�services�ren
dered �are�increased�and�thereb
y�catered�for�over�the
�longer�term�and
;�� A�more�
strategic�
approach�to�mun
icipal�facilitation�
of�the�
environm
ent�
to�stim
ulate�
Local�Econ
omic�Develop
men
t�in�the�
med
ium�term
�in�orde
r�to�increase�levels�of�em
ploymen
t�and�
househ
old�
incomes�and�
wealth
�accumulation,�thereb
y�making�
services�ren
dered�more�affordable.�
� The �
2008
/09�
MIG�Financial�Year�also�pu
t�the�
emph
asis�on
�the�
allocatio
n�received
.��Alth
ough�uP
hongolo�
Mun
icipality
�is�fully�
committed
,�the
�allocatio
n�received
�is�not�in
�line
�with�the�Ba
cklog�To
�be
�Erad
icated
.��(Backlog�Stud
y�and�
CIP�
repo
rt�compiled�
and�
forw
arde
d�to�D
PLG).��U
p�to�date�no
�correspon
dence�was�received�
from
�National.�� uPh
ongolo�M
unicipality
�spe
nt�the
ir�total�allocatio
n�for�
the�past�M
TEF�pe
riod
�
� ���
�Page�17�
�
The�challenge�is�to�manage�and�Ph
ase�in�the
�Backlog�w
ith�the
�small�
allocatio
n�received
.��It�is�param
ount�to�the�successes�of�the
�MIG��
programme�to��e
nsure�that�uPh
ongolo�M
unicipality
�receives�a�greater�
Allocatio
n�to�Eradicate�th
e�Ba
cklog�as�Indicated�in�th
e�Ba
cklog�Stud
y.�
Furthe
rmore�it�is�im
portant�that�the
�CIP�increases�annu
ally.��
� During�the�investigation�on
�the�Ba
cklog�Stud
y�it�was�clear�th
at�th
e�provision�of�basic�Access�Ro
ads�and�water�and
�sanita
tion�services�
need
�to�be�fast�tracked.�
� Pongola�is�con
nected
�to�neighbo
ring�to
wns�Piet�R
etief�and
�Mkhuze�via�
the�N2�National�Road�and�Vryheid�via�the�R6
9�National �Road.�The
�uP
hongolo�Mun
icipality
�acts�as�service�provide
r�for�the�provision�and�
mainten
ance�of�internal�road�distribu
tion.�
Pongola�town,�Ncotshane
�and
�Belgrade�have�access�to�relatively�good
�gravel�roads�and
�surfaced�roads.�
� Stormwater�drainage�infrastructure�is�limite
d.�Alth
ough�th
e�Mun
icipality
�engaged
�in�a�num
ber�of�projects�to�add
ress�th
is�situ
ation,�
the�area�is�in�despe
rate�need�for�the�up
grading�and�provision�of�
stormwater�drainage�infrastructure.�
� The�Mun
icipality
�also�fin
alized
�a�Storm
water�M
asterplan�and�
subseq
uent�im
plem
entatio
n�strategy�fo
r�Po
ngola/�Ncotshane
�and
�Be
lgrade
.�The
�strategy�form
s�part�of�the
�current�M
IG�Im
plem
entatio
n�Program.�
� It�is�also�eviden
t�in�the�feed
back�from
� DPLG�th
at�uPh
ongolo�
Mun
icipality
�systems�are�in�place�in�order�to
�ensure�effective�service�
delivery�espe
cially�amon
g�the�po
orest�o
f�the
�poo
r�that�is�in�line
�with
�the�three�sphe
res�of�Governm
ent�o
bjectiv
e�and�targets.�
� ZDM�is�currently�in�th
e�progress�to
�ensure�the�effective�
implem
entatio
n�of�Bulk�Water�Sup
ply,�
� The�matter�of�water�sup
ply�to�rural�areas�with
in�the
�jurisdictio
n�of�the
�Po
ngola�Mun
icipality
�has�frequ
ently
�been�de
bated.��It�goe
s�with
out�
saying�that�it�is�a�highly�sensitive�issue,�especially�given
�Sou
th�African�
mun
icipalities’�current�position
�regarding�service�delivery.��Po
ngola�is�
not�isolated
�from�this�matter;�it�is�the
refore�im
portant�to�und
erstand�
the�strategy�fo
llowed
�to�resolve�th
is�m
atter�to�a�point�whe
re�each�and�
everybod
y�will�have�prop
er�access�to�potable�water.���
� Pongola�Mun
icipality
�falls�w
ithin�the
�jurisdictio
n�area�of�the�Zululand
�District�Mun
icipality
,�a�bo
dy�app
ointed
�by�legislation�as�the
�Water�
Services�Autho
rity.��They�are�th
erefore�respon
sible�for�water�sup
ply�to�
rural�areas.�It�is�natural�that�Po
ngola�Mun
icipality
�will�be�an�im
portant�
role�player�in�the
�matter,�and
�will�be�co�respo
nsible�for�the
�sup
ply�of�
potable�water.���
� The�Water�Services�Develop
men
t�Plan�d
evelop
ed�b
y�the�Zululand
�District�Mun
icipality
�provide
d�for�three�sub�region
s,�all�with
in�the
�jurisdictio
n�of�the
�Pon
gola�M
unicipality
,�namely:�(i)�Simdlangentsha�
Central,�which�con
sists�of�the
�tribal�authorities�of�Ndlangamandla,�
Msibi,�Dlamini,�Sibiya�and
�Mavuso;�(ii)�Sim
dlangentsha�East�w
hich�
consists�of�P
ongola�and
�the
�tribal�autho
ritie
s�of�Ntshangase,�Sim
elane�
and�Thokozane�and�(iii)�a�region
�which�in
clud
es�Cando
ver�and�Golela/�
Magud
u.���
� The�Water� Services�Develop
men
t�Plan�provide
d�for�a�certain�strategy�
to�develop
�infrastructure�that�will�sup
ply�po
table�water�to�reside
nces�
in�the
se�three�areas�by�20
14.��The�im
plem
entatio
n�of�this�plan�is�in�an�
advanced
�stage.���
� The�pu
rpose�is�to�inform
�the
�com
mun
ity�in�gene
ral�abou
t�im
minen
t�future�planning�and�
developm
ent.��Be
cause�
a�water�services�
developm
ent�plan�is�dynamic,�the�Zululand
�District�Mun
icipality
�is�
continuo
usly�revisiting�this�plan�in
�order�to�confirm�that�it�meets�the
�ever�changing�de
mands.�It�is�also�a�well�kno
wn�fact�that�large�parts�of�
the�areas�are�affected
�by�low�pressure�and�insufficient�water�sup
ply�in�
the �system
�as�it�is�now
.��The�Zululand
�District�Mun
icipality
�thu
s�had�to�
carefully�con
side
r�the�
overall�strategy�and
�plann
ing�of�the
�water�
supp
ly�system.���
� � �
� ���
�Page�18�
�
Phase�1�
will�p
rovide
�work�to�local�labou
rers�and
�will�com
men
ce�
immed
iately�w
here�the
�Ithelejub
a�area�at�the�commun
ity�of�Moya�
Wam
ampo
ndo,�will�be
�separated�
from
�the�
Simdlangentsha�
East�
System
�and
�add
ed�to�the�Simdlangentsha�Ce
ntral�System
.�This�w
ill�
naturally�
result�
in�
more�
water�
being�
available�
from
�the�
Simdlangentsha�
East�S
ystem�w
hich�is�constantly�a
ffected�
by�low
�pressure�and�
insufficient�availability�
of�water.��In�additio
n,�the�
Simdlangentsha�East�System�will�be�zone
d�to�provide
�differen
t�supp
ly�
zone
s�that�w
ill�enable�hydraulic�con
trol�to�confirm�that�the�available�
water�is�distributed
�evenly�over�the
�area.��A
tten
tion�to�the
�upgrading�
of�the�
water�source�for�this�area,�namely�
the�
Pongola�
Water�
Treatm
ent�Works,�h
as�also�be
come�a�priority.��This�W
ater�Treatmen
t�Works�w
ill�be�extend
ed�to�provide�for�an�add
ition
al�capacity
�of�6�ML�
per�day,�w
hich�is�do
uble�the
�current�capacity
.��This�will�include
�the
�up
grading�of�th
e�pu
mp�station�at�th
e�Po
ngola�river�curren
tly�sup
plying�
the�Water�Treatmen
t�Works.��
� The�
Simdlangentsha�
Central�area�which�will�no
w�includ
e�the�
Ithe
lejuba�area�men
tione
d�above�will�also�be
�exten
ded�with
�Phase�2�
commen
cing�immed
iately.��Phase�2�w
ill�provide
�for�a�new
�2.5�M
L�reservoir�referred
�to�as�reservoir�R0
�at�Ithe
lejuba,�a�
command�
reservoir�at�the
�Manyand
eni�w
ith�a�capacity
�of�2.5�ML�referred
�to�as�
reservoir�R1
,�as�w
ell�as�a�250
�mm�dia�pipeline�from
�Belgrade�Water�
Treatm
ent�Works�to�reservoir�R1
�and
�a�200
�mm�dia�pipeline�from
�reservoir�R1
�to�reservoir�R0
.��The
�exten
sion
�of�the�Be
lgrade
�Water�
Treatm
ent�Works�to�a�capacity�of�5�ML�pe
r�day�form
s�part�of�this�
phase.�
� Phase�1�of�the
�develop
men
t�of�in
frastructure�providing�w
ater�to�the�
Cand
over/G
umbi�area�was�com
pleted
�recen
tly.��This�in
clud
ed�a�pum
p�station�at�the
�Jozini�d
am�and
�a�pum
p�line�to�the
�Gum
bi�com
mun
ity.��
Phase�2�commen
cing�im
med
iately�w
ill�in
clud
e�the�de
velopm
ent�of�a�
water�treatm
ent�p
lant�at�G
umbi�with
�a�distribution�system
.���
� The�supp
ly�of�water�by�Mun
icipalities�to�their�reside
nces�is�complex�
and�requ
ires�inn
ovative�planning.��It�is�evide
nt�from�the
�abo
ve�that�
both�the
�Zululand�District�and�Po
ngola�Mun
icipality
�are�treating�this�
respon
sibility�with
�utm
ost�care�and
� with
�the
�objectiv
e�set�by�the
�
central�governm
ent�to�add
ress�the
�matter�of�water�sup
ply�by�201
4�an�
das�indicated�in�th
e�Ba
cklog�Stud
y�CIP�Working�Docum
ent.�
� PMU�
�Investmen
t�in�fou
r�(4)�projects�w
as�don
e�by�the
�PMU�and
�the
�Bu
sine
ss�Plan�for�the�2008/09�MTEF�Period
,�implem
entatio
n��
�The�
IDP�
was�used
�by�the�
Mun
icipal�Managers�
Office�
in�
Conjun
ction�
with
�ou
r�PM
U�Manager,�Mr.�Cron
je,�in�the�
2008/09�Financial�Year�as�guide
�to�im
plem
entin
g�the�projects.�
�Assistance�from
�the
�Con
sulting�Engineers,�K
wa�Zulu�In
fra�were�
given�
to�C
ouncil�in�o
rder�to�
determ
ine�
Feasibility,�via�Mr.�
Cron
je�and
�the�Afri�Infra�te
am�of�E
ngineers.�
�DPLG�provide
d�uP
hongolo�Local�Mun
icipality
�training�on
�one
�(1)�
occasion
�in�the�
MIS�System
�and�
assisted
�with
�the�
implem
entatio
n�of�th
e�MIS�System�by�means�of�M
r�M�Bolton.�
�1.1.1
�Implem
entation
�of�the
�app
roved�bu
sine
ss�plan��
�Once�
a�Bu
sine
ss�Plan�was�approved
�by�Province�and�
National�
Governm
ent,�(D
PLG);�
�Adverts�were�placed
�for�Con
tractors�to�tend
er�and
�the
y�were�appo
inted�
through�the�Supp
ly�Chain�M
anagem
ent�S
ystem.�
�From
�the
�start�of�the�Im
plem
entatio
n�of�the
�MIG�until�Co
ntractors�were�
appo
inted�on
�site
�it�to
ok�abo
ut�12�mon
ths�in�overall;�
�The�completion�of�the
�projects�was�m
onito
red�closely�by�KwaZulu�Infra�
as�Con
sulting�Engineers�and
�our�PMU�M
anager,�M
r�Cron
je�by�means�of�a
�Hands�on�approach�during�2008/09.�Fou
r�Projects�w
ere�completed
�for�
the�2008/09�Financial�Year.�
�This�process�had�to�be
�mon
itored�closely�in�order�to�stay�w
ithin�our�
allocatio
n�by�m
eans�of�strict�C
ash�Flow
�managem
ent.�
�The�
Mun
icipal�D
epartm
ents�p
articipate�
in�the
�IDP�
process.��
The�
repo
rting�of�the
�costs�involved�with
�the
�com
pletion�of�the
�project�
registratio
n�form
,�con
ducting�of�feasibility�stud
ies�and�compilatio
n�of�
Progress�Rep
orts�was�don
e�by�th
e�en
gine
ers,�and
�the�PM
U�Office.�
� uPho
ngolo�Mun
icipality
�establishe
d�a�Project�Managem
ent�Unit�to�
manage�MIG�projects.��Spe
cifically�in
�alignm
ent�with
�all�principles�and
�ob
jectives�und
erpinn
ing�the�de
sign�of�the�programme�as�con
tained
�in�
the�MIG�Policy�Fram
ework.�
� ���
�Page�19�
�
The�uP
hongolo�Mun
icipality
�con
firms�that�the
�establishm
ent�process�
as�well�as�the�op
erational�o
utcomes�of�the�Project�Managem
ent�Unit�
was�to
:�� �
Ackno
wledge�and�adhe
re�to�all�aspe
cts�containe
d�with
in�this�bu
sine
ss�
plan�in
clud
ing�all�p
rinciples,�objectiv
es,�sector�cond
ition
s�and�ou
tcom
es�
containe
d�with
in�the
�MIG�G
uide
line�
Docum
ent�and�
the�
MIG�P
olicy�
Fram
ework�do
cumen
t.�
�Ensure�adh
eren
ce�to�the�Labo
ur�Inten
sive�objectiv
es�as�de
tailed�in�the
�Expand
ed�Pub
lic�W
orks�Framew
ork�do
cumen
t�and�the�Co
de�of�Goo
d�Practice�for�Special�Pub
lic�W
orks�25/01/2002.�
�Ensure�m
unicipal�and
�regional�integration�of�the
�MIG�Program
me�and�
othe
r�no
n�MIG�fund
ed�programmes�with
in�the�
fram
ework�
of�the�
mun
icipality
’s�pre�existing�Integrated
�Develop
men
t�Plan.�
�Ensure�the�
alignm
ent�of�the�
approach�and�
processes�
of�existin
g�infrastructure�program
mes�to
�those�of�M
IG.�
� The�
PMU�was�respon
sible�
for�
the�
managem
ent�
of�the�
local�
infrastructure�program
me�(m
unicipal�scale)�as�w
ell�as�the
�physical�
project�implem
entatio
n�activ
ities�and
�to�ensure�that:�
��
all�
projects�meet�
overall�
planning�ob
jectives�and�
specific�
key�
performance�in
dicators�as�de
term
ined
�by�the�Dep
artm
ent�of�Provincial�
and�Local�G
overnm
ent�(DPLG).�
��
the�
co�ordination�
of�regular�progress�meetin
gs�at�local�level�and�
represen
tatio
n�at�th
e�natio
nal�progress�meetin
gs.�
��
the�
associated
�project�
managem
ent�
administrative�
functio
ns�from
�project�registratio
n,�evaluation�through�to�the
�final�project�com
pletion�
repo
rts.�
�1.1.2
�Sched
ules�of�work�
and�
phasing�
of�the�
activities�/�
Co�
ordina
tion
�with�othe
r�stakeh
olde
rs��
�uP
hongolo�
Mun
icipality
�strives�to�de
velop�
approp
riate�
mun
icipal�
planning�capabilitie
s.�The
�MIG�strategies�of�uPh
ongolo�M
unicipality
�will�ensure�that�the
�provincial�MIG�m
anagem
ent�un
it�supp
orts�the
�PM
U�in�this�m
atter.�The
�Cou
ncil’s�IDP�en
sures�that� the
�plann
ing�is�
integrated
�with
�the�
mun
icipality
’s�bu
dget�and�
othe
r�planning�
initiatives�th
rough�en
suring�th
at:�
� �The�PM
U�and
�IDP�is�prope
rly�integrated�with
�the
�mun
icipality
’s�other�
plans;�
�Planning�for�regional�scale�infrastructure�and
�service�delivery�is�guide
d�by�the
�Mun
icipal�m
anager,�w
orking�in�con
junctio
n�with
�the
�mun
icipality’�
PMU;�
�The�Technical�Dep
artm
ent�and�PM
U�fulfill�the�functio
n�of�overseeing�
project�feasibility�stud
ies�
with
in�the�
mun
icipality
,�as�part�of�the�
mun
icipal�plann
ing�process.��
�The�
following�
matrix�
details�the�
specific�
roles,�functio
ns�and�
respon
sibilities�of�each�Dep
artm
ent�that�is�related�to�th
e�PM
U.�
� Part�2:�M
onitoring��
� 1.1
How
�is�da
ta�an
alysed
�an
d�repo
rted
�for�im
plem
entation
�pu
rposes?��
� MIG�and
�sector�plan
s�� Integrated
�develop
men
t�planning�is�an�inter�sectoral�plann
ing�
process.��Sector�plans�such�as�W
ater�Services�Develop
men
t�Plans�
(WSD
Ps),�
Integrated
�Transport�
Plans�
(ITPs)�
and�
Integrated
�Waste�Managem
ent�Plans�
feed
�into�the�
IDP�
process,�and
�IDP�de
cision
s�feed
�into�th
e�sector�plans.��
�Sector�plans�ne
ed�to�
provide�
technical�inpu
t�to�the
�IDP�
process�and�the�IDP�process�ne
eds�to�guide
�the
�iden
tification�
of�priorities�and
�targets�in
�sector�plans.��T
here�is�the
refore�an�
interactive�process�be
tween�the�IDP�and�sector�plans.��Basic�
services�projects �iden
tified�in�sector�plans�were�integrated
�into�th
e�IDP�in�order�to
�qualify�for�MIG�fu
nding.�
� � � � �
� ���
�Page�20�
�
1.2
How
�is�da
ta�an
alysed
�an
d�repo
rted
�for�
performan
ce�
requ
irem
ents?��
� By�m
eans�of:�
Integrated
�de
velopm
ent�plan
ning�an
d�Project�Feasibility�
Stud
ies�
� The�
projects�iden
tified�
as�part�of�the�
IDP�
process�
are�
‘provision
al�projects’�until�they�have�be
en�throu
gh�a�project�
feasibility�study.�
� MIG�fun
ds�w
ere�used
�to�un
dertake�project�feasibility�studies�
for�MIG�p
rojects�(in
�other�w
ords�infrastructure�
for�basic�
services�o
nly.)��The
�PMU�togethe
r�with
�other�app
ropriate�
structures�with
in�the
�mun
icipality
�and
�Con
sulta
nts/�Engineers�
decide
�on�the�extent�of�the�feasibility�study,�whilst�a�sm
all�
project�is�unlikely�to�req
uire�an�extensive�stud
y.��How
ever�
there�were�othe
r�factors�that�influ
ence� the
�exten
t�of�a�project�
feasibility�study,�for�example�en
vironm
ental�factors,�financial�
viability,�institutional�con
side
ratio
ns,�and
�so�on
.�� Dep
ending�upo
n�ho
w�the
�project�fe
asibility�study�is�prepared,�
it�may�also�includ
e�a�bu
sine
ss�plan�for�the�project.��In�such�
cases�it�
was�not�necessary�to�prep
are�a�separate�business�
plan.�
� Once�a�project�feasibility�study�fou
nd�a�project�to�be
�viable�
and�
sustainable,�the�
project�was�approved
�by�Mun
icipal�
Coun
cil.��This�meant�that�the�project�could�be
�includ
ed�in
�the
�MIG�program
me�from
�the
�IDP.��The
refore�taking�all�the
�abo
ve�
into�Accou
nt,�
the�
Data�
was�pu
t�together�to�un
iform
�inform
ation,�and
�perform
ance�w
as�m
easured�against�it�pe
r�project.�
�1.3
Who
�is�respon
sible�for�da
ta�ana
lysis�an
d�repo
rt�gen
eration�
(finan
cial�and
�non
�finan
cial�rep
orts)?�
�
The�PM
U�M
anager�is�respon
sible�in�con
junctio
n�with
�the
�Con
sulting�
Engine
ers�for�the�contract.�
� 1.4
The�challeng
es�m
et�with�the�mon
itoring�an
d�repo
rting�tasks��
� �Final�compilatio
n�of�m
onthly,�qu
arterly,�bi�ann
ual�and�annu
al�
repo
rts�to�th
e�MIG�M
anager.�
�Mon
itor�the�consolidated
�cash�flo
w�perform
ance�rep
orts�on�
each�project�and
�on�the�region
al�program
me�collectively.�
�The�fund
s�allocated�for�projects�can�only�be
�used�for�capital�
investmen
t�and�
cann
ot�be
�used
�to�fin
ance�op
erating�
expe
nditu
re�other�than�the�prescribed
�percentage�pe
rmitted
�for�the�op
eration�of�th
e�project�m
anagem
ent�u
nit.�
�Ve
rify�and
�recon
cile�quarterly�transfers�from�national�to�the
�Province�and
�uPh
ongolo�Local�M
unicipality
.��
Compile�all�the�fin
ancial�rep
orts�(DORA
).��Examples�attache
d�to�
documen
t.�
�Aud
it�compliance�
of�all�legal�cond
ition
s,�req
uired�
from
�the
�differen
t�sph
eres�of�G
overnm
ent.�
�Aud
it�and�administer�the�mon
thly�claim
s�and�expe
nditu
re.�
� Part�3:�W
hat�are�the�results�an
d�who
�ben
efited
?��
3.1
The�ou
tcom
es�and
�outpu
ts�set�fo
r�20
08/09��
� uPho
ngolo�
Mun
icipality
�managed
�to�
ensure�that�the�
local�
econ
omic�spin�offs�
through�
providing�
infrastructure�was�
maxim
ised
.��This�includ
es�em
ploymen
t�creatio
n.�The�
Mun
icipality
�supp
orted�
the�
commun
ity�
developm
ent�
initiatives�as�part�of�achieving�
sustainable�
livelihoo
d�and�
poverty�
eradication.�Econ
omic�research�and�
stud
ies�
was�
cond
ucted�in�order�to�de
term
ine�econ
omic�con
straints�and
�op
portun
ities�fo
r�furthe
r�de
velopm
ent�v
ia�th
e�IDP.�
� Decisions�
relatin
g�to�
the�
prioritisation�
of�
mun
icipal�
infrastructure�and�
service�
delivery�
spen
ding,�such�as�the�
iden
tification,�selectio
n�and�
approval�o
f �projects,�are�
best�
unde
rtaken
�at�m
unicipal�level,�with
�the�following�provisions:��
�
� ���
�Page�21�
�
�the�op
erating�fin
ance�and
�managem
ent�arrangem
ents�w
ere�pu
t�in�
place�in�th
e�three�year�Capita
l�Plan;��
�a�de
gree�of�natio
nal�and
�provincial�influen
ce�over�capital�spe
nding,�
expressed�
through�
clear�
norm
s,�standards�
and�
spen
ding�
cond
ition
s�must�b
e�retained
;�and
��un
intend
ed�conseq
uences�were�
limite
d:�the�
grants�that�are�
allocated�e.g.�M
IG�
�Mun
icipal�Infrastructure�Grants�did�prom
ote�soun
d�managem
ent�
practices.�
�3.1.1�
Key�MIG�outcomes�particular�to�uPh
ongolo�M
unicipality�
�The�MIG�projects�were�approved
�by�the�National�D
epartm
ent�
of�Provincial�and
�Local�Governm
ent.��
3.1.1.1�UPG
RADING�OF�RO
AD�IN
�NCO
TSHANE:��M
R�MAGWINSI�
STRE
ET�R/KZ/18
81/06/08
�–�200
7/03
:�� Scop
e�of�work:�
The�up
grading�of�M
r�Magwinsi�Street�from
�a�gravel�road�to�
(1405m
)�Asphalt�
Surfaced
�road�of�seven
�meters�wide�with
�concrete�drifts�
at�reside
ntial�en
trances�
with
�all�related�
stormwater�chann
els�and�drains.�
Construction
�cost;�
Total�Con
struction�Co
st�R�4,542
,949
.03�(In
cl.�V
AT)�
� Engine
ering�fees:�
Total�Engineering�Fees�
R�73
9,80
1.79
�(Incl.�VAT)�
�Item
s�requ
iring�special�atten
tion
:�Extension�of�time�was�req
uested
�by�the�Co
ntractor� M
ayibuye�
Earthw
orks�due
�to�m
aterial�(G2)�sho
rtage�from
�sup
pliers.�
� The�
Engine
er�received
�a�
revised�
constructio
n�programme�
from
�the
�Con
tractor,�to�serve�as�app
lication�for�additio
nal�
extension�of�time�for�completion,�as�was�req
uested
�during�the�
site�m
eetin
g;�
�
Clause�42,�Sub
�Clause�3�provides�som
e�reason
s�for�extension�
of�tim
e�for �
completion,�subseq
uent�and�
save�to�the�
requ
irem
ents�of�G
CC�199
0�Clause�42�and�Clause�43;�
� Clause�42,�Sub
�Clause�3�provides�som
e�reason
s�for�extension�
of�tim
e�for�completion.�In�this�instance,�the
�Engineer�no
ted�
the�following,�nl:�
��
Sub�Clause�42.3.4:�Any�provision
�of�the
se�con
ditio
ns��
�which�allows�for�an�exten
sion
�of�tim
e”�
� “The
�Co
ntractor�
i.e.�
Messrs�
Mayibuye�
Earthw
orks,�
expe
rien
ced�difficulty�in�the�ob
taining�of�G2�material,�which�
was�spe
cifie
d�by�the
�Engineer�as�base�material.�This�w
as�due
�to�a�sho
rtage�of�sup
ply�from
�the
�sup
plier,�w
hich�w
as�beyon
d�the�Co
ntractor’s�con
trol”�
� Engine
ers�Ru
ling �
The�Engine
er�carefully�con
side
red�the�aforesaid�and�he
reby�
delivered
�his�ruling�in�terms�of�the
�GCC
�199
0,�Clause�48
,�Sub
�Clause�5.�
� In�the
�Engineer’s�op
inion,�the
�Con
tractor�provided
�sufficient�
reason
s�for�the�de
layed�completion�and�could�no
t�be
�held�
respon
sible�
for�
the�
delayed�
completion.�The�
Engine
er�
recommen
ded�that�the
�Con
tractors�req
uest�for�Exten
sion
�of�
Time�for�Co
mpletion�shou
ld�be�granted�and�that�no�additio
nal�
paym
ent�for�Time�Re
lated�Item
s�shou
ld�be�carried�and�that�
this�wou
ld�be�for�the�Co
ntractor’s�own�expe
nse.�
��
uPho
ngolo��Grant�app
roval�for�th
e�extension�of�time �
� The�completion�of�the
�aforesaid�project�had�been�de
layed�for�
some�tim
e�no
w.�The
�latter�had�also�be
en�discussed
�on�variou
s�occasion
s.�A�meetin
g�was�subseq
uently�be
en�conven
ed�
betw
een�the�contractor�and
�the
�Engineer�and�it�was�agreed�
that�w
ork�wou
ld�be�completed
�at�the�latest�by�Septem
ber�
2008
.�
� ���
�Page�22�
�
From
�the
�EXC
O�m
eetin
g�he
ld�on�the�02
nd�of�Septem
ber�20
08�the
�En
gine
er�und
erstoo
d�instructions�to�consider�possible�causes�for�the
�de
layed�completion�of�th
e�project�a
s�well�as�fin
ancial�im
plications�th
at�
such�delays�may�have�had�on
�the
�con
tractor’s�overall�p
roject�costin
g.�
A�m
eetin
g�was�sub
sequ
ently
�con
vene
d�be
tween�the�Co
ntractor�and
�the�
Engine
er,�and�
the�
Engine
er�recom
men
ded�
that�the
�Employer�
consider�th
e�following:�
�������������������Mr�Magwinsi�Street,�Ncotsha
ne�
1.�
Completion�Date�
� The�Engine
er�recom
men
ded�that�the
�com
pletion�Date�of�the
�project�
e.g.�07�April�20
08�sho
uld�be
�exten
ded�to�30�Septem
ber�20
08�and
�that�
the�Co
ntractor�sho
uld�be
�com
pensated
�for�Prelim
inary�and�Gen
eral�
cost�as�a�result�of�delays�that�w
ere�expe
rien
ced�by�the
�Con
tractor�
with
�Sup
pliers�delaying�the�de
livery�of�m
aterial�a
nd�m
ore�specifically�
G2�material�for�th
e�base�layer.�
� This�exten
sion
�was�sub
ject�to
�the�allowance�allowed
�for�in�th
e�GCC
�20
04,�Clause�42
,�Sub
�Clause�42
.3.3.�N
ote�that�in�th
is�instance�th
e�Supp
lier,�which�was�paid�directly�by�the�Em
ployer�was� regarde
d�as�an�
Agent�of�the
�Employer.�A
lthou
gh�th
e�agreem
ent�b
etween�the�
Employer�and
�the�Co
ntractor�m
ade�provision�for�the�Co
ntractor’s�sole�
respon
sibility�for�ne
gotia
tions�with
�the�Supp
lier,�it�cou
ld�be�ruled�ou
t�that�th
e�Supp
lier�de
layed�the�de
livery�of�m
aterial�sub
stantia
lly.�A
s�this�
item�was�app
roved�by�th
e�Em
ployer,�it �resulted�into�an�additio
nal�
amou
nt�of�R
219,31
4.00
�(Excl.�VA
T)�fo
r�paym
ent�to�the�Co
ntractor.�
�
2.�
Contract�Price�Adjustm
ent�
The�En
gine
er�further�recom
men
ded�that�the
�Con
tractor�Agreemen
t�be
tween�the�Em
ployer�and
�the
�Con
tractor�shou
ld�be�revised�to�a�
Contract�Agreemen
t�subject�to�Co
ntract�Price�
Adjustm
ent�as�is�
provided
�for�in�the �GCC
�200
4.�It�was�con
side
red�that�com
pletion�of�
the�
project�was�d
elayed
�due
�to�
reason
s�ou
tside�
the�
Contractor’s�
control.�This�had�a�severe�im
pact�on�the�vend
er�pricing�e.g.�diesel�
price�was�R7.50
/L�at�the�commen
cemen
t�date�of�constructio
n�and�
R11.50
/L�at�completion�date.�The�im
pact�of�labo
ur,�plant,�m
aterial�
etc.�is�self�explanatory.�Alth
ough�the�
agreem
ent�
betw
een�
the�
Employer�and
�the
�Con
tractor�made�provision�for�a�fixed
�price,�it�could�
be�ruled
�out�that�the�de
layed�constructio
n�had�a�severe�im
pact�on�the�
project�costin
g.�
� As�this�item�w
as�a
pproved�
by�the
�Employer,�it�
resulte
d�into�a
n�additio
nal�am
ount�of �R1
07,024
.39�(Excl.�VA
T)�for�paymen
t�to�the
�Co
ntractor.�
�3.�
Surfacing�Material�
The�Em
ployer�instructed
�at�the�Design�and�Planning�stage�to�allow�fo
r�the�use�of�cold�lay�asph
alt�a
s�a�surfacing�material.�The�specificatio
n�for�
this�m
aterial�w
as�obtaine
d�from
�Messrs.�Cou
gar�Tar�Mainten
ance.�The
�use�of�this�material �p
rovide
d�excellent�opp
ortunitie
s�for�job�creatio
n.�
Some�
items�were�
however�no
t�allowed
�for�in�the�
Specificatio
n�provided
�by�the�Supp
lier.�This�resulte
d�into�add
ition
al�costs.�These�
items�are:�
��
The�use�of�a�crusher�dust�in�the
�mix�of�80
m³�wou
ld�eventually�be�
used
�at�a
�rate�of�R479.00�(E
xcl.�VA
T)�per�m
³.�This�wou
ld�result�into�an�
additio
nal��cost�of�R
38,320
.00�(Excl.�VA
T);�
�The�Supp
lier�stated
�in�the�specificatio
n�provided
�that�the�prim
er�
wou
ld�only�be
�app
lied�to�high�volume�roads�and�to�roads�w
ith�an�
incline.�This�was�the
n�overruled�by�the
�Sup
plier�du
ring�the
�training�
stage�
and�
prim
er�w
as�u
sed�
on�the
�com
plete�
road.�Prim
er�w
as�
allowed
�for�at�705m
²�in�the
�Con
tract�Agreemen
t�as�opp
osed
�to�the�
11166m
²�that�w
ould�be�do
ne.�This�w
ould�result�into�an�additio
nal�
cost�of�R1
21,208.00�
(Excl.�
VAT).�Training�was�also�charged�
at�
R5,000.00�(Excl.�VA
T)�by�the�supp
lier�at�the
�training�stage�which�was�
not�p
rovide
d�for�in�th
e�Co
ntract�Agreemen
t.�
� ���
�Page�23�
�
Following�
careful�
consideration�
of�the�
above�
the�
Engine
er�
recommen
ded�that�th
e�Em
ployer�sho
uld�approach�th
e�National�M
IG��
� Autho
rity�for�an�
additio
nal�am
ount�o
f�R4
90,866
.39�(Excl.�VA
T)�to�
provide�for�fin
ancial�com
pensation�to�the
�Con
tractor�du
e�to�reasons�
outside�his�control.�
� AFA
�3�was�not�app
roved.�Cou
nter�fu
nding�of�th
e�am
ount� of��
R559
,�588
.00�was�provide
d�for�by�Cou
ncil.�
��
��
�
ALLOCA
TION�APP
ROVED
:��
��
MIG�REG
ISTERE
D�VALU
E�R�2,351,044.80�
�
AFA
�R�1,773,966.35�
�
TOTA
L�DIREC
T�R�3,385,209.36�
�
EIA�
R�79,800.00�
��
RETENTION�(1
0%)�
R�304,646.69�
�
DIREC
T�R�3,080,562.67�
�
INDIREC
T�(Ten
dered)�
R�66
0,00
1.79
��
TOTA
L�Project�Value
�inc.l�V
at�
R�4,125,011.15�
�
� � MIG�REG
ISTERE
D:�
��
REGISTERE
D�
R�4,684,598.83�
TOTA
L�DIREC
T�R�3,944,797.04�
EIA�
R�79,800.00�
RETENTION�
R�304,646.69�
DIREC
T�R�3,640,150.35�
INDIREC
T�R�660,001.79�
AL�
R�4,684,598.83�
� �
�
3.1.1.2�PO
NGOLA
�STO
RMWATER�–�PH
ASE�1�PRO
JECT
�200
7/02
;�Scop
e�of�work:�
� �The�
constructio
n�of�2
,000
m�stone
�pitche
d�stormwater�
channe
l;��
The�installatio
n�of�45m
�of�concrete�culvert�crossing�the�
Impala�Irrigatio
n�Canal;�and�
�Re
lated�site�works�
Construction
�cost:�
Total�R�2,998
,046
.86�(�Incl.�VA
T)�
Engine
ering�fees:�
Total�R�424
,592
.58�(In
cl.�V
AT)�
�
� ���
�Page�24�
�
Item
s�requ
iring�special�atten
tion
:��
Requ
est�for�an�AFA
�� Originally,�the�
estim
ated
�project�total�w
as�d
etermined
�at�
R1,375
,000
.00,�w
hile�the
�low
est�Bid�Tend
er�of�Im
pact�Plus�
Trading�cc�cam
e�in�at�R1
,978
,898
.56�and�the�profession
al�fe
es�
equalled�
R96,62
3.77
.�This�gave�us�a�
total�shortfall�of�
R603
,898
.56�
whe
re�add
ition
al�fun
ding�h
ad�b
een�
approved
�previously.�
� Num
erou
s�ob
stacles�occurred
�after�the
�final �inspe
ction�on
�the
�project�layou
t.�Add
ition
ally�th
ere�was�no�EIA�necessary�fo
r�the�
tend
ers�to�be�aw
arde
d,�but�after�careful�con
side
ratio
n�it�was�
foun
d�that�an�EIA�w
as�neede
d�for�the�tend
er�in
�order�to�run�
concurrently.�The�additio
nal�cost�add
ed�up�to�an�am
ount�of�
R70,00
0.00
.�The
�MIG�estim
ated
� value
�was�far�less�than�all�the
�tend
ers�
that�were�
received
.�An�
additio
nal�am
ount�was�
need
ed�for�jacking�u
nderne
ath�
the�
canal,�
which�w
as�n
ot�
indicated�in�the
�original�plan.�Th
e�total�am
ount�of�the�AFA
�that�neede
d�to�be�approved
�totalled�to�R�864
,120
.00�(In
cl.�
VAT)�in
�order�to�complete�the �project�by�the
�req
uested
�date�
of�th
e�30
th�of�Jun
e�20
08.�
��
Requ
est�for�exten
sion
�of�tim
e ��
1.�
Stormwater�Canal�/�Irrigatio
n�Canal�Crossing�
The�work�was�sched
uled
�to�take�place�during�Janu
ary�20
08,�
with
�co�ope
ratio
n�of�Messrs�
Impala�Water�Associatio
n.��
Access�to�the
�site
�cou
ld�not�be�granted�by�M
essrs�Im
pala�
Water�A
ssociatio
n�du
e�to�w
ater�d
emand�
in�the
�irrigation�
sche
me.�As�a�result�the �work�did�no
t�take�place�du
ring�Ja
nuary�
and�after�the�Co
ntractor�kep
t�his�resources�available�un
til�the
�en
d�of�M
arch�2
008,�the
�Con
tractor�had�
to�m
ove�
all�his�
equipm
ent�to�other�con
struction�sites�which�totaled
�to�an
�estim
ate�of�R�68,000.00�(E
xcl.�VA
T).��
�2.�
Metho
d�for�Stormwater�Canal�/�Irrigatio
n �Canal�Crossing�
An�
alternative�
metho
d�for�
crossing�the�
canal�
with
out�
interrup
ting�
the�
water�flo
w�was�ou
tline
d.�A�structural�
strengthen
ed�steel�line
r�was�m
anufactured�bu
t�de
fectively�as�
a�result�of�fa
ulty�in
form
ation�which�was�received�from
�Messrs�
Impala�W
ater�Associatio
n.�The
�estim
ate�even
tually�amou
nted
�to�R30
0,00
0.00
.��
3.�
Structural�Failure�of�the �Stormwater�Canal�/�Irrigation�Canal�
Crossing�
�As�a�result�of�the
�incide
nt,�w
e�instructed
�add
ition
al�m
easures�
to�avoid�
a�similar�incide
nt.�Th
e�installatio
n�of�additio
nal�
culverts�stream�up�and�stream
�dow
n�of�the
�crossing�as�well�as�
additio
nal�earthw
orks�stream�up�
and�
stream
�dow
n�of�the
�crossing�add
ed�up�to�an�am
ount�of�R
180,00
0.00
�(Excl.�VA
T)�
� The�extension�of�the
�Com
pletion�date�of�30
�Jun
e�20
08�w
as�
approved
.��
ALLOCA
TION�APP
ROVED
:�R�3,03
5,51
8.56�
MIG�REG
ISTERE
D�VALU
E�R�1,56
7,50
0.00�
AFA
�NO�1�
R�60
3,89
8.56
�
AFA
�NO�2�
R�86
4,12
0.00
�
TOTA
L�DIREC
T�R�2,610,925.96�
RETENTION�vat�incl.�
R�21
1,32
0.11
�
DIREC
T�R�2,61
0,92
5.96�
INDIREC
T�(Ten
dered)�
R�42
4,59
2.60
�
TOTA
L�MIG�
R�3,03
5,51
8.56�
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�Page�25�
�
MIG�REG
ISTERE
D:�
�
��
REGISTERE
D�
R�2,17
1,39
8.56�
����
TOTA
L�DIREC
T�R�2,61
0,92
5.96�
RETENTION�
R�21
1,32
0.11
�
DIREC
T�R�2,61
0,92
5.96�
INDIREC
T�R�42
4,59
2.60�
TOTA
L�R�3,03
5,51
8.56�
� 3.1.1.3�De�Waal�Street:�
Scop
e�of�work:�
The�up
grading�of�De�Waal�Street�from
�a�gravel�road�to�122
5m�
by�25m
m�con
tinuo
us�Asphalt�Surfaced
�road�of�seven
�metres�
wide�
with
�intersectio
ns,�concrete�drift�at�en
trances�
of�
busine
sses�with
�all�related�stormwater�chann
els�and�drains.�
� Construction
�cost:�
Total�Con
struction�Co
st�R� 3,904
,291
.37�(In
cl.�V
AT)�
Engine
ering�fees:�
Total�Engineering�Fees�
R�64
6,90
8.65
�(Incl.�VAT)�
� Item
s�requ
iring�special�atten
tion
:�Co
ncrete�drifts�at�two�(2)�bu
sine
ss�in
tersectio
ns�to�be
�revised
�on
�req
uest�of�bu
sine
sses�in
�the
�area�du
e�to�small�light�veh
icle�
that�fou
nd�it�difficult�to�pass�over�the
�new
�con
crete�drift�
areas,� th
at�wou
ld�be�de
alt�w
ith�Dep
artm
entally.�
PROVINCIAL�
��
MIG�REG
ISTERE
D�VALU
E�R�1,698,809.11�
AFA
�R�0.00�
TOTA
L�DIREC
T�R�1,426,999.65�
RETENTION�
R�142,699.97�
DIREC
T�R�1,284,299.69�
INDIREC
T�(16%
)�R�271,809.46�
TOTA
L�MIG�
R�1,698,809.11�
���
���
�De�Waal�Street�
MUNICIPAL:�
�
��
COUNTERF
UNDING�
R�2,344,469.96�
TOTA
L�DIREC
T�R�1,969,370.77�
RETENTION�
R�196,937.08�
DIREC
T�R�1,772,433.69�
INDIREC
T�(Ten
dered)�
R�37
5,09
9.19
�
TOTA
L�CF�
R�2,344,469.96�
MIG�REG
ISTERE
D:�
�
��
REGISTERE
D�
R�4,043,279.07�
TOTA
L�DIREC
T�R�3,396,370.42�
RETENTION�
R�339,637.04�
DIREC
T�R�3,056,733.38�
INDIREC
T�R�646,908.65�
TOTA
L�R�4,043,279.07�
� 3.1.1.4�Seal�Of�P
NG�Roa
ds:�
Scop
e�of�work:�
�Re
juvenatio
n�of�15km�roads�in�Po
ngola�To
wn.�Rejuven
ation�
sealant�
was�used
�for�
the�
preven
tativ
e�mainten
ance�of�
deteriorating�bituminou
s�moving�courses�and�is�suitable�for�
the�treatm
ent�o
f�asphalt�and�tarred
�roads.�
�
� ���
�Page�26�
�
The�
prod
uct�
pene
trates�the�
existin
g�surface�
several�
millim
eters,�filling�all�hairline�cracks�and
�rep
laces�lost�hydro�
carbon
s,�rejuven
ating,�binding�and
�sealing�the�watering�layer�
thus�preven
ting�
the�
water�and�
ultra�
violet�rays�from
�pe
netrating�the�surface.�
� Advantages:�
Goo
d�workability�–�easy�to
�app
ly�/�user�friend
ly�
Labo
ur�intensive�application�for�po
tholes�
�One
�team
�eighteen
�pe
ople�
can�
complete�
approxim
ately�30
0m²�p
er�day.�
�Num
ber�of�teams�is�determined
�by�the�du
ratio
n�of�
the�contract.�
�uP
hongolo�
Mun
icipality
�wou
ld�
appo
int�
one�
Contractor�w
ith�five�team
s�of�three�peo
ple�working�on��the
�site�at�a
�time:�
“Ride�Ability”�of�the
�finished
�produ
ct�/�surface;�
Drastically�–�red
uces�m
ainten
ance�on�gravel�and
�tarred
�roads;�
No�he
ating�or�pre�heatin
g�requ
ired
�–�delivered
�and
�app
lied�at�
ambien
t�tem
peratures�(produ
ct�is�free�of�e
mulsion
s)�
Minim
al�delays�du
e�to�w
eather�–�app
ly�w
inter�and�summer,�
hence�earlier�starts�to
�working�day�and
�no�wastage.�
It�will�dry� /�cure�for�the�surface�to�be�op
ened
�to�traffic�with
in�
1�2�ho
urs�after�application.�
� Construction
�cost:�
� Total�R
�923
,400
.00�(Incl.�VAT)�
� Engine
ering�fees:�
� Item
s�requ
iring�special�atten
tion
:�� The�
project�
was�stop
ped�
by�EXCO
�du
e�to�po
or�work�
performance�on�the�streets.�It�was�stip
ulated
�in�the�Service�
Providers �survey�le
tter�and
�recom
men
datio
ns�und
er�Phase�1,�
that�the
�critical�potho
les�wou
ld�be�repaired
�using�app
ropriate�
materials�and
�techn
ique
s�be
fore�app
lying�the�spray,�this�was�
not�do
ne�n
or�sup
ervised�
to�ensure�compliance.�The
�EXC
O�
ruled�
that�the�
service�
provider�shou
ld�subm
it�a�
repo
rt�
explaining�how
�the�matter�was�to
�be�rectified
.�� �The
�matter�was�rectified�by�th
e�re�app
lication�of�th
e�prod
uct.�
� Fund
ing�was�req
uired�in�order�to�do
�prope
r�repairs�on
�the
�roads�by�m
eans�of�recon
struction�of�internal�roads.�
� � � PROVINCIAL �
�
MIG�REG
ISTERE
D�VALU
E�R1
,026,000.00�
AFA
�R�0.00�
TOTA
L�DIREC
T�R1
,026,000.00�
RETENTION�(1
0%)�
R�102,600.00�
DIREC
T�R�923,400.00�
INDIREC
T�(Ten
dered)�
R�0.00
�
TOTA
L�MIG�
R1,026,000.00�
�
MIG�REG
ISTERE
D:�
��
REGISTERE
D�
R1,026,000.00�
TOTA
L�DIREC
T�R1
,026,000.00�
RETENTION�
R�102,600.00�
DIREC
T�R�923,400.00�
INDIREC
T�R�0.00�
TOTA
L�R1
,026,000.00�
�3.1.1.5�Ext�4�Ro
ads�an
d�Storm�W
ater;�
Scop
e�of�work;��
The�scop
e�of�w
ork�for�the�Project�Po
ngola�Ext�4�Ro
ads�and�
stormwater�will�includ
e�the�
design,�
constructio
n�and�
implem
entatio
n�of�the
�internal�streets,�access�roads,�joining�
to�existing�N2�&�R66
�intersectio
ns�and
�all�related�stormwater�
channe
ls�and�
infrastructure�requ
ired
�for�
the�
effective�
� ���
�Page�27�
�
stormwater�drainage�in�the�
new�de
velopm
ent.���The�
developm
ent�land
�was�to�be
�utilized�
as�reside
ntial�and�
busine
ss�develop
men
t.��6.68
km�Roads�in�this�develop
men
t�wou
ld�range�from�5.4�to�7.4m
�wide�with
�num
erou
s�concrete�
and�
armoflex�
differen
t�sized�
water�channe
ls.�Design�
and�
tend
ers�completed
�con
structions�com
men
ced�in�M
arch�09.�
� Construction
�cost;�
Total�Con
struction�Co
st��R�27,74
1,96
7.09
�(Incl.�VA
T)�
�En
gine
ering�fees:�
� Total�Professional�Fees��R�5,527
,752
.90�(In
cl.�V
AT)�
� Item
s�requ
iring�special�atten
tion
;�� Non
e�to�be�recorded
,�project�und
er�con
struction.�
� Due
�to�cost�increases�and
�a�scope
�of�w
ork�that�was�changed
�an�AFA
�app
lication�was�com
pleted
�for�additio
nal�fun
ding�so�to�
be�able�to�com
plete�the�en
tire�project.�
� ALLOCA
TION�APP
ROVED
:�R3
,035,518.6�
MIG�REG
ISTERE
D�VALU
E�R�1,567,500.00�
AFA
�NO�1�
R�603,898.56�
AFA
�NO�2�
R�864,120.00�
TOTA
L�DIREC
T�R2
,610,925.96�
RETENTION�vat�incl.�
R�211,320.11�
DIREC
T�R�2,610,925.96�
INDIREC
T�(Ten
dered)�
R�42
4,59
2.60
�
TOTA
L�MIG�
R�3,035,518.56�
� � � � � � ��
MIG�REG
ISTERE
D:�
��
REGISTERE
D�
R2,171,398.6�
����
TOTA
L�DIREC
T�R2
,610,925.96�
RETENTION�
R�211,320.11�
DIREC
T�R2
,610,925.96�
INDIREC
T�R�424,592.60�
TOTA
L�R3
,035,518.56�
���
Ext�4�Ro
ads�an
d�Storm�W
ater�
�3.1.1.6�NCT
�STW
�Pha
se�3:�
Scop
e�of�work:�
The�
scop
e�of�w
ork�for�this�p
roject�w
ould�con
sist�o
f�the�
constructio
n�of�2,4km
�con
crete�lined
�storm
water�chann
els,�40�
concrete�vehicle�
entrances,�0�
m�culverts�and�
22m�of�
stormwater�pipes�to�fit�the
�allocated�available�bu
dget.�D
esign�
and�
tend
er�com
pleted
,�constructio
n�commen
ced�
in�M
arch�
2009
.�� Co
nstruction
�cost:�
Total�Con
struction�Co
st�R�2,069
,977
.80�(In
cl.�V
AT)�
� Engine
ering�fees:�
Total�Professional�Fees�R�39
1,87
5.00
�(Incl.�VA
T)�
�
� ���
�Page�28�
�
Item
s�requ
iring�special�atten
tion
;�Non
e�to�be�recorded
,�project�und
er�con
struction.�
PROVINCIAL�
�
MIG�REG
ISTERE
D�VALU
E�R2
,736,000.00�
AFA
�R�0.00�
TOTA
L�DIREC
T�R2
,344,125.00�
RETENTION�(1
0%)�
R�234,412.50�
DIREC
T�R1
,410,037.50�
INDIREC
T�(Ten
dered)�
R�39
1,87
5.00
�
TOTA
L�MIG�
R2,736,000.00�
�
MIG�REG
ISTERE
D:�
��
REGISTERE
D�
R2,736,000.00�
TOTA
L�DIREC
T�R2
,344,125.00�
RETENTION�
R�234,412.50�
DIREC
T�R1
,410,037.50�
INDIREC
T�R�391,875.00�
TOTA
L�R2
,736,000.00�
� An�am
ount�of�R
274,�147
.20�saving�wou
ld�be�utilized�to�amen
d�internal�services.��
� An�
AFA
�was�sub
mitted
�dated
�5�M
arch�200
9�for�the�total�
amou
nt�of�R1
,227
,995
.38�(In
cl.�V
AT)�in
�order�to�complete�the�
project.�
�3.1.1.7�Re
port�on�PM
U:�
Scop
e�of�work;���
� The�
design,�
managem
ent�
and�
implem
entatio
n�of�the�
Programme�
Managem
ent�
System
�for�
uPho
ngolo�
Local�
Mun
icipality
,�Actual�Mon
itoring�a
nd�C
o�ordinatio
n�of�M
IG�
Projects�and
�rep
ortin
g�on
�the
�progress�of�the
�MIG�program
me�
to�the
�Dep
artm
ent�of�Local�G
overnm
ent�(DPLG)�and�
the�
Provincial�Dep
artm
ent.�
� Programme/Project�Man
agem
ent:�
� The�PM
U�w
as�respo
nsible�for�the
�managem
ent�of�the
�local�
infrastructure�p
rogram
me�
(mun
icipal�scale) �as�w
ell�as�the
�ph
ysical�project�im
plem
entatio
n�activ
ities�and�to�ensure�that:�
� �all�projects�m
eet�overall�planning�objectiv
es�and
�spe
cific�
key�
performance�indicators�as�de
term
ined
�by�the�
Dep
artm
ent�o
f�Provincial�and
�Local�Governm
ent�(dp
lg).�
�the�co�ordination�of�regular�progress�meetin
gs�at�local�
level�
and�
represen
tatio
n�at�the�
natio
nal�
progress�
meetin
gs.�
�the�
associated
�project�
managem
ent�
administrative�
functio
ns�from�project�registration,�evaluation�through�to�
the�fin
al�project�com
pletion�repo
rts.�
� PMU�Structure�
Staff�S
tructure�and
�Costing:�
The�PM
U�w
as�fun
ded�from
�the
�MIG�grant�allocatio
n�made�
available�to�the
�mun
icipalities.��It�was�respo
nsible�for�5%�of�
the�
total�grant �allocatio
n�for�
the�
mun
icipality
.��In�this�
particular�in
stance�it�w
as�envisaged
�that�the�MIG�unit�shou
ld�
develop�furthe
r�metho
ds�for�ensuring�the�cost�efficiency�of�
the�PM
U.��
� The�PM
U�was�respo
nsible�fo
r:�
�Financial�M
anagem
ent�S
ervices�
�Project�Ide
ntificatio
n/Feasibility�Process�
�Co
ntract�adm
inistration�
�Programme/Project�M
anagem
ent�
�Project�M
onito
ring�and
� Evaluation�
�Project�b
ased
�Capacity
�Building�
�Ope
ratio
nal�and
�Plann
ing�Mainten
ance�
�GIS�and
�Com
mun
ity�Liaison
�Develop
men
t.�
� ���
�Page�29�
�
The�pe
rson
nel�compo
sitio
n�was�not�rep
resentative�of�a�fully�
inclusive�PM
U�team,�du
e�to�the
�lack�of�finance�and
�cou
ld�
change�in
�future�dep
ending�on�capacity�con
straints�with
in�the
�mun
icipality
�from
�time�to�time.�
� Capacity�building�is�associated�with
�improving�the�ability�of�
the�mun
icipality
�to�be
come�involved
�and
�und
erstand�ho
w�to�
implem
ent�p
roject�plann
ing�and�the�constructio
n�of�projects.�
� Therefore,�the�
main�
focus�of�the�
PMU�was�on
�bu
ilding�
capacity�and
�ensuring�that�the
�mun
icipality
�fulfills�its�functio
n�in�th
e�de
livering�of�basic�services�to�th
e�commun
ity.�
Item
s�requ
iring�special�atten
tion
;�uP
hongolo�
Local�Mun
icipality
�was�furthe
r�assisted
�in�the�
establishm
ent�of�the
�PMU�unit�and�it�is�still�on
going.��The�
busine
ss�plan�for�
the�
PMU�Managem
ent�
Functio
n�and�
Managem
ent�Guide
line�
Docum
ent�were�
approved
�by�the�
National�D
epartm
ent�o
f�Provincial�and
�Local�Governm
ent.�
Fina
nce:�
The�PM
U�U
nit�en
sured�that�the
y�stay�w
ithin�the
�bud
get�for�
these�projects.�
� Furthe
rmore,�the
�PMU�unit�en
sured �compliance�specifically�to�
the�Division�of�Reven
ue�Act�and
�other�related
�acts.�
� The�repo
rting�was�don
e�tim
eously�w
ithin�the
�dead�lines�to�
subm
it�to�th
e�relevant�dep
artm
ents.�
�Th
e�man
agem
ent�o
f�PMU�fu
nds�was�on�track�
uPho
ngolo�
Mun
icipality
�was�o
ne�o
f�the�first�few
�receiving�
Mun
icipalities�in
�the
�province�to�achieve�a�100
%�success�rate�
for�the�expe
nditu
re�in�200
6/20
07�and
�the�PM
U�fu
nctio
n.�
�Scop
e�of�work;���
�
The�de
sign,�managem
ent�and�im
plem
entatio
n�of�the
�actual�
projects�and�
repo
rting�
to�the�
National�
and�
Provincial�
Dep
artm
ents.�
� Item
s�requ
iring�special�atten
tion
;�� It�n
eeds�to�
be�e
mph
asized
�that�the�
Consultin
g�Engine
ers�
provided
�engineering�services �of�a�high�qu
ality
.��� The�Co
ntractors�in�gen
eral�delivered
�quality�prod
ucts.�
� The�PM
U���alth
ough�the
re�is�roo
m�for�im
provem
ent,�it�needs�
to�be�said�that�with
�the
�limite
d�fin
ancial�and
�hum
an�resou
rces�
the�service�rend
ered
�was�of�a�high�qu
ality
.�� Fina
nce:�
The�Mun
icipality
�stayed�with
in�the
�bud
get�for�these�projects�
as�m
entio
ned�above.��The�tren
d�was�that�in�the
�first�fou
r�mon
ths�expe
nditu
re�w
as�low
�at�20
%,�bu
t�thereafter�it�took�
mom
entum�in
�the
�next�four�m
onths�up
�to�60
%�and
�in�the
�last�
four�m
onths�of�the
�financial�year�it�wen
t�up
�to�ne
arly�100
%�
per�project.��100
%�of� the
�target�of�the
�allocatio
n�of��
R8,�6
38,834
.00�was�spe
nt�by�the�en
d�of�M
arch�200
9.��T
he�last�
paym
ents�for�the
�projects�were�do
ne�in�
April�20
09.��The
�following�retention�will�be�paid�out�in�20
09/201
0�fin
ancial�
Year:�
� Pongola�Stormwater�Phase�1�
Septem
ber�20
09�
�R��37,47
1.70
;�Mr�Magwinsi�Street�
Octob
er�200
9��
R141
,498
.49;�
De�Waal�Street���
Decem
ber�20
09��
R138
,887
.70;�
Sealing�of�Roa
ds�
Novem
ber�20
09�
R��39,01
1.54
.�� The�MTEF�Pe
riod
�from�006
/07�had�variou
s�challenges�w
ith�
reference�to�Infrastructure�in�the
�uPh
ongolo�Local�area.��The�
aim�is�still�to�work�in�line
�with
�our�ID
P�and�to�ensure�that�the
�commun
ity�is� services�with
�at�least�a�basic�level�of�services.�
�
� ���
�Page�30�
�
Alth
ough�Cou
ncil�iden
tified�projects�to
�the�PM
U�Team�in�order�
to�build�a�“Ba
nk”�of�projects�to�be�im
plem
ented�over�the
�second
�MTEF�Pe
riod
.�� Therefore�it�is�of�utmost�im
portance�that�the�commun
ity�also�
contribu
tes�
towards�services�that�were�
implem
ented�
by�
means�of�loo
king�after�th
e�assets.�
� In�total�the
�PMU�Team�ensure�that�a�total�of�R
140�87
1�42
4.87
�was�secured
�to�be
�implem
ented�over�a�period�of�tim
e.��B
elow
�is�a�sched
ule�of�app
roved�
� � � � � � � �
� � � � � � � � � � � � � � � � � �
� ���
�Page�32�
�
1.4�
uPHONGOLO
�MUNICIPALITY
�–�TEC
HNICAL������������������������������������������������������������������������
DEP
ART
MEN
T�
The�full�range�of�services�offered�by�the
�Dep
artm
ent�includ
es�the
�following:�
� INFR
ASTRU
CTURE
�PLA
NNING�AND�DEV
ELOPM
ENT:�
*�Town�Planning�and
�Develop
men
t�*�Bu
ilding�Activities�and
�Managem
ent�
*�Geo
graphical�Information�System
.�*�Be
lgrade
�Com
mun
ity�M
anagem
ent�a
nd�Service�Delivery.�
*�Caravan�Park��
*�Ce
metery�Managem
ent�
*�Mun
icipal�Land�Managem
ent�
*�Mun
icipal�Buildings�
*�Mun
icipal�Offices�
*�Parks�and�Garde
ns�
*�Ro
ads�and�Storm�water�
*Techn
ical�Dep
artm
ent�A
dministrative�Functio
ns�
*�Worksho
p�and�Fleet�M
anagem
ent�
*�Aerod
rome�
*�Land
fill�site
�and
�Refuse�Managem
ent�
*�Sewer���de
partmen
tal�
*�Electrical�Network�and�Managem
ent�
*�Water���de
partmen
tal�
� Planning�and
�Com
mun
ity�Develop
men
t�Dep
artm
ent��
-To
wn�Planning�M
anager�
-Assistant�to
�Tow
n�Planne
r�-
GIS�Officer�
-Adm
inistrative�Secretary�
� The�function
�includ
es�inter�alia�the
�follo
wing:�
IDP�(In
tegrated
�Develop
men
t�Plan)��
GIS�(G
eographical�Information�System
s)�
Land
�reform�
Sector�Plann
ing�
Busine
ss�Plann
ing�
�
IDP:�
The�first�ID
P�was�com
piled�du
ring�199
8�and�it�is�reviewed
�on�a�yearly�
basis.���The�IDP�was�com
pleted
�before�Provincial�deadlines�and
�for�the�
year,�20
06�received
�variou
s�recommen
datio
ns�of�the�
plan.�An�
adeq
uate�m
odule�was�develop
ed�and
�cou
ncil�prioritizes�all�IDP�crite
ria�
and�projects.�
� The�de
partmen
t�is�privatized
�and
�E�Plan�is�app
ointed
�to�pe
rform� the
�functio
n.��The�functio
n�is�perform
ed�on�a�very�high�level�and�the�
Commun
ity�req
uests�are�de
alt�with
�according�to�application.�(70
%�
Completed
).�� Th
e�follo
wing�sector�plans�have�be
en�com
piled:�
Cemetery�Master�Plan�
Waste�M
aster�Plan�
Disaster�Managem
ent�P
lan�
�Hou
sing�Sector�Plan�
� The�20
09/10�IDP�was�successfully�com
pleted
,�ado
pted
�by�Co
uncil�and
�approved
�by�the�Dep
artm
ent�o
f�Local�Governm
ent�a
nd�Traditio
nal�
Affairs.�The
�implem
entatio
n�of�projects�containe
d�in�th
e�IDP�is�being�
implem
ented�by�M
unicipal�staff�und
er�th
e�supe
rvision�of�th
e�Heads�of�
Dep
artm
ents.��
� The�prep
aration�ph
ase�for�the�20
10/201
1�IDP�is�in�progress�and�the�
Process�Plan�ado
pted
�by�Co
uncil.�The�Process�Plan�was�app
roved�by�
the�DLG
TA.�The
�form
at�and
�focus�of�th
e�IDP�is�being�changed
�by�the�
Dep
artm
ent�o
f�Local��
� Governm
ent�a
nd�Traditio
nal�A
ffairs�(D
LGTA
).�This�will�im
pact�on�the�
process�of�preparatio
n�as�well�as�having� an�im
pact�on�the�tim
e�and�
budget�associated�with
�the�process.�
� The�supp
ort�o
f�the
�District�M
unicipality
�(Zululand)�is�param
ount�to
�the�
process�of�ID
P�prep
aration.�It�was�agreed�that�th
e�ZD
M�will�play�a�
stronger�part�in�the�collection�of�inform
ation�relatin
g�to�th
e�activ
ities�
and�programs�of�th
e�variou
s �Governm
ent�D
epartm
ents.�
� ���
�Page�33�
�
The�ZD
M�is�also�respon
sible�to�exten
d�the�mod
el�to
�determine�
backlogs�in�th
e�areas�of�th
e�local�m
unicipalities.�The
�mod
el�is�GIS�
driven
�and
�will�m
ake�use�of�inform
ation�from
�the�ho
useh
old�coun
t,�
access�and
�the�relevant�Dep
artm
ent’s�standard.�This�mod
el�will�
provide�valuable�inform
ation�regarding�backlogs�fo
r�facilities�e.g.�
scho
ols;�clinics;�police�stations�etc.�
� The�ne
w�fo
rmat�of�the
�IDP�requ
ires�fo
cus�on
:��
Doing�away�with
�a�seasonal�app
roach�and�Introd
ucing��a��
�continue
s�en
gagemen
t�metho
d�with
�stakeho
lders;�
�Assessm
ents�need�to�be�fact�based
�and
�not��D
ocum
ent��
�based;�
�A�logical�framew
ork�approa
ch�fo
r�de
velopm
ent�a
nd�plann
ing ��
�ne
eds�to�be�adop
ted�instead�of�a�che
cklist�a
pproach;�
�Strategic�thinking�and
�plann
ing�shou
ld�be�the�focus�po
int��
�instead�of�assessing�existing�op
erational�elemen
ts;�and
��
The�review
ed�ID
P�shou
ld�be�based�on
�the�Ann
ual�M
unicipal��
�Pe
rformance�Rep
ort�in�orde
r�to�promote�de
velopm
ent.��
�Whe
re�assessm
ent�g
aps�have�been�iden
tified�they�m
ust�b
e��
�afforded
�all�ne
cessary�remed
ial�processes.�
�The�prop
osed
�changes�necessitate�th
e�involvem
ent�o
f�Managem
ent�
as�a�unit.��
� TOWN�PLA
NNING:�
�Currently�th
e�To
wn�Planning�Ordinance�needs�to
�be�am
ende
d�and�the�
functio
ns�will�be�managed
�und
er�th
e�legislation�of�Natal�and
�related
�Legislation.��uPh
ongolo�M
unicipality
�registered�its�Tow
n�Planning�
Sche
me�in�198
8.�
� � � � � � � � �
PLANNING:�
� The�following�planning�m
atters�have�be
en�processed
�for�the�pe
riod
�July�200
8�un
til�Ju
ne�200
9,�nam
ely:�
�Special�Con
sent�App
lications�
�105�
�Re
zoning�
��
�20�
�Subd
ivisions�
��
�14
��
Land
�Sales;�and
���
59�
�Land
�an�prop
erty�leases.�
�13
��
Road�sho
ws�and �even
ts�is�ta
ken�on
�a�ongoing�process�whe
re�th
e�pu
blic�participation�form
s�part�of�such�requ
irem
ents.�
� An�application�was�received�for�a�Filling�Statio
n�at�Belgrade�area,�the
�ow
nership�of�th
e�land
�which�is�currently�R29
3�ow
nership�is�m
anaged
�by�th
e�Amakho
si�and
�this�app
lication�still�needs�to
�be�fin
alized
.���
� The�Co
mmun
ity�at�B
elgrade�requ
ested�the�Mun
icipality
�to�do�an�
application�to�Sappi�to
�start�a�Tree�Plantin
g�Forest�Program
me;�th
e�application�is�still�w
ith�DWAF�for�approval.�
� Statutory�Plan
ning
:�Statutory�planning�fo
r�the�uP
hongolo�mun
icipal�area�at�
presen
t�falls�und
er�th
e�auspices�of�the
�KZN
�Tow
n�Planning�
Ordinance.�This �situation�was�brought�abo
ut�th
rough�the�
prom
ulgatio
n�of�th
e�Kw
azulu�Natal�Rationalisation�of�
Planning�and
�Develop
men
t�Law
s�Act.��
� The�mun
icipality
�is�in�th
e�process�of�req
uesting�Delegated
�po
wers�from
�the�MEC
�for�certain�planning�related
�functio
ns�
and�also�fo
r�exem
ption�of�referring�rezon
ing�application�to�
the�Provincial�Plann
ing�and�Develop
men
t� Com
mission
.��� The�mun
icipality
�is�also�in�th
e�process�of�preparing�fo
r�the�
transitio
n�to�th
e�Provincial�Plann
ing�and�Develop
men
t�Act�
from
�April�20
10.�This�Act�will�rep
lace�th
e�To
wn�Planning�
Ordinance�and
�ensure�that�uniform
�legislative�proced
ures�
will�be�applicable�in�th
e�who
le�m
unicipal�area.�
� ���
�Page�34�
�
LAND�USE�M
ANAGEM
ENT�AND�GEO
GRA
PHICAL�
INFO
RMATION�SYSTEM�(G
IS):�
�The�Land
�Use�M
anagem
ent�P
lan�is�in�th
e�process�of�
completion.�The
re�are�a�fe
w�outstanding�issues�th
at�need�
attention�be
fore�th
e�plan�can�be�adop
ted�and�subm
itted
�to�
the�DLG
TA�fo
r�their�commen
ts�ad�adop
tion.�Item
s�that�still�
need
s�attention�is� Schem
es�fo
r�Magut;�G
olela�and�Illovo�
Village�as�well�as�extend
ing�the�subm
itted
�Schem
e�to�includ
e�the�who
le�Schem
e�area�of�the
�existing�Sche
me.��
After�th
e�pu
blic�con
sulta
tion�process�the�prop
osals�will�be�
brou
ght�to�Co
uncil�for�app
roval�and
�advertising.�The
�DLG
TA’s�legal�sectio
n�will�assist�w
ith�th
e�draftin
g�of�th
e �advertisem
ents�in�te
rms�of�th
e�Natal�Ordinance�Tow
n�Planning�Ordinance.�
� The�integration�of�all�Mun
icipal�inform
ation�through�the�GIS�
is�still�to�be
�und
ertaken.�A�business�plan�was�com
piled�after�
an�assessm
ent�o
f�the
�functio
nality�of�th
e�mun
icipality
’s�GIS.�
The�im
plem
entatio
n�of�th
e�3�year�plan�subm
itted
�to�LGTA
�for �fund
ing�will�be�an�im
men
se�to
ol�to
�the�mun
icipality
�to�
execute�its�legal�obligation�to�ta
x�all�land�in�its�area�of�
jurisdictio
n.�GIS�is�fu
rthe
r�more�a�tool�to
�adm
inistrate�
inform
ation�ne
cessary�for�planning.�The
�GIS�will�result�in�
integrated
�managem
ent�o
f�information�througho
ut�th
e�variou
s�de
partmen
ts�of�the
� mun
icipality
.�The
�capturing�of�
data�(including�financial�information�pe
rtaining�to
�each�land
�parcel)�o
n�the�GIS�will�cen
tralize�inform
ation�and�make�this�
inform
ation�more�readily�available�to�th
e�pu
blic�and
�save�
valuable�time�for�officials�currently�searching�fo
r�requ
ested�
data.��
LAND�USE�CONTR
OL�WITHIN�THE�TO
WN�PLA
NNING�
SCHEM
E�ARE
A:�
� Land
�use�con
trol�with
in�th
e�Sche
me�bo
undaries�(the
�proclaim
ed�Pon
gola�to
wn)�is�being�con
ducted
�by�means�of�
Coun
cil’s�spe
cial�con
sent,�rezon
ing,�to
wnship�establishm
ent,�
subd
ivision�and�consolidation�processes�and�bu
ilding�control�
through�plan�sub
mission
.�� LA
ND�USE�CONTR
OL�OUTSIDE�TH
E�TO
WN�PLA
NNING�
SCHEM
E�ARE
A:�
� DFA
:��The�Develop
men
t�Facilitatio
n�Act�(D
FA)�is�National�
legislation�that�is�being�im
plem
ented�in�th
e�province.�The
�legislation�can�be
�used�for�every�kind
�of�land�use�rights�
application.�At�p
resent�th
ere�is�one
�app
lication�in�th
e�process�in�th
e�mun
icipality
’s�area�of�jurisdictio
n�namely�the�
Gum
bi�fo
rmalization.�During�the�course�of�the
�year�the�
Elep
hant�kraal�DFA
�app
lication�was� app
roved�by�th
e�Develop
men
t�Tribu
nal.��
� BELG
RADE�SETTLEMEN
T:��
The�Be
lgrade
�settle
men
t�area�is�on�Ingonyam
a�Trust�
managed
�land
�and
�needs�to
�be�form
alized
.�A�Business�Plan�
was�drawn�up
�and
�sub
mitted
�to�DLG
TA�to
�do�a�Develop
men
t�Fram
ework�Plan�fo
r�Be
lgrade
�with
�the�requ
ired
�outcome�the�
application�of�fu
nding�for�the�form
alization�of�th
e�area.�The
�Bu
sine
ss�Plan�was�app
roved�and�the�Fund
ing�received
.�The
�project�h
as�been�aw
arde
d�to�a�Service�Provide
r�through�the�
mun
icipality
’s�Sup
ply�Ch
ain�Managem
ent�p
rocess�and
�ought�
to�be�completed
�during�20
10.�
� GOLELA
�BORD
ER�POST:��
The�form
alization�of�th
e�Golela�Bo
rder�Post�including�th
e�settlemen
t�area�is�in�progress.�The
�Dep
artm
ent�o
f�Works�has�
unde
rtaken
�the�layout�of�the
�town�includ
ing�the�Bo
rder�Post�
and�its�associated�land
�uses.����
� ���
�Page�35�
�
�Golela�Bo
rder�Post�
�OTH
ER�DEV
ELOPM
ENTS�IN
ITIATIVES:�
� �Extension�7�–�The�prop
ertie
s�in�th
e�area�is�in�pop
ular��
demand.�M
ost�of�the
�available�sites�have�been�sold�
in�terms�of�the
�mun
icipality
’s�Land�Dispo
sal�Po
licy�
and�some�of�the
�propo
sed�uses�fo
r�these�sites�are�as�
follows:�
�Mosqu
e��
Church�
�State�Forensic�M
ortuary�
�Mthashana�FET�College��
��
Campu
s��
64�residen
tial�site
s��
Truck�stop
�� �
Sodw
ana�Co
rridor�and
�CBD
�–�th
e�up
grading�of�th
is��
area�run
s�in�ta
ndem
�with
�the�up
grade�of�Exten
sion
�7.�
This�initiative�
includ
es�the�
removal�of�containe
r�trade�
from
�the�
form
al�area�and�
accommod
ating�
inform
al�trade
rs�in�a�de
signated
�area�de
signed
�and
�serviced
�for�this�purpo
se.�
�Bu
sine
ss�site
s�in� Exten
sion
�4�–�th
e�provision�of�water��
and�sewer�to�the�area�by�ZD
M�is�delaying�the�sale�of�
busine
ss�
prop
erty.�
ZDM�
indicated�
that�
the�
implem
entatio
n�of�services�can�
take�p
lace�in�
the�
2009
�–�201
0�fin
ancial�year.��
A�hold�will�thu
s�have�to�be
�placed�on
�the
�sale�of�
these �sites.�A
�Call�for�Prop
osals�was�don
e�for�the�
developm
ent�
of�a�
region
al�shop
ping�centre�in�
Extension�4�ne
xt�to�the�N2�and�the�Non
goma�road.��
A�develop
er�for�the
�project�w
as�app
ointed
�and
�the
�project�
has�
been
�commen
ced�
with
.�The�
actual�
project�will�still�take�som
e�tim
e�du
e�to� land�legal,�
environm
ental�and�services�issue
s�that�need�to�be�
attend
ed�to
.�� �
Lot�21
9�for�reside
ntial�d
evelop
men
t�–�the�sale�
of�these�
sites�
on�pu
blic�auction�
can�
be�
conclude
d�on
�approval�from
�the�
MEC
�and�
once�the�
sites�
have�be
en�registered
�and�
serviced
.��
Gum
bi�Land�Re
form
�Project�–� ZDM�and
�the
�Mun
icipality
�is�working�closely�
in�orde
r�to�
accommod
ate�the�Gum
bi�tribal�authority
�in�
providing�services�to�the�existin
g�settlemen
t�(Cando
ver)�and�
planning�the�
3�additio
nal�
settlemen
t�areas.�A
�service�provide
r�for�the�
form
alisation�
of�the�
Gum
bi�area�has�be
en�
appo
inted�
by�
the�
Zululand
�District�
Mun
icipality
.�The�
lay�
out �
plans�
for�
the�
settlemen
ts�were�
approved
�and�
the�
three�
smaller�settlemen
ts�have�be
en�surveyed�and�
pegged
.�The�project�is�at�presen
t�be
ing�he
ld�
up�d
ue�to�
uncertainty�regarding�the�
NEM
A�
application.��
�Cand
over�M
arket�S
talls�–�An�advertisem
ent�for�
tend
ers�for�the�draftin
g�of�a�DFA
�app
lication�
for�the�prop
osed
� develop
men
t�was�don
e�in�
July�200
8.�It�then
�cam
e�to�light�that�the�land
�iden
tified�for�the�prop
osed
�develop
men
t�was�
actually�the
�prope
rty�of�SANRA
L�and�the�call�
for�tend
ers�was�thu
s�ultra�
vires.�The
�IMUF�
technical�working�committee�is�at�presen
t�investigating�othe
r�po
tential�sites�whe
re�the
�
� ���
�Page�36�
�
prop
osed
�de
velopm
ent�
can�
be�
accommod
ated
.�Once�a�site�has�been�secured�
the�
tend
er�process�
for�the�
DFA
�will�start�
afresh.��
POLICY
:� �Inform
al�Trade
rs�Policy�–�this�policy�has�no
t�yet�be
en�finalized
�and
�ado
pted
.�The�issue�of�
containe
r�trade�ne
eds�to�be�clarified
�with
in�
this�policy.�
�Land
�Dispo
sal�Policy �–�Co
uncil�ado
pted
�a�policy�
in�this�regard�and
�the
�policy�is�being�used�for�
the�sale�and
�lease�of�land
.��
ECONOMIC�DEV
ELOPM
ENT:�
� The�most�impo
rtant�regional�develop
men
t�initia
tive�is�th
e�Po
ngolapoo
rt�Dam
�develop
men
t�being�m
anaged
�in�te
rms�of�th
e�Local�
Develop
men
t�Plan�(LDP)�initiated
�by�the�Dep
artm
ent�o
f�Econo
mic�
Affairs�and
�Tou
rism
.�� The�Mun
icipality
�is�directly
�involved
�in�th
e�im
plem
entatio
n�and�all�
projects�of�the
�LDP�are�containe
d�in�th
e�IDP�20
09/10.�The
�appo
intm
ent�o
f�the
�Project�Facilitator�a
nd�th
e�Project�M
anager�by�the�
Inter�Mun
icipal�Forum
�(IMUF)�has�been�conclude
d�successfully.�The
�branding�of�the
�dam
�is�th
e�ne
xt�crucial�step�in�order�to
�market�
uPho
ngolo�Mun
icipal�area�as�a�destin
ation�and�ultim
ately�the�
econ
omic�develop
men
t�of�the
�area�and�the�associated
�ben
efits�to
�the�
peop
le.��
The�de
velopm
ent�o
f�the
�Golela�and�Nkonkon
i�Nod
es�are�at�p
resent�on�
the�agen
da�and
�upgrading�of�e
xisting�facilities�at�th
ese�no
des�is�in�
progress.�
� STAFF�AND�CAPA
CITY
:�The�Planning�and
�Develop
men
t�sectio
n�consists�of�a�
Town�and�Re
gion
al�Plann
er,�a�GIS�official�and
�the�
building�inspector�and�a�junior�building�inspector.��
The�bu
ilding�inspector’s�po
sitio
n�is�a�4�day�a�m
onth�
contract�post.�The
�junior�person�has�be
en�employed
�and
�
is�traine
d�in�order�to
�have�a�full�tim
e�staff�m
embe
r�available�to�con
duct�site
�visits�in�order�to
�elim
inate�
unauthorized
�building�and�land
�use�activities.���
The�town�planne
r�po
st�is�also�a�contract�post�o
n�the�
basis�of�100
�hou
rs�a�m
onth�fo
r�a�1�year�period�that�will�
end�du
ring�Ju
ne�201
0.�The
�position
�for�a�junior�Tow
n�and�
Region
al�Plann
er�needs�to
�be�filled�in�order�to
�have�a�full�
time�pe
rson
�in�th
e�Section.�
The�GIS�position
�is�a�fu
ll�tim
e�po
sitio
n.��
�ZU
LULA
ND�DISTR
ICT�MUNICIPALITY
:�Liaison�with
�the�Zululand
�District�M
unicipality
�regarding�
planning�and
�develop
men
t�is�taking�place.�Spe
cific�
reference�is�being�m
ade�with
�regards�to
�the�IDP�process,�
planning�and
�new
�layouts,�building�plans�as�well�as�
service�de
livery�(w
ater�and
�sew
er).��
� The�presen
t�situ
ation�whe
re�th
e�water�and
�sew
er�works�
for�Po
ngola�has�reache
d�maxim
um�capacity
�is�an�
extrem
ely�seriou
s�barrier�for�the�de
velopm
ent�o
f�the
�town.�This�issue�has�reache
d�crisis�propo
rtions�and
�shou
ld�it�not�be�taken�into�con
side
ratio
n�then
�it�will�have�
a�ne
gativ
e�influ
ence�on�the�prop
osed
�develop
men
ts�of�
the�region
al�sho
pping�centre,�the
�FET�College�Cam
pus,�
the�64
�residen
tial�site
s�de
velopm
ent�a
nd�th
e�de
velopm
ent�o
f�residen
tial�site
s�on
�Erf�219
.��The�seriou
sness�of�th
is�situ
ation�was�brought�once�again�
to�th
e�attention�of�th
e�ZD
M�during�the�District�P
lann
ing�
and�Develop
men
t�Sum
mit�that�was�held�in�Pon
gola�and
�also�at�the
�regular�ID
P�Planne
r�meetin
gs.�
It�was�agreed�that�staff�m
eet�o
n�a�mon
thly�basis.�
Unfortunately�th
ese�meetin
gs�have�be
en�irregular�and�
ZDM’s�atten
tion�ne
eds�to�be�draw
n�to�th
e�ne
cessity
�of�
the�meetin
gs.�����
� ���
�Page�37�
�
�Aerial�Pho
to�of�P
ongola�
GIS:�
� The�main�focus�of�the
�GIS�unit�is�to�offer�inform
ation�sharing�in�the
�form
�of�m
aps�and�plans.��
� The�focus�of�the
�achievemen
t�with
�the
�unit�over�the
�past�five�years�
was:�
� *�Setting�up
�and
�maintaining�a�data�base�
*�App
ointmen
t�of�a�fu
ll�tim
e�GIS� Officer�
*�Designing�of�a�W
eb�based
�System�
*�Develop
ing�a�tool�fo
r�the�capture�and�mainten
ance�of�d
ata��
���inform
ation�
*�Develop
ing�of�a�web
�GIS�m
apping�
*�Initiating�the�de
velopm
ent�o
f�electrical�network�plan�
*�The�GIS�fo
rum�has�been�form
ed�to
�ensure�the�accurate�and
�current��
��GIS���data�develop
men
t.�
� Daily�managem
ent�
is�maintaine
d�with
�reference�
to�geograph
ic�
inform
ation,�w
hich�is�requ
ired
�for�infrastructure�or�any�activities,�
which�needs�to
�be�up
graded
.�� Shared
�services�is�plann
ed�jointly�w
ith�Zululand�District�Mun
icipality
�to�enh
ance�th
e�de
partmen
t.���
� �
PIMMS:�
The�Planning�and
�Implem
entatio
n�Managem
ent�Supp
ort�System
�is�
develope
d�for�
the�
Mun
icipality
.�The�
Mun
icipality
�together�with
�Zululand
�District�M
unicipality
�oversees�the�functio
n.�
� ACH
IEVEM
ENTS:�
CORE
�FUNCT
IONS�OF�TH
E�ACH
IEVEM
ENTS�IN
CLUDED
:��� *�Facilitations�of�w
orksho
ps�
*�Skills�Develop
men
t�in�the�IDP�
*�Supp
ort�o
f�the
�IDP�Process�
*�Bu
ilding�of�relationships�
*�Provision�of�inpu
ts�
� SYSTEM
�DEV
ELOPM
ENT:�
� System
s�de
velopm
ent�and�
process�managem
ent�have�b
een�
a�key�
focus�area�for�uPh
ongolo.��Since�its�establishm
ent,�the
�uPh
ongolo�
Mun
icipality
�through�
the�
Technical�Service�
Dep
artm
ent�
and�
of�
system
s�and�metho
dologies�to�assist�in�ensuring�the�service�de
livery�is�
carried�ou
t�efficiently�and
�according�to�plan.��The
se�initia
tives�are�
given�be
low.�
� Establishm
ent�o
f�Geo
graphical�Information�System
�Unit�
Installatio
n�of� permanen
t�Interne
t�Link�
Develop
men
t�of�the
�Settle
men
ts�data�set�
Develop
men
t�of�M
ap�Viewer�
Develop
men
t�of�the
�meta�data�m
anagem
ent�too
l�Develop
men
t�of�w
eb�based
�GIS�
� LOCA
L�EC
ONOMIC�DEV
ELOPM
ENT:�
The�strategy�for�future�econom
ic�development�is�to�ensure�
econom
ic�d
evelopment�and�
to�involve�various�governm
ent�
departments,�private�sectors,�com
munities�and�individuals.�
� �
� ���
�Page�38�
�
The�achievem
ent�is�even�more�sufficient�and
�the
�following�projects�
were�successfully�com
pleted
:�-
Haw
kers�stalls�
-Ward�up
liftm
ent�P
rogram
mes�
-Arts�and�Crafts�
-Po
ngolapoo
rt�Dam
�Develop
men
t�LED�DEP
ART
MEN
T:�
Performance�is�based
�on�Co
mmun
ity�uplifting�and�variou
s�projects�are�currently�in�process,�this�refers�to
�com
mun
ity�
garden
s,�agricultural�req
uiremen
ts,�etc. �
� Ward�up
liftm
ent�p
rojects�calculates�to
�39�projects�run
�by�
the�uP
hongolo�Mun
icipality
�and
�fund
ed�by�uP
hongolo�
Mun
icipality
.�The
�value
�of�w
ard�allocatio
n�is�an�estim
ated
�am
ount�of�R
�500
�000
.00.�
� It�is�also�based�on
�uplifting�commun
ity�stand
ards,�crime�
preven
tion�and�po
verty�alleviation.�
ZDM�also�form
s�part�of�the
� LED
�Process�amou
nting�to�55�
iden
tification�processes.�The
�limita
tions�to
wards�th
is�
processes�is�cash�fund
ing.�
� Und
er�leadership�of�the
�LED
�Officer,�agreemen
t�is�reache
d�with
�the�Dep
artm
ent�o
f�Agriculture�fo
r�the�following:�
� Poultry�Projects�
Commun
ity�Garde
ns�
� The�fund
s�are�also�allocated�from
�the�Dep
artm
ent�o
f�Agriculture.�
� The�program�is�to
�sup
port�a�fo
od�security
�process�with
in�th
e�Po
ngola�Area.�Iden
tified�as�fo
llows:�
oLethithem
ba�Veg.�G
arde
n�oL
ethithem
ba�Pou
ltry�
oSivuselelen
i�Garde
n�oS
icelukukhanya�Ve
g.�Garde
n�oS
ukam
uva�Po
ultry�
BUILDING�IN
SPEC
TORA
TE:�
This�de
partmen
t�is�successfully�introd
uced
�and�
consists�of�the�
following:� -
Building�Inspector�
-Law�Enforcemen
t�Assistance�
-Adm
in� secretary�
�The�de
partmen
t�is�semi�p
rivatized
�by�Sheena�Con
sulting;�
the�service�is�ren
dered�on
�a�high�level.�
�Seventy�Eight�(78
)�building�plans�have�been�approved
�up�to�
June
�2009.�
� Building�managem
ent�a
nd�inspectio
ns�is�perform
ed�
according�to�th
e�SA
BS�004
00�National�Building�Re
gulatio
ns.�
�Advertisem
ent�signs�are�m
anaged
�according�to
� app
licable�
legislation�and�du
ring�Decem
ber�Directo�signs�were�
appo
inted�to�perform
�the�requ
ired
�functio
n�and�it�is�
curren
tly�com
piling�the�legislation.�
�-
Seventy�Eight�(78
)�building�plans�were�approved
�from
�Janu
ary�20
09�till�June
�200
9�-
A�to
tal�fifty�tw
o�(52)�B.C.1�notices�were�hand
�de
livered
�for�un
authorized
�building�activ
ities�to
�ow
ners�
-A�to
tal�of�forty�(4
0)�letters�were�also�hand�
delivered
�for�variou
s�bu
ilding�contraventions�
-Of�the
se�notices�and
�letters�on
ly�nine�(9)�w
ere�
hand
ed�over�to�th
e�Attorne
y�for�furthe
r�actio
n�-
There�has�be
en�a�slight�decrease�in�th
e�subm
ission
�of�b
uilding�plans�for�approval�due
�to�
presen
t� econo
mic�situ
ation�
� WATER�SERV
ICES�AUTH
ORITY
:�Zululand
�District�Mun
icipality
�too
k�over�the
�fun
ction�since�1�July�200
6�and�all�related
�inform
ation�was�obtaine
d�from
�uPh
ongolo�M
unicipality
�as�req
uired.�
� ���
�Page�39�
�
It�can�be�men
tione
d�that�raw
�water�is�purchased
�from�Im
pala�W
ater�
Users�Associatio
n,�w
hich�is�extracted�from
�Pon
gola�River�and
�a�raw
�water�canal�system.�
� Technical�A
dministration�and�related�functio
ns�
� This�sub
�dep
artm
ent�functio
ns�very�well.���A
ll�incoming�mail�is�replied�
to�on�a�regular�basis�and�the�commun
ity� is�served
�in�a�profession
al�
basis.�
� Alth
ough�th
e�water�services�were�transferred�to�ZDM�with
�effect�from
�1�JU
LY�200
6,�th
e�following�services�are�still�
performed
�by�uP
hongolo�Mun
icipality
.�
�Provision�of�water�ta
nk�services�to�th
e�commun
ity�whe
n�requ
ired
��
Raw�water�pum
p�line�to�com
mun
ity�garde
ns�and
�surrou
nding�agricultu
ral �land.�
�Internal�network�to�M
unicipal�Buildings�etc.�
� SOLID�W
ASTE:�
The�
refuse�managem
ent�includes�the�
solid�waste�
disposal,�m
aintenance�of�landfill�site,�street�cleaning,�
garden�refuse�removal�and�recycling.���
� A�Solid�W
aste�M
aster�Plan�was�com
pleted
�during�19
98�and
�iden
tified�
the�following:�
� Popu
latio
n�Waste�Gen
eration�
Metho
d�of�collection�
Metho
d �of�dispo
sal�
Dispo
sal�site
s�� Level�of�service�
� The�following�areas�are�includ
ed�in�th
e�master�plan��
�
Belgrade
��
�Itshelejub
a�Magud
u��
�Po
ngola�
Ncotshane
��
�Golela�
Ngotshe
�–�Area��
�Simdlangentsha�
Area�
with
�in�the�
mun
icipal�area�
� The�
need
�was�iden
tified�
to�investigate�
the�
feasibility�of�the�
establishm
ent�of�regional�solid�w
aste�site
s.��This�study�w
as�in
itiated
,�and�will�con
firm�w
hether�it�is�feasible�to�establish�a�region
al�site
�whe
reafter�the�site�w
ill�be�located,�plann
ed�and
�implem
ented.�The
�GIS�has�played�a�major�role�in�th
e�establishm
ent�o
f�the
�plan.�
� An�indigent�relief�system
�exists�which�is�utilized
�for�the
�poo
rer�of�the
�commun
ity.�
� WASTE�MANAGEM
ENT:��
LAND�FILL�SITE:�
The�land
fill�site
�is�m
anaged
�according�to
�a�waste�m
aster�
plan�and
�it�has�been�semi�p
rivatized
.�The
�access�road�is�
maintaine
d�on
�a�regular�basis.�
The�managem
ent�w
ith�referen
ce�to
�the�mainten
ance�of�
dumping�is�perform
ed�according�to
�legislation�as�well�as�
the�acceptable�stand
ards�of�the
�Dep
artm
ent�o
f�Water�
Affairs�and
�Forestry.�
� REMOVAL�PR
OCE
SS:�
The�process�is�privatized
�and
�perform
ed�on�a�very�high�
level�and
�the�bu
dget�provision
�is�R�2�196
�308
.00.�The
�areas�are:��
Belgrade
�–�1�con
tractor�
Itshelejub
a�–�1�contractor�
Ncotshane
�–�6�con
tractors�fo
r�the�en
tire�area�
Pongola�–�1�contractor��
Illovo�Sugar�Mill�–�1�con
tractor�
� In�th
e�bu
sine
ss�areas�th
e�removal�is�based
�on�a�daily�
removal�process�and
�at�residen
tial�areas�2�days�pe
r�week.�
�
� ���
�Page�40�
�
The�privatization�process�is�of�a�high�standard,�how
ever,�
consum
er�paymen
ts�are�very�low.�
� More�de
tail�can�be
�viewed
�und
er�th
e�repo
rt�of�the
�Co
mmun
ity�Services�Manager�who
�is�th
e�respon
sible�
person
.�� GARD
EN�REFUSE:�
The�garden
�refuse�managem
ent�is�in�th
e�process�of�being�
develope
d�in�a�recycling�system
�which� can�ben
efit�by�th
e�commun
ity.��
�BU
ILDING�RUBB
LE:�
A�private�con
tractor�according�to�th
e�approved
�tariff�
removes�rub
ble.�
�CLEA
NING�OF�RO
ADS:�
The�sw
eeping�of�roads�is�perform
ed�dep
artm
entally�and
�it�
is�an�on
going�process.�
�RO
ADS�AND�STO
RM�W
ATER:�
The�Technical�Dep
artm
ent�pe
rforms�and�un
dertakes�the
�following�
mainten
ance�and
�upgrading:�
The�mainten
ance�of�gravel�roads�–�420
00m²�
The�constructio
n�of�gravel�roads�–�34kms�
The�constructio
n�of�sidew
alks�–�300
m²�
Mainten
ance�and
�con
struction�of�storm
water�–�16kms�of�ope
n�V�
drains,�26�intersectio
ns�storm
water�cou
rse�ways��
Mainten
ance�of�p
arking�areas�–�8�Areas�
Repair�and
�Mainten
ance�of�tar�roads�–�48kms�
�
�Maintain�and�erect�fen
ces:�
-Airstrip:�3.7km
s�-
Ncotshane
�Cem
etery:�1.8km
�s�
� � �RO
ADS:�
The�roads�situated
�in�th
e�Greater�uPh
ongolo�are�
subd
ivided
�as�follows:�
� � �BE
LGRA
DE:�
MIG�Fun
ding�was�utilized
�to�upgrade
�a�percentage�of�
the�roads�totaling�to�th
e�value�of�R�4�500
�000
.00.�
�Va
riou
s�gravel� roads�in�Belgrade�was�m
aintaine
d�and�
graded
�to�an�acceptable�stand
ard.��
�Street�nam
es�still�to�be
�allocated�via�the�Ward�
Coun
cillor.�
� �NCO
TSHANE:�
81�kms�of�gravel�roads�exist�and
�11.5�km
s�of�ta
r�roads.�
�MIG�Fun
ding�was�utilized
�to�upgrade
�and
�tar�2.4�km
s�of�road.�
� ���
�Page�41�
�
It�can�be�stated
�that�th
e�Kw
aZulu�Governm
ent�
previously�upgrade
d�the�bu
s�route�and�the�main�
roads.�Various�gravel�roads�in�Ncotshane
�were�
maintaine
d�and�graded
�to�an�acceptable�stand
ard.��
�PO
NGOLA
:�42
�kms�of�roads�exist�and
�15�km
s�of�ta
r�roads.�
�MIG�Fun
ding�was�utilized
�to�upgrade
�the�roads �to�th
e�value�of�R�6�200
�000
.00.�
�The�total�asset�value
�of�streets�amou
nts�to�R�23�89
0�44
0.74
.��
Side
walks�
Side
walks�are�rep
aired�based�on
�a�Jo
b�Creatio
n�process�with
�interlocking�paving�blocks.�
�Ke
rbs�Ston
es�
Kerbs�ston
es�is�rep
laced�on
�a�regular�basis�with
�the�
length�of�2
200 �m�to
�the�value�of�R�66�00
0.00
.�� Stormwater�
Catch�Pits�and
�con
crete�manho
le�covers�is�rep
aired�on
�a�regular�basis�to�th
e�value�of�R�120
�000
.00.�
� Speed�hu
mps�
Seven�
(7)�speed�
humps�is�constructed�
to�e
nsure�
that�the
�Traffic�
Control�is�controlled�according�to�th
e�legislation�to�th
e �value�of��
R3�200
.00�.spe
ed�hum
ps�is�constructed�according�to�the
�app
roved�
standards�
� MUNICIPAL�LA
NDING�STR
IP:�
A�tar�landing�strip�of�1,2kms�was�con
structed
�during�19
83�and
�is�
maintaine
d�annu
ally.���
Pongola�(FAPL)�
Licence�Num
ber:�597
�(Originally�issued
�198
2)�
Reference�Co
ordinates:�272
139S�313
620E�
Category�1�–�Pub
lic�
Situated
:��27°�2
3’�S�31°�31’�O�
1km�from
�Pon
gola�Tow
n�
��
BELG
RADE�CO
MMUNITY:�
Service�for�Be
lgrade
�com
mun
ity�is�rend
ered
�from�Pon
gola,�and�the�
following�can�be
�emph
asized
��
-Ro
ads�–�Grading�of�roads:�74kms�
-Internal�W
ater�network�to�the
�cem
etery�and�
sportin
g�facilities�
-Prep
aid�
electrical�ne
twork�
maintaine
d�by�
Eskom�
-Co
mmun
ity�
clusters:�
Building�
Repairs�
departmen
tally�
-Street�Lighting�mainten
ance�by�Eskom�
�PO
NGOLA
�CARA
VAN�PARK
:��This�facility�consists��of�the
�following:�
-100�caravan�sites�(64�Electrified
)�-
10�chalets�
-A�kiosk�
-Sw
imming�po
ol��
-Mini�golf��
-Prop
er�Ablution�Block�
� �
� ���
�Page�42�
�
This�facility�has�been�successfully�privatized
�since�200
0,�and
�a�ren
tal�
agreem
ent�is�in�place.�
��
�Oasis�Caravan
�Park�Po
ngola�
� CEMETER
Y:�
The�Technical�de
partmen
t�manages�cem
eteries�that�are�situ
ated
�in�
the�following�areas:�
�Be
lgrade
��
Magud
u��
Ncotshane
��
Pongola�
�A�m
aster�managem
ent�p
lan�was�app
roved�and�adop
ted�du
ring�200
3.�
� A�Cem
etery�Master�Plan�is�ado
pted
�and
�the�managem
ent�is�
executed
�accordingly.�B
urials� are�perform
ed�according�to
�prescribed
�legislation�and�admin�procedu
res�are�followed
�accordingly.�
�App
lication�for�fund
ing�was�also�forw
arde
d�to�M
IG�fo
r�the�
new�establishm
ent�o
f�Cem
eteries�by�th
e�PM
U�M
anager.�
��
��
Pongola�Ce
metery�
� MUNICIPAL�LA
ND:�
uPho
ngolo�
Mun
icipality
�po
ssesses�
farm
land
,�which�is�know
n�as�
portion�38
3�and�43
5,�and
�is�presently�leased
�to�a�farm
er.�
� OPE
N�LAND�M
AINTENANCE
:�Ope
n�spaces�are�being�m
aintaine
d�on
�a�regular�basis.�
�RE
NTA
L�OF�AGRICU
LTURA
L�LA
ND:�
Remaining�land
�is�m
ade�available�on
�a�lease�agreem
ent�for�
agricultu
ral�purpo
ses.� �
�FEN
CES:�
Fences�are�m
aintaine
d�on
�an�on
going�process.�
� MUNICIPAL�BU
ILDINGS�AND�OFFICES:�
The�
Mun
icipal�Bu
ildings�and�
Offices�are�
maintaine
d�regularly.�In�
Belgrade
�and
�Ncotshane
,�a�satellite�office�serves�th
e�commun
ity.��
� The�Main�admin�office�is�situ
ated
�in�Po
ngola�whe
re�all�activ
ities�are�
coordinated�and�maintaine
d.��
Mainten
ance�perform
ed�dep
artm
entally�and
�the�de
tail�
thereo
f�can�be�view
ed�in�th
e�SD
BIP’s.�
�Thuson
g�Ce
ntre�is�currently�in�con
struction�for�the�Be
lgrade
�Co
mmun
ity�which�is�75%
�com
pleted
.�The
�allocatio
n�for�the�
developm
ent�is�R�6�00
0�00
0.00
��
� ���
�Page�43�
�
PARK
S�AND�GARD
ENS�MAINTENANCE
:�Ope
n�spaces�is�prop
erly�m
aintaine
d�which�is�bo
th�ben
eficial�to�the
�commun
ity�and
�assists�tow
ards�crime�preven
tion.�The
�mainten
ance�is�
partially�privatized
�which�is�solely�based�on
�Job
�Creation�and�po
verty�
alleviation.�
� The�sub�de
partmen
t�is�semi�p
rivatized
�and
�the�functio
n�is�
performed
�on�a�high� stand
ard,�th
e�areas�involved
�are�as�
follows:�
Belgrade
�–�1�con
tractor�
Ncotshane
�–�6�con
tractors�
Pongola�To
wn�–�1�contractor�
The�contractual�com
mitm
ents�are�fu
nded
�from
�the�Gen
eral�
Rates�Services.��
� WORK
SHOP�AND�FLEET�M
ANAGEM
ENT:�
The�Technical�D
epartm
ent�maintains�the
ir�own�fle
et.���A�prope
r�asset�
register�exists�for�all�fleet�equ
ipmen
t�etc. ��App
ointed
�Service�Provide
rs�
attend
s�to�m
ajor�rep
airs.�
� � ELEC
TRICAL�NETWORK
�AND�M
ANAGEM
ENT:�
uPho
ngolo�Mun
icipality
�purchases�bulk�electricity
�from�Eskom
�and
�distribu
tes�electricity
�to�the�commun
ity�of�uP
hongolo.�The
�licen
ce�
received
�from�N
ER�w
as�app
roved�in�199
8�and�it�
is�presently�still�
approved
.�The
�dep
artm
ent�is�sem
i�privatized
�and
�fun
ctions�very�well, �
and�can�prou
dly�anno
unce�that�on
ly�6.92%
�distribution�loss�exists,�this�
is�as�a�result�of�line
�losses.�
� Free�basic�electricity�fo
r�ho
useh
olds�in
�Ncotshane
�is�allocated�to�200
0�ho
uses�currently.�
� Fire�gel�and
�equ
ipmen
t�with
�a�value
�of�R�93
4�45
8.00
�was�distributed
�to�th
e�commun
ities,�w
ho�have�no
� access�to�electricity�at�a
ll.�
� Eskom�provides�an�electrical�prep
aid�
system
�for�
the�
Greater�
uPho
ngolo�Mun
icipality
.���
The�de
partmen
t�is�semi�p
rivatized
�based
�as�follows:�
�o
Respon
sible�pe
rson
�according�to
�the�
Act,�Pro�Eng�Con
sulting�Engineering�–�
contract�expired
�30�June
�2009.�
oApp
ointed
�con
tractor,�Pro�Eng�
Consultin
g�Electrician��
oCapital�projects�
Fund
ing�allocatio
ns�from
�DME�is�based
�for�the�rural�areas,�see�attache
d�anne
xure�from
�Eskom
.��
The�am
ount�value
s�to�R�91�00
0�89
8.40
�for�rural�projects.�
�o
Network�Mainten
ance�
Network�mainten
ance�is�perform
ed�on�
an�ongoing�process.�
oStreet�lighting�m
anagem
ent�
Streets�lighting�is�perform
ed�on�an�
ongoing �process.�Currently�a�business�
plan�is�sub
mitted
�to�exten
d�street�
lighting�for�Ncotshane
�residen
ts.�
�o
Power�In
terrup
tion
s�The�following�Po
wer�interrup
tions�
occurred
�up�to�Ju
ne�200
9.�
��
Network�damage�by�private�
contractor�–��
R�26
3�00
0.00
��
Network�ring�fe
ed�dam
aged
�by�
lightning�–�R�650
�000
.00�
�Overloading� of�sup
ply�by�
busine
ss�con
sumers�–�
estim
ated
�network�supp
ly��
R�85
0�00
0.00
��
Storm�dam
age�on
�overhead�
lines�–�R�74�00
0.00
�
� ���
�Page�44�
�
oPu
blic�participa
tion
�A�notice�was�delivered
�to�th
e�commun
ity�to
�participate�in�saving�
electricity
,�which�con
tributes�th
at�load�
shed
ding�of�E
skom
�was�very�restricted
�and�from
�July�200
8,�non
�introd
uced
.�o
Bulk�Purchases�
Eskom�provide
�up�to�a�cen
tral�point��
5.09
5�Mva�m
onthly�which�is�th
en�
distribu
ted�to�Pon
gola�only.�Eskom
�is�
respon
sible�for�all�the
�rural�areas,�
which�is�incorporated
.���
oMeter�reading�–�dep
artm
entally�on�a�
mon
thly�basis�
To�red
uce�the�ou
tstand
ing�de
bt,�a�
process�for�electrical�prepaid�m
eters�
being�investigated
.���
oED
I�Holdings/RE
DS�
In�process�of�b
eing�finalized
�is�th
e�electrical�network�plan.�The
�Mun
icipality
�was� successful�in�
obtaining�fund
ing�through�ED
I�for�th
e�Section�78
�and
�ring�fencing.��
�o
Electrical�Tariffs�
The�electrical�ta
riffs�is�app
roved�
according�to�th
e�legislation�of�Nersa�
�JOB�CR
EATION:�
�The�vision�of�the�uPhongolo�Municipality�is�upliftin
g�the�
standards�
of�the�
community;�therefore,�job�
creatio
n�projects�w
as�successfully�introduced�and�is�
related�to�th
e�following:�
�
Add
ition
al�staff�is�app
ointed
�to�perform
�certain�activities�
based�on
�job�creatio
n�and�commun
ity�upliftmen
t.�84�pe
ople�
are�em
ployed
�and
�the�Job�Creatio
n�is�as�follows:�
� ��Stormwater�and
�Potho
le�rep
airs�–�20��
��Mainten
ance�of�C
emeteries�–�34
����
Infrastructure�M
ainten
ance�–�4��
��Blockyard�–�26
� �A�m
ajor�event,�w
hich�is�provide
d�for,�is�a�block�m
aking�
process,�which�still�needs�to
�be�introd
uced
�hop
efully�
Octob
er�200
9.��
� TECH
NICAL�PR
OGRA
MMES:�
� For�the�financial�year�2008/2009,�the�M
unicipality�successfully�
completed�th
e�following�capital�projects:��
� Mr�Magwinsi�Street�1
.405
�km�ta
r�road�
Pongola�Stormwater�Phase�1�2� km�
De�Waat�S
treet�1
.225
�km�ta
r�road�
Ext�4
�6.68�km
�tar�roads�on
going��
Ncotshane
�Storm
water�Phase�3�
� GRA
NT�PR
OVISIONS:�
MIG�Grants�is�allocated�to�im
prove�the�infrastructure,�
which�is�successfully�m
anaged
�by�the�PM
U�M
anager.�
� CAPITA
L�PR
OJECT
S:�
�Minor�capita
l�projects�is�m
anaged
�which�is�fu
nded
�directly�from
�income�raised
�and
�it�can�be�men
tione
d�that�th
e�following�projects�is�successfully�com
pleted
.��
�Security�Offices�
�Ablution�Block�facilities�
�Learne
r�classroo
m�fo
r�licen
ce�dep
artm
ent�
�Turning�circle�fo
r�testing�station�requ
irem
ents�
� ���
�Page�45�
�
To�con
clud
e,�I�wish�to�thank�the
�sup
port�from�all�the�officials�as�well�
as�the
�external�technical�supp
ort�grou
p,�the
�con
sulting�e
ngineers�
which�is�utilized
�from
�time�to�time,�other�dep
artm
ental�heads�and
��The�Mun
icipal�M
anger�for�the�success�of�th
e�Technical�D
epartm
ent.��A
�word�of�th
anks�to
�the�Co
uncil,�which�was�con
tributes�to
�the�success�of�
the�im
plem
entatio
n�of�th
e�de
cision
�making.�
� The�challenge�for�the�fin
ancial�year�20
08/200
9�is�described
�in�detail�
unde
r�the�he
adings�as�stated
�here�be
low.�
� GOODS�AND�SER
VICES:�
The�procurem
ent�o
f�services�and�good
s�were�do
ne�in�te
rms�
of�th
e�Co
uncil’s�Sup
ply�Ch
ain�Managem
ent �P
olicy�and�the�
relevant�regulations�as�prom
ulgated�in�Gen
eral�Notice�86
0�of�200
5�in�th
e�Governm
ent�G
azette�dated
�30�May�200
5.�
� QUART
ERLY�PRO
JECT
IONS:�
The�Quarterly�projections�fo
r�services�ren
dered�by�th
e�Technical�D
epartm
ent�a
re�hereb
y�attached
�for�no
tice.�
� COMMUNITY�CH
ALLEN
GES:�
Technical�Services�Dep
artm
ent�faces�a�big�challenge�of�
providing�the �services�on�a�high�level�to�the�commun
ity�of�
uPho
ngolo�Mun
icipality
,�Urban�and
�Rural�areas.�
� All�services�are�ren
dered�based�on
�affordability�to�th
e�commun
ity,�how
ever,�w
eaknesses�is�based
�on�additio
nal�
machine
ry�fo
r�this�huge�area�and
�lack�of�p
aymen
t.�
�� A�fixed�base�of�e
mploymen
t�exists.�Add
ition
al�m
embe
rs�are�
also� app
ointed
�based
�on�a�job�creatio
n�programme�and�the�
alleviation�of�poverty.��
� The�turnover�of�techn
ical�staff�is�very�lim
ited.�
� The�Technical�M
anager�who
�is�a�Sectio
n�57
�sectio
n�em
ploymen
t�was�advertised
�and
�accep
ted�the�appo
intm
ent�
as�from
�the�20
th�of�July�20
09.�
LEGISLA
TION:�
Mining�rights�fo
r�bo
rrow
�pits�still�to�be
�finalized
.�� SA
LE�OF�ER
VEN
:�In�process�to
�finalize�the�process�according�to�th
e�Land
�Dispo
sal�Policy�for�the�sale�of�u
ndevelop
ed�residen
tial�and
�bu
sine
ss�stand
s�on
�a�pub
lic�auctio
n.�
� TECH
NICAL�ADMINISTR
ATION:�
For�Goo
d�Governance�and�Pu
blic�Participation,�Techn
ical�
Service�Dep
artm
ent�e
ncou
rages�the�pu
blic�to
�com
e�forw
ard�
with
�their�complaints�and�en
sure�th
at�actions�are�ta
ken�and�
commun
icated
�prope
rly.�
� Daily�correspon
dence�is�atten
ded�to�as�well�as�any�
enqu
iries,�which�is�re
ceived
.��
ENQUIRIES�AND�COMPLAINTS:�
Num
erou
s�en
quiries�and�complaints�lodged
�by�mem
bers�of�
the�pu
blic�have�be
en�atten
ded�to� with
�the�assistance�of�the
�othe
r�de
partmen
ts�with
in�th
e�mun
icipality
.�Mr�Dladla�was�app
ointed
�since�April�2008
�as�the�Technical�
Manager�and
�resigne
d�du
ring�Decem
ber�20
08.�
� Staff�m
eetin
gs�are�held�mon
thly�and
�middle�managem
ent�
meetin
gs�are�held�weekly�to�ensure�that�th
e�ob
jectives�of�
the�de
partmen
t�are�m
et�and
�that�th
e �dissem
ination�of�
inform
ation�is�carried
�through�to�all�staff.�
� ASSET�M
ANAGEM
ENT:�
Assets�are�maintaine
d�on
�an�on
going�process�and�it�is�
prop
erly�ta
ken�care�of.�
� INSU
RANCE
�MANAGEM
ENT:�
All�assets�is�prope
rly�insured�and�AON�Brokers�is�app
ointed
�to�perform
�the�insurance�po
rtfolio.��
� �
�
�� ��
Page�46��
SPORTS�AND�RECREATION:�Technical�support�for�the�maintenance�of�sport�fields�is�an�ongoing�process.���
�Business�plans�is�compiled�for�the�non�existence�of�sport�fields�in�the�area.�
�Application�for�funding�was�also�forwarded�to�MIG�for�the�new�establishment�of�Cemeteries�by�the�PMU�Manager.��WARD�PROJECTS:�Various�Technical�Support�was�performed�in�all�the�wards�with�reference�to�the�following:�- Informal�roads�- Construction�of�Templates��for�water�tanks��- Sportfields��- Grading�of�roads�to�cemeteries���SEWER:�Although�the�water�services�were�transferred�to�ZDM�with�effect�from�1�JULY�2006,�the�following�services�are�still�performed�by�uPhongolo�Municipality.�
� Internal�network�to�Municipal�Buildings�etc.�
� �
1.5� uPHONGOLO�MUNICIPALITY�–�INFORMATION�TECHNOLOGY:�
�uPhongolo�Local�Municipality�has�a�full�functional�IT�Network.��Each�office�is�linked�to�the�network.�The�use�of�information�technology�helps�Council�to�provide�better�service�delivery�to�its�customers.��The�Section�information�Technology�provides�a�supporting�role�to�various�departments�as�an�enabler�of�information�technology.��The�IT�Section�operates�in�conjunction�with�the�Manager�Corporate�Services,�the�Service�Provider�and�MANCO�Committee.��The�main�role�is�to�co�ordinate�Council’s�IT�Strategy�by�developing�and�adopting�IT�
resolutions�and�to�ensure�that�it�is�implemented.��Council’s�Antivirus�program�licence�was�renewed�for�a�further�24�months.��During�2008/2009�20�of�Council’s�computers�and�printers�have�been�upgraded�along�with�the�installation�of�a�new�business�server.��The���ADSL�line�was�upgraded�to�1Meg���The�IT�Policy�had�been�adopted�by�Council�and�it�was�issued�to�all�the�staff�for�signing�and�commitment�to�abide�by�the�policy.�During�2008/2009�Security�Cameras�were�installed�in�the�Main�Building�in�all�the�passages�and�at�all�entrances�and�it�forms�part�of�the�IT�Managers�tasks.��
1.6� uPHONGOLO�MUNICIPALITY�–�COMMUNITY�FACILITIES�AND�LIBRARIES:�
�The�uPhongolo�Local�Municipality�has�seven�Community�Halls,�2�Sports�Grounds�and�10�Kick�Abouts,�4�Parks�and�114�Schools�within�the�Municipal�area.��The�Community�hall�and�sports�fields�are�rented�out�to�members�of�the�public.��Hiring�tariffs�were�adjusted�to�make�it�affordable�for�sport,�arts�and�cultural�groups�to�make�use�of�the�facilities.��Two�of�the�Community�Halls�are�managed�by�the�Municipality�and�the�other�5�is�managed�by�the�Amakhosi.��One� of� the� Mayor’s� vision� and� dream� is� to� see� all� the� youth� having�sport�fields�on�the�areas�where�they�are�living�in�order�to�keep�them�healthy� through� sports.� The� office� of� the� Mayor� in� partnership� with�technical�department�is�trying�their�best�to�level�sport�fields�and�keep�them�in�good�condition.�They�have�already�made�about�6�sport�fields�from�January�to�June�2009.�The�Municipality�will�be�receiving�funding�from� Municipal� Infrastructure� Grant� (MIG)� to� upgrade� the� following�sport� fields� i.e.� Ncotshane,� Belgrade,� Mkhwakhweni� and�kwaMsibi.The�department�of� sports�and� recreation�are� in� process�of�appointing� the� service� provider� to� upgrade� the� Ncotshane� stadium�with�the�grant�funding�from�their�department.�
The�uPhongolo�Local�Municipality�manages�2�Libraries,�the�Ncotshane�and�Pongola�Library.��Material�is�supplied�by�the�Provincial�Library�
�
�� ��
Page�47��
Services�in�Newcastle.��Promotion�material�is�also�provided�by�the�Provincial�Library�Services�as�special�events�are�highlighted�during�the�year,�i.e.�Library�week,�Literacy�month,�etc.��The�Libraries�consist�of�the�following:��Pongola�Library:�Members:�Adult� � � � � � 1�010�Children� � � � � � 300�Material�circulated� � � � � 72�000�items��Ncotshane�Library:�Adult�members� � � � � ���913�Children� � � � � � ���372�Juvenile�members� � � � � ���321�Material�circulated� � � � � 42�000�items��The�Ncotshane�Library�appointed�a�Cyber�Cadette�funded�by�Provincial�Library�Services�who�is�responsible�for�the�computers�and�training�of�the�Library�patrons�on�the�basic�use�of�a�computer�and�internet.��Each�patron�trained�receives�a�certificate�of�attendance�for�the�hours�that�the�training�was�provided�for.��The�Ncotshane�Library�assists�students�with�Career�Counselling,�and�exhibits�various�exhibitions�during�the�year,�i.e.�Woman’s�day,�Youth�day,�Cancer�week.���
�� Students�in�the�Ncotshane�Library�
INDIGENT�BURIALS:��This�service�is�much�used�by�the�community�especially�because�of�the�high�rate�of�poverty�that�is�surrounding�our�area.�The�Municipality�assists�the�unemployed�community.�The�requirements�are�that�the�applicant�and�the�deceased�are�unemployed�.The�following�documents�are�required�for�an�application.�The�family�must�first�consult�the�Ward�Councilor�then�obtain�a�BI1663,�a�death�certificate,�burial�order�form,�identity�documents,�as�well�as�an�affidavit�stating�non�employment.��
The�Manager�or�any�available�HOD�has�to�sign�before�the�client�is�sent�to�Thuthukani�Funerals�which�is�the�company�that�received�a�one�year�contract�with�the�Municipality.�The�Municipality�proposed�to�the�Social�Development�Office�for�assistance�with�funds�as�they�also�do�a�similar�programme�and�we�are�still�awaiting�the�reply.��
For�the�period�of�July�2008�to�2009�the�Municipality�has�assisted�in�burying�290�deceased.��In�2008/2009�financial�year�the�Community�Liaison�Officer�had�to�write�a�report�to�Management�to�request�an�adjustment�of�budget�because�of�the�demand�of�this�service�in�the�community.�However�January�2009�Thuthukani�Funerals�was�appointed�as�the�Funeral�parlor�that�will�be�providing�the�Municipality�with�such�service.�The�payments�are�as�follows:�
� Zuntal�handled�18�deceased�and�were�paid�� �� R16�579�44.�
� Phongola�Funerals�handled�108�deceased�and�were�paid����� R76�147�00�
�� Thuthukani�Funerals�handled�198�deceased�and�were�paid�
R119�138�30�
Total�is�as�follows:�Total�Deceased� � 324�Total�amount�used� R211�864�74��
�
�� ��
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HAWKER�STALLS:�The�list�of�Hawkers�was�compiled�and�sent�to�the�Finance�Department�at�the�Municipal�Buildings�.The�Health�Enforcement�Officer�is�handling�the�completion�of�the�Lease�of�Agreement�forms�and�yearly�licence�is�R105.00.�DISASTER�MANAGEMENT:��uPhongolo�Municipality�had�many�cases�reported�this�financial�year.�Many�households�were�affected�and�as�a�result�the�Office�of�the�Mayor�had�to�contribute�with�the�funds�of�R58�420�60.Early�2009,�210�households�were�affected�by�heavy�rains�.Many�people�were�left�stranded�.The�reports�did�not�end�but�they�kept�on�coming�to�the�office�now�and�again�.The�Municipality�assist�the�victims�with�emergency�assistance,�like�tents,�blankets�and�groceries�.The�following�is�the�summarized�statistic�of�the�Disaster�handled.�Not�only�households�were�affected,�even�the�schools�were�affected�too.��
No�of�households� � � � 218� � �Cases�attended� � � � 218�People�deceased�through�Disaster� � 02�Amount�used�for�assistance�� � R61�250�10�Schools�Affected���� Siyathuthuka�School�in�ward�7�was�assisted�by�four�toilets�as�
their�toilets�were�blown�away�by�the�wind�and�the�amount�used�was�R4783�80.�
� Nkubunjani�School�in�ward�3�had�their�windows�blown�and�they�were�assisted�with�windows�from�PG�glass�of�R5334�00.�
�� � Disaster�within�the�uPhongolo�Municipal�area�
CPF�MEETINGS:��
Community�Policing�Forums�are�forums�established�to�assist�the�Police�by�identifying�and�reporting�crime�in�the�areas.�The�schedule�for�the�meetings�is�as�follows�for�year�2009�:�23�January,20�,�February,�20March,�24�April,�22�May,�19�June,�24�July,�21�August,�18�September,�23�October,�20�November.�
KPACC�MEETINGS�/��RIGHTS�OF�THE�CHILD:��Community�Liaison�Officer�has�been�attending�these�meetings�with�the�Office�of�the�Premier�dealing�with�rights�of�children.�These�meetings�are�attended�on�monthly�basis�at�different�venues.�It�was�highlighted�that�most�children�are�abused�and�some�do�not�have�access�to�their�grants�because�they�either�do�not�have�birth�certificates�or�parents�do�not�have�identity�documents.�Some�are�abused�physically.�According�to�the�statistic�requested�from�the�Police�station�06�cases�of�young�children�have�been�reported�and�are�still�pending.�The�structure�of�the�Children�Forum�needs�to�be�established�by�the�Municipality.�A�report�was�sent�to�the�Social�and�LED�committee�to�request�that�the�Children�Forum�be�established�as�soon�as�possible�since�the�Office�of�the�Premier�requested�that�the�Forum�be�initiated.�
FREE�BASIC�ELECTRICITY:��
In�2008�the�Municipality�with�the�office�of�the�Mayor�appointed�the�youth�in�various�communities�who�were�based�in�the�Municipal�offices�around�Pongola.���They�were�responsible�for�assisting�the�community�members�who�were�applying�for�free�basic�electricity.���The�completed�forms�were�then�sent�to�the�Community�Liaison�office�and�were�then�mailed�to�Eskom�in�Durban.�1000�applications�from�all�wards�were�forwarded�to�Eskom�office.�Miss�Patience�Nkomo�from�Eskom�has�forwarded�a�list�of�the�potential�applicants�and�those�who�do�not�qualify�and�the�reason�why�they�don’t�qualify.�However�she�
�
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mentioned�that�they�are�still�busy�with�some�of�the�outstanding�applications.�So�far�it�is�confirmed�that�264�of�the�applicants�are�already�receiving�FBE�while�only�52�did�not�qualify.�
INDIGENT�RELIEF�PROGRAMMES:��People�assisted�to�obtain�Identity�Documents� � � 16�People�assisted�to�obtain�grants�� � � � 06�Cases�reported�to�the�SDS�(Social�Development�Services�� 08�Orphans�assisted�with�food�parcels� � � � 04��WARD�COMMITTEES:��There�has�been�progress�in�the�way�the�structure�is�functioning.�They�now�have�monthly�meetings�as�required�and�some�wards�are�submitting�their�minutes�to�the�Community�Liaison�Officer.�The�ward�Councillors�had�to�fill�in�the�Functionality�of�Ward�Committee�Questionnaires�which�was�sent�by�the�Traditional�and�Local�Government�Office.�The�Local�Government�also�prepared�training�for�all�the�Ward�Committee�members�which�is�in�the�next�financial�year�2009/10.�
�Ward�9�–�Ward�Committee�Meeting�
����
REFUSE�REMOVAL:�The�Municipality�has�eight�contractors�responsible�for�the�removal�of�refuse.��Messrs�Sithole�is�responsible�for�town�and�Illovo,�Mayibuye�earthworks�is�responsible�for�the�dumpsite,�M.P.Focus�is�responsible�for�Ncotshane�block�5,�V.F.Sithole�Ncotshane�block�3,�T.Z.Nene�responsible�for�Ncotshane�block�1�and�2�Ikamboza�Ncotshane�block�4,�Oxy�trading�responsible�for�Itshelejuba�hospital�and�Nikeziwe�construction�responsible�for�Belgrade�area.�The�Health�and�Safety�officer�is�also�responsible�for�inspection�of�the�above�Refuse�Removals.�He�is�dealing�with�them�on�daily�basis.�They�are�paid�on�monthly�basis�at�the�Community�Liaison�office.�
COMMUNITY�DEVELOPMENT�WORKERS:�MANDATE:�� To�assist�in�the�removal�of�development�and�service�delivery�bottlenecks�� Strengthen�the�democratic�social�contract�between�government�and�the�
community�� Link�communities�in�which�they�work�and�live�with�government�service�
and�relay�community�concerns�and�problems�back�to�government�structures.�
� Support,�nurture�and�advocate�for�an�organized�voice�for�the�poor.�� Improve�government�community�networks.�
�1. ANNUAL�OBJECTIVES:�
� Assesses�community�needs�� Improve�service�delivery�� Complement�the�work�of�other�community�workers�� A�grass�roots�voice�and�communicator�� Monitor�and�evaluate�the�impact�of�government�development�
projects�and�programmes�� Liaise�and�collaborate�with�community�based�organizations��� Intensify�education�and�awareness�of�HIV�related�issues�� Promote�the�principles�of�Batho�Pele�� Support�the�implementation�of�interdepartmental�projects�� Assist�communities�to�understand�and�proactively�promote�
development�� Alert�communities�and�government�of�bottlenecks�in�the�
delivery�of�basic�services���
�
�� ��
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INTERGOVERNMENTAL�RELATIONS:�PROGRAMMES�AND�MEETINGS�HELD�WITH�GOVERNMENT�DEPARTMENTS:��
� Local�government�–�Sport�committee�� Social�Development�� SASSA�� Home�Affairs�� Transport�� Health�� Correctional�service�� SAPS�� Agriculture�� Ward�committees�� Local�businesses�men�
��INTERACTION�WITH�CIVIL�SOCIETY�STRUCTURES�AT�WARD�LEVEL:��
� Community�Health�Workers�� Home�based�care�� Masupa�Tsela�� Traditional�council�� Community�police�forum�� Community�road�safety�council�� Community�extension�officers�� Early�childhood�development�practitioner�Sport�committee�
Hub��
IMPLEMENTING�GOVERNMENT�PROGRAMMES�OF�ACTION:�LOCAL,�PROVINCIAL�AND�NATIONAL�LEVELS:��
� Moral�regeneration��� Human�right�Forum�� World�HIV/AIDS�� Reducing�illiteracy�(Masifundisane)�� 16�Days�of�activism�� Eyes�care�awareness�week�9�13�Oct��� National�down�syndrome�awareness�week��
� Educating�the�community�on�minimization�recycling�and�other�environmental�issues�
� Energy�saving�/�electricity��� National�cancer�week�� National�breast��feeding�week�� Arbour�week�� Nutrition�week�
�OTHER�ACTIVITIES:�� One�of�our�job�descriptions�is�to�inform�and�assist�communities�
with�access�to�the�service�provided�by�government�structures,�as�CDW’s�we�disseminated�information�on�government�service�delivery�and�poverty�alleviation�programmes�to�communities,�e.g�Vukuzenzele,�Imbizo�Junction,�Love�life�pamphlets�etc�
� Do�awareness�and�advocacy�work�including�encouraging�communities�to�engage�with�opportunities.���
AWARENESS�CONDUCTED:�� HIV/AIDS�awareness�programme�� Promote�Home�Based�care�� Promotion�of�administrative�justice�act�� Environmental�awareness�� Encouraging�communities�to�attend�IDP’s��� Home�Affairs�campaigns�� Social�Development��� SASSA�� SAPS��
� Promote�networks�and�enhance�the�activities�of�existing�local�government�structures�and�other�stakeholders�aimed�at�improving�service�deliver.��Assisted�in�the�establishment�and�maintaining�of�local�community�structures�in�liaising�with�community�and�stakeholders,�i.e.�Community�Police�Forum,�Transport�Forum�and�Youth�Desk�Attended�meetings�with�various�government�departments:�i.e.�Social�Development,�SASSA,�Home�Affairs,�Transport,�Health�
�
�� ��
Page�51��
� Facilitate�and�promote�the�participation�of�communities�in�government�development�projects�and�programmes�e.g.�ISRDP,�URP,�LED,�CBP�and�Cooperative.�
� Determine�the�needs�of�communities�and�communicate�these�to�the�relevant�government�structures:�through�door�to�door�visits�
� Compiled�poor�family�profiles�� Compiled�ward�profiles�� Strengthen�relationship�with�other�community�based�workers�and�
government�departments:�Held�meetings�with�various�government�departments�and�other�community�based�workers�Community�health�workers�–�Department�of�Health�Early�childhood�development�practitioner���Department�of�Social�Development�Masupatsela�–�Department�of�Social�Development�Community�extension�officers�–�Department�of�Agriculture�Community�Police�Forum�–�SAPS�
� Refer�community�needs�to�relevant�stakeholders,�track�progress�and�provide�feedback.�
� Liaise�and�provide�support�to�existing�local�governance�structures�(Ward�committees,�traditional�councils)��
1.7� uPHONGOLO�MUNICIPALITY�–�COMMUNITY�SERVICES,�TRAFFIC�AND�LICENCING:�
�TRAFFIC�AND�LICENCING:��The�Traffic�Department�consists�of�6�Sections,�Traffic�control,�Licensing,�Testing�of�vehicles,�testing�of�drivers,�administration�and�registering�authority.��The�Speed�control�team�is�hard�at�working�in�managing�the�reduction�of�speed�and�the�occurrence�of�fatal�accidents�in�our�jurisdiction.��This�section�has�an�excellent�working�relationship�with�the�SAPS�and�the�Provincial�Traffic�Department.��During�the�year�numerous�law�enforcement�operations�took�place�with�a�good�amount�of�success.��
These�successes�also�helped�to�ensure�that�order�is�maintained�on�our�roads�and�that�citizens�abide�by�the�road�traffic�rules�and�regulations.��The�Traffic�section�is�responsible�for�all�the�road�signs�and�road�markings�in�our�town.����Traffic�fines�are�captured,�documented�and�monies�with�regard�to�all�traffic�fines�and�other�Council�collections�are�presented�to�Court�on�the�particular�court�days.��Vehicles�are�registered�and�licensed�on�a�daily�basis�and�the�testing�of�motor�vehicles�for�roadworthiness�and�testing�applicants�for�learner’s�and�driver’s�licences�are�done�on�a�daily�basis.��During�2008/2009�a�need�was�identified�for�more�learners’�licence�classes�and�during�the�2008/2009�the�learners�class�was�extended.����Testing�of�learners�licences�have�been�upgraded�from�manual�to�computers�systems�during�the�financial�year�2008/09.��
TRAFFIC�OFFICERS�STATISTICS AMOUNT
Motor licence fees retained by Council R679 398.20 Applications for PDP’s 354 R45 300.00 Presentation Drivers Licence 1 019 R176 337.50 Application Roadworthiness Cert. 486 R170 243.00 Issue of Roadworthy Certificate 493 R58 300.00 Application COF Application Drivers Licence 804 R189 310.00 Application Learners 793 R100 385.00 Application for Instructors Certificate Issue of Instructor Certificate Information or Duplicate documents 8 R550.00 Issue of Learners 305 R48 045.00 Temporary Drivers Licences 797 R53 310.00 Trade Licence Surplus Total Revenue Collected R1 521 178.70
���
�
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One�Traffic�Officer�went�on�a�Vehicle�Examiners�Course�Two�Officials�went�for�Customer�Services�Training�The�Traffic�Officers�attended�to�42�accidents�The�Traffic�Officers�did�42�Escorts. �
YOUTH��Department� of� Community� Services� has� youth� affairs.� Youth� Council�has�started�their�campaign�of�electing�new�youth�ward�committees�in�order� to� strengthen� their� work� of� cascading� information� from� the�Municipality�to�wards.�Youth�events�this�year�were� led�by�these�new�structures�in�wards.�The�youth�council�only�owe�ward�one,�three�and�eleven�to�finish�their�campaign�of�electing�youth�ward�committee.�The�Youth�Council�in�close�partnership�with�the�Department�of�Community�Services�is�responsible�for�youth�outreach�initiatives.��
This�initiative�includes�Mayoral�Cup�and�Umbele�wethu�preparations.�They� are� part� of� Aids� Council,� Human� Rights� Forum,� Sports� Council�and� Moral� Regeneration.� They� were� responsible� for� organizing� the�Commemoration� of� the� 33rd� anniversary� of� the� June� 16� youth�upspring� for� the�district� i.e.� Zululand�District�Municipality.�The�event�was� held� at� eDumbe� Regional� Stadium.� Approximately� 5000� people�attended� that� event.� The� Honourable� District� Mayor� Cllr� V.Z�Magwaza��Msibi�was�a�guest�speaker�at�the�event.�
uPhongolo�Municipality�was�having�their�commemoration�of�the�33rd�anniversary� of� the� June� 16� youth� upspring� at� kwaBanakile� Area� in�ward� one.� It� was� a� massive� event� where� former� KZN� Education�Minister�Mrs�kaNkosi�Shandu�and�the�Department�of�Agriculture�were�visited.� This� event� was� blessed� with� the� presence� of� the� Municipal� `�were�games�that�were�organized�for�the�day�as�part�of�our�youth�day�whereby� teams� from� Banakile,� Fuduka� and� kwaMalinga� were�competing� for� in� soccer� (male� and� female)� and� netball.� There� were�medals,�soccer�netball�kits.��GENDER��The� Department� of� Community� Services� has� successfully� established�the� Gender� Forum� which� comprises� of� 11� members� coming� from� all�the� wards.� Women’s� forum� was� busy� preparing� for� their� District�Women’s� summit� and� celebration� that� will� take� place� in� Vryheid� on�August�2009.��
�HIV/AIDS�PROGRAM��The�Community�Services�Department�is�responsible�for�the�facilitation�and�administration�of�the�uPhongolo�HIV/AIDS�Forum�which�is�known�as� Local� Aids� Council� within� uPhongolo� Municipality.� The� Local� Aids�Council� was� formally� established� and� launched� on� 28� March� 2008.�This�Council�consist�of�various�government�departments,�CBO’S,�NGO�‘S,� vulnerable� groups,� religious� group,� business� people,� PLWH,�traditional� leaders,� traditional� healers,� Councilors� and� other�concerned� people.� They� visited� local� schools� for� motivation� and�warning�against�HIV/AIDS�in�our�youth�in�schools.�� � �There�are�five�members�of�the� local�aids�council� that�are�part�of�our�District�Aids�Council.�The�Local�Aids�Council�has�meetings�quarterly.��
�
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�
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There� are� two� HIV/AIDS� officers� that� are� employed� and� recently� are�busy� formulating� Support� Groups� (whereby� infected� and� affected�people�come�together�to�discuss�things�that�concerns�them).�Support�groups�are�based�on�clinics�whereby� there�are�gardens�within�clinics�used�by�support�groups�for�generating�income�and�having�something�to� eat� in� their� families.� Seeds� in� those� gardens� are� provided� by� the�Office�of�the�Mayor�(municipality).�The�Mayor�is�busy�encouraging�our�communities�to�go�and�test�for�HIV/Aids�and�other�diseases�for�their�status.� Our� Local� Aids� Council� is� recently� drafting� the� strategic� and�implementation�plan.�
�THUSONG�SERVICE�CENTRE��The�Multipurpose�Community�Centre�is�situated�in�Belgrade�in�Ward�5�and�forms�part�of�Community�Services�department.�This�centre�forms�part�of�the�second�generation�process�whereby�these�multifunctional�one� stop� centre� are� built� to� fast� track� service� delivery� in� formerly�disadvantaged�communities.�This�centre�is�almost�90%�done.�After�the�completion,� it� will� create� more� job� opportunities.� The� following�Departments�are� intending�to�use�the�centre�namely:�Department�of�Home�Affairs,�Social�Development,� Labour,�GCIS,�DLGTA� (CDW),� LED,�SAPS� and� Telecentre.� The� Thusong� Centre� is� having� a� problem� of�electricity� provision� as� ESKOM� had� recently� reported� that� they� are�short�of�a�network�breaker�that�will�fit�the�centre.�According�to�their�letter�dated�22�June�2009,�they�mentioned�that�they�ordered�it�from�overseas� and� apparently� we� are� looking� for� 2010� for� opening� of� the�centre.� The� department� of� DLGTA� and� GCIS� are� relooking� at� lease�agreements�for�service�providers.��
���������Thusong�Service�Centre�in�progress�at�Belgrade�
�HEALTH�AND�SAFETY��When�the�Safety�officer�took�over�the�position,�most�of�the�employees�were�not�aware�that�safety�is�of�vital�importance�in�the�workplace,�and�that�everyone�is�responsible�for�his/her�own�safety.��On�the�2nd�April�2009,�the�Safety�Officer�attended�a�workshop�in�Durban�for�SHE�Representatives.�After�the�workshop�the�Safety�Officer�attended�the�Labour�Forum�meeting�that�was�held�on�the�6th�April�2009�at�the�Corporate�Services�boardroom.�Safety�was�discussed�at�a�very�high�level�and�everyone�agreed�that�employees�should�be�trained�on�safety.�Safety�has�been�discussed�with�employees�at�the�Technical�workshop�as�they�seem�to�be�the�ones�who�are�more�exposed�to�hazards�at�the�workplace.�All�the�concerns�that�were�raised�by�the�employees,�the�Safety�Officer�discussed�them�at�the�Safety�meeting�that�involved�all�the�municipal�departments.��The�list�of�all�the�protective�clothing�to�be�issued�to�the�employees�was�compiled�by�the�Safety�Officer�in�June�2009.�The�list�comprises�of�the�following�items:�� *safety�shoes�� *gumboots�� *rain�suits�� *eye�goggles�� *hand�gloves�
�
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In�March�2009�the�Health�and�Safety�Officer�requested�the�purchasing�of�16�cleaning�trolleys�to�be�distributed�to�the�general�assistants�in�all�the�municipal�departments,�to�make�cleaning�easy�for�them�compared�to�using�the�buckets.��information�signs�were�bought�(wet�floor�signs)�and�they�were�distributed�to�the�General�Assistants.��FIRE�EXTINGUISHERS�Service�is�done�to�all�extinguishers�due�for�service,�even�in�Belgrade�and�Ncotshane�offices�respectively.�A�total�of�48�fire�extinguishers�were�serviced.��SAFETY�COMMITTEE�On�the�23rd�June�2009,�the�first�safety�meeting�was�held�at�the�main�boardroom�where�the�safety�committee�was�elected.�The�Safety�Officer�was�elected�chairperson�of�the�committee�while�Corporate�Services�Manager�was�going�to�be�a�driving�force�behind�the�safety�committee.�Safety�representatives�were�to�be�nominated�per�department�and�training�to�be�provided�by�the�Safety�Officer.��WASTE�MANAGEMENT:�On�the�24th�and�25th�February�2009�the�Health�and�Safety�Officer�attended�the�Waste�Management�training�in�Pinetown,�Durban.�The�training�was�to�empower�individuals�and�municipalities�with�skills�as�to�how�to�minimize�waste�in�their�communities.���The�Refuse�Management�Meeting�was�held�on�the�10th�July�2009�at�the�Technical�Department�boardroom.�Key�issues�were�discussed�regarding�the�operations�by�Themba�Construction,�i.e.��� *Contactor�employees�to�wear�protective�clothing��LANDFILL�SITE:�The�inspections�that�were�conducted�at�the�dumpsite�led�to�the�resolution�that:�
� Proper�fencing�to�be�erected�since�the�old�fence�is�no�more�effective�in�preventing�the�scavengers�from�entering.�
Information�signs�be�placed�at�the�entrance.�
The�old�dumpsite�at�Belgrade�was�visited�by�the�Health�and�Safety�Officer�and�Stuart�Gower�–�Jackson�from�Jeffers�and�Green�Waste�Management�Consultants.�After�the�inspections�at�the�current�dumpsite�outside�town,�Stuart�promised�to�consult�with�Kv3�consultants�in�Vryheid,�concerning�the�landfill�site�permit�from�the�Department�of�Water�Affairs�and�Forestry.��SPORTS�AND�RECREATION��One�of� the� Mayor’s� vision�and�dream� is� to� see� sport� fields� in� all� the�areas�where�the�Community�are�living�in�order�to�keep�the�youth�busy�with� sports.� The� office� of� the� Mayor� in� partnership� with� technical�department�is�trying�their�best�to�level�sport�fields�and�maintain�them.�They� had� already� made� about� 6� sport� fields� from� January� to� June�2009.� The� Municipality� will� be� requiring� funds� from� the� Municipal�Infrastructure�Grant�(MIG)�will�be�to�upgrade�the�following�sport�fields�i.e.� Ncotshane,� Belgrade,� Mkhwakhweni� and� kwaMsibi.The�department� of� sports� and� recreation� are� in� process� of� appointing� a�service� provider� to� upgrade� the� Ncotshane� stadium� with� the� grant�funding�received.��uPhongolo�Municipality�together�with�the�Department�of�Community�Services�organized�Ward�Tournaments�in�different�sport�codes,�whereby�the�tournament�prepares�for�selection�of�players�to�play�at�District�level.�This�is�done�to�develop�youth�talent�to�engage�them�in�sporting�activities.���The�Zululand�District�Municipalities�participated�and�competed�with�one�another�and�is�where�the�District�squads�from�all�participating�codes�are�selected.�The�Zululand�District�games�were�organized�at�eDumbe�during�October�2008.�������
�
�� ��
Page�55��
In�the�year�2008/2009�uPhongolo�Municipality�at�the�District�Mayoral�Cup�won�8�Trophies�and�8�number�1�positions�in�the�following�codes:��� �Soccer�Male�� � 4� �Netball��Male� � 2�� �Soccer�Female� � 1� �Netball��female�� 2�
�Dance� � � 3� ���Cricet� � � 1� ��Boxing�� � 1�
� �Volleyball�Male� 1� ��Soccer�female�� 1�� �Volleyball�Female� 2� �Rugby��women�� 2� �Rugby�Men� � 1� �Table�Tennis� � 1�� �Netball�female��� 2� �Netball�male� � 2�� �Athletics� � 1� �Baseball� � 3�
�We�did�well�in�almost�all�codes�and�we�came�2nd�in�the�smartest�dressed�competitions�for�the�Municipalities�in�the�District.���� This�section�is�responsible�for�all�the�sporting�activities�within�the�
municipality.� The� sports� ground� are� maintained� by� the�municipality� in� terms� of� cutting� grass,� providing� of� poles,� nets,�grading�and�levelling�of�grounds.�
� This� section� is� also� responsible� for� the� organizing� of� all� sports�codes� events.� At� the� beginning� of� the� financial� year,� the�municipality�organizes�ward�tournaments,�which�is�clustered�into�zones�whereby�4�zones�are�constituted�for�the�whole�municipality.�
� Business�plan� for�upgrading�sporting� facilities�has�been�prepared�and� submitted� to� the� department� of� sport� and� recreation� for�upgrading� and� funding,� and� the� identified� facilities� are�Mkhwakhweni,�Ncotshane,�KwaMsibi�and�Belgrade.�
� The� above� facilities� are� being� used� by� the� communities� and� are�recognized� by� SAFA� because� they� are� complying� with� their�standard.� Various� activities� have� been� conducted� to� enable� the�youth�to�engage�in�sporting�activities�for�talent�identification�and�development.� Almost� all� codes� have� been� workshoped� and�practice�for�their�own�development�and�preparation�for�Zululand�District� Mayoral� Games� and� KWANALOGA� Games� to� be� more�effective�and�ready.�
��
�� The� above� is� confirmed� by� the� result� obtained� by� uPhongolo�
Municipality� squads� in� Zululand� District� Mayoral� Cup� Games�2008/9� at� eDumbe� on� the� 15� October� 2008,� whereby� 7� codes�received� number� 1,� which� are� Cricket� 1,� Ladies� soccer� 1,� Rugby�female�1,�Table�tennis�1,�Volleyball�1,�and�Basketball�1.�
� The�following�activities�were�performed�in�the�year�2008/9.��
� �Trophies�won�and�Soccer�team�members�
�
� ������Various�Sports�Teams�from�uPhongolo�Municipal�Area��
� �
�
�� ��
Page�56��
� Games�have�been�initiated�to�be�aimed�at�developing�the�hidden�talents� in� the� outlying� areas� of� all� wards� of� uPhongolo�Municipality’s�jurisdiction.�
� The�games�started�at�Kwanwele�Zibomvu�on�the�15�March�2009,�whereby� 16� teams� participated� in� the� tournament� organized� by�the� Municipality.� The� team� who� won� the� final� received� a� trophy�and�jerseys�and�the�runner�up�received�jerseys�only.�
� Another�game�has�been�organized�at�Selinde�sport�field�on�the�22�March�2009,�whereby�18�teams�participated�in�the�tournament.�The�team�who�won�the�final�received�jerseys�and�the�trophy�and�the�runner�up�received�only�jerseys.�
� We�proceeded�to�Belgrade�sport�field�on�the�12�April�2009�whereby,�14�teams�participated�in�the�tournament.�Again�the�aim�was�to�identify�and�develop�the�talent�in�all�wards�of�the�jurisdiction.�
� We�went�further�to�KwaSbiya�Ngenkomo�sport�field�whereby,�10�teams� participated� in� the� tournament� on� the� 19� April� 2009.� The�team�who�won�the�final�received� jerseys�and�the�trophy�and�the�runner�up�only�received�jerseys.��
� The�above�has�been�done�to�develop�talents� in�the�youth�and�to�give�them�exposure�as�they�are�the�future�stars�of�the�country.�
� We� have� also� assisted� all� soccer� clubs� playing� under� the� tree�within�uPhongolo�Municipality�to�affiliate�to�SAFA�Locally,�so�that�they�would�be�in�a�position�to�play�professional�football.�
� We� have� 4� zones,� the� first� one� is� Ntunbane� to� Belgrade� and� we�managed�to�register�5�teams�to�play�under�domestic� league.�The�second� zone� is� Ntuthuko� to� Dingkwazi� whereby� we� managed� to�register� 5� teams.� The� third� one� starts� from� Kwamlogo� to�Ncotshane�and�we�have�no�teams�to�play�under�domestic�league.��
� The� teams� there� are� playing� under� metropolitan� league� and� the�fourth�one�starts�from�Roulliards�Farm�to�Dwarsland�whereby�we�managed�to�register�4�teams�that�will�play�under�domestic�league.��
� We�participated� in� the�56kms�Ultra�Marathon�organized�by�ZDM�at� Ulundi� on� the� 15� March� 2009,� where� by� we� transported� 30�Athletes�to�participate.�4�male�Athletes�succeeded�in�getting�silver�medals�and�the�rest�got�bronze�medals.��
� In�conjunction�with�SAFA,�we�have�organized�under�19�Metropolitan�selections�to�select�SAFA�Zululand�Region�squad�that�will�compete�with�other�districts�and�to�further�develop�the�talents�of�athletes.��
� On�the�06THMarch�2009�we�have�assisted�30�Athletes�with�accommodation�and�transport�to�participate�in�the�KZN�youth�championships�held�at�Kings�Park.�We�did�this�to�further�develop�the�talents�and�to�ensure�that�our�athletes�are�ready�for�Mayoral�cup�and�KWANALOGA�Games.�
� uPhongolo�Municipality�has�again�been�lucky�to�be�added�a�Hub�at�Ntumbane�area.�It�must�be�remembered�that�we�have�a�Hub�at�Mkhwakhweni�area,�whereby�10�people�have�been�employed�to�assist�there.�Again�at�Ntumbane�we�have�10�people�employed�to�assist�in�identifying�and�develop�the�talents�of�the�youth�within�the�jurisdiction�of�uPhongolo�Municipality.�
� They�have�undergone�training�at�Margate�Resorts�for�10�days�and�now�are�back�to�work�in�Ntumbane�area�full�time.�This�is�part�of�job�creation�as�the�youth�is�staying�at�home�doing�nothing�and�these�people�have�been�employed�by�the�Department�of�Sport�and�Recreation.�
� On�the�07�March�2009�we�transported�15�Basketball�Athletes�to�participate�in�Love�Life�Games�to�further�develop�their�skills�and�talents�and�be�ready�for�Mayoral�cup�and�Kwanaloga�games.�
� Together�with�the�Department�of�Sport�and�Recreation�we�have�organized�School�Sport�Mass�Participation�Programme�on�the�23�May�2009�at�Mziwentsha�High�School.�This�was�done�to�empower�young�people�in�terms�of�expertise�and�contribute�towards�the�development�of�the�community.�
� We�have�organized�indigenous�games�selection�on�the�06�June�2009�at�Mkhwakhweni�sport�field�to�select�athletes�that�will�compete�at�district�level�on�the�13�June�2009�at�Ulundi.�On�the�13�June�2009�Athletes�selected�from�local�level�went�to�Ulundi�to�participate.�Players�selected�from�Ulundi�have�gone�further�to�represent�ZDM�Provincial�at�Margate�Resorts�on�the�26�June�2009.��
� On�the�15�June�2009�District�Netball�league�took�place�at�Ncotshane�sport�field�and�3�local�teams�from�Pongola�participated�to�prepare�athletes�for�Mayoral�cup�and�Kwanaloga�games.�
�
�� ��
Page�57��
� On�the�23�to�24�May�2009�Rugby�workshop�had�been�organized�at�Ncotshane�Library�to�capacitate�coaches,�sport�administrators,�volunteers�and�technical�officials�and�to�develop�their�skills.�
� Basketball�workshop�also�conducted�at�Ncotshane�Library�on�the�27�June�2009,�to�further�capacitate,�develop�and�empower�technical�officials�and�coaches.�
� Another�workshop�for�dance�was�conducted�at�Vryheid�on�the�04�July�2009�and�we�transported�6�couples�to�attend�to�further�develop�and�capacitate�them�so�that�they�would�be�in�a�better�position�to�compete�during�Mayoral�and�Kwanaloga�games�2009.�
�
1.8� uPHONGOLO�MUNICIPALITY�–�HOUSING:��The� provision� of� Housing� is� funded� by� the� Provincial� Department� of�Housing�and�the�Municipality�provides�Land�where�there�is�needed.�At�the� moment� we� have� 1100� houses� that� are� being� built� (Ncotshane�Housing� Project)� and� we� have� another� 4� Projects� that� are� at� the�Planning� stage,� which� will� be� about� 2000� Houses� at� 500� Houses� per�Project.��The� houses� consist� of� 2� bedrooms;� a� kitchen� and� a� bathroom� on� a�floor�area�of�40.15�square�meters.���The� estimated� backlog� is� 2� 850� Houses� at� a� total� value� of� R111� 150�000,�and���the�total�number�of�Planned�Projects�according�to�the�IDP�is�five� Projects,� some� of� the� Projects� are� at� a� planning� stage� and�estimated�amount�is�R12�million.��� The�number�of�people�living�in�brick�houses�is�46�000��� The�number�of�people�living�in�traditional�dwelling�is�70�000�� Number�of�people�living�in�informal�dwelling�=�92�000�
�The�backlog�on�Housing�can�be�addressed�if�the�Land�for�development�can� be� made� available� however� the� Municipality� is� doing� its� best� to�ensure�that�the�Housing�backlog�is�addressed.�
The� 1100� houses� that� we� have� embarked� on� will� be� able� to�accommodate�+�1100� families.� �Due� to� the�delay�of� the�Project,�850�houses�are�still�not�built.��The�process�of�building�the�houses�has�been�resumed�whereby�a�new�Implementing�Agent�will�be�appointed.��The�function�of�the�housing�department�is�to�provide�the�disadvantaged�communities�with�safe�and�affordable�housing.��An�important�aspect�is�the�involvement�of�the�Community�in�identifying�projects.��A�Housing�Sector�Plan�has�been�developed�and�workshopped�with�the�Councillors.��This�plan�will�pave�way�for�the�Proposed�Projects.��The�developed�Housing�Sector�Plan�will�be�a�tool�to�all�projects�as�the�Department�of�Housing�will�make�it�a�precondition�for�any�Housing�Project�to�be�undertaken.��The�Housing�Sector�Plan�has�been�approved�by�Council�and�this�plan�will�be�used�hand�in�glove�with�the�Municipal�IDP.��
�������������
�
�� ��
Page�58��
KPA�2:�� LOCAL�ECONOMIC�DEVELOPMENT��
2.1� uPHONGOLO�MUNICIPALITY�–�LOCAL�ECONOMIC�DEVELOPMENT:�
�WARD�UPLIFTMENT�PROJECT:�The�Honourable�Mayor�Cllr.�B�J�Mncwango�visited�all�Municipal�Ward�Committee�Members�with�their�Ward�Councillors�during�the�14th�–�17th�January�2009�to�encourage�the�effective�participation�and�co�operation�in�the�identification�of�LED�Projects�for�R50�000.00�per�Ward�of�the�Zululand�District�Municipality�and�R30�000.00�per�Ward�of�uPhongolo�Municipality.��This�is�budgeted�in�the�grant�in�aid�programme�of�the�Mayoral�Funds.��The�Ward�Upliftment�Project�Programme�seeks�to�identify�and�create�self�employed�community�members�who�reside�within�the�jurisdiction�of�uPhongolo�Municipality.��This�can�also�be�an�indirect�strategy�to�fight�against�crime�and�HIV/AIDS�epidemic�in�the�local�communities.��The�list�of�LED�Projects�for�Zululand�District�Municipality�from�all�Wards�and�other�list�of�LED�Projects�for�uPhongolo�Municipality�except�two�Wards,�namely:��3�&�11�who�did�not�submit�in�time,�are�herewith�attached.��No�project�material�for�Ward�2�and�other�Projects�with�catering�has�been�received.��In�July�2009,�the�Honourable�Mayor�Cllr�V�Z�Magwasa�Msibi�of�Zululand�District�Municipality�conducted�road�shows�to�communities�to�dispatch�LED�Projects�material�from�Zululand�District�Municipality�and�Honourable�Mayor�Cllr�B�J�Mncwango�conducted�monthly�ward�visits�from�August�2009�to�further�dispatch�other�LED�Projects�material�to�relevant�beneficiaries.��Vote:� � � 010110205170000�Budget:�� � R330�000.00�Utilized:� � R261�363.07�Balance:� � R68�636.93�Beneficiaries� � 492�
�
���������Ward�1�Ward�Committee�Meeting��
EMPOWERMENT�FOR�FOOD�SECURITY�PROGRAMME:��This�is�a�joint�collaboration�between�KZN�Department�of�Agriculture�and�Government�of�Flanders�with�the�objective�of�improving�the�livelihoods�of�poor�households�by�creating�sustainable�access�to�nutritious�food�for�all�households’�members.��The�Community�Project�Planning�Committee�formed�by�representatives�from�all�relevant�departments,�i.e.�Health,�Agriculture,�Social�Development,�and�Farmers�and�Dutch�Reformed�Church�has�held�a�number�of�meetings.��A�list�of�projects�that�were�prioritized�and�implemented�in�2008/2009�is�as�follows:��
�
�� ��
Page�59��
��
�� � Lethi�Themba�Vegetable�Garden�
�
�� � Ward�4�Community�Projects�����������������
�
�� ��
Page�60��
WARD�UPLIFTMENT�FUND�FOR�YEAR�2008/2009:�
�
ZDM�WARD�UPLIFTMENT�FUND�FOR�YEAR�2008/2009�
�
�
�� ��
Page�61��
� �� �����Ward�Upliftment�Ward�2�and�Ward�11��EXPENSE�SCHEDULE�FOR�WARD�UPLIFTMENT�PROJECTS:�
�Total�number�of�Projects�� � ��39��Total�number�of�people�employed�� 479���
�
�
2.2� uPHONGOLO� MUNICIPALITY� �PONGOLAPOORT�DAM�DEVELOPMENT�PROJECT:�
The� Local� Development� Plan� approved� for� the� development� of� the�Dam� area� covered� the� identification� of� potential� development�projects� that� were� included� in� the� plan,� through� a� consultative�process.�
This� identification� process� had� to� be� followed� by� a� prioritization� of�projects� because� limited� funding� sources� were� available� for� the�implementation�process.� �The�prioritized�projects�had�to�be�assessed�in�terms�of�what�is�achievable�and�what�would�make�an�impact�on�the�economy�of�the�sub�region.�
Having� done� that,� the� preferred� projects� had� to� be� put� through� a�planning�phase�that�reflects�no�visible�progress�in�the�implementation�process�but� is�a�prerequisite�for�eventual�successful� implementation.��The� environment� within� which� the� implementation� process� had� to�take� place� was� not� easy� and� several� stumbling� blocks� made� the�process� complex� and� frustrating� to� all� involved.� � These� stumbling�blocks�were�mainly�in�the�form�of�a�lack�of�funding�for�projects,� land�ownership� issues,� the� co�ordination� of� activities� amongst� various�institutions� with� their� own� responsibilities� and� agendas.� � Added� to�that� was� the� intention� to� ensure� that� the� projects� would� be� to� the�benefit�of�local�communities.���
The� fact� that� the� Inter�Municipality� Forum� was� established� and� that�the� four� participating� Municipalities� were� committed� to� participate�was� a� major� achievement.� It� gave� status� to� the� municipalities� who�became� a� factor� to� be� reckoned� with� by� organizations� like� the�Department� of� Water� Affairs,� the� Transfrontier� Conservation�initiative,�KZN�Wildlife�and�private�Game�Reserves.���
The�Technical�Task�Team�opened�up�avenues� for�closer�co�operation�between� the� administrations� and� especially� the� Technical�Departments� of� the� four� Municipalities,� namely� Zululand� District�Municipality,� uMkhanyakude� District� Municipality,� uPhongolo� Local�Municipality�and�Jozini�Municipality.�
�
�� ��
Page�62��
The�development�of�a�marketing�brand�name�for�the�Pongolapoort�dam�as�well�as�a�marketing�strategy�and�plan�was�completed.�With�the�support�of�the�four�Mayors�of�the�four�participating�municipalities�in�the�Inter�municipality�Forum,�a�request�for�an�official�name�change�of�the�Dam�to�Lake�Jozini�was�submitted�to�the�Department�of�Water�Affairs.��A�study�to�develop�a�development�framework�for�the�Gorge�area�of�the�Dam�was�initiated�in�order�to�use�the�results�to�assist�with�the�marketing�of�the�area�to�the�private�sector.���Further�investigations�on�the�suitability�of�the�site�at�the�N2�Jozini�junction�for�the�erection�of�a�cultural�centre,�market�stalls�and�service�station�and�the�acquisition�of�the�land�for�that�purpose�were�conducted.��A�funding�application�for�the�upgrading�of�two�camping�sites�on�the�shares�of�the�dam�to�improve�accessibility�to�the�dam�was�successfully�submitted�and�funding�was�obtained�from�the�Lebombo�Corridor�Development�Fund.��
�
�
2.3� PROGRESS�REPORT�ON�GUMBI�COMMUNITY�FORMULISATION�PROJECT:��
2.3.1� DETAILED�PLANNING:�2.3.1.1� Survey�of�preliminary�layouts:��The� three� settlements� (i.e.� Bethel,� Hlambanyathi� and�Cotlands)�sites�had�been�staked�out�according�to�Municipality�proposal�with�minor�charges�at�Bethel�as�to�accommodate�the�Traditional� Court� under� construction� and� one� household�(Shiba�family).��The�sites�had�been�made�available�in�all�three�settlements�should�the�Inkosi�find�the�need�to�allocate�and�to�the�desperate�(landless)�families.��The�settlements�are�already�occupied�by�communities,� some�are�within�the�areas�of�development�and�the�others�are�bit�far�away.� � There� are� forty� seven� (47)� vacant� sites� in� three�settlements�which�may�help�to�settle� those�families� living�bit�far�away�from�the�areas�of�development�so�that� they�can�be�close�to�the�services.��Bethel� � ���no.�of�vacant�sites�(15)�–�occupied�(12)�Hlambanyathi� ���no.�of�vacant�sites�(12)�–�occupied�(6)�Cotlands����no.�of�vacant�sites�(20)�–�occupied�(14)��Final�plans� in�the�form�of�hardcopies�and�digital� formats�had�been� submitted� to� ZDM� and� the� consultant� appointed� for�Gumbi� Community� formalization,� to� be� incorporated� to� the�final�draft�of�layout�plans�of�the�three�settlements.��
2.3.1.2� Draft�layout�plans:���The�consultant�(E.�Engelbrecht)�has�completed�draft�of�layout�pans� for� the� three� settlements� and� the� plans� had� been�presented� to� the� Gumbi� Council,� minor� amendments� had�been�indicated�on�Bethel�and�Cotlands�settlements.�
�
�� ��
Page�63��
There� is� a� big� concern� over� Hlambanyathi� area� due� to� rock�outcrops� which� makes� it� very� difficult/sometimes� impossible�for�the�community�to�build�their�homesteads.��And�alternative�site� had� been� pointed� out/identified� by� the� community� as� a�suitable�residential�area.� �This�will�be�subject� to�geotechnical�assessments.��Once�the�final�layout�plans�(General�Plans)�are�produced,�they�will�form�part�of�the�Technical�Report�that�is�required�for�DFA�Applications�for�Gumbi�Housing�Project.��
2.3.2� WATER�PROVISION:�2.3.2.1� Cotland�and�Hlambanyathi�water��� � scheme:��Provision� of� water� to� the� areas� will� be� by� means� of� water�boreholes.� �Boreholes�had�been�drilled� in�the�areas�with�one�that�was� found� in� the�Cotland�area�with�a� rate�of�5000l/day.��This� was� tested� and� yielded� positive� results.� � DLV,� a� service�provider�had�been�appointed�to�undertake�the�project.� �They�are�to�build�pump�stations�and�lay�water�pipes�and�connect�to�the�existing�water�system.��The�duration�of�the�project�is�four�months� but� they� are� already� behind� by� two� months�(completion�date�December�2009).��
2.3.2.2� Gumbi�emergency�water:��
A� service� provider� (Afri�Infra)� had� been� appointed� for� the�project.� � The� project� is� to� cater� for� Candover� and� Bethel�settlements,�and�any�other�developments�in�close�vicinity�of�the� dam.� � The� project� is� two� phased,� the� first� phase� is� the�construction� of� a� reservoir� at� Candover� and� laying� of� bulk�water�pipeline�along�the�N2�carriageway�and�also�along�the�Mpetha� stream� to� the� dam� while� waiting� for/dealing� with�grant�of�abstracting�rights�and�the�second�phase,�is�building�the�pump�station�at� the� abstraction�point�at� the�dam�once�the�rights�have�been�granted.��
The� project� has� commenced� as� from� 1/09/2008� and�duration� of� project� is� six� months� (completion� date� March�2009).� � Water� reticulation� will� only� be� done� once� the�General� Plans� for� Candover� and� Bethel� settlements� are� in�place.��
2.3.3�CONSTRUCTION:�2.3.3.1� Cotland�and�Hlambanyathi�water��� � Scheme:��The�work�entails� lying�out�of�water�pipelines,� installation�of�pump�stations�and�building�of�30kl�reservoir.��The�digging�of�trenches�had�begun�and�this�had�created�10�temporary� job�opportunities� and� this� number� will� increase� as� project�progresses.��
2.3.3.2� Gumbi�emergency�water:��There�has�been�a�delay�in�delivery�of�water�pipes�to�the�sites�as�construction�is�behind�by�one�month�from�the�start.����The�project� should� be� fully� running� as� from� 20/10/2008.� � The�trench� will� be� excavated� along� the� N2� road� and� such� work�has�provided�20�confirmed�job�opportunities�for�the�Gumbi�Community.����������������
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KPA�3:�MUNICIPAL�FINANCIAL�VIABILITY�uPHONGOLO�LOCAL�MUNICIPALITY��Due�to�the�fact�that�uPhongolo�Local�Municipality�has�converted�from�the� old� IMFO� Financial� Statements� Format� to� the� new� GRAP� Format�The� following� information� is� contained� in� the� Annual� Financial�Statements�as�per�Annexure�A�of�the�2008/2009�Annual�Report��INDEX�OF�ANNUAL�FINANCIAL�STATEMENTS� � � PAGE��3.1� ANNEXURE�A:�
ANNUAL�FINANCIAL�STATEMENTS�FOR�THE�YEAR��ENDED�30�JUNE�2009� � � � � �176�
Accounting�Officer’s�Responsibilities�and�Approval� � �����3�Statement�of�Financial�Position� � � � � �����4�Statement�of�Financial�Performance� � � � �����5�Statement�of�Changes�in�Net�Assets� � � � �����6�Cash�Flow�Statement� � � � � � �����7�Accounting�Policies� � � � � � �8–16�Notes�to�the�Financial�Statements:� � � � �����17�
� Salaries�of�Officials�and�Allowances�of�Councillors��as�per�Section�219�of�the�constitution�Item�23�&�24� 29�30�
� Grants�received��Item�20� � � � 24�27�Notes� � � � � � � ������32�
�Appendices:�Appendix�A:��Schedule�of�External�loans� � � � �����33�Appendix�B:�Analysis�of�Property,�plant�and�equipment� � �����34�Appendix�C:��Segmental�analysis�of�Property,�Plant�and��Equipment� � � � � � � �����35�Appendix�D:��Segmental�Statement�of�Financial�Performance� �����36�Appendix�E(1):��Actual�versus�Budget�
(Revenue�and�Expenditure)� � � �����37�Appendix�E(2):��Actual�versus�Budget��� `� (Acquisition�of�Property,�Plant�and�Equipment)� �����38�Appendix�F(1):��Post�retirement�medical�aid�benefits� � �����39�Appendix�F(2):� Long�service�benefits� � � `� �����40�
3.2� uPHONGOLO�MUNICIPALITY�GENERAL�INFORMATION� �����65��3.3 REPORT�OF�THE�AUDITOR�GENERAL�TO�THE�KWAZULU�
NATAL�PROVINCIAL�LEGISLATURE�AND�THE�COUNCIL��ON�THE�FINANCIAL�STATEMENTS�AND�PERFORMANCE�INFORMATION�OF�uPHONGOLO�MUNICIPALITY�FOR��
� � THE�YEAR�ENDED�30�JUNE�2009�� � � 66�72��
3.4� AUDIT�QUERIES�ACTION�PLAN�ON�FINDINGS�OF�� 2008/2009�AUDIT�REPORT�AND�MANAGEMENT�� REPORT� � � � � � 73�76��3.5� GOVERNANCE�TABLE� � � � � ������77��3.6� GENERAL�STATISTICS� � � � � ������78��3.7� REPORT�BY�AUDIT�AND�RISK�MANAGEMENT�
�COMMITTEE� � � � � � ������79��
3.8� AUDIT�COMMITTEE� � � � � ������80��3.9� FREE�BASIC�ELECTRICITY� � � � ������80��3.10� ALTERNATIVE�ELECTRICITY� � � � ������80��3.11� AWARDING�OF�TENDERS� � � � 80�81��
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KPA�3:�MUNICIPAL�FINANCIAL�VIABILITY�uPHONGOLO�LOCAL�MUNICIPALITY��3.1� ANNEXURE�A:�
ANNUAL�FINANCIAL�STATEMENTS�FOR�THE�YEAR��ENDED�30�JUNE�2009� � � � PAGE�176�
�3.2� uPHONGOLO�MUNICIPALITY�
GENERAL�INFORMATION��MEMBERS�OF�THE�EXECUTIVE�COMMITTEE:�
�Councillor�B�J�Mncwango�–�(Chairperson)�–�Honourable�Mayor�Councillor�S�W�van�der�Merwe��Honourable�Deputy�Mayor�Councillor�K�E�Thabede� � ��MEMBERS�OF�THE�uPHONGOLO�MUNICIPAL�COUNCIL��Councillor�S�V�Dlamini�–�(Ex�Officio)���Honourable�Speaker�Councillor�J�P�Ngwenya�Councillor�M�L�Sibiya�Councillor�M�M�Mtungwa�Councillor�C�I�Mathebula�Councillor�A�S�Mafuleka�Councillor�M�J�Dlamini�Councillor�M�G�Mathabela�Councillor�Z�L�Nxumalo�Councillor�A�Z�Thabede�Councillor�S�V�Nkosi�Councillor�M�B�Makhoba�Councillor�M�E�Dlamini�Councillor�B�C�Nhlabathi�Councillor�K�J�Shabangu�Councillor�N�P�Mavuso�Councillor�J�C�Theron�Councillor�E�N�Buthelezi�
�GRADING�OF�THE�LOCAL�AUTHORITY���� Grade�4��AUDITORS���Office�of�the�Auditor�–�General��BANKERS�First�National�Bank�of�South�Africa�–�(Primary�Bank�Account)�ABSA�REGISTERED�OFFICE:��Municipal�Office�–��P�O�Box�191�61�Martin�Street�Pongola� � �3170� � ��Telephone:��034�4131223�Facsimile:��034�4131706� �e�mail:�[email protected]��MUNICIPAL�MANAGER:��Mrs�M�F�F�Jardim��CHIEF�FINANCIAL�OFFICER��Mr�A�Marx�
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�REPORT OF THE AUDITOR-GENERAL TO THE KWAZULU-NATAL PROVINCIAL LEGISLATURE AND THE COUNCIL ON THE FINANCIAL STATEMENTS AND PERFORMANCE INFORMATION OF uPHONGOLO MUNICIPALITY FOR THE YEAR ENDED 30 JUNE 2009
REPORT ON THE FINANCIAL STATEMENTS
Introduction
1. I have audited the accompanying financial statements of the uPhongolo Municipality which comprise the statement of financialposition as at 30 June 2009, the statement of financial performance, the statement of changes in net assets and the cash flow statement for the year then ended, and a summary of significant accounting policies and other explanatory notes, as set out on pages xx to xx.
The accounting officer’s responsibility for the financial statements
2. The accounting officer is responsible for the preparation and fair presentation of these financial statements in accordance with the Standards of Generally Recognised Accounting Practice (Standard of GRAP) and in the manner required by the Local Government: Municipal Finance Management Act, 2003 (Act No. 56 of 2003) (MFMA) and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
The Auditor-General’s responsibility
3. As required by section 188 of the Constitution of the Republic of South Africa, 1996 read with section 4 of the Public Audit Act, 2004 (Act No. 25 of 2004) (PAA) and section 126(3) of the MFMA, my responsibility is to express an opinion on these financial statementsbased on my audit.
4. I conducted my audit in accordance with the International Standards on Auditing read with General Notice 616 of 2008, issued in Government Gazette No. 31057 of 15 May 2008. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
5. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the
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financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevantto the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
6. Paragraph 11 et seq. of the Standard of Generally Recognised Accounting Practice, GRAP 1 Presentation of Financial Statementsrequires that financial reporting by entities shall provide information on whether resources were obtained and used in accordancewith the legally adopted budget. As the budget reporting standard is not effective for this financial year, I have determined that my audit of any disclosures made by the uPhongolo Municipality in this respect will be limited to reporting on non-compliance with this disclosure requirement.
7. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.
Opinion
8. In my opinion the financial statements present fairly, in all material respects, the financial position of the uPhongolo Municipality as at 30 June 2009 and its financial performance and cash flows for the year then ended, in accordance with the Standards of GRAP, asset out in accounting policy note 1 and in the manner required by the MFMA.
Emphasis of matter
Without qualifying my opinion, I draw attention to the following matters:
Restatement of corresponding figures
9. As disclosed in note 37 to the financial statements, the corresponding figures for 30 June 2008 have been reclassified due to the municipality implementing new accounting policies and Standards of GRAP for the financial year and changes to existing policies.
Other matters
Without qualifying my opinion, I draw attention to the following matters that relate to my responsibilities in the audit of the financial statements.
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Material inconsistencies in other information included in the annual report
10. I have not obtained the other information included in the annual report and have not been able to identify any material inconsistencies with the financial statements.
Unaudited supplementary schedules
11. The municipality provided supplementary information in the Annexure XX to XX to the financial statements on whether resourceswere obtained and used in accordance with the legally adopted budget, in accordance with GRAP 1 Presentation of Financial Statements. The supplementary budget information and other supplementary information set out on pages XX to XX do not form part of the financial statements and is presented as additional information. I have not audited these schedules and accordingly, I do not express an opinion thereon.
Non-compliance with applicable legislation
Municipal Finance Management Act
12. The municipality did not submit a report to National Treasury of all contracts awarded above R100 000, as required by MFMA Circular No. 34 of 28 June 2006, issued in terms of section 74(1) of the MFMA.
Governance framework 13. The governance principles that impact the auditor’s opinion on the financial statements are related to the responsibilities and
practices exercised by the accounting officer and executive management and are reflected in the key governance responsibilitiesaddressed below:
Key governance responsibilities
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14. The MFMA tasks the accounting officer with a number of responsibilities concerning financial and risk management and internalcontrol. Fundamental to achieving this is the implementation of key governance responsibilities, which I have assessed as follows:
No. Matter Y N
Clear trail of supporting documentation that is easily available and provided in a timely manner
1. No significant difficulties were experienced during the audit concerning delays or the availability of requested information.
?
Quality of financial statements and related management information
2. The financial statements were not subject to any material amendments resulting from the audit.
?
3. The annual report was submitted for consideration prior to the tabling of the auditor’s report.
?
Timeliness of financial statements and management information
4. The annual financial statements were submitted for auditing as per the legislated deadlines, as set out in section 126 of the MFMA.
?
Availability of key officials during audit
5. Key officials were available throughout the audit process. ?
Development and compliance with risk management, effective internal control and governance practices
6. Audit committee � The municipality had an audit committee in operation throughout the financial
year. ?
� The audit committee operates in accordance with approved, written terms of reference.
?
� The audit committee substantially fulfilled its responsibilities for the year, as set out in section 166(2) of the MFMA.
?
7. Internal audit � The municipality had an internal audit function in operation throughout the
financial year. ?
� The internal audit function operates in terms of an approved internal audit plan. ?� The internal audit function substantially fulfilled its responsibilities for the year,
as set out in section 165(2) of the MFMA. ?
8. There are no significant deficiencies in the design and implementation of internal control in respect of financial and risk management.
?
9. There are no significant deficiencies in the design and implementation of internal control in respect of compliance with applicable laws and regulations.
?
10. The information systems were appropriate to facilitate the preparation of the ?
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No. Matter Y N financial statements.
11. A risk assessment was conducted on a regular basis and a risk management strategy, which includes a fraud prevention plan, is documented and used, as set out in section 62(1)(c)(i) of the MFMA.
?
12. Delegations of responsibility are in place, as set out in section 79 of the MFMA. ?
Follow-up of audit findings
13. The prior year audit findings have been substantially addressed. ?14. SCOPA/Oversight resolutions have been substantially implemented. ?
Issues relating to the reporting of performance information
15. The information systems were appropriate to facilitate the preparation of a performance report that is accurate and complete.
?
16. Adequate control processes and procedures are designed and implemented to ensure the accuracy and completeness of reported performance information.
?
17. A strategic plan was prepared and approved for the financial year under review for purposes of monitoring the performance in relation to the budget and delivery by the uPhongolo municipality against its mandate, predetermined objectives, outputs, indicators and targets, as set out in section 68 of the MFMA.
?
18. There is a functioning performance management system and performance bonuses are only paid after proper assessment and approval by those charged with governance.
?
15. There were delays in the submission of documentation and responses to queries during the audit due to key personnel being ontraining and sick leave. Weaknesses were identified as evidenced by numerous correcting adjustments in the amounts and disclosures that were identified in the financial statements provided for audit as well as the fact that the municipality did not develop and implement an effective system of risk management.
Investigations
16. An investigation is in progress relating to the transfer of land by the municipality and the sale of land not belonging to the municipality during the year under review.
REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS
Report on performance information
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17. I have reviewed the performance information as set out on pages 100 to 163.
The accounting officer’s responsibility for the performance information
18. In terms of section 121(3)(c) of the MFMA, the annual report of a municipality must include the annual performance report of the municipality, prepared by the municipality in terms of section 46 of the Local Government: Municipal Systems Act, 2000 (Act No. 32 of 2000) (MSA).
The Auditor-General’s responsibility 19. I conducted my engagement in accordance with section 13 of the PAA read with General Notice 616 of 2008, issued in Government
Gazette No. 31057 of 15 May 2008 and section 45 of the MSA.
20. In terms of the foregoing my engagement included performing procedures of a review nature to obtain sufficient appropriate evidence about the performance information and related systems, processes and procedures. The procedures selected depend on the auditor’s judgement.
21. I believe that the evidence I have obtained is sufficient and appropriate to provide a basis for the findings reported below.
Findings on performance information Non-compliance with regulatory requirements
Existence and functioning of a performance audit committee
22. The performance audit committee did not review the uPhongolo Municipality’s performance management system and make recommendations in this regard to council, as required by regulation 14(4)(a) of the Municipal Planning and Performance Regulations of 2001.
Performance information not received in time
23. An assessment could not be performed on the reliability of uPhongolo Municipality’s reported performance information, as set out on pages xx to xx of the annual report, since the information was not received in time.
Internal auditing of performance measurements
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24. The uPhongolo Municipality did not develop and implement systems, mechanisms and processes for auditing the results of performance measurements as part of its internal audit processes, as required by section 45 of the MSA.
APPRECIATION
25. The assistance rendered by the staff of the uPhongolo Municipality during the audit is sincerely appreciated.
Pietermaritzburg
30 November 2009
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����3.4� AUDIT�QUERIES�ACTION�PLAN�ON�FINDINGS�OF�2008/2009�AUDIT�REPORT�AND�MANAGEMENT�REPORT��
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3.6� GENERAL�STATISTICS��uPHONGOLO�MUNICIPALITY�Financial�year�ending�30th�June�2009.��Population�according�to�Stats�SA�� � 119�766��
TOTAL POPULATION 119 766
Ward 818%
Ward 92%
Ward 53% Ward 3
7% Ward 117%
Ward 28%
Ward 78%
Ward 49%Ward 10
10%
Ward 112%
Ward 616%
�Source: Census 2001
Valuation�Roll�� Land�–�43487600�� Improvements�–�180045500��Land�Assessment�rate/improvements�0.153879;�0.005302�Number�of�properties�3�568��ELECTRICITY�STATISTICS:��Units�purchased�(MWh)�� � � ������19235769�Units�sold�(Total�MWh)� � � � ���8330446.01�Percentage�loss�in�distribution�(MWh)� � ������������6.92%�Expenses� � � � � ��6733878.78�Units�Costs� � � � � ���������������0.35�
�REFUSE:��Businesses� � � � � 210�Residential� � � � � 2976��ROAD�INFORMATION:��Belgrade� � � � � 144�kms�Ncotshane� � � � � 120�kms�Pongola� � � � � ��33�kms�Magudu� � � � � ��17�kms�Golela� � � � � � ��11�kms�Rural�� � � � � � Unnumbered��Building�Plans�approved�� � � ��78��REGISTRATION�–�KZN�262�(uPHONGOLO)��DISTRICT�MUNICIPALITY�–�DC�26�ULUNDI��Number�of�Employees� (including�temporary�Staff�and�Contractual�Appointments)� � 222��
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3.7��REPORT�BY�AUDIT�AND�RISK�MANAGEMENT�COMMITTEE�ANNEXURE
AUDIT AND RISK MANAGEMENT COMMITTEE REPORT
Membership
The uPhongolo Municipality has an Audit and Risk Management Committee set up in accordance with the prescripts of the Municipal Finance Management Act. No. 56 of 2003, section 166. The Committee comprises of three independent members, who are not in the employ of the uPhongolo Municipality, nor are they political office bearers.
The Chairperson of the Audit Committee is an independent person who is knowledgeable of the status of the position and has the requisite legal, business and leadership skills. The Committee operates in terms of written terms of reference approved by the municipality’s Accounting Officer and Council’s Executive Committee, which is in accordance with best practice.
Audit Committee members and attendance
The Committee performs its responsibilities as required in terms of the Municipal Finance Management Act (MFMA), as well as the code of Corporate Governance. The Audit Committee met three (3) times during the financial year. For the financial year ending 30 June 2009, the Committee has reviewed and/ or advised on matters relating to:
The adequacy, reliability and accuracy of financial reporting and information; The activities and effectiveness of internal audit function; The accounting and auditing concerns identified as a result of the internal or external audits;The effectiveness of the internal control systems; Compliance with the MFMA and other applicable legislation;
Internal Audit
The uPhongolo Municipality has a system of Internal Audit under the control and direction of its Audit and Risk Committee. The weaknesses in internal control systems have been brought to the attention of management to take corrective measures.
Performance Management
The municipality made significant changes to the organizational scorecard which was as a direct result of the changes in the applicable National Treasury regulations. The scorecard has also been revised to ensure \alignment to the Integrated Development Plan (IDP) of the Municipality. Systems are being implemented to monitor organizational and individual performance. �
� �Risk Management
The Audit and Risk Management Committee will, in terms of its authority delegated by Council, facilitate the development of a formal Risk Management Framework and Strategy. The results of the risk assessments should be used to direct internal audit efforts and priorities, and to determine the skills required of managers and staff to improve controls and to manage these risks.
Management has formed an Operational Risk Management Committee (Risk Sub Committee) chaired by the Chief Financial Officer. The aim of the Risk Sub Committee is to implement the risk management strategies and give feedback to the Audit and Risk Management Committee on a regular basis. The risk register will be updated regularly with identified and new emerging risks including the risk mitigating responses and action plans.
Review of annual financial statements for the year ending 30 June 2009
The Chairperson has evaluated the annual financial statement of the uPhongolo Municipality, for the year ended 30 June 2009. The Chairperson concluded that these financial statements comply, in all material respects, with the requirements of the Municipal Finance Management Act.
The review of annual financial statements pays specific attention to: � Underlying accounting policies or changes thereto; � Major estimates and managerial judgments; � Significant adjustments flowing from the year end audit; � Compliance with the MFMA and other statutory precepts; � The appropriateness of the going concern assumption; and � The report of the Auditor-General for the year.
Going concern assumption
The Audit and Risk Committee agrees that the adoption of the going concern assertion is appropriate in preparing the annual financial statements of the Municipality. The Committee has therefore recommended the adoption of the annual financial statements by the Council of uPhongolo Municipality.
_____________________ P H KEAN Chairperson: Audit Committee uPhongolo Municipality
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3.8��AUDIT�COMMITTEE�The�function�of�the�Audit�Committee�is�done�via�a�shared�Services�Agreement�between�Zululand�District�Municipalities,�uPhongolo,�Abaqulusi,�Edumbe,�Ulundi�and�Nongoma�Municipality.�The�Committee�is�functional�and�met�three�(3)�times�during�the�2008/2009�financial�year.��The�Audit�Committee�Comprises�of:�
1. Mr�P�H�Kean�–�Chairperson�2. Mr�Piet�Retief�–�Member�3. Mr�M�C�Ndwandwe�–�Member�
�The� function� of� the� Audit� Committee� is� done� via� a� Shared� Services�Agreement� between� Zululand� District� Municipality,� uPhongolo,�Abaquluzi,�Edumbe,�Ulundi�and�Nongoma�Municipality.� �The� Internal�Audit� Committee� is� functional� and� met� three� (3)� times� during� the�2008/2009� financial� year� on� the,� 26� January� 2009,� 3rd� June� 2009,�����18th� June� 2009.� Key� Performance� Indicator� review� was� done� in� the�financial� year� in� question� on� the� Municipal� Manager� and� the�Corporate� Services� Manager� since� it� was� only� two� HOD’s� who�complied� and� it� was� submitted� to� the� Municipal� Manager� during�August� 2009.� � This� was� not� submitted� to� the� Audit� Committee� for�evaluation�since�the�report�was�received�on�the�20th�July�2009�and�Mr�Kean�was�not�available�due�to�commitments�and�ill�health�
�3.9��FREE�BASIC�ELECTRICITY�uPhongolo� Local� Municipality� provides� the� following� services� to�indigent�households:��Indigent:�Rates�and�refuse 461
Indigent:�Free�Basic�Electrivity� 1000
Indigent:�Gel�refill 6062067 �
�The�supply�of�free�basic�electricity�to�indigent�households�varies�from�month� to�month.� �The� following�schedule�gives�a�break�down�of� the�
total� house� holds� supplied� with� Free� Basic� Electricity� during� the�2008/2009�financial�year.�
Jul�08 1008
Aug�08 997
Sep�08 1025
Oct�08 956
Nov�08 859
Dec�08 1071
Jan�09 1043
Feb�09 1019
Mar�09 1022
Apr�09 903
May�09 1283Jun�09 1005 �
�The� rand� value� of� the� Free� Basic� Electricity� supplied� to� indigent�households�during�the�2008/2009�financial�year�totals�R361�746.57��
3.10��ALTERNATE�ELECTRICITY�During� 2008/2009� uPhongolo� Municipality� supplied� 606� households�with�Gel,�Gel�stoves�and�lamps�with�oil�to�the�value�of�R587�872.43�to�the�people�in�Ward�1.��
3.11��AWARDING�OF�TENDERS��uPhongolo� Municipality� amended,� approved� and� implemented� it’s�Supply�Chain�Policy�during�2008.��As�per�section�6�of�the�Supply�Chain�Management� Policy� of� uPhongolo� Municipality,� a� report� was�submitted� to� the� Council� pertaining� to� the� implementation� of� the�Supply�Chain�Management�Policy�and�the�awarding�of�tenders.��The� Following� Tender� Committees� were� established� within� the�Council,�namely:��Bid�Specification�Committee�–�consisting�of�4�Members�Bid�Evaluation�Committee�–�consisting�of�4�members�Bid�Adjudication�Committee�–�consisting�of�3�members��The� uPhongolo� Municipality� went� out� on� tender� for� various� projects�during� the� 2008/2009� financial� year� and� submitted� the� relevant�reports�to�National�Treasure.��The�following�tenders�were�awarded.�
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KPA�4:�� MUNICIPAL� TRANSFORMATION� &�INSTITUTIONAL�DEVELOPMENT�
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4.1�uPHONGOLO�MUNICIPALITY�–�ORGANISATIONAL��������DESIGN��
Council��The�uPhongolo�Local�Municipality�has�22�Councillors;�11�of�them�are�Ward� Councillors� and� the� other� 11� are� proportional� candidates�elected� to� represent� political� parties� on� the� basis� of� proportional�representation.� � The� term� of� office� for� a� Councillor� is� five� years� and�ends� when� the� next� Council� is� declared� elected.� � Councillors� are�accountable� to� local� communities� and� must� report� back� at� least�quarterly� to� constituencies� on� Council� matters,� including� the�performance� of� the� municipality� in� terms� of� the� established�indicators.� � In�order�to�ensure�that�Councillors�fulfill� their�obligations�to�the�communities�and�support�the�achievement�by�the�municipality�of�these�objectives,�all�Councillors�are�subject�to�a�code�of�Conduct.��
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4.2� FUNCTIONS�AND�POWER�OF�DIGNITARIES�Mayor�The� Honourable� Mayor� of� the� uPhongolo� Local� Municipality� is� the�Chairperson� of� the� Executive� Committee.� � He� performs� the� duties,�including� any� ceremonial� functions,� and� exercises� the� powers�delegated� to� the� mayor� by� the� Municipal� Council� or� Executive�Committee.��
�Executive�Committee�The� Council� established� an� Executive� Committee� comprising� of� 4�members.� �The�Mayor,� in�conjunction�with�the�Council�decides�when�and�where�EXCO�Meets.� � It� is� composed� in� the� following�Way:� IFP�3�seats�and�ANC�1�seat.��The�Executive�Committee�is�the�management�or�principle�committee�of� the� Municipality.� � It� receives� reports� from� other� committees� of�Council� and� must� forward� these� reports� together� with� its�recommendations�to�the�full�Council�Meeting.��
Supporting�Committees�The� Municipal� Structures� Act,� Act� No� 117� of� 1998� makes� provision�that� a� Council� may� establish� Committees,� so�called� section� 79�Committees.��The� Council� has� four� (4)� Portfolio� Committees� and� the� Executive�Committee� member’s� serves� as� Chairpersons� of� the� portfolio�Committees.��Members� of� the� Executive� Committee� are� tasked� with� the�responsibility�of�chairing�the�supporting�committees.��
� Finance�Committee�� Human�Resource/staff�Committee�� Technical�and�infrastructure�and�planning�Committee�� Social�Community�and�LED�Committee�
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These� Committees� meet� at� least� once� a� month.� � They� have� certain�delegated� powers� by� which� they� take� decisions� on� behalf� of� the�Council,� and� are� required� to� report� and� make� recommendations� to�Council�on�matters�failing�within�their�spheres�of�operation.��
Office�of�the�Speaker�The� Local� Government� Municipal� Structures� Act,� Act� 117� of� 1998�provides�that�each�Municipal�Council�must�have�a�chairperson�who�is�called�the�Speaker.��The�Speaker�is�elected�by�the�Council�from�among�the� Councillors� at� the� first� sitting� of� the� council� after� the� Local�Government�elections.��The� Speaker� acts� as� a� chairperson� at� Council� Meetings,� and� ensures�the�compliance�of�the�Council’s�code�of�conduct,�rules�and�orders.��He�or�she�also�ensures�the�proper�functioning�of�the�legislative�side�of�the�Council,� and� is� required� to� be� impartial.� � The� speaker� also� ensures�community� participation� in� legislative� initiatives� and� should�communicate�with�the�public�on�the�performance�of�the�Council.��The�speaker�has�ex�officio�sitting�in�all�committees�of�the�Council,�with�no�voting�rights.��
4.3�uPHONGOLO�MUNICIPALITY���ADMINISTRATION�The�Organogram�operates�with�4�departments,�namely:��
1 Municipal�Manager�4���Departmental�Managers�3���Assistant�Departmental�Managers��
The� four� Departmental� Managers� include:� Manager� Corporate�Services,� Manager� Technical� Services,� Manager� Community� Services�and�Manager�Financial�Services�along�with�the�Office�of�the�Municipal�Manager� and� the� Office� of� the� Mayor.� � We� have� a� specialized�workforce,�with�a�total�staff�complement�of�209�employees,�and�111�temporary� employees� as� a� form� of� job� creation� and� to� alleviate�poverty.��uPhongolo�Local�Municipality�has�finalized�its�organogram�in�October� 2003,� and� the� organogram� is� revised� each� year� during� the�preparation� period� of� the� Budget.� � All� employees� have� since� been�placed� in� terms� of� the� organogram.� � The� organogram� is� currently�
under� review,� and� Council� Job� Descriptions� have� been� submitted� to�the� Job�Evaluation�Committee.� �The� Job�Descriptions�were�approved�by� the� Job� Evaluation� and� Audit� Committee.� � Once� the� salary� scales�and�Grading�of�the�Municipality�has�been�finalized�the�Job�Evaluation�along�with�the�new�salaries�will�be�implemented.��There� are� clear� communications� channels� between� workers� and�management� via� Labour� Forum,� Skills� Development� and� Unions�Meetings�which�is�held�on�a�regular�basis.��Organizational� standing� rules� and� procedures� are� in� place� which�exercises�a�stable�internal�environment.��
4.4���uPHONGOLO�MUNICIPALITY�–�EMPLOYMENT�����������EQUITY:��The� Municipality� is� strongly� committed� to� the� achievement� of�Employment� Equity� and� equal� opportunities� for� all� employees.� � The�Municipality� is� actively� working� towards� creating� and� maintaining� a�fair� and� equitable� working� environment,� free� from� all� forms� of�discrimination.��Council�has�in�place�an�Employment�Equity�Plan�which�sets� the� strategic� direction� of� the� municipality’s� overall� employment�equity� programmes,� and� supports� the� municipality’s� commitment� to�equal� justice.� � The� plan� is� set� over� a� period� of� five� years� and� is� re�assessed�annually.��The�plan�focuses�on�four�areas,�namely:��
� The� integration� of� Employment� Equity� within� policy,� planning� and�management�systems.�
� Ensuring� employment� practices� do� not� discriminate� against�employees�or�potential�employees.�
� Promoting�Employment�Equity�and�workforce�diversity.�� Ensuring�a�work�environment�that�is�free�from�racial�harassment.�
�A� fully� functional� Employment� Equity/Skills� Development� Committee�is�in�place,�where�issues�relating�to�Employment�Equity�are�discussed.��The� Committee� met� quarterly.� The� tables� below� reflect� the� gender�and�racial�composition�of�the�council’s�employees.��
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The following tables are from the Council’s Employment Equity Plan 2008/2009:� 1. Workforce Profile: Occupational Categories
Male Female Foreign Nationals Occupational Levels
A C I W�
A C I W Male Female
Total
Top management 2 1 2 5
Senior management 3 3
Professionally qualified and experienced specialists and mid-management
2 1 3 1 1 8
Skilled technical and academically qualified workers, junior management, supervisors, foremen, and superintendents
13 2 22 1 7 45
Semi-skilled and discretionary decision making
21 3 24
Unskilled and defined decision making 22 13 35
TOTAL�PERMANENT�63 4 41 1 1 10 120
Temporary employees 70 1 31 102
GRAND TOTAL 133 5 72 1 1 10 222
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2. Disciplinary Action
Male Female Foreign Nationals Occupational Levels
A C I W�
A C I W Male Female
Total
Top management
Senior management
Professionally qualified and experienced specialists and mid-management
Skilled technical and academically qualified workers, junior management, supervisors, foremen, and superintendents
1 1
Semi-skilled and discretionary decision making
1 1
Unskilled and defined decision making
TOTAL�PERMANENT�1 1 2
Temporary employees 2
GRAND TOTAL 3 1 4
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3. Recruitment
Male Female Foreign Nationals Occupational Levels
A C I W�
A C I W Male Female
Total
Top management 1 1 2
Senior management
Professionally qualified and experienced specialists and mid-management
1 1
Skilled technical and academically qualified workers, junior management, supervisors, foremen, and superintendents
4 1 4 1 4 14
Semi-skilled and discretionary decision making
4 1 5
Unskilled and defined decision making
6 1 7
TOTAL�PERMANENT�15 2 6 1 1 4 29
Temporary employees
GRAND TOTAL 15 2 6 1 1 4 29
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4. Promotion
Male Female Foreign Nationals Occupational Levels
A C I W�
A C I W Male Female
Total
Top management
Senior management 2 2
Professionally qualified and experienced specialists and mid-management
1 1
Skilled technical and academically qualified workers, junior management, supervisors, foremen, and superintendents
1 2 2 5
Semi-skilled and discretionary decision making
Unskilled and defined decision making
TOTAL�PERMANENT�3 3 2 8
Temporary employees
GRAND TOTAL 3 3 2 8