Excel Lesson 6

7/28/2019 Excel Lesson 6

http://slidepdf.com/reader/full/excel-lesson-6 1/30

Microsoft ExcelLesson 6

Lexington Technology Center

March 21, 2002Bob Herring

On the web athttp://www.lexington1.net/adulted/computer/microsoft_excel.htm



Excel Lesson 6

Review of Thursday’s Lesson

• Linking worksheets

• Conditional formatting• Sorting• Filtering• Pivot tables• Freezing panes

2



Excel Lesson 6Deleting Comments

• If you only want to delete comments, select Edit , then Clear ,and choose Comments

4



Excel Lesson 6

• When you are concerned about which columns and rows get printed on which pages, use Page Break Preview

• Select Edit , then Page Break Preview

Page Break Preview

5



Excel Lesson 6Page Break Preview

• This is the Preview. It shows how Excel would break the pages• To change it, click on the break lines with the mouse and drag

them to the desired location

6



Excel Lesson 6Worksheet Protection

• If you need to ensure that data in your worksheet cannot be•changed without permission, you can “protect” it • Select Tools , then Protection , and choose Protect Sheet

7



Excel Lesson 6Worksheet Protection

• The “Protect Sheet” dialog appears • The default is to protect all contents, but different levels can be selected• A password may be added for further protection

8



Excel Lesson 6Data Validation

• To help users know what to enter in the worksheet (and to preventerrors), you can attach data validation rules to cells in the worksheet

• Select Data , then Validation

9



Excel Lesson 6Data Validation

• The “Data Validation” dialog appears • Set up the validation rule under the “Settings” tab • Click on the down arrow in the box that says “Any value” and pick

“Whole number”

10



Excel Lesson 6Data Validation, Continued

• Create an message for the user under the “Input Message” tab • Type a title and a message that tells the user what to do

11




• Create another message to warn of errors under the “Error Alert” tab • Pick a graphic from the combo box on the left, then type a title and

an error message

12




• Data validation in action• The input message appears, and when we try to enter an incorrect

value, Excel tells us the acceptable range

13



Excel Lesson 6Tables

• Tables are a quick way to calculate a range of inputs to a formula• For example, if you were shopping for a mortgage, you might want

to calculate what the payment will be for various interest rates, whatthe total interest cost will be, and what payments would be for different repayment periods

• On a blank worksheet, enter the following:Mortgage Loan Analysis 1

Down Payment NoneInterest Rate 10%

Term (months) 360Loan Amount 80,000.00$

Payments Total Interest

9.00%9.25%

9.50%9.75%10.00%

Start in cell C2 D5

D6

D7

14




• In the cell beneath “Payments,” enter the following formula:

Mortgage Loan Analysis 1

Down Payment NoneInterest Rate 10%Term (months) 360Loan Amount 80,000.00$

Payments Total Interest

9.00%9.25%9.50%9.75%

10.00%

=PMT(D5/12,D6,-D7)

D5D6D7

15




• Highlight the cells outlined in red:



Payments Total Interest$702.06

9.00%9.25%9.50%

9.75%10.00%

Highlight here

16




• Select Data , then Table• In the Table dialog box, enter “D5” in the “Column input cell:” box

D5

Data isin acolumn

17






Payments Total Interest$702.06 172,740.61$

9.00% 643.69809369.25% 658.14034049.50% 672.6833657

9.75% 687.323529610.00% 702.0572561

Table isfilled in

18





Down Payment NoneInterest Rate 10%Term (months) 360

Loan Amount 80,000.00$

702.06$ 180 240 300 360 4209.00%9.25%9.50%9.75%

10.00%

• Tables can be calculated using two variables• In this example, the table will calculate payments based on both

the interest rate and the period of the loan• In the marked cell, enter this formula: =ABS(PMT(D5/12,D6,D7))

19




• Highlight the cells from the original formula through the fullrange of the table. (In the example, B11 through F16)

• Type “D6” in the “Row input cell:” box, as shown

• The row input cell refers to the payment periods (360 months)• Type “D5” in the “column input cell:” box, as shown • The column input cell refers to the interest rates (10%)

20



Excel Lesson 6Templates

• A template is just a worksheet that has a format that you wouldlike to use again

• To create templates, select File , then Save As• In the “File name:” box, type an appropriate name • In the “Save as type:” box, choose “Template (*.xlt)” • Be sure to clear the data before saving the final template

21



Excel Lesson 6Text to Columns

• Excel has a way to break text data into columns on your worksheet• Open Word, and open the file “Text to Columns.doc” • Highlight the data and click “Copy” • Change to Excel, click in cell A2, and then click “Paste”

22




• Select Data , then Text to Columns

23




• The “Convert Text to Columns Wizard appears • Since our data is not in fixed width columns, choose the “Delimited”

radio button (the default)• Click the “Next” button

24




• In Step 2 of the Wizard, pick the separators (delimiters) in your data• In this example, the data is separated by commas• Click the Comma check box and Excel shows you this result• Click on the “Next” button

25



Excel Lesson 6

• In Step 3 of the Wizard, you choose the data format for the columns• In the example, General is appropriate for the data we have• Click the “Finish” button

Text to Columns

26



Excel Lesson 6

• This is the final result• Double click in between columns C and D and D and E to expand

columns C and D to show all the data• Now highlight column E and separate the state and the zip code

Text to Columns

27



Excel Lesson 6Course Review

Lesson 2

• Opening a workbook

• Basic formulas using operators (+, -, *, /, ^)• Using the Fill Handle• Copy and Paste formulas• Change Font sizes, weights, appearance• Using AutoFormat• Center across columns• Using the Name Box

Lesson 1

• Starting and Quitting Excel

• Worksheets• Menus and Toolbars• Worksheet Cells• How to Enter and Edit Text

and Numbers• Saving an Excel Workbook

28




Lesson 3

• Copying cells using relative

and absolute cell addresses• Functions• Printing• Page Setup• Excel Options• Correcting Errors• Clearing Cells or Worksheets

Lesson 4

• Creating Charts

• Custom Formats• Design for Looks• Office Assistant and Help

29




Lesson 5

• Linking worksheets

• Conditional formatting• Sorting• Filtering• Pivot tables• Freezing panes

Lesson 6

• Comments

• Page Break Preview• Worksheet Protection• Data Validation• Tables• Templates• Text to Columns

Excel Lesson 6

Documents

Transcript of Excel Lesson 6