M I C R O S O F T O F F I C E 2 0 1 3

EXCEL 1

2 File Tab

6 Active Cell

EXCEL WINDOW1 Title Bar3 Home Tab

4 Ribbon

7 Name Box

8 Formula Bar

5. Group

12 View Buttons

10. Row

11 Sheet Tab

9 Column

EXCEL

• Microsoft Excel is an electronic spreadsheet program

• Spreadsheet applications are used to track, analyze,

and chart numeric information

• Used for business, industry, education, and by

individuals to make financial decisions

• The term worksheet refers to electronic spreadsheets

• A collection of worksheets is a workbook

SPREADSHEETS

• The function of a spreadsheet allows you to

• Compile data

• Analyze data

• Perform Calculations

• Create charts

WORDS TO KNOW:

• Vertical information labeled A,B,C – COLUMNS

• Horizontal areas labeled 1,2,3 – ROWS

• Intersection of a column and row – CELL

• The cell with the dark rectangle is called the Active Cell

• CELL ADDRESS identifies the coordinates of the

intersecting column and row

• A1, F10, H233 are examples of cell addresses

WORDS TO KNOW

• NAME BOX displays the cell address of the active cell

• The ACTIVE CELL and FORMULA BAR displays the data as it is entered

• Cells can contain:• Labels (text)• Values (numbers)• Formulas or functions

• RANGE is a selected group of cells• The : indicates a range of cells• B3:D3 is a range of cells• The range of cells include cells B3 through D3

GETTING AROUND

• Arrow keys to move active cell left or right one cell or up and down one row

• TAB will move the active cell to the right

• SHIFT + TAB will move the active cell to the left

• Home takes you to the beginning of a row

• Ctrl+Home takes you to A1

ENTERING & CHANGING DATA

• Key data directly into active cell

• F2 or Double Click to make changes in the cell

• CLICK INTO THE FORMULA BAR to make changes

• Press the DELETE key or just start keying in new data

• You DO NOT have to select the data in order to

delete or change it.

KNOW YOUR POINTERS

• Select

• Fill

• Move

HEADERS & FOOTERS

• Insert Tab > Text Group>Header & Footer button

• Headers can only be created in Page Layout

view.

• Always change back to normal view after

inserting headers/footers

BE SURE TO SAVE & PRINT

• Excel files save with an .xlsx file extension

• You can view worksheets in two ways

• View in

• Regular view – displays the values

• Formula view – displays the formulas

• Ctrl + ` will toggle you between regular view and formula view

(key above Tab)

USEFUL RIBBONS

HOME TAB

1. Font Group• Font Face

• Size

• Text Color

• Fill Color

• Bold

• Italic

• Underline

• Borders

2. Alignment Group• Horizontal Alignment

• Left

• Center

• Right

• Vertical Alignment• Top

• Middle

• Bottom

• Increase/Decrease Indent

• Rotate Text

• Wrap Text

• Merge & Center

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HOME TAB

3. Number Group• Accounting Style $

• Percent %

• Comma ,

• Increase/Decrease Decimal

4. Style Group• Preset Cell Styles

• Titles

• Headings

• Totals

5. Cells Group• Insert & Delete

columns/rows

• Format column width/height

6. Editing Group• Auto Sum

• Min, Max, Average, Count, Sum

• Sort & Filter

• Find & Select

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PAGE LAYOUT TAB

1. Changes Margins

2. Change page

orientation

• Landscape

• Portrait

3. Scale to Fit

• Width – 1 page

• Height – 1 page

4. Sheet Options

• Gridlines

• Headings

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