EWU Board of Trustees
18
EWU Board of Trustees Athletics Review Update 10/09/20
Transcript of EWU Board of Trustees
EWU Board of Trustees
Athletics Review Update 10/09/20
Roadmap
• The PICTOR Group (TPG)
• Project Scope
• 4-Phase Approach
• Phase Two – Overview of Current Phase
• Where Are We Today?
• Timeline
• Addendum
• Questions
The PICTOR Group (TPG)
• The PICTOR Group of Reno, Nevada, was selected to complete the Athletic Review at EWU
• With a leadership team that includes three former NCAA Division I Athletics Directors and a Division I Conference Commissioner, The PICTOR Group
• TPG has expertise in comprehensive programmatic review and assessment for athletics programs and national sports organizations
• Communication to internal and external constituents on consultant selection and the process
Project Scope: Consultant Responsibilities
The consultant will be responsible for conducting a thorough review and feasibility assessment of EWU’s athletics program. The review and assessment will examine the following components of EWU’s athletics program:
• Current revenue and sponsorship streams• Current university enrollment trends and
the impact on athletics, as well as the effect of athletics on enrollment
• Operational budget analysis• Salary analysis• Staffing analysis• Facilities bench marking, analysis, and
recommendations• Athletic financial aid assessment• Academic support and performance
• The number of sports currently offered by EWU and recommendations for the appropriate number of sports offered by EWU
• Conference membership assessment and recommendations for EWU on appropriate conference membership
• Pro forma analysis for recommended future athletic modelsNCAA Divisional assessment and recommendations on the appropriate division for EWU
• Additional items as identified by the university and agreed to by the consultant
Finally, the written report should provide options regarding NCAA division levels and recommended courses of actions for the university based upon the outcome of the assessments performed.
4-Phase Approach
• Phase One: Preliminary Work (Accomplished)
• Phase Two: Discovery & Assessment (In progress)
• Phase Three: Analysis and Preliminary Report (January 2021)
• Phase Four: Final Report (February 2021)
Phase Two: Discovery and Assessment
• Assess internal and external environments to include but not limited to:– Conduct interviews with Athletic program
personnel and student athletes – EWU Foundation Board– Athletic Advisory Council (AAC)– Excellence Fund for Football (ELC)– 6th Man Club (Basketball)– Faculty Athletic Representative (FAR)– Eagle Football is Network (EFN Outside
group)
• Conduct interviews with external constituencies as determined by EWU– EAB (Education Advisory Board)– Donors– Mayor, City of Cheney– West Plains Chamber of Commerce, Valley
Chamber of Commerce and Greater Spokane, Inc
• Conduct interviews with campus personnel– BOT– President– Executive Leadership Team – Provost– Academic Affairs / Faculty Senate– Admissions– Advancement / Alumni– Business & Finance– Facilities– Financial Aid– Human Resources– Marketing & Communications– Office of Diversity & Inclusion– Student Affairs– EWU Education Advisory Committee
Phase Two Continues: Discovery and Assessment
• Tour Athletic Facilities
• Assess Athletics Program
– Organizational structure
– Size and scope of program
– Operating budget (revenues and expenditures)
– Staff and support services
– Professional development and staff engagement
– Practice and competitive facilities
– Sport program offerings and competitive performance by sport
– Athletics operating policies and procedures
– NCAA compliance process – including a review of any Title IX reports prepared for EWU
– Sports medicine
– Human resources and performance management
– Staff salaries and compensation packages
– Student athlete experience and well-being
– Equity and diversity
– Campus collaborations
• Assess athletic conference membership
Where Are We Today?
• Phase One: Preliminary Work Accomplished
• Phase Two: In progress Discovery and Assessment
– Comprehensive review → depth and breadth
• Survey #’s – 14,207 participants (majority deployed week of October 12)
• Campus visit – Athletics facilities tour, Title IX debrief meeting, and 16 interviews conducted (September 30 & October 1)
• Zoom interviews – 49 conducted (In progress)
Timeline
• 2020– May 1 → Request for Qualifications and Quotations “RFQQ”
– June 3 → Proposal deadline to university
– August 12 → Vendor awarded contract
– August 24 → Project Beginning
– Sept 30/Oct 1 → Campus visit with Cary Groth, CEO
– October 9 → Progress update/briefing to BOT
– December 9/10 → Progress update/briefing to BOT
• 2021– January 2021 → Preliminary Report to President
– February 25/26 → The PICTOR Group - Final report presented to the BOT• Recommendation(s) to the BOT on long-term sustainability of Athletics for the
institution.
Addendum
• 4 Phases
• Survey Collection
• Interviews
Phase One: Preliminary Work
• Agree upon project timeline and confirm project expectations;
• Identify EWU’s expectations of the Athletics program;
• Request and review relevant EWU and Athletic program documents; and
• Develop an on-line survey/questionnaire to key EWU constituencies. (Deploy during Discovery & Assessment Phase)
Phase Two: Discovery and Assessment
• Assess internal and external environments to include but not limited to:– Conduct interviews with Athletic program
personnel and student athletes – EWU Foundation Board– Athletic Advisory Council (AAC)– Excellence Fund for Football (ELC)– 6th Man Club (Basketball)– Faculty Athletic Representative (FAR)– Eagle Football is Network (EFN Outside
group)
• Conduct interviews with external constituencies as determined by EWU– EAB (Education Advisory Board)– Donors– Mayor, City of Cheney– West Plains Chamber of Commerce, Valley
Chamber of Commerce and Greater Spokane, Inc
• Conduct interviews with campus personnel– BOT– President– Executive Leadership Team – Provost– Academic Affairs / Faculty Senate– Admissions– Advancement / Alumni– Business & Finance– Facilities– Financial Aid– Human Resources– Marketing & Communications– Office of Diversity & Inclusion– Student Affairs– EWU Education Advisory Committee
Phase Two Continues: Discovery and Assessment
• Tour Athletic Facilities
• Assess Athletics Program
– Organizational structure
– Size and scope of program
– Operating budget (revenues and expenditures)
– Staff and support services
– Professional development and staff engagement
– Practice and competitive facilities
– Sport program offerings and competitive performance by sport
– Athletics operating policies and procedures
– NCAA compliance process – including a review of any Title IX reports prepared for EWU
– Sports medicine
– Human resources and performance management
– Staff salaries and compensation packages
– Student athlete experience and well-being
– Equity and diversity
– Campus collaborations
• Assess athletic conference membership
Phase Three: Analysis and Preliminary Report
• Benchmark (NCAA IPP, EADA, Learfield) Athletics program with selected peer institutions, conferences, and NCAA divisions– Personnel– Revenue and expenditures– Facilities– Athletics aid– Sponsored sports– Other relevant or requested information
• Comparative analysis of EWU Division I status, Division II, Division III. The analysis should include financial modeling for each division and a recommendation to EWU on the appropriate divisional status based upon EWU’s current and anticipated funding and financial constraints.
• Develop a SWOT analysis• Develop options with specific
recommendations• Draft and submit preliminary report to
EWU President
Phase Four: Final Report
• Review draft of final report with EWU President - January 2021
• Present final report to EWU/BOT - February 2021
Survey Collection: 14,207 survey participants
Group Division/Department
Athletic Athletic Advisory Council (12 members)
Athletic Athletic Staff (60 members)
Athletic Donors (top 100)
Athletic Season Ticket Holders (820 members)
Athletic Student Athletes (319 members)
External Cheney Merchant Association (55 members)
External EWU Alumni Board (17 members)
External EWU Foundation Board (22 members)
External Young Professionals Network (8 members)
Campus Personnel All faculty directory, including QTF (840 members)
Campus Personnel All staff directory (801 members)
Campus Personnel *All student directory (11,094 members) *estimated/NOT 10th day
Campus Personnel University Budget Committee (27 members)
External President's Regional Advisory Council (32 members)
Interviews: 65 conductedGroup Division/DepartmentCampus Personnel Academic Affairs
Campus Personnel Admissions & Retention
Campus Personnel Alumni
Campus Personnel Athletics Staff
Campus Personnel Board of Trustees
Campus Personnel Business & Finance
External City of Cheney - Mayor’s Office
Campus Personnel Diversity & Inclusion
External Education Advisory Board (EAB)
Campus Personnel Executive Leadership
Campus Personnel Facilities
Campus Personnel Faculty Organization
Campus Personnel Financial Aid
External Greater Spokane Valley Chamber of Commerce
External Greater Spokane, Inc
Campus Personnel Human Resources
External Phoenix Philanthropy
Campus Personnel Student Affairs
External Title IX Consultant
Campus Personnel UFE
Campus Personnel University Advancement
External University District
External West Plains Chamber of Commerce
Questions?
University Athletic Review website:https://www.ewu.edu/about/leadership/president/university-athletics-review/
Sara [email protected]
Sara
