Evernote for Windows

8/8/2019 Evernote for Windows

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1

EVERNOTE FOR WINDOWS

VERSION 3.5

USER GUIDE



2

TABLE OF CONTENTS

Introduction ...................................................................................................................................................................

4

How does Evernote do it?...................................................................................................................................... 4

Evernote Benefits ...................................................................................................................................................... 4

Capture .................................................................................................................................................................. 4

Categorize .............................................................................................................................................................. 4

Find ........................................................................................................................................................................ 4

Evernote Accounts ......................................................................................................................................................... 5

Creating your Account ............................................................................................................................................... 5

Notebooks ..................................................................................................................................................................... 6

Creating a Notebook .................................................................................................................................................. 6

Alternate Ways to Create a New Notebook .......................................................................................................... 7

Managing Existing Notebooks ................................................................................................................................... 7

Exporting Notes ......................................................................................................................................................... 8

Importing Notes ......................................................................................................................................................... 9

Notes ........................................................................................................................................................................... 10

Creating A Text Note ............................................................................................................................................... 11

The Note Header ................................................................................................................................................. 12

Creating An Ink Note ............................................................................................................................................... 14

Creating a Multimedia Note .................................................................................................................................... 16

Drag and

Drop

......................................................................................................................................................

16

File Import ........................................................................................................................................................... 16

Clipping Content ...................................................................................................................................................... 18

Evernote Web ClipperS ........................................................................................................................................ 18

Clipping Web Pages and Emails ........................................................................................................................... 19



3

Clipping Everything Else (Text) ............................................................................................................................ 19

Clipping screenshots ............................................................................................................................................ 19

Merging Notes ......................................................................................................................................................... 20

Tags ..........................................................................................................................................................................

21

Creating a New Tag .............................................................................................................................................. 21

Rename an Existing Tag ....................................................................................................................................... 21

Assigning Multiple Tags ....................................................................................................................................... 21

How to Search or Filter Notes ................................................................................................................................. 23

Synchronization ....................................................................................................................................................... 24

Note Sharing ................................................................................................................................................................ 25

Emailing Notes ......................................................................................................................................................... 25

Sharing Notebooks .................................................................................................................................................. 25

APPENDIX ..................................................................................................................................................................... 28

KEYBOARD SHORTCUTS ........................................................................................................................................... 29

Global ................................................................................................................................................................... 29

Application‐wide .................................................................................................................................................. 29

Note Lists

.............................................................................................................................................................

31

Side panel ............................................................................................................................................................ 32

Text note editor ................................................................................................................................................... 33

Ink note editor ..................................................................................................................................................... 36

Screen capture mode ........................................................................................................................................... 37

Evernote Search Grammar ...................................................................................................................................... 38

Search

Terms

.......................................................................................................................................................

38

Examples .............................................................................................................................................................. 44



4

INTRODUCTION

Welcome to Evernote for Windows!

Evernote allows users to capture, organize, and find information across multiple platforms. Users can take notes,

clip webpages, snap photos using their mobile phones, create to‐dos, and record audio. All data is synchronized

with the Evernote web service and made available to clients on Windows, Mac, Web, and mobile devices.

Additionally, the Evernote web service performs image recognition on all incoming notes, making printed or

handwritten text found within images searchable.

HOW DOES EVERNOTE DO IT ?

It’s as easy as 1,2,3:

1. You capture the things you want to remember using what you already use—your Windows or Mac

computer, the web, and your mobile phone.

2. We run everything through our recognition technology, and then synchronize it across your devices. You

can then

organize

and

tag

the

notes,

if you

wish.

3. When you want to find something, just search or filter and there it is just like you remember it.

Stop forgetting things. Start using your External Brain.

EVERNOTE BENEFITS

CAPTURE

You can capture content in Evernote in many ways:

Typing text

Handwriting or drawing

Copy‐and‐paste or Drag‐and‐drop from any source

One‐click clipping from Internet Explorer or Firefox using Evernote’s Web Clipper

CATEGORIZE

With Tagging, you can create as many of your own tags as you want and drag‐and‐drop them to any note.

FIND

Evernote gives you lots of handy ways to find your notes in no time at all, by selecting notebooks and tags, by

searching for text, or by filtering on attributes of the notes.



5

EVERNOTE ACCOUNTS

One of the most valuable features of Evernote is that the notes you create can be available anywhere you have

access to the internet. To accomplish this, you need to create an Evernote account. This account will be your key to

your notes, no matter whether you’re using Windows, a Mac, the Web, your iPhone, etc.

CREATING YOUR ACCOUNT

The first time you start Evernote, you will be presented with the following screen:

If you haven’t previously created an account in the Evernote service, click on the “Get a free Evernote account

now” or the “Don’t have a username?” links to sign up for an account. Note: If you already have an account, you

can simply login with your existing credentials.

In the future, you can access this screen by going to Tools‐>Sign Out.



6

NOTEBOOKS

Evernote stores your notes in separate containers called “Notebooks.” Your account starts with one notebook, but

you can make additional notebooks at any time.

CREATING A NOTEBOOK

There are two different ways to accomplish this. The first is to go to File‐>New notebook…

Which will present you with the following options:



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Each Notebook name must be unique.

Standard (Synchronized) notebooks are stored in your account on Evernote’s servers, so you can access your notes

from everywhere. Local notebooks are stored only on your computer and are never uploaded to the Evernote

Web service, so the notes are not available on other computers or on the web. You should make sure to back up

your PC if you are using any Local notebooks.

Note: Any images that you add to these Notebooks will not be processed for image recognition, but text will still be

searchable.

Synchronized Notebooks are uploaded to the Evernote Web service, and will be available via other forms of the

Evernote Service (Evernote Web, Evernote for Mac, Evernote Mobile Web, Evernote for iPhone, etc) by logging

into your Evernote account.

Your Default Notebook is the notebook which will receive any new notes when you do not have another notebook

selected. For example, notes that you email to the Evernote service will be created in the Default Notebook.

ALTERNATE WAYS

TO

CREATE

A

NEW

NOTEBOOK

You may also click in the Left‐Hand Notebook Pane and hit the “Insert” key, or Right‐Click in the Notebook Pane

and select “New Notebook”.

MANAGING EXISTING NOTEBOOKS

You can change your notebook name after it has been created, as well as whether it is your default notebook, by

right‐clicking on it and selecting “Properties”, as below:



8

EXPORTING NOTES

With Evernote, you have the option to save your notes to an external file for backup purposes, or for easy transfer

amongst friends and colleagues. You can Export individual notes or entire Notebooks at once. “Export" operations

will create our XML‐based note export file format, HTML, MHT or TXT. The Evernote export files contain a list of

notes that you've exported from either the Mac or Windows Evernote clients, along with optional tag information,

whereas the HTML and MHT files contain the entire note information in a presentable format. TXT will preserve

only the text of a message.

To Export individual notes, select the Note (or Notes) you would like

to Export and Select File‐>Export: (Or Ctrl+Shift+X). (This option can

also be activated by Right‐Clicking on one or more selected notes).



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You can then choose what file type you would

like, .enex (Evernote Backup), .html, .mht, or

.txt. If exporting to .enex, you can choose to

export your note tags as well.

You’re done!

IMPORTING NOTES

With Evernote, you have the option to recover your notes from an external file for backup purposes, or for easy

transfer amongst friends and colleagues. Via this tool, you can import .enex files exported from Evernote and

notes from Microsoft OneNote 2007.



10

NOTES

Evernote gives users a place to store pictures, documents, web pages, even notes from Philosophy class, all in a

way that they can be searched quickly and easily later, when you need them. First, though, you need to create

some!



11

CREATING A TEXT NOTE

A new blank note can always be found at the very bottom of the Notebook. There are multiple ways to create a

new note.

Click the “New Note” button in the main toolbar:

Go to File‐>New‐>Note in the File Menu:

(Or press Ctrl+N keyboard combination and start typing.)

At this point, you can type, drag or paste in the white portion to add a new note. You can also edit and format the

resulting content with standard Ctrl keystrokes, the right‐click commands, or use the Full Screen button to calls up

an advanced formatting toolbar.



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You don't need to save your notes manually; Evernote saves them for you automatically. You can also force the

saving of a new or edited note by clicking anywhere outside the note. The Delete button sends the current note to

the Trash. You can also delete a note by selecting its entry in the list of notes and then press the keyboard Delete

key. Notes in the Trash can be moved back into an active notebook, or you can empty the Trash to permanently

remove a note.

NOTE: If you delete a Notebook, it will not go to the Trash Folder. It will be Permanently deleted. You cannot

recover a deleted Notebook.

THE NOTE HEADER

Before the note is created, you will see a grey Note Header. Click the double‐arrow icon in the upper right of

the note header to view the expanded options:

The Note Title field, by default, contains the first line of a typed note

entry, or the “Title” of a clipped web page. To change the title, single‐

click on the current title line and it will give you a white field that you may edit.

The Notebook field allows you to quickly select which notebook you would like your

note to be sent to.

The Author field can be used to denote the author of the content of your note, or of

any attachments it may contain. This is user modifiable.



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The Created field shows when the note was originally created. The

Updated field shows when it was most recently modified. Both fields are

user modifiable.

The Longitude/Latitude fields are automatically filled in

when your

note

is

created

by

your

GPS

enabled

cell

phone, and the View on Map link button will take you to

Google Maps where you can plot the location of your

note.

The Tag section can be used to type the names of new or existing tags. Note: If

you have uploaded your note from a GPS enabled cell phone, tags will

automatically be created based on the GPS coordinates attached to the note.

The Note URL field will store the address of web pages you have clipped via one of the

Evernote Web Clipper tools. You may manually enter a URL in this field as well.

Tools in the Note Toolbar are (in order):

Font Type/Size/Color

NOTE: You can choose from any font you currently have installed on your system – however, if you later

choose to edit that note on a computer that does not have the same font installed, you may lose your

formatting.

Font Style (Bold/Italic/Underline/Strikethrough)

NOTE: Using any of these special formatting options may make your note uneditable on a mobile device.

Text Alignment (Left/Center/Right/Full)

NOTE: Certain items that you clip or paste from outside sources may not be able to be aligned with these

tools.

Lists (Bulleted/Numbered)

NOTE: You cannot create multi ‐level indented lists within Evernote.

Insert To‐Do

To create a New checklist item, click within the whitespace of a note, and click the Insert To‐Do icon (alternately,

you can right‐Click and select “Insert To‐Do”. This will create a check‐box. Write your To‐Do item to the right of it.

You can create a list of these, and when you have completed them, simply click within the checkbox and it will

check it off, completing your To‐Do item.



14

Insert Table

Clicking the Insert Table icon brings up the following screen:

Select the number of rows, columns and the Table width, and

Evernote will insert your table into the selected note.

NOTE: You cannot add additional columns to a table once it

has been created.

Insert Line

This will insert a horizontal line into your note, to separate two sections of text.

CREATING AN INK NOTE

Evernote for Windows allows you to create notes with a stylus on a touch screen computer or graphics tablet.

These drawn notes are called “ink notes.”

If you would like to create an Ink Note instead of a Text note,

Click the “Ink Note” button in the main toolbar:

The new note will appear as shown here.



15

You can write in this space or, to create a larger space to write your new Ink note, double‐click the note in the

thumbnail view to open the note in a new window.

Tools in the Ink Toolbar are (in order):

Undo

and

Redo

NOTE: This will only undo or redo changes made to the specific note you are working in. It will not undelete

notebooks, for example.

The Auto‐shape tool to perfect and align freehand shapes (ovals, rectangles, arrows, etc.)

NOTE: If you turn this tool off, your original freehand drawing will return.

Pen and Pencil tools

The Pencil

produces

a rounded

stroke,

and

the

Pen

gives

sharper

curves.

Cutter tool to delete ink strokes

“Wipe” the cutter tool across any stroke you wish to delete and it will be removed from the page.

Selector tool to select ink strokes for editing or deletion

If you would like to delete a whole section of a note at once, use the selector tool instead of the cutter

tool.

Pen/Pencil thickness buttons

NOTE: You cannot change the size of a stroke once it is written.

Color palette

NOTE: You cannot change the color of a stroke once it is written.



16

CREATING A MULTIMEDIA NOTE

With Evernote, you can add image and other file content to your notes.

Note: Only

files

of

type

PDF,

JPG,

WAV,

PNG,

MP3,

GIF,

AMR

are

supported

for

Free

users.

Premium

members

may

attach files of any type, but Evernote can only preview files of supported file types.

You can accomplish this in multiple ways:

DRAG AND DROP

Take a file from anywhere on your computer and drag it into a new or existing note to add the file to that note.

Drag a file from your computer and drop it on a notebook in the list of notebooks to create a new note for that file

within that notebook.

Drag a file from your computer and drop it on Evernote’s application icon (for example, on the desktop) to add a

file to a new note within the current notebook containing that file.

FILE IMPORT

You can tell Evernote to import all files from a Folder (and Subfolders). To do this:

Go to Tools‐>Folder Import:



17

Select “Add”, then browse to the Folder you would like to Add.

Check whether or not you would

like to include Subfolders, then

select which Notebook you would

like your notes created to. Select

whether you would like to keep or

delete the items after they are

imported, then click “OK.”

To delete a Watch Folder, highlight the

name of the folder (make sure it is

highlighted in Blue by clicking to the right

of the Source field) and hit the Delete key

on your keyboard.



18

CLIPPING CONTENT

From Evernote for Windows, you can select content from virtually any Windows application, and then clip this into

a new note using the “Clip Current Selection” option from the Evernote icon in the Windows system tray. You can

see this option by right‐clicking on this icon in the tray, or you can use the Win+A shortcut to clip the current

selection.

You can also clip a portion of the screen as an image in Evernote by using the “Screen Clipping” option in the

Evernote system tray icon menu.

You can configure the shortcuts for clipping from within Evernote using: Tools > Options > Global Hot Keys:

EVERNOTE WEB CLIPPERS

When you install Evernote, you should see an option to “Add to Evernote” in the Tools menu of Internet Explorer

and Microsoft Outlook. This allows you to clip the content of the current selection or web page or email directly

into

a

new

note

in

Evernote.

If you use a different browser (such as Firefox or Chrome), you can install an add‐on for your browser that will also

clip directly into Evernote. More information is available at:

http://www.evernote.com/about/download/web_clipper.php



19

CLIPPING WEB PAGES AND EMAILS

Select the content using the keyboard or mouse.

Click

the

Evernote

clipper

icon

in

your

browser,

or

the

“Clip

to

Evernote”

bookmarklet.

A small notification window will appear to indicate that a clip was successfully added. You can click on this

notification window to switch to Evernote and view your newly created note or to delete the note if you

changed your mind and don't want to add the clip.

Note: Evernote will need to be open to accept clips or these will not work properly.

CLIPPING EVERYTHING ELSE (TEXT)

To add the contents of any application viewable on your

screen:

Highlight any

portion

of

a document

(e.g.

Microsoft Word, Excel, Adobe PDF) you want to

clip.

Right‐Click the Evernote Icon in the Task Bar and

select “Clip Current Selection” (or use the

Evernote Clipper’s Global Hotkey ‐ Win+A by

default, but customizable) to clip the text into Evernote.

Note: The clipped document may not preserve the original formatting.

Note: If, for whatever reason, the Evernote Clipper cannot clip the contents of the document you need, an alert will

be shown.

Try

adding

this

content

as

a screenshot

as

explained

below.

CLIPPING SCREENSHOTS

The “Start Screen Clipping” option will invoke the

Evernote Screen Clipper.

It will present you with a Grid, like that on the left.

Click and drag to clip a portion of the screen, or click

inside a window to clip that entire window.



20

MERGING NOTES

You can merge the content of two or more notes:

Use Ctrl+Click to select the notes you want to merge.

Right‐click on any highlighted note bar and select "Merge Notes" as shown below:

All highlighted notes will be merged into a new one, according to their chronological order in the Notebook (the

order of their selection does not matter); original notes will be moved to the Trash. If you need the originals, you

can Undelete them from Trash.

NOTE: It is not possible to Merge Ink Notes.



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TAGS

You can tag your notes for easier retrieval and memorizing. You can create your own tags, at any time and drag‐

and‐drop them to tagged notes.

CREATING A NEW TAG

Right‐Click on a blank space in the Tag Section of the Left‐Navigation Pane.

Select "Create Tag"

Type in a unique name for your new tag.

To assign a single tag to a note, drag it with the mouse onto the note's header.

You can also create a tag by selecting File‐>New Tag, or by directly typing into the “Tag” line of the note header.

RENAME AN EXISTING TAG

Right‐Click on a tag.

Select “Rename Tag” and specify the new name for the tag.

ASSIGNING MULTIPLE TAGS

Click the Tags line on a Note's header.

Start typing the names of tags to apply.

Ctrl‐Click on multiple tags in the Left‐Hand Navigation Pane

Drag them with the mouse to the note’s header

Clicking any tag name displays a green background and simultaneously filters the Notebook to show only notes

that have that tag assigned. To select more than one tag, use Ctrl‐Click. To return to a view of all the notes in your

database, click on “All Notebooks”.

The easiest way to assign one or more tags to a note is to drag‐and‐drop their names to the note’s header.



22

Parent tags with subtags display a triangle to the left. Clicking the triangle next to a tag both displays and selects its

subtags.

You can move one tag under another by dragging it and dropping it on the desired parent tag.



23

HOW TO SEARCH OR FILTER NOTES

In the right portion of the Evernote toolbar is a Search field to find notes that contain one or more words

anywhere within the note. Whether your collection of Evernote notes runs in the hundreds or thousands, the text

search feature provides instant search results. In fact, almost as quickly as you can type just the first few letters of

your search keyword(s), Evernote filters the display to show the found notes, displays the count of how many

notes it found (in the left portion of the status line at the bottom of the screen) and highlights the keywords found.

Evernote’s search finds and highlights the necessary info in all kinds of notes, including handwritten notes.

To jump to the previous or next notes, press F3 or Ctrl+F3.These shortcut keystrokes also bring to view all your

found keywords – even those deep inside long documents.

To display notes assigned to a single tag, click on that tag. It will become highlighted, and the client will display only

notes that have that tag assigned.

To display notes simultaneously assigned to several tags (i.e. intersection between several tags):

Click on the “All Notebooks” Notebook

Choose one of the tags from the tag panel.

All tags will become grayed out except those that “intersect” with your selected tag – Ctrl‐Click to select

one of the other available tags.



24

SYNCHRONIZATION

If you work on several computers alternately (e.g. in the office and at home), you might want to have the same set

of notes on all of them, no matter which computer you use, to add or edit a particular note. As long as you have

the Evernote client installed, and you are logged in and online with the same user account, Evernote will

synchronize databases automatically to ensure they are up‐to‐date. When you synchronize your notes to Evernote,

you also have a backup of your data in case your local storage is lost or damaged.

You can also manually initiate synchronization by hitting the “Sync” button.

NOTE: Local Only Notebooks will not be synced to the Evernote servers, and will only be available on the computer

where they were created. You are responsible for backing up your Local Only Notebooks.



25

NOTE SHARING

You can share your notes with friends, whether they have Evernote installed or not.

EMAILING NOTES

Select one or multiple notes in the list (Ctrl+Click on notes in the list to select multiple notes).

Click the Email button:

The following window will appear:

Type in your recipient address(es), edit the Subject if desired, choose whether to send a copy to yourself,

enter any comments and click Send.

SHARING NOTEBOOKS

Select a Notebook from the Left‐Hand Notebook pane and right‐click to select “Properties”

Click the “Sharing and Collaboration options” link:



26

You will be taken to the Evernote Web site, where you need to select Sharing from the left‐hand pane,

then “Sharing Setup”:

On the next page, click “Start Sharing,” or “Stop/Modify Sharing” for the notebook you wish to Share.

You will then have the option to Publish your notebook as a Public Notebook, or to specific individuals.

If you choose “Share with the World”, you will be able to create a custom URL at which your notebook can

be accessed, as well as modify the sort order and give it a custom description.

If you choose “Share with Individuals”, you can select which individuals should receive a link to your

notebook. Premium members also have the ability to allow other people to view, create, edit and delete

notes within the shared notebook.



27

If you select “Share with the World”, once you click “Save”, your notebook will be published at the listed

Public URL. You’re done!

If you select “Share with Individuals”, once you select “Send Invitations”, your guests will receive an email

with a private link to your notebook that only they can access. You’re done!



28

APPENDIX

This has been a brief overview of Evernote, but as you begin using it, you’ll find there is much more that you can

do when you become a “Power User”. The following sections are for Advanced Users.



29

KEYBOARD SHORTCUTS

Evernote offers a number of keyboard shortcuts to make your work more effective. Below you will find the list of

keyboard shortcuts broken down by their scope and context.

GLOBAL

You can use those system‐wide shortcuts while working in any application (provided Evernote is running). You can

redefine these shortcuts in Tools > Options > Global Hot Keys tab)

Shortcut Description

Ctrl + Alt + N

Switch to Evernote and jump to the new

note

Win + Print Screen Start screen capture mode

Win + A Clip selection

Shift + Win + F Find in Evernote

Ctrl + Alt

+ V

Paste clipboard into Evernote as a new

note

APPLICATION‐WIDE

You can use those shortcuts when Evernote application is active (you see the Evernote main application window

which has focus, and have no modal dialogs open).


F1

Open online

help

web

page

in

default

browser

Ctrl + Alt + F If search box is empty, move focus to it,

otherwise start search and move to first



30

highlighted keyword.

Ctrl + Shift + A Reset search

Alt + F4

Close child windows and hide main

window (minimize to tray)

Ctrl + F4 Exit application

F7 Start spell‐checking

F9

Start synchronization

with

the

Service

F10 Toggle display of note list

F11 Toggle display of side panel

Tab

Navigate between panels and within

each panel (side panel > notebooks >

tags > attributes

> saved

searches

>

trash > note list > search box > note title

> note tags > note url > note editor >)

Shift + Tab

Move focus to previous pane (time band

> tape > note list > side panel > search

box > ...)

Ctrl + N Create a new note

Ctrl + Shift + T Create a new tag

Ctrl + Shift + A

Show all notes in currently selected

notebook, i.e. reset the search



31

F2

Rename focused notebook, note, tag or

saved search

F3

Set

focus

to

the

tag

field

of

the

active

note

NOTE LISTS

List navigation shortcuts will work only when note list panel has focus. Shortcuts for note operations (e.g. email,

tag, print) will work even if the note panel has no focus.


Up Go to to previous note

Down Go to next note

Page Up Scroll list up one page

Page Down Scroll list down one page

Home Go to the first note in list

End Go to the last note in list

Ctrl + A Select all notes

Esc Unselect all notes

Ctrl + Shift + E Send selected notes by email

Ctrl + Shift + M Merge selected notes



32

Ctrl + P Open Print dialog for selected notes

Ctrl + F2

Open print preview window for selected

notes

Enter Start editing the selected note, i.e. put

the caret into a note (Esc to exit)

Alt + Enter Open the selected note in a separate

window

(Alt

+

F4

to

close

window)

Alt + Shift + Enter or Ctrl + Q Same as Alt + Enter, but open the note

in a full‐screen mode (Esc to exit)

Delete Move selected notes to trash

Ctrl + Delete Permanently delete selected notes

SIDE PANEL

These shortcuts will work when side panel (tree) has focus.


Up

Move focus to the previous item in the

tree within a section (notebooks, tags,

...)

Down

Move focus to the next item in the tree

within a section (notebooks, tags, ...)



33

Right Expand the item that have sub‐items

Left Collapse the item that have sub‐items if

it

is

not

collapsed

yet

Space

Select the focused item (tags and

attributes allow toggling selection on

and off while notebooks, saved searches

and trash can be only selected)

Ctrl + Space

When focus in on a tag [or attribute],

select this tag [attribute] exclusively,

unselecting

all

other

tags

[attributes]

Delete

Delete selected (or focused, if there is

no selection) notebook, tag or saved

search

TEXT NOTE EDITOR

These shortcuts will work when you are editing a text note either in text editor, or in a separate window.


F8 Toggle display of note info

Ctrl + F Search within a note

Ctrl + G Find next

Ctrl + Shift + G Find Previous

Ctrl + A Select All content in the current note



34

Ctrl + X Cut selection to clipboard

Ctrl + C Copy selection to clipboard

Ctrl + V Paste text from clipboard with the original formatting

Ctrl + Shft + V Paste text from clipboard as unformatted text

Ctrl + Z Undo last edit

Ctrl + Y Redo last undone edit

Ctrl + B Make selection bold

Ctrl + I Make selection italic

Ctrl + U Make selection underlined

Ctrl + T Make selection striked through

Ctrl + D

Open font dialog to change font face, size and color for

selected text

Ctrl + Shift + B Format selection as bulleted list

Ctrl + Shift + O Format selection as numbered list

Ctrl + M Increase indent for current paragraph (or for selection)

Ctrl + Shift + M

Decrease indent for current paragraph (or for



35

selection)

Ctrl + L Align current paragraph (or selection) left

Ctrl + R Align current paragraph (or selection) right

Ctrl + E Center current paragraph (or selection)

Ctrl + J Justify current paragraph (or selection)

Ctrl + K

Open "Edit Hyperlink" dialog to either edit the existing

hyperlink under

the

caret,

or

to

create

a new

hyperlink

from the selected text

Ctrl + Shift + C Insert a "To Do" checkbox

Ctrl + Shift + X Open "Encrypt selection" dialog on a selected text

Ctrl + S Save current note explicitly (notes are also saved

automatically)

Ctrl + ] or Ctrl + Shift + >

Increase font size for selected text (German keyboard:

Ctrl + Shift + .)

Ctrl + [ or Ctrl + Shift + <

Decrease font size for selected text (German

keyboard: Ctrl + Shift + ,)

Ctrl + ;

Insert current

date

and

time

Enter or Ctrl + click on a hyperlink Open hyperlink under caret

Shift + Enter Inserts a "non‐paragraph" line break (allowed on a



36

hyperlink, too)

Ctrl + Spacebar Reset font type/size/color to default for selected text

Ctrl + Backspace Delete a word to the left

Ctrl + Del Delete a word to the right

INK NOTE EDITOR

These shortcuts will work when you are editing an ink note either in note editor, or in a separate window.

Shortcut

Description

S

Toggle shape recognition mode (or

shape up the selected strokes, if any)

A

Switch to Pencil tool (or switch style of

the selected strokes, if any, to Pencil)

B

Switch to

Pen

tool

(or

switch

style

of

the

selected strokes, if any, to Pen)

C Show/hide the color palette drop‐down

T Switch to Selector tool

X Switch to Cutter tool

[

Decrease pen thickness for subsequent

strokes (or of the selected strokes, if

any)



37

]

Increase pen thickness for subsequent

strokes (or of the selected strokes, if

any)

SCREEN CAPTURE MODE

These shortcuts will work when you are in screen capture mode.


Esc Cancel screen capture

Ctrl+C

Copy the

selection

into

clipboard

and

quit screen capture mode

Ctrl+S

Save the selection as PNG file (with

"Save As" prompt) and quit screen

capture mode



38

EVERNOTE SEARCH GRAMMAR

Evernote translates all Note searching and filtering into a simple, text‐based string representation. This internal

search

format

is

used

for

SavedSearch

queries,

and

it

may

also

be

used

directly

by

power

users.

This

same

search

syntax is implemented on the Evernote service and all clients, which means that the same search should produce

the same results on all systems.

Evernote’s search grammar is a simple list of terms which are evaluated within a notebook (or "all notebooks") to

find a match. By default, the search results are the intersection of the notes that match each individual search

term. This behavior changes if the "any:" modifier is found in the search. In this case, the search is executed as a

union of the matches of the individual terms, and notes will be returned that match any of the criteria terms. The

results are obviously identical if there is only one search term.

String matches are case insensitive, and multiple spaces will compare as if they were a single space.

The search grammar includes a set of advanced search expressions in the form of "modifier:argument". A note will

match this

expression

if the

appropriate

condition

is

met.

The

matching

terms

vary

by

the

type

of

the

modifier,

so

that a date may be compared differently than a string.

Any matching term may also be negated by adding a "‐" character to the beginning. This means that the term will

only match a note if the conditional is NOT true.

Each term in the search may be one of the following:

SEARCH TERMS

This section documents the way that the search grammar will interpret search terms within the search

expression.

SCOPE MODIFIERS

notebook:[nb name] ‐ will match notes in a notebook with the provided name. This must be the first term

in the search. Name matching is case‐insensitive. Since notebooks have exclusive relationships with notes,

at most one notebook can be provided for the search. If no notebook is given, the search will go over all

of the user's active notes. The notebook is not included in the "union" created by the "any:" operator.

E.g.:

notebook:"Bob's first notebook"

o Matches

all

notes

in

this

notebook

notebook:"Hot Stuff" any: mexican italian

o Matches all notes in the "Hot Stuff" notebook that have the word "mexican" or the word

"italian" in them.

any: ‐ If this expression is found at the beginning of the search (after the "notebook", if present), then the

search will return a note that matches any of the other search terms. If this is not found, then the default

behavior will be used: a note must match all of the search terms. This expression cannot be negated.



39

MATCHING LITERAL TERMS

If no advanced search modifier is found in a search term, it will be matched against the note as a text

content search. Words or quoted phrases must exactly match a word or phrase in the note contents, note

title, tag name, or recognition index. Words in the content of the note are split by whitespace or

punctuation. Words may end in a wildcard to match the start of a word. Searches are not case sensitive.

(A wildcard

is

only

permitted

at

the

end

of

the

term,

not

at

the

beginning

or

middle

for

scalability

reasons

on the service.) Multiple whitespace and/or punctuation characters in the quoted phrase or the note will

be compared as if they were a single space. The backslash escape character ('\') may be used to escape a

quotation mark within a quoted phrase. E.g.:

potato

o matches: "Sweet Potato Pie"

o does not match: "Mash four potatoes together"

Ever*

o matches: "Evernote Corporation"

o does not match: "forevernote"

"San Francisco"

o matches: "The

hills

of

San

Francisco"

o does not match: "San Andreas fault near Francisco winery"

‐potato

o matches: "Mash four potatoes together"

o does not match: "Sweet Potato Pie"

ham

o matches: "green eggs&ham."

"eggs ham"

o matches: "green eggs&ham."

Punctuation is used to split the input query and document into words, but it is ignored for text matching.

The behavior of a quoted search should behave as if the following operations were performed on both

the search

query

and

the

target

note:

1. All XML markup is removed from the document, leaving only the visible text as a string

2. The string is converted to a list of words which are separated by one or more whitespace and/or

punctuation characters.

3. The case of each word in the list is normalized

4. The list of words in the query must match with the same sequence of words in the converted Note

For example, if a user searches for the phrase "Spatula! City! For Bargains..." against this ENML document:

<en‐note>Come down to Spatula

City ‐ for bargains on spatulas</en‐note>

The algorithm should convert the search phrase into a normalized list of words:

[ "spatula", "city", "for", "bargains" ]

And the document into:

[ "come", "down", "to", "spatula", "city", "for", "bargains", "on", "spatulas" ]



40

The search should match, since words from the target phrase are found in the list of words extracted from

the document. (The same result could be implemented without literally converting each note into a list of

words, but this gives the intended behavior that we see from major search engines like Google and MS.)

MATCHING CORE NOTE PROPERTIES

tag:[tag name] ‐ will match notes that have a tag with the literal name (word or quoted phrase). This

requires an full case‐insensitive match on the tag name. The tag name may end with a wildcard to match

the beginning of a tag. The pattern will match from the beginning of the full tag name, and punctuation

will be included. I.e. the tag and the search string are not tokenized by whitespace and/or punctuation.

This can be used multiple times to specify all tags that must match the notes. E.g.:

tag:cooking

o Matches any note with the "cooking" tag

tag:cook*

o Matches any note with a tag that starts with "cook"

tag:"hot stuff"

‐tag:cook*

o Matches any note that does not have a tag that starts with "cook"

tag:*

o Matches any note that has at least one tag

‐tag:*

o Matches any note that has no tags

intitle:[literal] ‐ will match notes with a title that contains the literal word or quoted phrase. Can be used

more than once. E.g.:

intitle:chicken

intitle:"tale of two"

‐intitle:beef

o Matches notes that do not have the word "beef" in their title.

created:[datetime] ‐ will match any note that has a 'created' timestamp that is equal to, or more recent

than, the provided datetime. (See Section C.2 for details on the legal format of the datetime argument.)

E.g.:

created:20070704

o Matches notes that were created on or after July 4th, 2007, based on the client's timezone.

created:20070704T090000

o Matches notes that were created on or after 9:00am on July 4th, 2007, based on the client's

timezone.

created:20070704T150000Z

o Matches notes

that

were

created

on

or

after

3:00pm

GMT

on

July

4th,

2007.

‐created:20070704

o Matches notes that were created before July 4th, 2007, based on the client's timezone.

created:day‐1

o Matches notes that were created yesterday or today

‐created:day

o Matches notes that were created before today

created:day‐1 ‐created:day



41

o Matches notes that were created yesterday (only)

created:day‐30

o Matches notes that were created within the last 30 days (or today)

created:week

o Matches notes that were created in this calendar week (Sunday‐Saturday)

‐created:month

o Matches notes

that

were

created

before

this

month

created:year‐1

o Matches notes that were created last year or this year

updated:[datetime] ‐ will match any note that has a 'updated' timestamp that is equal to, or more recent

than, the provided datetime. (See Section C.2 for details on the legal format of the datetime argument.)

resource:[MIME type string] ‐ will match notes that have a resource with a MIME type that matches the

argument. E.g.:

resource:image/gif

o Matches notes with at least one image/gif resource

resource:audio/*

o Matches notes with at least one audio resource

‐resource:image/*

o Matches notes with no images

resource:application/vnd.evernote.ink

o Matches notes with one or more ink resources

ATTRIBUTE MATCHING

The search expression may also contain a matching term for any attribute that is defined in the data

model. These are defined in the NoteAttributes and ResourceAttributes structures in Types.thrift. This will

match against the Note attribute, if NoteAttributes contains an attribute with that name, or else it will try

to match

against

the

Resource

attribute

if if

one

exists

with

that

name.

The

match

is

performed

based

on

the type of the attribute.

String attributes will be compared using the standard string matching as above (case insensitive,

normalized spacing, optional wildcard at the end of the argument).

Datetime attributes will be matched in the same manner as "created" and "updated", above.

Boolean attributes will be matched based on the argument of "true" or "false". A boolean attribute will

match the wildcard ("*") argument if it has any value set for that attribute.

Double expressions will match notes where the attribute that is greater than or equal to the argument

(see "latitude" for examples). Double comparisons are numeric, not lexical, so an argument of "99.9" is

less

than

an

argument

of

"100".

A

double

attribute

will

match

the

wildcard

("*")

argument

if

it

has

any

value set for that attribute.

subjectDate:[datetime]‐ matches notes with a subjectDate attribute that is equal to or later than the

argument datetime.

latitude:[double] ‐ matches notes with a latitude that is greater than or equal to the argument. E.g.:

latitude:37 ‐latitude:38



42

o Matches notes with a latitude that is greater than or equal to 37, but do not have a latitude

greater than or equal to 38. (I.e. 37 <= latitude < 38)

longitude:[double] ‐ matches notes with a longitude that is greater than or equal to the argument.

altitude:[double] ‐ matches notes with an altitude that is greater than or equal to the argument.

author:[string] ‐ will match notes that have an "author" attribute set with a name that matches the

argument string. E.g.:

author:"robert parker"

author:robert*

‐author:*

o Matches notes that have no "author" attribute set

author:"Phil \"Chef\" Libin"

o Matches notes containing: Evernote's CEO is Phil "Chef" Libin, formerly of Cambridge.

source:[string] ‐ matches notes that came from an application or data source that matches the argument

string. Notes

that

were

created

directly

in

an

Evernote

client

will

not

have

a "source"

attribute.

Legal

source attributes include: app.ms.word, app.ms.excel, app.ms.powerpoint, mail.clip, mail.smtp, web.clip,

mobile.wm E.g.:

source:app.ms.word

o Matches notes that came from a Microsoft Word document

source:app.ms.*

o Matches notes that came from any Microsoft application

source:web.clip

o Matches notes that were locally clipped from a web page

source:mail.clip

o Matches

notes

that

were

clipped

from

a

local

mail

client

source:mail.smtp

o Matches notes that were delivered to the service via the email gateway.

source:mobile.*

o Matches notes that were created on a mobile client of some form

sourceApplication:[string] ‐ matches notes that have a source application string that matches the

argument. This string is not guaranteed to be structured.

recoType:[string] ‐ matches notes with a resource that has recognition data that specifies this recognition

document type. If this attribute is set on a resource, it will have one of the following values: 'printed',

'speech', 'handwritten', 'picture', or 'unknown'. E.g.:

recoType:handwritten

o Matches notes with at least one resource that was recognized as handwritten

recoType:*

o Matches notes that contain at least one resource that has recognition index data

ADVANCED CONTENT MATCHING



43

The following search terms are expressed as attributes, but these do not correspond to literal attributes in

the NoteAttributes data model. Instead, these perform advanced matching against the content of the

notes. These do not match standard words in the notes, but rather match special elements embedded

within the ENML document.

todo:[true|false|*] ‐ if the argument is not "true", this will match notes that have ToDo checkboxes that

are currently

checked.

If

the

argument

is

"false",

this

will

match

notes

that

have

ToDo

checkboxes

that

are

not currently checked. If the argument is "*", this will match notes that have a ToDo checkbox of any type.

‐todo:false todo:true

o Matches notes that have completed ToDo items, but no uncompleted items.

encryption: ‐ matches notes that have an encrypted region within them.

DATE/TIME ARGUMENTS

Various expressions (such as "created:...") take an argument that is interpreted as a date or a date and time.

This date

is

translated

into

a universal

time

value

for

comparison

against

the

timestamps

on

the

notes.

The

search grammar includes datetime expressions using either an absolute specification (including year, month,

day...) or an expression that is relative to the current day/week/month/year. The former is required to support

searches in a specific date range, but the latter is particularly useful for saved searches which may return

notes that are (e.g.) no more than 7 days old.

ABSOLUTE DATE/TIME ARGUMENTS

Absolute datetimes are specified using a compact profile of ISO 8601 (

http://en.wikipedia.org/wiki/ISO_8601 ). An absolute datetime must fit one of the following three forms:

yyyyMMdd‐Used

to

specify

a date

with

no

time

component.

Equivalent

to

"yyyyMMddT000000"

for

the

same values. The date is converted to a universal time based on the client's desired timezone before

comparing against the internal universal timestamps on the notes. E.g. "20071031" evaluates to 12:00am

on 31 October 2007 in the client's timezone.

yyyyMMdd'T'HHmmss ‐ Used to specify a date with a time component. The date and time are converted

to a universal time based on the client's desired timezone before comparing against the universal

timestamps on the notes. E.g. "20071031T093000" evaluates to 9:30am on 31 October 2007 in the client's

timezone.

yyyyMMdd'T'HHmmss'Z' ‐ Used to specify a date and time in absolute UTC (aka "GMT" or "Zulu") time.

This time

can

be

compared

against

notes

as

a universal

time,

which

will

produce

the

same

results

regardless of the client's current timezone preferences. E.g. "20071031T153000Z" evaluates 3:30pm UTC

on 31 October 2007.

RELATIVE DATE ARGUMENTS



Relative date arguments are evaluated based on the client's notion of the beginning of the current "day",

"week", "month", or "year". They may include an integer delta to indicate a previous

day/week/month/year instead of the current one. If no delta is provided, the argument evaluates the the

beginning of the current day/week/month/year. The following examples show how each expression

would be evaluated by a client with a local date and time of: Wednesday, 31 October 2007, 13:30:56

day‐would

evaluate

to:

Wednesday,

31

October

2007,

00:00:00

day‐1 ‐ would evaluate to: Tuesday, 30 October 2007, 00:00:00

day‐14 ‐ would evaluate to: Wednesday, 17 October 2007, 00:00:00

week ‐ would evaluate to: Sunday, 28 October 2007, 00:00:00

week‐2 ‐ would evaluate to: Sunday, 14 October 2007, 00:00:00

month ‐ would evaluate to: Monday, 1 October 2007, 00:00:00

month‐1 ‐ would evaluate to: Monday, 1 September 2007, 00:00:00

year ‐ would evaluate to: Monday, 1 January 2007, 00:00:00

year‐1 ‐ would evaluate to: Sunday, 1 January 2006, 00:00:00

EXAMPLES

Find notes containing the word "chicken", tagged with "cooking", and created this year:

chicken tag:cooking created:year

Find notes tagged with "cooking" but not "mexican" that include the word "beef" but not the word "carrots"

tag:cooking ‐tag:mexican beef –carrots

Find notes in my "Travel" notebook with San Francisco in the title:

notebook:Travel intitle:"San Francisco"

Find notes

that

either

include

the

text

"San

Francisco"

or

are

tagged

with

the

"SFO"

tag:

any: "San Francisco" tag:SFO

Find image notes from the Sunnyvale region:

resource:image/* latitude:37 ‐latitude:38

longitude:‐123 ‐longitude:‐122

Find untagged audio notes that I edited in the last week or two:

‐tag:* resource:audio/* updated:week‐1

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