Evernote for Business 101, Better Than the Paperless Office

Evernote for BusinessesEvernote for BusinessesBy Myles Kesten, By Myles Kesten, MBAMBA

President, President, RiverdaleMacRiverdaleMac

What’s “the cloud” and What’s “the cloud” and “cloud computing”“cloud computing”

What’s “the cloud” and What’s “the cloud” and “cloud computing”“cloud computing”

Cloud computing is a phrase used to describe a variety of computing concepts that Cloud computing is a phrase used to describe a variety of computing concepts that involve a large number of computers connected through a real-time communication involve a large number of computers connected through a real-time communication network such as the Internet.[1] In science, cloud computing is a synonym for network such as the Internet.[1] In science, cloud computing is a synonym for distributed computing over a network, and means the ability to run a program or distributed computing over a network, and means the ability to run a program or application on many connected computers at the same time. The phrase also more application on many connected computers at the same time. The phrase also more commonly refers to network-based services, which appear to be provided by real commonly refers to network-based services, which appear to be provided by real server hardware, and are in fact served up by virtual hardware, simulated by server hardware, and are in fact served up by virtual hardware, simulated by software running on one or more real machines. Such virtual servers do not software running on one or more real machines. Such virtual servers do not physically exist and can therefore be moved around and scaled up (or down) on the physically exist and can therefore be moved around and scaled up (or down) on the fly without affecting the end user - arguably, rather like a cloud. - Wikipediafly without affecting the end user - arguably, rather like a cloud. - Wikipedia

What cloud-based What cloud-based services mean for your services mean for your business.business.

Always having the latest version of a program Always having the latest version of a program at handat hand



Not worrying about “backing up” your data, Not worrying about “backing up” your data, because somebody is doing that for youbecause somebody is doing that for you




Sharing the processing capacity of thousands Sharing the processing capacity of thousands of computersof computers




Sharing the processing capacity of thousands Sharing the processing capacity of thousands of computersof computers

Taking advantage of cheap, shared storageTaking advantage of cheap, shared storage


Always having the latest version of a program at handAlways having the latest version of a program at hand

Not worrying about “backing up” your data, because Not worrying about “backing up” your data, because somebody is doing that for yousomebody is doing that for you

Sharing the processing capacity of thousands of Sharing the processing capacity of thousands of computerscomputers

Taking advantage of cheap, shared storageTaking advantage of cheap, shared storage

Being able to “scale-up” your operation without Being able to “scale-up” your operation without adding infrastructureadding infrastructure

Is the cloud secure?Is the cloud secure?


Cloud servers keep a copy or two of your data Cloud servers keep a copy or two of your data remote in the event of a disasterremote in the event of a disaster



Programmers are working all the time to keep Programmers are working all the time to keep your program compatible with new computing your program compatible with new computing standardsstandards



Programmers are working all the time to keep Programmers are working all the time to keep your program compatible with new computing your program compatible with new computing standardsstandards

All cloud services require at least single, and All cloud services require at least single, and some offer two-step authenticationsome offer two-step authentication



Programmers are working all the time to keep your Programmers are working all the time to keep your program compatible with new computing program compatible with new computing standardsstandards

All cloud services require at least single, and some All cloud services require at least single, and some offer two-step authenticationoffer two-step authentication

Many cloud services offer public/private key Many cloud services offer public/private key encryptionencryption

Popular Online Storage Popular Online Storage AlternativesAlternatives

Popular Online Storage Popular Online Storage AlternativesAlternatives

DropboxDropbox

Google DriveGoogle Drive

Microsoft SkydriveMicrosoft Skydrive

Apple iCloudApple iCloud

BoxBox

Intelligent Document Intelligent Document ManagersManagers


EvernoteEvernote

Microsoft OneNoteMicrosoft OneNote

Google KeepGoogle Keep

SpringPadSpringPad

Box Notes (not yet released)Box Notes (not yet released)


EvernoteEvernote

Features of EvernoteFeatures of Evernote

Cross-platformCross-platform

Text searchableText searchable

Covers every form of input including audio, video, Covers every form of input including audio, video, photos, web clips, e-mailphotos, web clips, e-mail

Fully shareableFully shareable

Synchronizes all devicesSynchronizes all devices

Many, many 3rd party add-ons (although not as many as Many, many 3rd party add-ons (although not as many as iOS or Android)iOS or Android)

Versions of EvernoteVersions of Evernote

Free versionFree version

Premium (more storage)Premium (more storage)

Evernote for Business (more storage, business Evernote for Business (more storage, business notebooks, offline access)notebooks, offline access)

Let’s create an Evernote Let’s create an Evernote account account

Install the app, create an accountInstall the app, create an account

Tour the interface (differences between Mac OS Tour the interface (differences between Mac OS and Windows)and Windows)

Create a notebook, using a default inBoxCreate a notebook, using a default inBox

Create a noteCreate a note

Bring in existing documents, Web Clip, e-mailBring in existing documents, Web Clip, e-mail

Making use of EvernoteMaking use of Evernote

TaggingTagging

SearchingSearching

SharingSharing

Automate sharingAutomate sharing

Features of Note Features of Note CreationCreation

tour of basic formattingtour of basic formatting

insert to-do’s, making checklistsinsert to-do’s, making checklists

adding remindersadding reminders

marking up pdf’smarking up pdf’s

using PenUltimate with a tabletusing PenUltimate with a tablet

Some of the Many Some of the Many Business Uses for Business Uses for EvernoteEvernoteOnline filing cabinetOnline filing cabinet

Policy manualPolicy manual

Creating and storing procedures and instructionsCreating and storing procedures and instructions

Keeping an eBook libraryKeeping an eBook library

Sharing agendasSharing agendas

Tracking your competitorsTracking your competitors

Tracking expenses and receiptsTracking expenses and receipts

Tracking what your team is doing and learningTracking what your team is doing and learning

Useful Evernote Add-onsUseful Evernote Add-ons


Fujitsu ScanSnapFujitsu ScanSnap



WebclipperWebclipper




Scanner Pro AppScanner Pro App





vJournalvJournal





vJournalvJournal

SkitchSkitch





vJournalvJournal

SkitchSkitch

LiveMeetingLiveMeeting

To learn more about To learn more about EvernoteEvernote

To learn more about To learn more about EvernoteEvernote

Evernote Essentials, by Brett KellyEvernote Essentials, by Brett Kelly

Evernote @ Work, by Joshua ZerkelEvernote @ Work, by Joshua Zerkel

Evernote for Business 101, Better Than the Paperless Office

Technology

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